Proposal DetailsRFP Name CCX 2022 NSM (CCXI221001) - B

RFP Code MGNRZFQX8SN

Event Name CCX 2022 NSM (CCXI221001) - B

Response Date Mon 18-Oct-2021 1050 AM Proposal Status Submitted Proposal

Supplier Name Hyatt Regency Orlando Intl Airport Supplier Type Hotel

Chain Hyatt Hotels Metro Area FL - Orlando

Brand Hyatt Regency Commission Yes - 700 on 17500

Proposal Introduction Dear Dana

We are available and thrilled to be considered for the CCX 2022 NSM at the Hyatt Regency Orlando International Airport

Our 4 Diamond hotel combines the convenience of an in-terminal airport location with the quality and customer service that defines the Hyatt brand

Attendees will enjoy our dedication to outstanding service and attention to detail

Please let me know how I can assist you in creating a memorable experience

Warm Regards

Nicole HarrisonAssociate Director of Sales

HYATT REGENCY Orlando International Airport9300 Jeff Fuqua Boulevard Orlando FL 32827 USAT +14078251325 E nicoleharrisonhyattcomorlandoairportregencyhyattcom

Date Type Event Dates Check-In Date Availability Rates (USD)Preferred Mon 19-Sep-2022 to Fri 23-Sep-2022 Sat 17-Sep-2022 1st Option - Not Holding Space 17500

Additional Information We are happy to secure meeting space first option with a contract request

Billing and Contractual Requirements

We will work on a rebook clause and work on attrition due to Covid We still need to have a clause but are being flexible with groups

The space listed can be tweeked

Based on ninety percent (75) pickup of the overall block Hyatt Regency Orlando Intrsquol Airport as a special consideration to the Group will provide

Waived Meeting Room Rental with an achieved Food amp Beverage minimum of $75000++7 commission on rooms with the exception of staff roomsOne (1) complimentary room per forty (40) room nights paid based on cumulative totalFive (5) Courtesy Welcome Amenities Chefrsquos SelectionFifteen percent (15) discount on AV equipment rental when in-house AV is used as sole audio visual providerWorld of Hyatt Planner Reward Points up to 100000Complimentary Basic High Speed Wireless Internet in guestrooms and lobbyGroup rate available up to three (3) days pre and post based upon availabilityDiscounted Parking $400 (Self-Parking) $1200 (Self-Parking overnight) $700 (Valet Parking) $1600 (Valet Parking overnight)Ten percent (10) discount on Food amp Beverage banquet menus selections must be received no later than 21-days prior

Key Contact InformationContact Name Nicole Harrison Email Address NicoleHarrisonhyattco

m

Organization Hyatt Regency Orlando Intl Airport Phone 14078251325

Title Associate Director of Sales

Website Hyatt Regency Orlando Intl Airport

Additional Information Thank you for the opportunity to bid I look forward to hearing if our proposal is in line with what you are looking for or if there is anything else we can offer to help bring this group to the Hyatt

Many thanks

Billing and Contractual Requirements

We will work on a rebook clause and work on attrition due to Covid We still need to have a clause but are being flexible with groups

The space listed can be tweeked

Based on ninety percent (75) pickup of the overall block Hyatt Regency Orlando Intrsquol Airport as a special consideration to the Group will provide

Waived Meeting Room Rental with an achieved Food amp Beverage minimum of $75000++7 commission on rooms with the exception of staff roomsOne (1) complimentary room per forty (40) room nights paid based on cumulative totalFive (5) Courtesy Welcome Amenities Chefrsquos SelectionFifteen percent (15) discount on AV equipment rental when in-house AV is used as sole audio visual providerWorld of Hyatt Planner Reward Points up to 100000Complimentary Basic High Speed Wireless Internet in guestrooms and lobbyGroup rate available up to three (3) days pre and post based upon availabilityDiscounted Parking $400 (Self-Parking) $1200 (Self-Parking overnight) $700 (Valet Parking) $1600 (Valet Parking overnight)Ten percent (10) discount on Food amp Beverage banquet menus selections must be received no later than 21-days prior

Key Contact InformationContact Name Nicole Harrison Email Address NicoleHarrisonhyattco

m

Organization Hyatt Regency Orlando Intl Airport Phone 14078251325

Title Associate Director of Sales

Website Hyatt Regency Orlando Intl Airport

Additional Information Thank you for the opportunity to bid I look forward to hearing if our proposal is in line with what you are looking for or if there is anything else we can offer to help bring this group to the Hyatt

Many thanks

Sleeping Room Availabilities

Sleeping Room Needs Met Yes

Additional Information Availability changes often this is our availability as of 10182021

Preferred (Mon 19-Sep-2022 to Fri 23-Sep-2022)

Availability 1st Option - Not Holding Space Check-in Date Sat 17-Sep-2022

Do all guest room rates include breakfast

No

Do all guest room rates include tax

No

Applicable Taxes State 650 Occupancy 600

Total USD 10011200

Day

Any (Run of House)Qty Rate (USD)

Single (1 Bed)Qty Rate (USD)

Double (2 Beds)Qty Rate (USD)

SuiteQty Rate (USD)

StaffQty Rate (USD)

Sat 17-Sep-2022 5 12900Sun 18-Sep-2022 10 17500 3 17500 8 12900Mon 19-Sep-2022 125 17500 5 17500 10 12900Tue 20-Sep-2022 125 17500 5 17500 10 12900Wed 21-Sep-2022 125 17500 5 17500 10 12900Thu 22-Sep-2022 125 17500 5 17500 10 12900

Sleeping Room Availabilities

Additional Fees

Occupancy 6000 on Guest Rooms State 6500 on Guest Rooms

Additional Information No Resort Fee - We are a business hotel located inside the Airport Terminal

No additional cost for transportation just steps from the gate to the Front Desk most convenient location if your client is flying out of Orlando

Meeting Room AvailabilitiesAdditional Information We are happy to secure this space 1st option with a contract request

Start Date Sat 17-Sep-2022

Day Time Agenda Item Room Request Room AssignmentSat 17-Sep-2022 800 AM-1145

PMStaff OfficeOffice

Conference (Room Required)10 people

24-hour hold

Da Vinci 660 Sq Ft 1025 Ft

ceilings

Sat 17-Sep-2022 800 AM-1145 PM

Office - ChemocentryxOffice

Conference (Room Required)5 people

24-hour hold

Discovery 667 Sq Ft 8 Ft

ceilings

Sat 17-Sep-2022 800 AM-1145 PM

Production OfficeOfficeNotes or Exceptions This will also serve as Production Storage

Other (Room Required)5 people

24-hour hold

Endeavour 667 Sq Ft 8 Ft

ceilings

Sat 17-Sep-2022 815 AM-1145 PM

General SessionGeneral SessionNotes or Exceptions Please note due to production we will need a minimum of 15 ft ceilings2 per 6ft Classroom

Saturday Set-up to start at Noon

Room will have staging and rear screen projection

General Session Opening remarks will start at 400pm on Monday General Session tear-down will begin Friday Noon

Classroom (Room Required)4500 Sq Ft 125 people

24-hour hold

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Sun 18-Sep-2022 800 AM-1145 PM

Staff OfficeOffice

Conference (Room Required)10 people

24-hour hold

Da Vinci 660 Sq Ft 1025 Ft

ceilings

Sun 18-Sep-2022 800 AM-1145 PM

Office - ChemocentryxOffice

Conference (Room Required)5 people

24-hour hold

Discovery 667 Sq Ft 8 Ft

ceilings

Sun 18-Sep-2022 800 AM-1145 PM

Production OfficeOfficeNotes or Exceptions This will also serve as Production Storage

Other (Room Required)5 people

24-hour hold

Endeavour 667 Sq Ft 8 Ft

ceilings

Sun 18-Sep-2022 815 AM-1145 PM

General SessionGeneral SessionNotes or Exceptions Please note due to production we will need a minimum of 15 ft ceilings2 per 6ft Classroom

Saturday Set-up to start at Noon

Room will have staging and rear screen projection

General Session Opening remarks will start at 400pm on Monday General Session tear-down will begin Friday Noon

Classroom (Room Required)4500 Sq Ft 125 people

24-hour hold

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Mon 19-Sep-2022

800 AM-1145 PM

Staff OfficeOffice

Conference (Room Required)10 people

24-hour hold

Da Vinci 660 Sq Ft 1025 Ft

ceilings

Mon 19-Sep-2022

800 AM-1145 PM

Office - ChemocentryxOffice

Conference (Room Required)5 people

24-hour hold

Discovery 667 Sq Ft 8 Ft

ceilings

Mon 19-Sep-2022

800 AM-1145 PM

Production OfficeOfficeNotes or Exceptions This will also serve as Production Storage

Other (Room Required)5 people

24-hour hold

Endeavour 667 Sq Ft 8 Ft

ceilings

Mon 19-Sep-2022

800 AM-1145 PM

Medical RoomOtherNotes or Exceptions This room will serve for any medical nees screening and testing

Other (Room Required)10 people

24-hour hold

Schiphol 525 Sq Ft 125 Ft

ceilings

Mon 19-Sep-2022

800 AM-1145 PM

Speaker Ready RoomSpeaker Room

Rounds (Room Required) 24-hour hold

Prestwick 595 Sq Ft 125 Ft

ceilings

Mon 19-Sep-2022

800 AM-1145 PM

Staff Meal RoomOther

Rounds of 10 (Room Required)20 people

24-hour hold

Ben Gurion 595 Sq Ft 125 Ft

ceilings

Mon 19-Sep-2022

815 AM-1145 PM

General SessionGeneral SessionNotes or Exceptions Saturday Set-up to start at Noon

General Session Opening remarks will start at 400pm on Monday

Classroom (Room Required)125 people

24-hour hold

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Mon 19-Sep-2022

1200 PM-400 PM

RegistrationRegistration

Other (Room Required)125 people

24-hour hold

Regency Foyer 3003 Sq Ft 22 Ft

ceilings

Mon 19-Sep-2022

545 PM-730 PM Welcome ReceptionReceptionNotes or Exceptions Open to outdoor location

Reception (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

Tue 20-Sep-2022 700 AM-800 AM BreakfastBreakfastNotes or Exceptions Open to outdoor locations

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

Tue 20-Sep-2022 530 PM-630 PM Medical Affairs ReceptionReception

Reception20 people

Lobby North 2511 Sq Ft 12 Ft

ceilings

Tue 20-Sep-2022 530 PM-630 PM Marketing ReceptionReception

Reception20 people

Lobby East 2231 Sq Ft 18 Ft

ceilings

Tue 20-Sep-2022 530 PM-630 PM Managed Care ReceptionReception

Reception20 people

Hemisphere Restaurant 1800 Sq Ft

Tue 20-Sep-2022 800 AM-1145 PM

Staff OfficeOffice

Conference (Room Required)10 people

24-hour hold

Da Vinci 660 Sq Ft 1025 Ft

ceilings

Tue 20-Sep-2022 800 AM-1145 PM

Office - ChemocentryxOffice

Conference (Room Required)5 people

24-hour hold

Discovery 667 Sq Ft 8 Ft

ceilings

Tue 20-Sep-2022 800 AM-1145 PM

Production OfficeOfficeNotes or Exceptions This will also serve as Production Storage

Other (Room Required)5 people

24-hour hold

Endeavour 667 Sq Ft 8 Ft

ceilings

Tue 20-Sep-2022 800 AM-1145 PM

Pop-Up Meeting Room 1Meeting

Rounds of 6 (Room Required)12 people

Tegel 595 Sq Ft 125 Ft

ceilings

Tue 20-Sep-2022 800 AM-1145 PM

Pop-Up Meeting Room 2Meeting

Conference (Room Required)10 people

24-hour hold

Tullamarine 595 Sq Ft 125 Ft

ceilings

Tue 20-Sep-2022 800 AM-1145 PM

Medical RoomOtherNotes or Exceptions This room will serve for any medical nees screening and testing

Other (Room Required)10 people

24-hour hold

Schiphol 525 Sq Ft 125 Ft

ceilings

Tue 20-Sep-2022 800 AM-1145 PM

Speaker Ready RoomSpeaker Room

Rounds (Room Required) 24-hour hold

Prestwick 595 Sq Ft 125 Ft

ceilings

Tue 20-Sep-2022 800 AM-1145 PM

Staff Meal RoomOther

Rounds of 10 (Room Required)20 people

24-hour hold

Ben Gurion 595 Sq Ft 125 Ft

ceilings

Tue 20-Sep-2022 815 AM-1145 PM

General SessionGeneral SessionNotes or Exceptions Please note due to production we will need a minimum of 15 ft ceilings2 per 6ft Classroom

Saturday Set-up to start at Noon

Room will have staging and rear screen projection

General Session Opening remarks will start at 400pm on Monday General Session tear-down will begin Friday Noon

Classroom (Room Required)4500 Sq Ft 125 people

24-hour hold

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Tue 20-Sep-2022 100 PM-500 PM Sales Training Workshop 2BreakoutNotes or Exceptions Breakout Session cannot take place in General Session room

Meeting ends at Noon on Friday

Rounds (Room Required)20 people

24-hour hold

GatwickShannon 1156 Sq Ft 125 Ft

ceilings

Tue 20-Sep-2022 100 PM-500 PM Sales Training Workshop 1BreakoutNotes or Exceptions Breakout Session cannot take place in General Session room Meeting ends at Noon on Friday

Rounds (Room Required)20 people

24-hour hold

Orly 884 Sq Ft 125 Ft

ceilings

Tue 20-Sep-2022 1000 AM-500 PM

Sales Training Workshop 5BreakoutNotes or Exceptions Breakout Session cannot take place in General Session Room

Meeting ends at Noon on Friday

Rounds (Room Required)20 people

24-hour hold

Regency Ballroom A 1026 Sq Ft 15 Ft

ceilings

Tue 20-Sep-2022 100 PM-500 PM Sales Training Workshop 3BreakoutNotes or Exceptions Breakout Session cannot take place in General Session room

Meeting ends at Noon on Friday

Rounds (Room Required)20 people

24-hour hold

Regency Ballroom B 1064 Sq Ft 15 Ft

ceilings

Tue 20-Sep-2022 100 PM-500 PM Sales Training Workshop 4BreakoutNotes or Exceptions Breakout Session cannot take place in General Session room

