Proposal development process
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Transcript of Proposal development process
Winning Government Winning Government ContractsContracts
A Practical Approach to the Proposal
Development Process
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Winning Government ContractsAn Overview
Crafting Successful ProposalsElements of a Proposal
Contract TypesCompetitive Edge, Pitfalls and Components
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ObjectiveObjectiveTo provide a set of tools for
developing a quality proposal that meets the expectations of funding agencies.
To introduce a methodology for effectively structuring and completing activities.
To gain an understanding of how to develop a proposal writing process for submitting a quality proposal.
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Importance of Using Importance of Using Project Management Project Management Tools in Proposal Tools in Proposal DevelopmentDevelopment
Provides structure that promotes success.
Saves: money, time, & resources.Promotes good communication.Keeps the focus on goals and
outcomes.
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When to use Project When to use Project ManagementManagement
When there are:
Time Constraints
Money Constraints
Performance Constraints
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What is a ProjectWhat is a Project??
‘A temporary endeavor undertaken to create a unique product, service, or result.’
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What is a Project?What is a Project?
A specific and desired outcome
A deadline or target date
A budget that limits resources
In Layman’s Terms…
If it has:
Then it is a project…
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Activities Considered Activities Considered ProjectsProjects
Planting a Garden
Writing and publishing an article or book
Rearranging your office
Installing software on your computer
Hosting a Technical Assistant Workshop
Writing a proposal
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What is Project What is Project Management?Management?
‘Application of knowledge, skills, tools, and techniques to meet or exceed stakeholders needs and expectations.’
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StakeholdersStakeholders
‘Person, group, or organization that has direct or indirect stake in an organization because it can affect or be affected by the organization's actions.’
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Triple ConstraintsTriple Constraints
Know which is most important to you and your stakeholders and manage accordingly!
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TOOLSTOOLS
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Defining The WorkDefining The WorkSCOPE SCOPE
Defines the work, or Outlines the expected work effort
SCOPE STATEMENTSCOPE STATEMENT
Deliverables + ObjectivesDeliverables + ObjectivesConfirms or develops clarity among Confirms or develops clarity among
stakeholdersstakeholders
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Outlining the Outlining the WorkWork
Work Breakdown Structure (WBS)‘A results-oriented family tree that captures all the work of a project in an organized way.’
**Not a to do listNot a to do list
WBS ComponentsCost CentersWork Packages
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Sample WBSSample WBS
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Assessing the Assessing the WorkWork
Risk Assessment‘The identification of any event that if occurred, could have a negative or positive impact on your project.’
Risk assessment is a area which we always have to do all the time.
Risk should be communicated promptly and loudly.
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Planning the Planning the WorkWork
SCHEDULING
‘Planning timetables and establishing dates when resources are required to perform activities.’
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Sample Gantt Sample Gantt ChartChart
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Gantt Chart Activity Gantt Chart Activity
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Calendar ViewCalendar View
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Doing the WorkDoing the Work
Once the process is developed, the writing can begin…
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Closing out the Closing out the ProjectProject
Conducting a lessons learned session
Recognizing outstanding achievement
Celebrating project completion
Project Close-outThe last major phase of a project's life cycle is the close-out.
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Plan your work…Plan your work…
Then work your plan!Then work your plan!
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Questions???Questions???
Answers
Discussion!!
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ActivityActivity
Break off into groups of 3:
List the activities commonly used in developing proposal.
Organize the list in chronological order.
Develop a timeline for submitting a 10 page proposal.