Meeting ends at Noon on Friday

Rounds (Room Required)20 people

24-hour hold

Regency Ballroom C 1026 Sq Ft 15 Ft

ceilings

Tue 20-Sep-2022 1030 AM-1100 AM

AM BreakBreakNotes or Exceptions Tuesday Break will be at 1000AMWednesday amp Thursday Break will be at 945AM

Flow (Room Required)125 people

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Tue 20-Sep-2022 1200 PM-100 PM

LunchLunchNotes or Exceptions Open to outdoor location

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

Tue 20-Sep-2022 200 PM-230 PM PM BreakBreak

125 people Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Tue 20-Sep-2022 700 PM-1030 PM

Dine AroundsNotes or Exceptions Most likely off-site

Other20 people

Lobby North 2511 Sq Ft 12 Ft

ceilings

Wed 21-Sep-2022

700 AM-800 AM BreakfastBreakfastNotes or Exceptions Open to outdoor locations

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

Wed 21-Sep-2022

1000 AM-500 PM

Sales Training Workshop 2Breakout

Rounds20 people

Regency Ballroom C 1026 Sq Ft 15 Ft

ceilings

Wed 21-Sep-2022

1000 AM-500 PM

Sales Training Workshop 4Breakout

Rounds20 people

GatwickShannon 1156 Sq Ft 125 Ft

ceilings

Wed 21-Sep-2022

1000 AM-500 PM

Sales Training Workshop 1Breakout

Rounds20 people

Regency Ballroom B 1064 Sq Ft 15 Ft

ceilings

Wed 21-Sep-2022

1000 AM-500 PM

Sales Training Workshop 3Breakout

Rounds20 people

Orly 884 Sq Ft 125 Ft

ceilings

Wed 21-Sep-2022

800 AM-1145 PM

Staff OfficeOffice

Conference (Room Required)10 people

24-hour hold

Da Vinci 660 Sq Ft 1025 Ft

ceilings

Wed 21-Sep-2022

800 AM-1145 PM

Office - ChemocentryxOffice

Conference (Room Required)5 people

24-hour hold

Discovery 667 Sq Ft 8 Ft

ceilings

Wed 21-Sep-2022

800 AM-1145 PM

Production OfficeOfficeNotes or Exceptions This will also serve as Production Storage

Other (Room Required)5 people

24-hour hold

Endeavour 667 Sq Ft 8 Ft

ceilings

Wed 21-Sep-2022

800 AM-1145 PM

Pop-Up Meeting Room 1Meeting

Rounds of 6 (Room Required)12 people

Tegel 595 Sq Ft 125 Ft

ceilings

Wed 21-Sep-2022

800 AM-1145 PM

Pop-Up Meeting Room 2Meeting

Conference (Room Required)10 people

24-hour hold

Tullamarine 595 Sq Ft 125 Ft

ceilings

Wed 21-Sep-2022

800 AM-1145 PM

Medical RoomOtherNotes or Exceptions This room will serve for any medical nees screening and testing

Other (Room Required)10 people

24-hour hold

Schiphol 525 Sq Ft 125 Ft

ceilings

Wed 21-Sep-2022

800 AM-1145 PM

Speaker Ready RoomSpeaker Room

Rounds (Room Required) 24-hour hold

Prestwick 595 Sq Ft 125 Ft

ceilings

Wed 21-Sep-2022

800 AM-1145 PM

Staff Meal RoomOther

Rounds of 10 (Room Required)20 people

24-hour hold

Ben Gurion 595 Sq Ft 125 Ft

ceilings

Wed 21-Sep-2022

815 AM-1145 PM

General SessionGeneral SessionNotes or Exceptions Please note due to production we will need a minimum of 15 ft ceilings2 per 6ft Classroom

Saturday Set-up to start at Noon

Room will have staging and rear screen projection

General Session Opening remarks will start at 400pm on Monday General Session tear-down will begin Friday Noon

Classroom (Room Required)4500 Sq Ft 125 people

24-hour hold

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Wed 21-Sep-2022

1000 AM-500 PM

Sales Training Workshop 5BreakoutNotes or Exceptions Breakout Session cannot take place in General Session Room

Meeting ends at Noon on Friday

Rounds (Room Required)20 people

24-hour hold

Regency Ballroom A 1026 Sq Ft 15 Ft

ceilings

Wed 21-Sep-2022

1030 AM-1100 AM

AM BreakBreakNotes or Exceptions Tuesday Break will be at 1000AMWednesday amp Thursday Break will be at 945AM

Flow (Room Required)125 people

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Wed 21-Sep-2022

1200 PM-100 PM

LunchLunchNotes or Exceptions Open to outdoor location

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

Wed 21-Sep-2022

200 PM-230 PM PM BreakBreak

125 people Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Thu 22-Sep-2022 1000 AM-200 PM

Sales Certification Workshop 3Breakout

Rounds20 people

Regency Ballroom C 1026 Sq Ft 15 Ft

ceilings

Thu 22-Sep-2022 700 AM-800 AM BreakfastBreakfastNotes or Exceptions Open to outdoor locations

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

Thu 22-Sep-2022 1000 AM-200 PM

Sales Training Workshop 5Breakout

Rounds20 people

GatwickShannon 1156 Sq Ft 125 Ft

ceilings

Thu 22-Sep-2022 1000 AM-200 PM

Sales Certification Workshop 1Breakout

Rounds20 people

Regency Ballroom A 1026 Sq Ft 15 Ft

ceilings

Thu 22-Sep-2022 1000 AM-200 PM

Sales Certification Workshop 2Breakout

Rounds20 people

Regency Ballroom B 1064 Sq Ft 15 Ft

ceilings

Thu 22-Sep-2022 1000 AM-200 PM

Sales Certification Workshop 4Breakout

Rounds20 people

Orly 884 Sq Ft 125 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Staff OfficeOffice

Conference (Room Required)10 people

24-hour hold

Da Vinci 660 Sq Ft 1025 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Office - ChemocentryxOffice

Conference (Room Required)5 people

24-hour hold

Discovery 667 Sq Ft 8 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Production OfficeOfficeNotes or Exceptions This will also serve as Production Storage

Other (Room Required)5 people

24-hour hold

Endeavour 667 Sq Ft 8 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Pop-Up Meeting Room 1Meeting

Rounds of 6 (Room Required)12 people

Tegel 595 Sq Ft 125 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Pop-Up Meeting Room 2Meeting

Conference (Room Required)10 people

24-hour hold

Tullamarine 595 Sq Ft 125 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Medical RoomOtherNotes or Exceptions This room will serve for any medical nees screening and testing

Other (Room Required)10 people

24-hour hold

Schiphol 525 Sq Ft 125 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Speaker Ready RoomSpeaker Room

Rounds (Room Required) 24-hour hold

Prestwick 595 Sq Ft 125 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Staff Meal RoomOther

Rounds of 10 (Room Required)20 people

24-hour hold

Ben Gurion 595 Sq Ft 125 Ft

ceilings

Thu 22-Sep-2022 815 AM-1145 PM

General SessionGeneral SessionNotes or Exceptions Please note due to production we will need a minimum of 15 ft ceilings2 per 6ft Classroom

Saturday Set-up to start at Noon

Room will have staging and rear screen projection

General Session Opening remarks will start at 400pm on Monday General Session tear-down will begin Friday Noon

Classroom (Room Required)4500 Sq Ft 125 people

24-hour hold

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Thu 22-Sep-2022 1030 AM-1100 AM

AM BreakBreakNotes or Exceptions Tuesday Break will be at 1000AMWednesday amp Thursday Break will be at 945AM

Flow (Room Required)125 people

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Thu 22-Sep-2022 1200 PM-100 PM

LunchLunchNotes or Exceptions Open to outdoor location

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

Thu 22-Sep-2022 200 PM-230 PM PM BreakBreak

125 people Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Thu 22-Sep-2022 230 PM-330 PM Sales BreakoutBreakoutNotes or Exceptions Sales collective team - This session will take place in General Session Room

Classroom Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Thu 22-Sep-2022 630 PM-1000 PM

DinnerDinnerNotes or Exceptions This should take place in the General Session room would need to know what the room turn time would be

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

Fri 23-Sep-2022 815 AM-1200 PM

Region 4 BreakoutBreakout

U-Shaped20 people

Orly 884 Sq Ft 125 Ft

ceilings

Fri 23-Sep-2022 815 AM-1200 PM

Region 5 BreakoutBreakout

U-Shaped20 people

GatwickShannon 1156 Sq Ft 125 Ft

ceilings

Fri 23-Sep-2022 815 AM-1200 PM

Region 3 BreakoutBreakout

U-Shaped20 people

Regency Ballroom C 1026 Sq Ft 15 Ft

ceilings

Fri 23-Sep-2022 815 AM-1200 PM

Region 1 BreakoutBreakout

U-Shaped20 people

Regency Ballroom A 1026 Sq Ft 15 Ft

ceilings

Fri 23-Sep-2022 815 AM-1200 PM

Region 2 BreakoutBreakout

U-Shaped20 people

Regency Ballroom B 1064 Sq Ft 15 Ft

ceilings

Fri 23-Sep-2022 700 AM-800 AM BreakfastBreakfastNotes or Exceptions Open to outdoor locations

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Staff OfficeOffice

Conference (Room Required)10 people

24-hour hold

Da Vinci 660 Sq Ft 1025 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Office - ChemocentryxOffice

Conference (Room Required)5 people

24-hour hold

Discovery 667 Sq Ft 8 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Production OfficeOfficeNotes or Exceptions This will also serve as Production Storage

Other (Room Required)5 people

24-hour hold

Endeavour 667 Sq Ft 8 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Pop-Up Meeting Room 1Meeting

Rounds of 6 (Room Required)12 people

Tegel 595 Sq Ft 125 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Pop-Up Meeting Room 2Meeting

Conference (Room Required)10 people

24-hour hold

Tullamarine 595 Sq Ft 125 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Medical RoomOtherNotes or Exceptions This room will serve for any medical nees screening and testing

Other (Room Required)10 people

24-hour hold

Schiphol 525 Sq Ft 125 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Staff Meal RoomOther

Rounds of 10 (Room Required)20 people

24-hour hold

Ben Gurion 595 Sq Ft 125 Ft

ceilings

Fri 23-Sep-2022 815 AM-1145 PM

General SessionGeneral SessionNotes or Exceptions Please note due to production we will need a minimum of 15 ft ceilings2 per 6ft Classroom

Saturday Set-up to start at Noon

Room will have staging and rear screen projection

General Session Opening remarks will start at 400pm on Monday General Session tear-down will begin Friday Noon

Classroom (Room Required)4500 Sq Ft 125 people

24-hour hold

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Fri 23-Sep-2022 1200 PM-100 PM

LunchLunchNotes or Exceptions Friday would be boxed lunches with departures

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

AV Needs Encore Event Technologies contact is Michael Russo 407-825-1510Should you need additional audio visual services pricing

Meeting Room Wireless Internet per deviceper day up to 4Mbps1-25 devices $16++26-50 devices $13++51-100 devices $10++

Estimated CostsTotal FampB Minimum USD $7500000

Applicable Tax 65

Service Charge 25

Item Cost Type Amount Quantity Tax() TaxService NoteAverage FampB Costs - Break - AM

Per Person USD $1900 650 +Tax and Service

Average FampB Costs - Break - Drinks Only

Per Person USD $2900 +Tax and Service

Average FampB Costs - Break - PM

Per Person USD $1900 650 +Tax and Service

Average FampB Costs - Break - Snacks and Drinks

Per Person USD $2200 +Tax and Service

Average FampB Costs - Breakfast - Buffet

Per Person USD $4100 650 +Tax and Service

Average FampB Costs - Breakfast - Continental

Per Person USD $3500 650 +Tax and Service

Average FampB Costs - Breakfast - Plated

Per Person USD $4000 650 +Tax and Service

Average FampB Costs - Dinner - Buffet

Per Person USD $9200 650 +Tax and Service

Average FampB Costs - Dinner - Plated

Per Person USD $7800 650 +Tax and Service

Average FampB Costs - Gallon Coffee

Per Item USD $9200 +Tax and Service

Average FampB Costs - Lunch - Boxed

Per Person USD $4300 +Tax and Service

Average FampB Costs - Lunch - Buffet

Per Person USD $5500 650 +Tax and Service

Average FampB Costs - Lunch - Plated

Per Person USD $4500 650 +Tax and Service

Average FampB Costs - Reception - Beverage

Per Person USD $1500 650 +Tax and Service

Average FampB Costs - Reception - Food

Per Person USD $5000 650 +Tax and Service

Average FampB Costs - Reception - Heavy Hors Doeuvres

Per Person USD $6500 +Tax and Service

Average FampB Costs - Reception - Light Appetizers

Per Person USD $3000 +Tax and Service

Miscellaneous Costs - Facility Fee

NA

Miscellaneous Costs - Housekeeping

NA

Miscellaneous Costs - Internet - Guest Room

Complimentary

Miscellaneous Costs - Internet - Meeting Room

Per Person USD $1000 650 +Tax and Service Simple Wi-Fi Internet per user - $16Simple Wi-fi (26-50User) - $13Simple Wi-Fi (51-100User) - $10

Miscellaneous Costs - Parking Fee - Self

Per Day USD $1200 +Tax We do not own the parking facility Discounted from $1900Day

Miscellaneous Costs - Parking Fee - Valet

Per Day USD $1600 +Tax We do not own the parking facility Discounted from $2876Day

Miscellaneous Costs - Resort Fee

NA No Resort Fee

Move-inMove-out - Labor

Per Hour USD $11500 650 +Tax and Service

Move-inMove-out - Lighting

Per Item USD $5000 650 +Tax and Service

Rental Costs - Audio Patch

Per Item USD $12500 +Tax and Service

Rental Costs - Building Overtime

NA

Rental Costs - Exhibit Space

Per Item USD $7500 650 +Tax and Service Tabletop Exhibits to include (1) 6x30 table (2) chairs and (1) wastebasket

Rental Costs - Meeting Rooms - Total

NA

Rental Costs - Power Drop

Per Item USD $6000 +Tax and Service

Transportation Costs - Airport Transportation

NA We are located inside the main terminal of Orlando Intl Airport with no need for a shuttle or transportation

Additional Information Discounted Day Rate Parking is offered to guests of the program who are not overnight attendees $400 self parking and $700 valet parking

For overnight attendees we offer discounted parking rates$1200 self parking and $1600 valet parking

Additional Questions1 Complimentary meeting space including office (Multiple choice) (Required)

Yes

2 If not attached to the RFP include a link to the hotel floor plan here (Please do not just include a link to the hotels home page) (Comment)

Attached

3 Are there other phamaceutical or life sciences groups booked over group dates If yes give the name of the company and indicated yes or no if HCPs will be in attendance (Multiple choice) (Required)

no

4 (5) Upgrades to suites at the group rate including amenities (Multiple choice) (Required)

Yes

5 (10) Staff rooms at a 50 discount (Multiple choice) (Required)

No

6 1 Comp per 35 room nights (Multiple choice) (Required)

Other 1 per 40

7 Do you charge a resort fee (Multiple choice) (Required)

No

8 If yes what is the nightly resort fee (Comment)

na

9 What amenities are included in the resort fee (Comment)

Rooftop pool 24 hr fitness center complimentary wifi in guest rooms

10 Group rate available three days prepost meeting dates (Single choice) (Required)

Yes

11 When was the meeting space last renovated (Comment) (Required)

Regency Ballroom renovated 2018

12 When were the guest rooms last renovated (Comment)

Full $26 million guestroom reno completed May 2019

13 Secure offices available for this group Office must have 4 solid walls and one entrance (Single choice) (Required)

Yes

14 Complimentary internet in meeting space (Comment)

Group will negotiate directly with Encore

15 Will hotel agree to comp (10) master keys (Multiple choice) (Required)

yes

16 20 Food and Beverage Discount (Multiple choice) (Required)

No

17 20 Audio Visual discount (Multiple choice) (Required)

Comments 15 they can negotiate lower

18 Group may choose to bring in their preferred prodcution company will the hotel waive any fees associated with this (Multiple choice) (Required)

yes

19 Complimentary high-speed internet access in the offices (Single choice) (Required)

No

20 Complimentary internet access in all guest rooms (Single choice) (Required)

Yes

21 Does your hotel offer complimentary fitness center access for all guests (Single choice) (Required)

Yes

22 Complimentary or discounted shipping and receiving handling fees (Multiple choice) (Required)

Yes

23 Complimentary dry snacks and refreshments in the staff office (Multiple choice) (Required)

no Comments Can be negotiated

24 Are there any columns or obstructions in any of the meeting space you have proposed (Multiple choice) (Required)

No

25 If yes list all room names with columns or obstructions (Comment)

NA

26 Will the hotel be undergoing renovations within 2 months on either end of the group dates If so provide details (Comment)

No

27 Please provide your hotels AAA Diamond rating (Comment) (Required)

4

28 What is the hotels Forbes Star rating (Comment) (Required)

NA

29 What is the Name of the closest airport (Comment) (Required)

MCO - Orlando International Airport

30 How many miles is the airport to the hotel (Miles) (Comment)

000

31 Due to the COVID 19 virus and the uncertainty of travel restrictions at the time of this program will the hotel to agree to waive any attrition (Multiple choice) (Required)

no

32 Due to the COVID 19 virus and the uncertainty of travel restrictions at the time of this program will the hotel to agree to waive any cancellation fees (Multiple choice) (Required)

no

33 Will you offer complimentary self-parking to attendees for the duration of the program with inout privilages (Multiple choice) (Required)

no

34 Will you offer 5 complimentary valet parking passes for the duration of the program with inout privilages (Multiple

choice) (Required)

no

35 Will the hotel waive any bartender fees when $50000 in revenue has been met (Single choice) (Required)

Yes

36 Will the hotel waive any chef attendant fees when food amp beverage minimum is met (Single choice) (Required)

Yes

Additional Files

File Name Type Size Upload DateCurrent Banquet Menus Document Link Mon 18-Oct-2021GBAC Accreditationjpg Image (jpg) 327 KB Mon 18-Oct-20212021 Seasonal Banquet Menuspdf Portable Document Format (pdf) 37 MB Mon 18-Oct-2021Hotel Fact Sheetpdf Portable Document Format (pdf) 1015 KB Mon 18-Oct-2021Floor Plan amp Capacity Chartpdf Portable Document Format (pdf) 183 MB Mon 18-Oct-2021source safely at hyatt hotels Document Link Mon 18-Oct-2021Health amp Wellness Flyerpdf Portable Document Format (pdf) 137 MB Mon 18-Oct-2021

Sleeping Room Availabilities

Additional Fees

Occupancy 6000 on Guest Rooms State 6500 on Guest Rooms

Additional Information No Resort Fee - We are a business hotel located inside the Airport Terminal

No additional cost for transportation just steps from the gate to the Front Desk most convenient location if your client is flying out of Orlando

Meeting Room AvailabilitiesAdditional Information We are happy to secure this space 1st option with a contract request

Start Date Sat 17-Sep-2022

Day Time Agenda Item Room Request Room AssignmentSat 17-Sep-2022 800 AM-1145

PMStaff OfficeOffice

Conference (Room Required)10 people

24-hour hold

Da Vinci 660 Sq Ft 1025 Ft

ceilings

Sat 17-Sep-2022 800 AM-1145 PM

Office - ChemocentryxOffice

Conference (Room Required)5 people

24-hour hold

Discovery 667 Sq Ft 8 Ft

ceilings

Sat 17-Sep-2022 800 AM-1145 PM

Production OfficeOfficeNotes or Exceptions This will also serve as Production Storage

Other (Room Required)5 people

24-hour hold

Endeavour 667 Sq Ft 8 Ft

ceilings

Sat 17-Sep-2022 815 AM-1145 PM

General SessionGeneral SessionNotes or Exceptions Please note due to production we will need a minimum of 15 ft ceilings2 per 6ft Classroom

Saturday Set-up to start at Noon

Room will have staging and rear screen projection

General Session Opening remarks will start at 400pm on Monday General Session tear-down will begin Friday Noon

Classroom (Room Required)4500 Sq Ft 125 people

24-hour hold

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Sun 18-Sep-2022 800 AM-1145 PM

Staff OfficeOffice

Conference (Room Required)10 people

24-hour hold

Da Vinci 660 Sq Ft 1025 Ft

ceilings

Sun 18-Sep-2022 800 AM-1145 PM

Office - ChemocentryxOffice

Conference (Room Required)5 people

24-hour hold

Discovery 667 Sq Ft 8 Ft

ceilings

Sun 18-Sep-2022 800 AM-1145 PM

Production OfficeOfficeNotes or Exceptions This will also serve as Production Storage

Other (Room Required)5 people

24-hour hold

Endeavour 667 Sq Ft 8 Ft

ceilings

Sun 18-Sep-2022 815 AM-1145 PM

General SessionGeneral SessionNotes or Exceptions Please note due to production we will need a minimum of 15 ft ceilings2 per 6ft Classroom

Saturday Set-up to start at Noon

Room will have staging and rear screen projection

General Session Opening remarks will start at 400pm on Monday General Session tear-down will begin Friday Noon

Classroom (Room Required)4500 Sq Ft 125 people

24-hour hold

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Mon 19-Sep-2022

800 AM-1145 PM

Staff OfficeOffice

Conference (Room Required)10 people

24-hour hold

Da Vinci 660 Sq Ft 1025 Ft

ceilings

Mon 19-Sep-2022

800 AM-1145 PM

Office - ChemocentryxOffice

Conference (Room Required)5 people

24-hour hold

Discovery 667 Sq Ft 8 Ft

ceilings

Mon 19-Sep-2022

800 AM-1145 PM

Production OfficeOfficeNotes or Exceptions This will also serve as Production Storage

Other (Room Required)5 people

24-hour hold

Endeavour 667 Sq Ft 8 Ft

ceilings

Mon 19-Sep-2022

800 AM-1145 PM

Medical RoomOtherNotes or Exceptions This room will serve for any medical nees screening and testing

Other (Room Required)10 people

24-hour hold

Schiphol 525 Sq Ft 125 Ft

ceilings

Mon 19-Sep-2022

800 AM-1145 PM

Speaker Ready RoomSpeaker Room

Rounds (Room Required) 24-hour hold

Prestwick 595 Sq Ft 125 Ft

ceilings

Mon 19-Sep-2022

800 AM-1145 PM

Staff Meal RoomOther

Rounds of 10 (Room Required)20 people

24-hour hold

Ben Gurion 595 Sq Ft 125 Ft

ceilings

Mon 19-Sep-2022

815 AM-1145 PM

General SessionGeneral SessionNotes or Exceptions Saturday Set-up to start at Noon

General Session Opening remarks will start at 400pm on Monday

Classroom (Room Required)125 people

24-hour hold

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Mon 19-Sep-2022

1200 PM-400 PM

RegistrationRegistration

Other (Room Required)125 people

24-hour hold

Regency Foyer 3003 Sq Ft 22 Ft

ceilings

Mon 19-Sep-2022

545 PM-730 PM Welcome ReceptionReceptionNotes or Exceptions Open to outdoor location

Reception (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

Tue 20-Sep-2022 700 AM-800 AM BreakfastBreakfastNotes or Exceptions Open to outdoor locations

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

Tue 20-Sep-2022 530 PM-630 PM Medical Affairs ReceptionReception

Reception20 people

Lobby North 2511 Sq Ft 12 Ft

ceilings

Tue 20-Sep-2022 530 PM-630 PM Marketing ReceptionReception

Reception20 people

Lobby East 2231 Sq Ft 18 Ft

ceilings

Tue 20-Sep-2022 530 PM-630 PM Managed Care ReceptionReception

Reception20 people

Hemisphere Restaurant 1800 Sq Ft

Tue 20-Sep-2022 800 AM-1145 PM

Staff OfficeOffice

Conference (Room Required)10 people

24-hour hold

Da Vinci 660 Sq Ft 1025 Ft

ceilings

Tue 20-Sep-2022 800 AM-1145 PM

Office - ChemocentryxOffice

Conference (Room Required)5 people

24-hour hold

Discovery 667 Sq Ft 8 Ft

ceilings

Tue 20-Sep-2022 800 AM-1145 PM

Production OfficeOfficeNotes or Exceptions This will also serve as Production Storage

Other (Room Required)5 people

24-hour hold

Endeavour 667 Sq Ft 8 Ft

ceilings

Tue 20-Sep-2022 800 AM-1145 PM

Pop-Up Meeting Room 1Meeting

Rounds of 6 (Room Required)12 people

Tegel 595 Sq Ft 125 Ft

ceilings

Tue 20-Sep-2022 800 AM-1145 PM

Pop-Up Meeting Room 2Meeting

Conference (Room Required)10 people

24-hour hold

Tullamarine 595 Sq Ft 125 Ft

ceilings

Tue 20-Sep-2022 800 AM-1145 PM

Medical RoomOtherNotes or Exceptions This room will serve for any medical nees screening and testing

Other (Room Required)10 people

24-hour hold

Schiphol 525 Sq Ft 125 Ft

ceilings

Tue 20-Sep-2022 800 AM-1145 PM

Speaker Ready RoomSpeaker Room

Rounds (Room Required) 24-hour hold

Prestwick 595 Sq Ft 125 Ft

ceilings

Tue 20-Sep-2022 800 AM-1145 PM

Staff Meal RoomOther

Rounds of 10 (Room Required)20 people

24-hour hold

Ben Gurion 595 Sq Ft 125 Ft

ceilings

Tue 20-Sep-2022 815 AM-1145 PM

General SessionGeneral SessionNotes or Exceptions Please note due to production we will need a minimum of 15 ft ceilings2 per 6ft Classroom

Saturday Set-up to start at Noon

Room will have staging and rear screen projection

General Session Opening remarks will start at 400pm on Monday General Session tear-down will begin Friday Noon

Classroom (Room Required)4500 Sq Ft 125 people

24-hour hold

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Tue 20-Sep-2022 100 PM-500 PM Sales Training Workshop 2BreakoutNotes or Exceptions Breakout Session cannot take place in General Session room

Meeting ends at Noon on Friday

Rounds (Room Required)20 people

24-hour hold

GatwickShannon 1156 Sq Ft 125 Ft

ceilings

Tue 20-Sep-2022 100 PM-500 PM Sales Training Workshop 1BreakoutNotes or Exceptions Breakout Session cannot take place in General Session room Meeting ends at Noon on Friday

Rounds (Room Required)20 people

24-hour hold

Orly 884 Sq Ft 125 Ft

ceilings

Tue 20-Sep-2022 1000 AM-500 PM

Sales Training Workshop 5BreakoutNotes or Exceptions Breakout Session cannot take place in General Session Room

Meeting ends at Noon on Friday

Rounds (Room Required)20 people

24-hour hold

Regency Ballroom A 1026 Sq Ft 15 Ft

ceilings

Tue 20-Sep-2022 100 PM-500 PM Sales Training Workshop 3BreakoutNotes or Exceptions Breakout Session cannot take place in General Session room

Meeting ends at Noon on Friday

Rounds (Room Required)20 people

24-hour hold

Regency Ballroom B 1064 Sq Ft 15 Ft

ceilings

Tue 20-Sep-2022 100 PM-500 PM Sales Training Workshop 4BreakoutNotes or Exceptions Breakout Session cannot take place in General Session room

Meeting ends at Noon on Friday

Rounds (Room Required)20 people

24-hour hold

Regency Ballroom C 1026 Sq Ft 15 Ft

ceilings

Tue 20-Sep-2022 1030 AM-1100 AM

AM BreakBreakNotes or Exceptions Tuesday Break will be at 1000AMWednesday amp Thursday Break will be at 945AM

Flow (Room Required)125 people

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Tue 20-Sep-2022 1200 PM-100 PM

LunchLunchNotes or Exceptions Open to outdoor location

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

Tue 20-Sep-2022 200 PM-230 PM PM BreakBreak

125 people Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Tue 20-Sep-2022 700 PM-1030 PM

Dine AroundsNotes or Exceptions Most likely off-site

Other20 people

Lobby North 2511 Sq Ft 12 Ft

ceilings

Wed 21-Sep-2022

700 AM-800 AM BreakfastBreakfastNotes or Exceptions Open to outdoor locations

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

Wed 21-Sep-2022

1000 AM-500 PM

Sales Training Workshop 2Breakout

Rounds20 people

Regency Ballroom C 1026 Sq Ft 15 Ft

ceilings

Wed 21-Sep-2022

1000 AM-500 PM

Sales Training Workshop 4Breakout

Rounds20 people

GatwickShannon 1156 Sq Ft 125 Ft

ceilings

Wed 21-Sep-2022

1000 AM-500 PM

Sales Training Workshop 1Breakout

Rounds20 people

Regency Ballroom B 1064 Sq Ft 15 Ft

ceilings

Wed 21-Sep-2022

1000 AM-500 PM

Sales Training Workshop 3Breakout

Rounds20 people

Orly 884 Sq Ft 125 Ft

ceilings

Wed 21-Sep-2022

800 AM-1145 PM

Staff OfficeOffice

Conference (Room Required)10 people

24-hour hold

Da Vinci 660 Sq Ft 1025 Ft

ceilings

Wed 21-Sep-2022

800 AM-1145 PM

Office - ChemocentryxOffice

Conference (Room Required)5 people

24-hour hold

Discovery 667 Sq Ft 8 Ft

ceilings

Wed 21-Sep-2022

800 AM-1145 PM

Production OfficeOfficeNotes or Exceptions This will also serve as Production Storage

Other (Room Required)5 people

24-hour hold

Endeavour 667 Sq Ft 8 Ft

ceilings

Wed 21-Sep-2022

800 AM-1145 PM

Pop-Up Meeting Room 1Meeting

Rounds of 6 (Room Required)12 people

Tegel 595 Sq Ft 125 Ft

ceilings

Wed 21-Sep-2022

800 AM-1145 PM

Pop-Up Meeting Room 2Meeting

Conference (Room Required)10 people

24-hour hold

Tullamarine 595 Sq Ft 125 Ft

ceilings

Wed 21-Sep-2022

800 AM-1145 PM

Medical RoomOtherNotes or Exceptions This room will serve for any medical nees screening and testing

Other (Room Required)10 people

24-hour hold

Schiphol 525 Sq Ft 125 Ft

ceilings

Wed 21-Sep-2022

800 AM-1145 PM

Speaker Ready RoomSpeaker Room

Rounds (Room Required) 24-hour hold

Prestwick 595 Sq Ft 125 Ft

ceilings

Wed 21-Sep-2022

800 AM-1145 PM

Staff Meal RoomOther

Rounds of 10 (Room Required)20 people

24-hour hold

Ben Gurion 595 Sq Ft 125 Ft

ceilings

Wed 21-Sep-2022

815 AM-1145 PM

General SessionGeneral SessionNotes or Exceptions Please note due to production we will need a minimum of 15 ft ceilings2 per 6ft Classroom

Saturday Set-up to start at Noon

Room will have staging and rear screen projection

General Session Opening remarks will start at 400pm on Monday General Session tear-down will begin Friday Noon

Classroom (Room Required)4500 Sq Ft 125 people

24-hour hold

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Wed 21-Sep-2022

1000 AM-500 PM

Sales Training Workshop 5BreakoutNotes or Exceptions Breakout Session cannot take place in General Session Room

Meeting ends at Noon on Friday

Rounds (Room Required)20 people

24-hour hold

Regency Ballroom A 1026 Sq Ft 15 Ft

ceilings

Wed 21-Sep-2022

1030 AM-1100 AM

AM BreakBreakNotes or Exceptions Tuesday Break will be at 1000AMWednesday amp Thursday Break will be at 945AM

Flow (Room Required)125 people

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Wed 21-Sep-2022

1200 PM-100 PM

LunchLunchNotes or Exceptions Open to outdoor location

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

Wed 21-Sep-2022

200 PM-230 PM PM BreakBreak

125 people Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Thu 22-Sep-2022 1000 AM-200 PM

Sales Certification Workshop 3Breakout

Rounds20 people

Regency Ballroom C 1026 Sq Ft 15 Ft

ceilings

Thu 22-Sep-2022 700 AM-800 AM BreakfastBreakfastNotes or Exceptions Open to outdoor locations

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

Thu 22-Sep-2022 1000 AM-200 PM

Sales Training Workshop 5Breakout

Rounds20 people

GatwickShannon 1156 Sq Ft 125 Ft

ceilings

Thu 22-Sep-2022 1000 AM-200 PM

Sales Certification Workshop 1Breakout

Rounds20 people

Regency Ballroom A 1026 Sq Ft 15 Ft

ceilings

Thu 22-Sep-2022 1000 AM-200 PM

Sales Certification Workshop 2Breakout

Rounds20 people

Regency Ballroom B 1064 Sq Ft 15 Ft

ceilings

Thu 22-Sep-2022 1000 AM-200 PM

Sales Certification Workshop 4Breakout

Rounds20 people

Orly 884 Sq Ft 125 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Staff OfficeOffice

Conference (Room Required)10 people

24-hour hold

Da Vinci 660 Sq Ft 1025 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Office - ChemocentryxOffice

Conference (Room Required)5 people

24-hour hold

Discovery 667 Sq Ft 8 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Production OfficeOfficeNotes or Exceptions This will also serve as Production Storage

Other (Room Required)5 people

24-hour hold

Endeavour 667 Sq Ft 8 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Pop-Up Meeting Room 1Meeting

Rounds of 6 (Room Required)12 people

Tegel 595 Sq Ft 125 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Pop-Up Meeting Room 2Meeting

Conference (Room Required)10 people

24-hour hold

Tullamarine 595 Sq Ft 125 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Medical RoomOtherNotes or Exceptions This room will serve for any medical nees screening and testing

Other (Room Required)10 people

24-hour hold

Schiphol 525 Sq Ft 125 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Speaker Ready RoomSpeaker Room

Rounds (Room Required) 24-hour hold

Prestwick 595 Sq Ft 125 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Staff Meal RoomOther

Rounds of 10 (Room Required)20 people

24-hour hold

Ben Gurion 595 Sq Ft 125 Ft

ceilings

Thu 22-Sep-2022 815 AM-1145 PM

General SessionGeneral SessionNotes or Exceptions Please note due to production we will need a minimum of 15 ft ceilings2 per 6ft Classroom

Saturday Set-up to start at Noon

Room will have staging and rear screen projection

General Session Opening remarks will start at 400pm on Monday General Session tear-down will begin Friday Noon

Classroom (Room Required)4500 Sq Ft 125 people

24-hour hold

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Thu 22-Sep-2022 1030 AM-1100 AM

AM BreakBreakNotes or Exceptions Tuesday Break will be at 1000AMWednesday amp Thursday Break will be at 945AM

Flow (Room Required)125 people

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Thu 22-Sep-2022 1200 PM-100 PM

LunchLunchNotes or Exceptions Open to outdoor location

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

Thu 22-Sep-2022 200 PM-230 PM PM BreakBreak

125 people Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Thu 22-Sep-2022 230 PM-330 PM Sales BreakoutBreakoutNotes or Exceptions Sales collective team - This session will take place in General Session Room

Classroom Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Thu 22-Sep-2022 630 PM-1000 PM

DinnerDinnerNotes or Exceptions This should take place in the General Session room would need to know what the room turn time would be

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

Fri 23-Sep-2022 815 AM-1200 PM

Region 4 BreakoutBreakout

U-Shaped20 people

Orly 884 Sq Ft 125 Ft

ceilings

Fri 23-Sep-2022 815 AM-1200 PM

Region 5 BreakoutBreakout

U-Shaped20 people

GatwickShannon 1156 Sq Ft 125 Ft

ceilings

Fri 23-Sep-2022 815 AM-1200 PM

Region 3 BreakoutBreakout

U-Shaped20 people

Regency Ballroom C 1026 Sq Ft 15 Ft

ceilings

Fri 23-Sep-2022 815 AM-1200 PM

Region 1 BreakoutBreakout

U-Shaped20 people

Regency Ballroom A 1026 Sq Ft 15 Ft

ceilings

Fri 23-Sep-2022 815 AM-1200 PM

Region 2 BreakoutBreakout

U-Shaped20 people

Regency Ballroom B 1064 Sq Ft 15 Ft

ceilings

Fri 23-Sep-2022 700 AM-800 AM BreakfastBreakfastNotes or Exceptions Open to outdoor locations

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Staff OfficeOffice

Conference (Room Required)10 people

24-hour hold

Da Vinci 660 Sq Ft 1025 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Office - ChemocentryxOffice

Conference (Room Required)5 people

24-hour hold

Discovery 667 Sq Ft 8 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Production OfficeOfficeNotes or Exceptions This will also serve as Production Storage

Other (Room Required)5 people

24-hour hold

Endeavour 667 Sq Ft 8 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Pop-Up Meeting Room 1Meeting

Rounds of 6 (Room Required)12 people

Tegel 595 Sq Ft 125 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Pop-Up Meeting Room 2Meeting

Conference (Room Required)10 people

24-hour hold

Tullamarine 595 Sq Ft 125 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Medical RoomOtherNotes or Exceptions This room will serve for any medical nees screening and testing

Other (Room Required)10 people

24-hour hold

Schiphol 525 Sq Ft 125 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Staff Meal RoomOther

Rounds of 10 (Room Required)20 people

24-hour hold

Ben Gurion 595 Sq Ft 125 Ft

ceilings

Fri 23-Sep-2022 815 AM-1145 PM

General SessionGeneral SessionNotes or Exceptions Please note due to production we will need a minimum of 15 ft ceilings2 per 6ft Classroom

Saturday Set-up to start at Noon

Room will have staging and rear screen projection

General Session Opening remarks will start at 400pm on Monday General Session tear-down will begin Friday Noon

Classroom (Room Required)4500 Sq Ft 125 people

24-hour hold

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Fri 23-Sep-2022 1200 PM-100 PM

LunchLunchNotes or Exceptions Friday would be boxed lunches with departures

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

AV Needs Encore Event Technologies contact is Michael Russo 407-825-1510Should you need additional audio visual services pricing

Meeting Room Wireless Internet per deviceper day up to 4Mbps1-25 devices $16++26-50 devices $13++51-100 devices $10++

Estimated CostsTotal FampB Minimum USD $7500000

Applicable Tax 65

Service Charge 25

Item Cost Type Amount Quantity Tax() TaxService NoteAverage FampB Costs - Break - AM

Per Person USD $1900 650 +Tax and Service

Average FampB Costs - Break - Drinks Only

Per Person USD $2900 +Tax and Service

Average FampB Costs - Break - PM

Per Person USD $1900 650 +Tax and Service

Average FampB Costs - Break - Snacks and Drinks

Per Person USD $2200 +Tax and Service

Average FampB Costs - Breakfast - Buffet

Per Person USD $4100 650 +Tax and Service

Average FampB Costs - Breakfast - Continental

Per Person USD $3500 650 +Tax and Service

Average FampB Costs - Breakfast - Plated

Per Person USD $4000 650 +Tax and Service

Average FampB Costs - Dinner - Buffet

Per Person USD $9200 650 +Tax and Service

Average FampB Costs - Dinner - Plated

Per Person USD $7800 650 +Tax and Service

Average FampB Costs - Gallon Coffee

Per Item USD $9200 +Tax and Service

Average FampB Costs - Lunch - Boxed

Per Person USD $4300 +Tax and Service

Average FampB Costs - Lunch - Buffet

Per Person USD $5500 650 +Tax and Service

Average FampB Costs - Lunch - Plated

Per Person USD $4500 650 +Tax and Service

Average FampB Costs - Reception - Beverage

Per Person USD $1500 650 +Tax and Service

Average FampB Costs - Reception - Food

Per Person USD $5000 650 +Tax and Service

Average FampB Costs - Reception - Heavy Hors Doeuvres

Per Person USD $6500 +Tax and Service

Average FampB Costs - Reception - Light Appetizers

Per Person USD $3000 +Tax and Service

Miscellaneous Costs - Facility Fee

NA

Miscellaneous Costs - Housekeeping

NA

Miscellaneous Costs - Internet - Guest Room

Complimentary

Miscellaneous Costs - Internet - Meeting Room

Per Person USD $1000 650 +Tax and Service Simple Wi-Fi Internet per user - $16Simple Wi-fi (26-50User) - $13Simple Wi-Fi (51-100User) - $10

Miscellaneous Costs - Parking Fee - Self

Per Day USD $1200 +Tax We do not own the parking facility Discounted from $1900Day

Miscellaneous Costs - Parking Fee - Valet

Per Day USD $1600 +Tax We do not own the parking facility Discounted from $2876Day

Miscellaneous Costs - Resort Fee

NA No Resort Fee

Move-inMove-out - Labor

Per Hour USD $11500 650 +Tax and Service

Move-inMove-out - Lighting

Per Item USD $5000 650 +Tax and Service

Rental Costs - Audio Patch

Per Item USD $12500 +Tax and Service

Rental Costs - Building Overtime

NA

Rental Costs - Exhibit Space

Per Item USD $7500 650 +Tax and Service Tabletop Exhibits to include (1) 6x30 table (2) chairs and (1) wastebasket

Rental Costs - Meeting Rooms - Total

NA

Rental Costs - Power Drop

Per Item USD $6000 +Tax and Service

Transportation Costs - Airport Transportation

NA We are located inside the main terminal of Orlando Intl Airport with no need for a shuttle or transportation

Additional Information Discounted Day Rate Parking is offered to guests of the program who are not overnight attendees $400 self parking and $700 valet parking

For overnight attendees we offer discounted parking rates$1200 self parking and $1600 valet parking

Additional Questions1 Complimentary meeting space including office (Multiple choice) (Required)

Yes

2 If not attached to the RFP include a link to the hotel floor plan here (Please do not just include a link to the hotels home page) (Comment)

Attached

3 Are there other phamaceutical or life sciences groups booked over group dates If yes give the name of the company and indicated yes or no if HCPs will be in attendance (Multiple choice) (Required)

no

4 (5) Upgrades to suites at the group rate including amenities (Multiple choice) (Required)

Yes

5 (10) Staff rooms at a 50 discount (Multiple choice) (Required)

No

6 1 Comp per 35 room nights (Multiple choice) (Required)

Other 1 per 40

7 Do you charge a resort fee (Multiple choice) (Required)

No

8 If yes what is the nightly resort fee (Comment)

na

9 What amenities are included in the resort fee (Comment)

Rooftop pool 24 hr fitness center complimentary wifi in guest rooms

10 Group rate available three days prepost meeting dates (Single choice) (Required)

Yes

11 When was the meeting space last renovated (Comment) (Required)

Regency Ballroom renovated 2018

12 When were the guest rooms last renovated (Comment)

Full $26 million guestroom reno completed May 2019

13 Secure offices available for this group Office must have 4 solid walls and one entrance (Single choice) (Required)

Yes

14 Complimentary internet in meeting space (Comment)

Group will negotiate directly with Encore

15 Will hotel agree to comp (10) master keys (Multiple choice) (Required)

yes

16 20 Food and Beverage Discount (Multiple choice) (Required)

No

17 20 Audio Visual discount (Multiple choice) (Required)

Comments 15 they can negotiate lower

18 Group may choose to bring in their preferred prodcution company will the hotel waive any fees associated with this (Multiple choice) (Required)

yes

19 Complimentary high-speed internet access in the offices (Single choice) (Required)

No

20 Complimentary internet access in all guest rooms (Single choice) (Required)

Yes

21 Does your hotel offer complimentary fitness center access for all guests (Single choice) (Required)

Yes

22 Complimentary or discounted shipping and receiving handling fees (Multiple choice) (Required)

Yes

23 Complimentary dry snacks and refreshments in the staff office (Multiple choice) (Required)

no Comments Can be negotiated

24 Are there any columns or obstructions in any of the meeting space you have proposed (Multiple choice) (Required)

No

25 If yes list all room names with columns or obstructions (Comment)

NA

26 Will the hotel be undergoing renovations within 2 months on either end of the group dates If so provide details (Comment)

No

27 Please provide your hotels AAA Diamond rating (Comment) (Required)

4

28 What is the hotels Forbes Star rating (Comment) (Required)

NA

29 What is the Name of the closest airport (Comment) (Required)

MCO - Orlando International Airport

30 How many miles is the airport to the hotel (Miles) (Comment)

000

31 Due to the COVID 19 virus and the uncertainty of travel restrictions at the time of this program will the hotel to agree to waive any attrition (Multiple choice) (Required)

no

32 Due to the COVID 19 virus and the uncertainty of travel restrictions at the time of this program will the hotel to agree to waive any cancellation fees (Multiple choice) (Required)

no

33 Will you offer complimentary self-parking to attendees for the duration of the program with inout privilages (Multiple choice) (Required)

no

34 Will you offer 5 complimentary valet parking passes for the duration of the program with inout privilages (Multiple

choice) (Required)

no

35 Will the hotel waive any bartender fees when $50000 in revenue has been met (Single choice) (Required)

Yes

36 Will the hotel waive any chef attendant fees when food amp beverage minimum is met (Single choice) (Required)

Yes

Additional Files

File Name Type Size Upload DateCurrent Banquet Menus Document Link Mon 18-Oct-2021GBAC Accreditationjpg Image (jpg) 327 KB Mon 18-Oct-20212021 Seasonal Banquet Menuspdf Portable Document Format (pdf) 37 MB Mon 18-Oct-2021Hotel Fact Sheetpdf Portable Document Format (pdf) 1015 KB Mon 18-Oct-2021Floor Plan amp Capacity Chartpdf Portable Document Format (pdf) 183 MB Mon 18-Oct-2021source safely at hyatt hotels Document Link Mon 18-Oct-2021Health amp Wellness Flyerpdf Portable Document Format (pdf) 137 MB Mon 18-Oct-2021

Meeting Room AvailabilitiesAdditional Information We are happy to secure this space 1st option with a contract request

Start Date Sat 17-Sep-2022

Day Time Agenda Item Room Request Room AssignmentSat 17-Sep-2022 800 AM-1145

PMStaff OfficeOffice

Conference (Room Required)10 people

24-hour hold

Da Vinci 660 Sq Ft 1025 Ft

ceilings

Sat 17-Sep-2022 800 AM-1145 PM

Office - ChemocentryxOffice

Conference (Room Required)5 people

24-hour hold

Discovery 667 Sq Ft 8 Ft

ceilings

Sat 17-Sep-2022 800 AM-1145 PM

Production OfficeOfficeNotes or Exceptions This will also serve as Production Storage

Other (Room Required)5 people

24-hour hold

Endeavour 667 Sq Ft 8 Ft

ceilings

Sat 17-Sep-2022 815 AM-1145 PM

General SessionGeneral SessionNotes or Exceptions Please note due to production we will need a minimum of 15 ft ceilings2 per 6ft Classroom

Saturday Set-up to start at Noon

Room will have staging and rear screen projection

General Session Opening remarks will start at 400pm on Monday General Session tear-down will begin Friday Noon

Classroom (Room Required)4500 Sq Ft 125 people

24-hour hold

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Sun 18-Sep-2022 800 AM-1145 PM

Staff OfficeOffice

Conference (Room Required)10 people

24-hour hold

Da Vinci 660 Sq Ft 1025 Ft

ceilings

Sun 18-Sep-2022 800 AM-1145 PM

Office - ChemocentryxOffice

Conference (Room Required)5 people

24-hour hold

Discovery 667 Sq Ft 8 Ft

ceilings

Sun 18-Sep-2022 800 AM-1145 PM

Production OfficeOfficeNotes or Exceptions This will also serve as Production Storage

Other (Room Required)5 people

24-hour hold

Endeavour 667 Sq Ft 8 Ft

ceilings

Sun 18-Sep-2022 815 AM-1145 PM

General SessionGeneral SessionNotes or Exceptions Please note due to production we will need a minimum of 15 ft ceilings2 per 6ft Classroom

Saturday Set-up to start at Noon

Room will have staging and rear screen projection

General Session Opening remarks will start at 400pm on Monday General Session tear-down will begin Friday Noon

Classroom (Room Required)4500 Sq Ft 125 people

24-hour hold

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Mon 19-Sep-2022

800 AM-1145 PM

Staff OfficeOffice

Conference (Room Required)10 people

24-hour hold

Da Vinci 660 Sq Ft 1025 Ft

ceilings

Mon 19-Sep-2022

800 AM-1145 PM

Office - ChemocentryxOffice

Conference (Room Required)5 people

24-hour hold

Discovery 667 Sq Ft 8 Ft

ceilings

Mon 19-Sep-2022

800 AM-1145 PM

Production OfficeOfficeNotes or Exceptions This will also serve as Production Storage

Other (Room Required)5 people

24-hour hold

Endeavour 667 Sq Ft 8 Ft

ceilings

Mon 19-Sep-2022

800 AM-1145 PM

Medical RoomOtherNotes or Exceptions This room will serve for any medical nees screening and testing

Other (Room Required)10 people

24-hour hold

Schiphol 525 Sq Ft 125 Ft

ceilings

Mon 19-Sep-2022

800 AM-1145 PM

Speaker Ready RoomSpeaker Room

Rounds (Room Required) 24-hour hold

Prestwick 595 Sq Ft 125 Ft

ceilings

Mon 19-Sep-2022

800 AM-1145 PM

Staff Meal RoomOther

Rounds of 10 (Room Required)20 people

24-hour hold

Ben Gurion 595 Sq Ft 125 Ft

ceilings

Mon 19-Sep-2022

815 AM-1145 PM

General SessionGeneral SessionNotes or Exceptions Saturday Set-up to start at Noon

General Session Opening remarks will start at 400pm on Monday

Classroom (Room Required)125 people

24-hour hold

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Mon 19-Sep-2022

1200 PM-400 PM

RegistrationRegistration

Other (Room Required)125 people

24-hour hold

Regency Foyer 3003 Sq Ft 22 Ft

ceilings

Mon 19-Sep-2022

545 PM-730 PM Welcome ReceptionReceptionNotes or Exceptions Open to outdoor location

Reception (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

Tue 20-Sep-2022 700 AM-800 AM BreakfastBreakfastNotes or Exceptions Open to outdoor locations

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

Tue 20-Sep-2022 530 PM-630 PM Medical Affairs ReceptionReception

Reception20 people

Lobby North 2511 Sq Ft 12 Ft

ceilings

Tue 20-Sep-2022 530 PM-630 PM Marketing ReceptionReception

Reception20 people

Lobby East 2231 Sq Ft 18 Ft

ceilings

Tue 20-Sep-2022 530 PM-630 PM Managed Care ReceptionReception

Reception20 people

Hemisphere Restaurant 1800 Sq Ft

Tue 20-Sep-2022 800 AM-1145 PM

Staff OfficeOffice

Conference (Room Required)10 people

24-hour hold

Da Vinci 660 Sq Ft 1025 Ft

ceilings

Tue 20-Sep-2022 800 AM-1145 PM

Office - ChemocentryxOffice

Conference (Room Required)5 people

24-hour hold

Discovery 667 Sq Ft 8 Ft

ceilings

Tue 20-Sep-2022 800 AM-1145 PM

Production OfficeOfficeNotes or Exceptions This will also serve as Production Storage

Other (Room Required)5 people

24-hour hold

Endeavour 667 Sq Ft 8 Ft

ceilings

Tue 20-Sep-2022 800 AM-1145 PM

Pop-Up Meeting Room 1Meeting

Rounds of 6 (Room Required)12 people

Tegel 595 Sq Ft 125 Ft

ceilings

Tue 20-Sep-2022 800 AM-1145 PM

Pop-Up Meeting Room 2Meeting

Conference (Room Required)10 people

24-hour hold

Tullamarine 595 Sq Ft 125 Ft

ceilings

Tue 20-Sep-2022 800 AM-1145 PM

Medical RoomOtherNotes or Exceptions This room will serve for any medical nees screening and testing

Other (Room Required)10 people

24-hour hold

Schiphol 525 Sq Ft 125 Ft

ceilings

Tue 20-Sep-2022 800 AM-1145 PM

Speaker Ready RoomSpeaker Room

Rounds (Room Required) 24-hour hold

Prestwick 595 Sq Ft 125 Ft

ceilings

Tue 20-Sep-2022 800 AM-1145 PM

Staff Meal RoomOther

Rounds of 10 (Room Required)20 people

24-hour hold

Ben Gurion 595 Sq Ft 125 Ft

ceilings

Tue 20-Sep-2022 815 AM-1145 PM

General SessionGeneral SessionNotes or Exceptions Please note due to production we will need a minimum of 15 ft ceilings2 per 6ft Classroom

Saturday Set-up to start at Noon

Room will have staging and rear screen projection

General Session Opening remarks will start at 400pm on Monday General Session tear-down will begin Friday Noon

Classroom (Room Required)4500 Sq Ft 125 people

24-hour hold

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Tue 20-Sep-2022 100 PM-500 PM Sales Training Workshop 2BreakoutNotes or Exceptions Breakout Session cannot take place in General Session room

Meeting ends at Noon on Friday

Rounds (Room Required)20 people

24-hour hold

GatwickShannon 1156 Sq Ft 125 Ft

ceilings

Tue 20-Sep-2022 100 PM-500 PM Sales Training Workshop 1BreakoutNotes or Exceptions Breakout Session cannot take place in General Session room Meeting ends at Noon on Friday

Rounds (Room Required)20 people

24-hour hold

Orly 884 Sq Ft 125 Ft

ceilings

Tue 20-Sep-2022 1000 AM-500 PM

Sales Training Workshop 5BreakoutNotes or Exceptions Breakout Session cannot take place in General Session Room

Meeting ends at Noon on Friday

Rounds (Room Required)20 people

24-hour hold

Regency Ballroom A 1026 Sq Ft 15 Ft

ceilings

Tue 20-Sep-2022 100 PM-500 PM Sales Training Workshop 3BreakoutNotes or Exceptions Breakout Session cannot take place in General Session room

Meeting ends at Noon on Friday

Rounds (Room Required)20 people

24-hour hold

Regency Ballroom B 1064 Sq Ft 15 Ft

ceilings

Tue 20-Sep-2022 100 PM-500 PM Sales Training Workshop 4BreakoutNotes or Exceptions Breakout Session cannot take place in General Session room

Meeting ends at Noon on Friday

Rounds (Room Required)20 people

24-hour hold

Regency Ballroom C 1026 Sq Ft 15 Ft

ceilings

Tue 20-Sep-2022 1030 AM-1100 AM

AM BreakBreakNotes or Exceptions Tuesday Break will be at 1000AMWednesday amp Thursday Break will be at 945AM

Flow (Room Required)125 people

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Tue 20-Sep-2022 1200 PM-100 PM

LunchLunchNotes or Exceptions Open to outdoor location

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

Tue 20-Sep-2022 200 PM-230 PM PM BreakBreak

125 people Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Tue 20-Sep-2022 700 PM-1030 PM

Dine AroundsNotes or Exceptions Most likely off-site

Other20 people

Lobby North 2511 Sq Ft 12 Ft

ceilings

Wed 21-Sep-2022

700 AM-800 AM BreakfastBreakfastNotes or Exceptions Open to outdoor locations

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

Wed 21-Sep-2022

1000 AM-500 PM

Sales Training Workshop 2Breakout

Rounds20 people

Regency Ballroom C 1026 Sq Ft 15 Ft

ceilings

Wed 21-Sep-2022

1000 AM-500 PM

Sales Training Workshop 4Breakout

Rounds20 people

GatwickShannon 1156 Sq Ft 125 Ft

ceilings

Wed 21-Sep-2022

1000 AM-500 PM

Sales Training Workshop 1Breakout

Rounds20 people

Regency Ballroom B 1064 Sq Ft 15 Ft

ceilings

Wed 21-Sep-2022

1000 AM-500 PM

Sales Training Workshop 3Breakout

Rounds20 people

Orly 884 Sq Ft 125 Ft

ceilings

Wed 21-Sep-2022

800 AM-1145 PM

Staff OfficeOffice

Conference (Room Required)10 people

24-hour hold

Da Vinci 660 Sq Ft 1025 Ft

ceilings

Wed 21-Sep-2022

800 AM-1145 PM

Office - ChemocentryxOffice

Conference (Room Required)5 people

24-hour hold

Discovery 667 Sq Ft 8 Ft

ceilings

Wed 21-Sep-2022

800 AM-1145 PM

Production OfficeOfficeNotes or Exceptions This will also serve as Production Storage

Other (Room Required)5 people

24-hour hold

Endeavour 667 Sq Ft 8 Ft

ceilings

Wed 21-Sep-2022

800 AM-1145 PM

Pop-Up Meeting Room 1Meeting

Rounds of 6 (Room Required)12 people

Tegel 595 Sq Ft 125 Ft

ceilings

Wed 21-Sep-2022

800 AM-1145 PM

Pop-Up Meeting Room 2Meeting

Conference (Room Required)10 people

24-hour hold

Tullamarine 595 Sq Ft 125 Ft

ceilings

Wed 21-Sep-2022

800 AM-1145 PM

Medical RoomOtherNotes or Exceptions This room will serve for any medical nees screening and testing

Other (Room Required)10 people

24-hour hold

Schiphol 525 Sq Ft 125 Ft

ceilings

Wed 21-Sep-2022

800 AM-1145 PM

Speaker Ready RoomSpeaker Room

Rounds (Room Required) 24-hour hold

Prestwick 595 Sq Ft 125 Ft

ceilings

Wed 21-Sep-2022

800 AM-1145 PM

Staff Meal RoomOther

Rounds of 10 (Room Required)20 people

24-hour hold

Ben Gurion 595 Sq Ft 125 Ft

ceilings

Wed 21-Sep-2022

815 AM-1145 PM

General SessionGeneral SessionNotes or Exceptions Please note due to production we will need a minimum of 15 ft ceilings2 per 6ft Classroom

Saturday Set-up to start at Noon

Room will have staging and rear screen projection

General Session Opening remarks will start at 400pm on Monday General Session tear-down will begin Friday Noon

Classroom (Room Required)4500 Sq Ft 125 people

24-hour hold

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Wed 21-Sep-2022

1000 AM-500 PM

Sales Training Workshop 5BreakoutNotes or Exceptions Breakout Session cannot take place in General Session Room

Meeting ends at Noon on Friday

Rounds (Room Required)20 people

24-hour hold

Regency Ballroom A 1026 Sq Ft 15 Ft

ceilings

Wed 21-Sep-2022

1030 AM-1100 AM

AM BreakBreakNotes or Exceptions Tuesday Break will be at 1000AMWednesday amp Thursday Break will be at 945AM

Flow (Room Required)125 people

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Wed 21-Sep-2022

1200 PM-100 PM

LunchLunchNotes or Exceptions Open to outdoor location

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

Wed 21-Sep-2022

200 PM-230 PM PM BreakBreak

125 people Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Thu 22-Sep-2022 1000 AM-200 PM

Sales Certification Workshop 3Breakout

Rounds20 people

Regency Ballroom C 1026 Sq Ft 15 Ft

ceilings

Thu 22-Sep-2022 700 AM-800 AM BreakfastBreakfastNotes or Exceptions Open to outdoor locations

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

Thu 22-Sep-2022 1000 AM-200 PM

Sales Training Workshop 5Breakout

Rounds20 people

GatwickShannon 1156 Sq Ft 125 Ft

ceilings

Thu 22-Sep-2022 1000 AM-200 PM

Sales Certification Workshop 1Breakout

Rounds20 people

Regency Ballroom A 1026 Sq Ft 15 Ft

ceilings

Thu 22-Sep-2022 1000 AM-200 PM

Sales Certification Workshop 2Breakout

Rounds20 people

Regency Ballroom B 1064 Sq Ft 15 Ft

ceilings

Thu 22-Sep-2022 1000 AM-200 PM

Sales Certification Workshop 4Breakout

Rounds20 people

Orly 884 Sq Ft 125 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Staff OfficeOffice

Conference (Room Required)10 people

24-hour hold

Da Vinci 660 Sq Ft 1025 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Office - ChemocentryxOffice

Conference (Room Required)5 people

24-hour hold

Discovery 667 Sq Ft 8 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Production OfficeOfficeNotes or Exceptions This will also serve as Production Storage

Other (Room Required)5 people

24-hour hold

Endeavour 667 Sq Ft 8 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Pop-Up Meeting Room 1Meeting

Rounds of 6 (Room Required)12 people

Tegel 595 Sq Ft 125 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Pop-Up Meeting Room 2Meeting

Conference (Room Required)10 people

24-hour hold

Tullamarine 595 Sq Ft 125 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Medical RoomOtherNotes or Exceptions This room will serve for any medical nees screening and testing

Other (Room Required)10 people

24-hour hold

Schiphol 525 Sq Ft 125 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Speaker Ready RoomSpeaker Room

Rounds (Room Required) 24-hour hold

Prestwick 595 Sq Ft 125 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Staff Meal RoomOther

Rounds of 10 (Room Required)20 people

24-hour hold

Ben Gurion 595 Sq Ft 125 Ft

ceilings

Thu 22-Sep-2022 815 AM-1145 PM

General SessionGeneral SessionNotes or Exceptions Please note due to production we will need a minimum of 15 ft ceilings2 per 6ft Classroom

Saturday Set-up to start at Noon

Room will have staging and rear screen projection

General Session Opening remarks will start at 400pm on Monday General Session tear-down will begin Friday Noon

Classroom (Room Required)4500 Sq Ft 125 people

24-hour hold

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Thu 22-Sep-2022 1030 AM-1100 AM

AM BreakBreakNotes or Exceptions Tuesday Break will be at 1000AMWednesday amp Thursday Break will be at 945AM

Flow (Room Required)125 people

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Thu 22-Sep-2022 1200 PM-100 PM

LunchLunchNotes or Exceptions Open to outdoor location

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

Thu 22-Sep-2022 200 PM-230 PM PM BreakBreak

125 people Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Thu 22-Sep-2022 230 PM-330 PM Sales BreakoutBreakoutNotes or Exceptions Sales collective team - This session will take place in General Session Room

Classroom Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Thu 22-Sep-2022 630 PM-1000 PM

DinnerDinnerNotes or Exceptions This should take place in the General Session room would need to know what the room turn time would be

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

Fri 23-Sep-2022 815 AM-1200 PM

Region 4 BreakoutBreakout

U-Shaped20 people

Orly 884 Sq Ft 125 Ft

ceilings

Fri 23-Sep-2022 815 AM-1200 PM

Region 5 BreakoutBreakout

U-Shaped20 people

GatwickShannon 1156 Sq Ft 125 Ft

ceilings

Fri 23-Sep-2022 815 AM-1200 PM

Region 3 BreakoutBreakout

U-Shaped20 people

Regency Ballroom C 1026 Sq Ft 15 Ft

ceilings

Fri 23-Sep-2022 815 AM-1200 PM

Region 1 BreakoutBreakout

U-Shaped20 people

Regency Ballroom A 1026 Sq Ft 15 Ft

ceilings

Fri 23-Sep-2022 815 AM-1200 PM

Region 2 BreakoutBreakout

U-Shaped20 people

Regency Ballroom B 1064 Sq Ft 15 Ft

ceilings

Fri 23-Sep-2022 700 AM-800 AM BreakfastBreakfastNotes or Exceptions Open to outdoor locations

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Staff OfficeOffice

Conference (Room Required)10 people

24-hour hold

Da Vinci 660 Sq Ft 1025 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Office - ChemocentryxOffice

Conference (Room Required)5 people

24-hour hold

Discovery 667 Sq Ft 8 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Production OfficeOfficeNotes or Exceptions This will also serve as Production Storage

Other (Room Required)5 people

24-hour hold

Endeavour 667 Sq Ft 8 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Pop-Up Meeting Room 1Meeting

Rounds of 6 (Room Required)12 people

Tegel 595 Sq Ft 125 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Pop-Up Meeting Room 2Meeting

Conference (Room Required)10 people

24-hour hold

Tullamarine 595 Sq Ft 125 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Medical RoomOtherNotes or Exceptions This room will serve for any medical nees screening and testing

Other (Room Required)10 people

24-hour hold

Schiphol 525 Sq Ft 125 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Staff Meal RoomOther

Rounds of 10 (Room Required)20 people

24-hour hold

Ben Gurion 595 Sq Ft 125 Ft

ceilings

Fri 23-Sep-2022 815 AM-1145 PM

General SessionGeneral SessionNotes or Exceptions Please note due to production we will need a minimum of 15 ft ceilings2 per 6ft Classroom

Saturday Set-up to start at Noon

Room will have staging and rear screen projection

General Session Opening remarks will start at 400pm on Monday General Session tear-down will begin Friday Noon

Classroom (Room Required)4500 Sq Ft 125 people

24-hour hold

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Fri 23-Sep-2022 1200 PM-100 PM

LunchLunchNotes or Exceptions Friday would be boxed lunches with departures

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

AV Needs Encore Event Technologies contact is Michael Russo 407-825-1510Should you need additional audio visual services pricing

Meeting Room Wireless Internet per deviceper day up to 4Mbps1-25 devices $16++26-50 devices $13++51-100 devices $10++

Estimated CostsTotal FampB Minimum USD $7500000

Applicable Tax 65

Service Charge 25

Item Cost Type Amount Quantity Tax() TaxService NoteAverage FampB Costs - Break - AM

Per Person USD $1900 650 +Tax and Service

Average FampB Costs - Break - Drinks Only

Per Person USD $2900 +Tax and Service

Average FampB Costs - Break - PM

Per Person USD $1900 650 +Tax and Service

Average FampB Costs - Break - Snacks and Drinks

Per Person USD $2200 +Tax and Service

Average FampB Costs - Breakfast - Buffet

Per Person USD $4100 650 +Tax and Service

Average FampB Costs - Breakfast - Continental

Per Person USD $3500 650 +Tax and Service

Average FampB Costs - Breakfast - Plated

Per Person USD $4000 650 +Tax and Service

Average FampB Costs - Dinner - Buffet

Per Person USD $9200 650 +Tax and Service

Average FampB Costs - Dinner - Plated

Per Person USD $7800 650 +Tax and Service

Average FampB Costs - Gallon Coffee

Per Item USD $9200 +Tax and Service

Average FampB Costs - Lunch - Boxed

Per Person USD $4300 +Tax and Service

Average FampB Costs - Lunch - Buffet

Per Person USD $5500 650 +Tax and Service

Average FampB Costs - Lunch - Plated

Per Person USD $4500 650 +Tax and Service

Average FampB Costs - Reception - Beverage

Per Person USD $1500 650 +Tax and Service

Average FampB Costs - Reception - Food

Per Person USD $5000 650 +Tax and Service

Average FampB Costs - Reception - Heavy Hors Doeuvres

Per Person USD $6500 +Tax and Service

Average FampB Costs - Reception - Light Appetizers

Per Person USD $3000 +Tax and Service

Miscellaneous Costs - Facility Fee

NA

Miscellaneous Costs - Housekeeping

NA

Miscellaneous Costs - Internet - Guest Room

Complimentary

Miscellaneous Costs - Internet - Meeting Room

Per Person USD $1000 650 +Tax and Service Simple Wi-Fi Internet per user - $16Simple Wi-fi (26-50User) - $13Simple Wi-Fi (51-100User) - $10

Miscellaneous Costs - Parking Fee - Self

Per Day USD $1200 +Tax We do not own the parking facility Discounted from $1900Day

Miscellaneous Costs - Parking Fee - Valet

Per Day USD $1600 +Tax We do not own the parking facility Discounted from $2876Day

Miscellaneous Costs - Resort Fee

NA No Resort Fee

Move-inMove-out - Labor

Per Hour USD $11500 650 +Tax and Service

Move-inMove-out - Lighting

Per Item USD $5000 650 +Tax and Service

Rental Costs - Audio Patch

Per Item USD $12500 +Tax and Service

Rental Costs - Building Overtime

NA

Rental Costs - Exhibit Space

Per Item USD $7500 650 +Tax and Service Tabletop Exhibits to include (1) 6x30 table (2) chairs and (1) wastebasket

Rental Costs - Meeting Rooms - Total

NA

Rental Costs - Power Drop

Per Item USD $6000 +Tax and Service

Transportation Costs - Airport Transportation

NA We are located inside the main terminal of Orlando Intl Airport with no need for a shuttle or transportation

Additional Information Discounted Day Rate Parking is offered to guests of the program who are not overnight attendees $400 self parking and $700 valet parking

For overnight attendees we offer discounted parking rates$1200 self parking and $1600 valet parking

Additional Questions1 Complimentary meeting space including office (Multiple choice) (Required)

Yes

2 If not attached to the RFP include a link to the hotel floor plan here (Please do not just include a link to the hotels home page) (Comment)

Attached

3 Are there other phamaceutical or life sciences groups booked over group dates If yes give the name of the company and indicated yes or no if HCPs will be in attendance (Multiple choice) (Required)

no

4 (5) Upgrades to suites at the group rate including amenities (Multiple choice) (Required)

Yes

5 (10) Staff rooms at a 50 discount (Multiple choice) (Required)

No

6 1 Comp per 35 room nights (Multiple choice) (Required)

Other 1 per 40

7 Do you charge a resort fee (Multiple choice) (Required)

No

8 If yes what is the nightly resort fee (Comment)

na

9 What amenities are included in the resort fee (Comment)

Rooftop pool 24 hr fitness center complimentary wifi in guest rooms

10 Group rate available three days prepost meeting dates (Single choice) (Required)

Yes

11 When was the meeting space last renovated (Comment) (Required)

Regency Ballroom renovated 2018

12 When were the guest rooms last renovated (Comment)

Full $26 million guestroom reno completed May 2019

13 Secure offices available for this group Office must have 4 solid walls and one entrance (Single choice) (Required)

Yes

14 Complimentary internet in meeting space (Comment)

Group will negotiate directly with Encore

15 Will hotel agree to comp (10) master keys (Multiple choice) (Required)

yes

16 20 Food and Beverage Discount (Multiple choice) (Required)

No

17 20 Audio Visual discount (Multiple choice) (Required)

Comments 15 they can negotiate lower

18 Group may choose to bring in their preferred prodcution company will the hotel waive any fees associated with this (Multiple choice) (Required)

yes

19 Complimentary high-speed internet access in the offices (Single choice) (Required)

No

20 Complimentary internet access in all guest rooms (Single choice) (Required)

Yes

21 Does your hotel offer complimentary fitness center access for all guests (Single choice) (Required)

Yes

22 Complimentary or discounted shipping and receiving handling fees (Multiple choice) (Required)

Yes

23 Complimentary dry snacks and refreshments in the staff office (Multiple choice) (Required)

no Comments Can be negotiated

24 Are there any columns or obstructions in any of the meeting space you have proposed (Multiple choice) (Required)

No

25 If yes list all room names with columns or obstructions (Comment)

NA

26 Will the hotel be undergoing renovations within 2 months on either end of the group dates If so provide details (Comment)

No

27 Please provide your hotels AAA Diamond rating (Comment) (Required)

4

28 What is the hotels Forbes Star rating (Comment) (Required)

NA

29 What is the Name of the closest airport (Comment) (Required)

MCO - Orlando International Airport

30 How many miles is the airport to the hotel (Miles) (Comment)

000

31 Due to the COVID 19 virus and the uncertainty of travel restrictions at the time of this program will the hotel to agree to waive any attrition (Multiple choice) (Required)

no

32 Due to the COVID 19 virus and the uncertainty of travel restrictions at the time of this program will the hotel to agree to waive any cancellation fees (Multiple choice) (Required)

no

33 Will you offer complimentary self-parking to attendees for the duration of the program with inout privilages (Multiple choice) (Required)

no

34 Will you offer 5 complimentary valet parking passes for the duration of the program with inout privilages (Multiple

choice) (Required)

no

35 Will the hotel waive any bartender fees when $50000 in revenue has been met (Single choice) (Required)

Yes

36 Will the hotel waive any chef attendant fees when food amp beverage minimum is met (Single choice) (Required)

Yes

Additional Files

File Name Type Size Upload DateCurrent Banquet Menus Document Link Mon 18-Oct-2021GBAC Accreditationjpg Image (jpg) 327 KB Mon 18-Oct-20212021 Seasonal Banquet Menuspdf Portable Document Format (pdf) 37 MB Mon 18-Oct-2021Hotel Fact Sheetpdf Portable Document Format (pdf) 1015 KB Mon 18-Oct-2021Floor Plan amp Capacity Chartpdf Portable Document Format (pdf) 183 MB Mon 18-Oct-2021source safely at hyatt hotels Document Link Mon 18-Oct-2021Health amp Wellness Flyerpdf Portable Document Format (pdf) 137 MB Mon 18-Oct-2021

Sun 18-Sep-2022 800 AM-1145 PM

Production OfficeOfficeNotes or Exceptions This will also serve as Production Storage

Other (Room Required)5 people

24-hour hold

Endeavour 667 Sq Ft 8 Ft

ceilings

Sun 18-Sep-2022 815 AM-1145 PM

General SessionGeneral SessionNotes or Exceptions Please note due to production we will need a minimum of 15 ft ceilings2 per 6ft Classroom

Saturday Set-up to start at Noon

Room will have staging and rear screen projection

General Session Opening remarks will start at 400pm on Monday General Session tear-down will begin Friday Noon

Classroom (Room Required)4500 Sq Ft 125 people

24-hour hold

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Mon 19-Sep-2022

800 AM-1145 PM

Staff OfficeOffice

Conference (Room Required)10 people

24-hour hold

Da Vinci 660 Sq Ft 1025 Ft

ceilings

Mon 19-Sep-2022

800 AM-1145 PM

Office - ChemocentryxOffice

Conference (Room Required)5 people

24-hour hold

Discovery 667 Sq Ft 8 Ft

ceilings

Mon 19-Sep-2022

800 AM-1145 PM

Production OfficeOfficeNotes or Exceptions This will also serve as Production Storage

Other (Room Required)5 people

24-hour hold

Endeavour 667 Sq Ft 8 Ft

ceilings

Mon 19-Sep-2022

800 AM-1145 PM

Medical RoomOtherNotes or Exceptions This room will serve for any medical nees screening and testing

Other (Room Required)10 people

24-hour hold

Schiphol 525 Sq Ft 125 Ft

ceilings

Mon 19-Sep-2022

800 AM-1145 PM

Speaker Ready RoomSpeaker Room

Rounds (Room Required) 24-hour hold

Prestwick 595 Sq Ft 125 Ft

ceilings

Mon 19-Sep-2022

800 AM-1145 PM

Staff Meal RoomOther

Rounds of 10 (Room Required)20 people

24-hour hold

Ben Gurion 595 Sq Ft 125 Ft

ceilings

Mon 19-Sep-2022

815 AM-1145 PM

General SessionGeneral SessionNotes or Exceptions Saturday Set-up to start at Noon

General Session Opening remarks will start at 400pm on Monday

Classroom (Room Required)125 people

24-hour hold

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Mon 19-Sep-2022

1200 PM-400 PM

RegistrationRegistration

Other (Room Required)125 people

24-hour hold

Regency Foyer 3003 Sq Ft 22 Ft

ceilings

Mon 19-Sep-2022

545 PM-730 PM Welcome ReceptionReceptionNotes or Exceptions Open to outdoor location

Reception (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

Tue 20-Sep-2022 700 AM-800 AM BreakfastBreakfastNotes or Exceptions Open to outdoor locations

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

Tue 20-Sep-2022 530 PM-630 PM Medical Affairs ReceptionReception

Reception20 people

Lobby North 2511 Sq Ft 12 Ft

ceilings

Tue 20-Sep-2022 530 PM-630 PM Marketing ReceptionReception

Reception20 people

Lobby East 2231 Sq Ft 18 Ft

ceilings

Tue 20-Sep-2022 530 PM-630 PM Managed Care ReceptionReception

Reception20 people

Hemisphere Restaurant 1800 Sq Ft

Tue 20-Sep-2022 800 AM-1145 PM

Staff OfficeOffice

Conference (Room Required)10 people

24-hour hold

Da Vinci 660 Sq Ft 1025 Ft

ceilings

Tue 20-Sep-2022 800 AM-1145 PM

Office - ChemocentryxOffice

Conference (Room Required)5 people

24-hour hold

Discovery 667 Sq Ft 8 Ft

ceilings

Tue 20-Sep-2022 800 AM-1145 PM

Production OfficeOfficeNotes or Exceptions This will also serve as Production Storage

Other (Room Required)5 people

24-hour hold

Endeavour 667 Sq Ft 8 Ft

ceilings

Tue 20-Sep-2022 800 AM-1145 PM

Pop-Up Meeting Room 1Meeting

Rounds of 6 (Room Required)12 people

Tegel 595 Sq Ft 125 Ft

ceilings

Tue 20-Sep-2022 800 AM-1145 PM

Pop-Up Meeting Room 2Meeting

Conference (Room Required)10 people

24-hour hold

Tullamarine 595 Sq Ft 125 Ft

ceilings

Tue 20-Sep-2022 800 AM-1145 PM

Medical RoomOtherNotes or Exceptions This room will serve for any medical nees screening and testing

Other (Room Required)10 people

24-hour hold

Schiphol 525 Sq Ft 125 Ft

ceilings

Tue 20-Sep-2022 800 AM-1145 PM

Speaker Ready RoomSpeaker Room

Rounds (Room Required) 24-hour hold

Prestwick 595 Sq Ft 125 Ft

ceilings

Tue 20-Sep-2022 800 AM-1145 PM

Staff Meal RoomOther

Rounds of 10 (Room Required)20 people

24-hour hold

Ben Gurion 595 Sq Ft 125 Ft

ceilings

Tue 20-Sep-2022 815 AM-1145 PM

General SessionGeneral SessionNotes or Exceptions Please note due to production we will need a minimum of 15 ft ceilings2 per 6ft Classroom

Saturday Set-up to start at Noon

Room will have staging and rear screen projection

General Session Opening remarks will start at 400pm on Monday General Session tear-down will begin Friday Noon

Classroom (Room Required)4500 Sq Ft 125 people

24-hour hold

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Tue 20-Sep-2022 100 PM-500 PM Sales Training Workshop 2BreakoutNotes or Exceptions Breakout Session cannot take place in General Session room

Meeting ends at Noon on Friday

Rounds (Room Required)20 people

24-hour hold

GatwickShannon 1156 Sq Ft 125 Ft

ceilings

Tue 20-Sep-2022 100 PM-500 PM Sales Training Workshop 1BreakoutNotes or Exceptions Breakout Session cannot take place in General Session room Meeting ends at Noon on Friday

Rounds (Room Required)20 people

24-hour hold

Orly 884 Sq Ft 125 Ft

ceilings

Tue 20-Sep-2022 1000 AM-500 PM

Sales Training Workshop 5BreakoutNotes or Exceptions Breakout Session cannot take place in General Session Room

Meeting ends at Noon on Friday

Rounds (Room Required)20 people

24-hour hold

Regency Ballroom A 1026 Sq Ft 15 Ft

ceilings

Tue 20-Sep-2022 100 PM-500 PM Sales Training Workshop 3BreakoutNotes or Exceptions Breakout Session cannot take place in General Session room

Meeting ends at Noon on Friday

Rounds (Room Required)20 people

24-hour hold

Regency Ballroom B 1064 Sq Ft 15 Ft

ceilings

Tue 20-Sep-2022 100 PM-500 PM Sales Training Workshop 4BreakoutNotes or Exceptions Breakout Session cannot take place in General Session room

Meeting ends at Noon on Friday

Rounds (Room Required)20 people

24-hour hold

Regency Ballroom C 1026 Sq Ft 15 Ft

ceilings

Tue 20-Sep-2022 1030 AM-1100 AM

AM BreakBreakNotes or Exceptions Tuesday Break will be at 1000AMWednesday amp Thursday Break will be at 945AM

Flow (Room Required)125 people

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Tue 20-Sep-2022 1200 PM-100 PM

LunchLunchNotes or Exceptions Open to outdoor location

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

Tue 20-Sep-2022 200 PM-230 PM PM BreakBreak

125 people Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Tue 20-Sep-2022 700 PM-1030 PM

Dine AroundsNotes or Exceptions Most likely off-site

Other20 people

Lobby North 2511 Sq Ft 12 Ft

ceilings

Wed 21-Sep-2022

700 AM-800 AM BreakfastBreakfastNotes or Exceptions Open to outdoor locations

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

Wed 21-Sep-2022

1000 AM-500 PM

Sales Training Workshop 2Breakout

Rounds20 people

Regency Ballroom C 1026 Sq Ft 15 Ft

ceilings

Wed 21-Sep-2022

1000 AM-500 PM

Sales Training Workshop 4Breakout

Rounds20 people

GatwickShannon 1156 Sq Ft 125 Ft

ceilings

Wed 21-Sep-2022

1000 AM-500 PM

Sales Training Workshop 1Breakout

Rounds20 people

Regency Ballroom B 1064 Sq Ft 15 Ft

ceilings

Wed 21-Sep-2022

1000 AM-500 PM

Sales Training Workshop 3Breakout

Rounds20 people

Orly 884 Sq Ft 125 Ft

ceilings

Wed 21-Sep-2022

800 AM-1145 PM

Staff OfficeOffice

Conference (Room Required)10 people

24-hour hold

Da Vinci 660 Sq Ft 1025 Ft

ceilings

Wed 21-Sep-2022

800 AM-1145 PM

Office - ChemocentryxOffice

Conference (Room Required)5 people

24-hour hold

Discovery 667 Sq Ft 8 Ft

ceilings

Wed 21-Sep-2022

800 AM-1145 PM

Production OfficeOfficeNotes or Exceptions This will also serve as Production Storage

Other (Room Required)5 people

24-hour hold

Endeavour 667 Sq Ft 8 Ft

ceilings

Wed 21-Sep-2022

800 AM-1145 PM

Pop-Up Meeting Room 1Meeting

Rounds of 6 (Room Required)12 people

Tegel 595 Sq Ft 125 Ft

ceilings

Wed 21-Sep-2022

800 AM-1145 PM

Pop-Up Meeting Room 2Meeting

Conference (Room Required)10 people

24-hour hold

Tullamarine 595 Sq Ft 125 Ft

ceilings

Wed 21-Sep-2022

800 AM-1145 PM

Medical RoomOtherNotes or Exceptions This room will serve for any medical nees screening and testing

Other (Room Required)10 people

24-hour hold

Schiphol 525 Sq Ft 125 Ft

ceilings

Wed 21-Sep-2022

800 AM-1145 PM

Speaker Ready RoomSpeaker Room

Rounds (Room Required) 24-hour hold

Prestwick 595 Sq Ft 125 Ft

ceilings

Wed 21-Sep-2022

800 AM-1145 PM

Staff Meal RoomOther

Rounds of 10 (Room Required)20 people

24-hour hold

Ben Gurion 595 Sq Ft 125 Ft

ceilings

Wed 21-Sep-2022

815 AM-1145 PM

General SessionGeneral SessionNotes or Exceptions Please note due to production we will need a minimum of 15 ft ceilings2 per 6ft Classroom

Saturday Set-up to start at Noon

Room will have staging and rear screen projection

General Session Opening remarks will start at 400pm on Monday General Session tear-down will begin Friday Noon

Classroom (Room Required)4500 Sq Ft 125 people

24-hour hold

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Wed 21-Sep-2022

1000 AM-500 PM

Sales Training Workshop 5BreakoutNotes or Exceptions Breakout Session cannot take place in General Session Room

Meeting ends at Noon on Friday

Rounds (Room Required)20 people

24-hour hold

Regency Ballroom A 1026 Sq Ft 15 Ft

ceilings

Wed 21-Sep-2022

1030 AM-1100 AM

AM BreakBreakNotes or Exceptions Tuesday Break will be at 1000AMWednesday amp Thursday Break will be at 945AM

Flow (Room Required)125 people

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Wed 21-Sep-2022

1200 PM-100 PM

LunchLunchNotes or Exceptions Open to outdoor location

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

Wed 21-Sep-2022

200 PM-230 PM PM BreakBreak

125 people Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Thu 22-Sep-2022 1000 AM-200 PM

Sales Certification Workshop 3Breakout

Rounds20 people

Regency Ballroom C 1026 Sq Ft 15 Ft

ceilings

Thu 22-Sep-2022 700 AM-800 AM BreakfastBreakfastNotes or Exceptions Open to outdoor locations

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

Thu 22-Sep-2022 1000 AM-200 PM

Sales Training Workshop 5Breakout

Rounds20 people

GatwickShannon 1156 Sq Ft 125 Ft

ceilings

Thu 22-Sep-2022 1000 AM-200 PM

Sales Certification Workshop 1Breakout

Rounds20 people

Regency Ballroom A 1026 Sq Ft 15 Ft

ceilings

Thu 22-Sep-2022 1000 AM-200 PM

Sales Certification Workshop 2Breakout

Rounds20 people

Regency Ballroom B 1064 Sq Ft 15 Ft

ceilings

Thu 22-Sep-2022 1000 AM-200 PM

Sales Certification Workshop 4Breakout

Rounds20 people

Orly 884 Sq Ft 125 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Staff OfficeOffice

Conference (Room Required)10 people

24-hour hold

Da Vinci 660 Sq Ft 1025 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Office - ChemocentryxOffice

Conference (Room Required)5 people

24-hour hold

Discovery 667 Sq Ft 8 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Production OfficeOfficeNotes or Exceptions This will also serve as Production Storage

Other (Room Required)5 people

24-hour hold

Endeavour 667 Sq Ft 8 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Pop-Up Meeting Room 1Meeting

Rounds of 6 (Room Required)12 people

Tegel 595 Sq Ft 125 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Pop-Up Meeting Room 2Meeting

Conference (Room Required)10 people

24-hour hold

Tullamarine 595 Sq Ft 125 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Medical RoomOtherNotes or Exceptions This room will serve for any medical nees screening and testing

Other (Room Required)10 people

24-hour hold

Schiphol 525 Sq Ft 125 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Speaker Ready RoomSpeaker Room

Rounds (Room Required) 24-hour hold

Prestwick 595 Sq Ft 125 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Staff Meal RoomOther

Rounds of 10 (Room Required)20 people

24-hour hold

Ben Gurion 595 Sq Ft 125 Ft

ceilings

Thu 22-Sep-2022 815 AM-1145 PM

General SessionGeneral SessionNotes or Exceptions Please note due to production we will need a minimum of 15 ft ceilings2 per 6ft Classroom

Saturday Set-up to start at Noon

Room will have staging and rear screen projection

General Session Opening remarks will start at 400pm on Monday General Session tear-down will begin Friday Noon

Classroom (Room Required)4500 Sq Ft 125 people

24-hour hold

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Thu 22-Sep-2022 1030 AM-1100 AM

AM BreakBreakNotes or Exceptions Tuesday Break will be at 1000AMWednesday amp Thursday Break will be at 945AM

Flow (Room Required)125 people

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Thu 22-Sep-2022 1200 PM-100 PM

LunchLunchNotes or Exceptions Open to outdoor location

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

Thu 22-Sep-2022 200 PM-230 PM PM BreakBreak

125 people Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Thu 22-Sep-2022 230 PM-330 PM Sales BreakoutBreakoutNotes or Exceptions Sales collective team - This session will take place in General Session Room

Classroom Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Thu 22-Sep-2022 630 PM-1000 PM

DinnerDinnerNotes or Exceptions This should take place in the General Session room would need to know what the room turn time would be

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

Fri 23-Sep-2022 815 AM-1200 PM

Region 4 BreakoutBreakout

U-Shaped20 people

Orly 884 Sq Ft 125 Ft

ceilings

Fri 23-Sep-2022 815 AM-1200 PM

Region 5 BreakoutBreakout

U-Shaped20 people

GatwickShannon 1156 Sq Ft 125 Ft

ceilings

Fri 23-Sep-2022 815 AM-1200 PM

Region 3 BreakoutBreakout

U-Shaped20 people

Regency Ballroom C 1026 Sq Ft 15 Ft

ceilings

Fri 23-Sep-2022 815 AM-1200 PM

Region 1 BreakoutBreakout

U-Shaped20 people

Regency Ballroom A 1026 Sq Ft 15 Ft

ceilings

Fri 23-Sep-2022 815 AM-1200 PM

Region 2 BreakoutBreakout

U-Shaped20 people

Regency Ballroom B 1064 Sq Ft 15 Ft

ceilings

Fri 23-Sep-2022 700 AM-800 AM BreakfastBreakfastNotes or Exceptions Open to outdoor locations

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Staff OfficeOffice

Conference (Room Required)10 people

24-hour hold

Da Vinci 660 Sq Ft 1025 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Office - ChemocentryxOffice

Conference (Room Required)5 people

24-hour hold

Discovery 667 Sq Ft 8 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Production OfficeOfficeNotes or Exceptions This will also serve as Production Storage

Other (Room Required)5 people

24-hour hold

Endeavour 667 Sq Ft 8 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Pop-Up Meeting Room 1Meeting

Rounds of 6 (Room Required)12 people

Tegel 595 Sq Ft 125 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Pop-Up Meeting Room 2Meeting

Conference (Room Required)10 people

24-hour hold

Tullamarine 595 Sq Ft 125 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Medical RoomOtherNotes or Exceptions This room will serve for any medical nees screening and testing

Other (Room Required)10 people

24-hour hold

Schiphol 525 Sq Ft 125 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Staff Meal RoomOther

Rounds of 10 (Room Required)20 people

24-hour hold

Ben Gurion 595 Sq Ft 125 Ft

ceilings

Fri 23-Sep-2022 815 AM-1145 PM

General SessionGeneral SessionNotes or Exceptions Please note due to production we will need a minimum of 15 ft ceilings2 per 6ft Classroom

Saturday Set-up to start at Noon

Room will have staging and rear screen projection

General Session Opening remarks will start at 400pm on Monday General Session tear-down will begin Friday Noon

Classroom (Room Required)4500 Sq Ft 125 people

24-hour hold

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Fri 23-Sep-2022 1200 PM-100 PM

LunchLunchNotes or Exceptions Friday would be boxed lunches with departures

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

AV Needs Encore Event Technologies contact is Michael Russo 407-825-1510Should you need additional audio visual services pricing

Meeting Room Wireless Internet per deviceper day up to 4Mbps1-25 devices $16++26-50 devices $13++51-100 devices $10++

Estimated CostsTotal FampB Minimum USD $7500000

Applicable Tax 65

Service Charge 25

Item Cost Type Amount Quantity Tax() TaxService NoteAverage FampB Costs - Break - AM

Per Person USD $1900 650 +Tax and Service

Average FampB Costs - Break - Drinks Only

Per Person USD $2900 +Tax and Service

Average FampB Costs - Break - PM

Per Person USD $1900 650 +Tax and Service

Average FampB Costs - Break - Snacks and Drinks

Per Person USD $2200 +Tax and Service

Average FampB Costs - Breakfast - Buffet

Per Person USD $4100 650 +Tax and Service

Average FampB Costs - Breakfast - Continental

Per Person USD $3500 650 +Tax and Service

Average FampB Costs - Breakfast - Plated

Per Person USD $4000 650 +Tax and Service

Average FampB Costs - Dinner - Buffet

Per Person USD $9200 650 +Tax and Service

Average FampB Costs - Dinner - Plated

Per Person USD $7800 650 +Tax and Service

Average FampB Costs - Gallon Coffee

Per Item USD $9200 +Tax and Service

Average FampB Costs - Lunch - Boxed

Per Person USD $4300 +Tax and Service

Average FampB Costs - Lunch - Buffet

Per Person USD $5500 650 +Tax and Service

Average FampB Costs - Lunch - Plated

Per Person USD $4500 650 +Tax and Service

Average FampB Costs - Reception - Beverage

Per Person USD $1500 650 +Tax and Service

Average FampB Costs - Reception - Food

Per Person USD $5000 650 +Tax and Service

Average FampB Costs - Reception - Heavy Hors Doeuvres

Per Person USD $6500 +Tax and Service

Average FampB Costs - Reception - Light Appetizers

Per Person USD $3000 +Tax and Service

Miscellaneous Costs - Facility Fee

NA

Miscellaneous Costs - Housekeeping

NA

Miscellaneous Costs - Internet - Guest Room

Complimentary

Miscellaneous Costs - Internet - Meeting Room

Per Person USD $1000 650 +Tax and Service Simple Wi-Fi Internet per user - $16Simple Wi-fi (26-50User) - $13Simple Wi-Fi (51-100User) - $10

Miscellaneous Costs - Parking Fee - Self

Per Day USD $1200 +Tax We do not own the parking facility Discounted from $1900Day

Miscellaneous Costs - Parking Fee - Valet

Per Day USD $1600 +Tax We do not own the parking facility Discounted from $2876Day

Miscellaneous Costs - Resort Fee

NA No Resort Fee

Move-inMove-out - Labor

Per Hour USD $11500 650 +Tax and Service

Move-inMove-out - Lighting

Per Item USD $5000 650 +Tax and Service

Rental Costs - Audio Patch

Per Item USD $12500 +Tax and Service

Rental Costs - Building Overtime

NA

Rental Costs - Exhibit Space

Per Item USD $7500 650 +Tax and Service Tabletop Exhibits to include (1) 6x30 table (2) chairs and (1) wastebasket

Rental Costs - Meeting Rooms - Total

NA

Rental Costs - Power Drop

Per Item USD $6000 +Tax and Service

Transportation Costs - Airport Transportation

NA We are located inside the main terminal of Orlando Intl Airport with no need for a shuttle or transportation

Additional Information Discounted Day Rate Parking is offered to guests of the program who are not overnight attendees $400 self parking and $700 valet parking

For overnight attendees we offer discounted parking rates$1200 self parking and $1600 valet parking

Additional Questions1 Complimentary meeting space including office (Multiple choice) (Required)

Yes

2 If not attached to the RFP include a link to the hotel floor plan here (Please do not just include a link to the hotels home page) (Comment)

Attached

3 Are there other phamaceutical or life sciences groups booked over group dates If yes give the name of the company and indicated yes or no if HCPs will be in attendance (Multiple choice) (Required)

no

4 (5) Upgrades to suites at the group rate including amenities (Multiple choice) (Required)

Yes

5 (10) Staff rooms at a 50 discount (Multiple choice) (Required)

No

6 1 Comp per 35 room nights (Multiple choice) (Required)

Other 1 per 40

7 Do you charge a resort fee (Multiple choice) (Required)

No

8 If yes what is the nightly resort fee (Comment)

na

9 What amenities are included in the resort fee (Comment)

Rooftop pool 24 hr fitness center complimentary wifi in guest rooms

10 Group rate available three days prepost meeting dates (Single choice) (Required)

Yes

11 When was the meeting space last renovated (Comment) (Required)

Regency Ballroom renovated 2018

12 When were the guest rooms last renovated (Comment)

Full $26 million guestroom reno completed May 2019

13 Secure offices available for this group Office must have 4 solid walls and one entrance (Single choice) (Required)

Yes

14 Complimentary internet in meeting space (Comment)

Group will negotiate directly with Encore

15 Will hotel agree to comp (10) master keys (Multiple choice) (Required)

yes

16 20 Food and Beverage Discount (Multiple choice) (Required)

No

17 20 Audio Visual discount (Multiple choice) (Required)

Comments 15 they can negotiate lower

18 Group may choose to bring in their preferred prodcution company will the hotel waive any fees associated with this (Multiple choice) (Required)

yes

19 Complimentary high-speed internet access in the offices (Single choice) (Required)

No

20 Complimentary internet access in all guest rooms (Single choice) (Required)

Yes

21 Does your hotel offer complimentary fitness center access for all guests (Single choice) (Required)

Yes

22 Complimentary or discounted shipping and receiving handling fees (Multiple choice) (Required)

Yes

23 Complimentary dry snacks and refreshments in the staff office (Multiple choice) (Required)

no Comments Can be negotiated

24 Are there any columns or obstructions in any of the meeting space you have proposed (Multiple choice) (Required)

No

25 If yes list all room names with columns or obstructions (Comment)

NA

26 Will the hotel be undergoing renovations within 2 months on either end of the group dates If so provide details (Comment)

No

27 Please provide your hotels AAA Diamond rating (Comment) (Required)

4

28 What is the hotels Forbes Star rating (Comment) (Required)

NA

29 What is the Name of the closest airport (Comment) (Required)

MCO - Orlando International Airport

30 How many miles is the airport to the hotel (Miles) (Comment)

000

31 Due to the COVID 19 virus and the uncertainty of travel restrictions at the time of this program will the hotel to agree to waive any attrition (Multiple choice) (Required)

no

32 Due to the COVID 19 virus and the uncertainty of travel restrictions at the time of this program will the hotel to agree to waive any cancellation fees (Multiple choice) (Required)

no

33 Will you offer complimentary self-parking to attendees for the duration of the program with inout privilages (Multiple choice) (Required)

no

34 Will you offer 5 complimentary valet parking passes for the duration of the program with inout privilages (Multiple

choice) (Required)

no

35 Will the hotel waive any bartender fees when $50000 in revenue has been met (Single choice) (Required)

Yes

36 Will the hotel waive any chef attendant fees when food amp beverage minimum is met (Single choice) (Required)

Yes

Additional Files

File Name Type Size Upload DateCurrent Banquet Menus Document Link Mon 18-Oct-2021GBAC Accreditationjpg Image (jpg) 327 KB Mon 18-Oct-20212021 Seasonal Banquet Menuspdf Portable Document Format (pdf) 37 MB Mon 18-Oct-2021Hotel Fact Sheetpdf Portable Document Format (pdf) 1015 KB Mon 18-Oct-2021Floor Plan amp Capacity Chartpdf Portable Document Format (pdf) 183 MB Mon 18-Oct-2021source safely at hyatt hotels Document Link Mon 18-Oct-2021Health amp Wellness Flyerpdf Portable Document Format (pdf) 137 MB Mon 18-Oct-2021

Mon 19-Sep-2022

815 AM-1145 PM

General SessionGeneral SessionNotes or Exceptions Saturday Set-up to start at Noon

General Session Opening remarks will start at 400pm on Monday

Classroom (Room Required)125 people

24-hour hold

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Mon 19-Sep-2022

1200 PM-400 PM

RegistrationRegistration

Other (Room Required)125 people

24-hour hold

Regency Foyer 3003 Sq Ft 22 Ft

ceilings

Mon 19-Sep-2022

545 PM-730 PM Welcome ReceptionReceptionNotes or Exceptions Open to outdoor location

Reception (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

Tue 20-Sep-2022 700 AM-800 AM BreakfastBreakfastNotes or Exceptions Open to outdoor locations

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

Tue 20-Sep-2022 530 PM-630 PM Medical Affairs ReceptionReception

Reception20 people

Lobby North 2511 Sq Ft 12 Ft

ceilings

Tue 20-Sep-2022 530 PM-630 PM Marketing ReceptionReception

Reception20 people

Lobby East 2231 Sq Ft 18 Ft

ceilings

Tue 20-Sep-2022 530 PM-630 PM Managed Care ReceptionReception

Reception20 people

Hemisphere Restaurant 1800 Sq Ft

Tue 20-Sep-2022 800 AM-1145 PM

Staff OfficeOffice

Conference (Room Required)10 people

24-hour hold

Da Vinci 660 Sq Ft 1025 Ft

ceilings

Tue 20-Sep-2022 800 AM-1145 PM

Office - ChemocentryxOffice

Conference (Room Required)5 people

24-hour hold

Discovery 667 Sq Ft 8 Ft

ceilings

Tue 20-Sep-2022 800 AM-1145 PM

Production OfficeOfficeNotes or Exceptions This will also serve as Production Storage

Other (Room Required)5 people

24-hour hold

Endeavour 667 Sq Ft 8 Ft

ceilings

Tue 20-Sep-2022 800 AM-1145 PM

Pop-Up Meeting Room 1Meeting

Rounds of 6 (Room Required)12 people

Tegel 595 Sq Ft 125 Ft

ceilings

Tue 20-Sep-2022 800 AM-1145 PM

Pop-Up Meeting Room 2Meeting

Conference (Room Required)10 people

24-hour hold

Tullamarine 595 Sq Ft 125 Ft

ceilings

Tue 20-Sep-2022 800 AM-1145 PM

Medical RoomOtherNotes or Exceptions This room will serve for any medical nees screening and testing

Other (Room Required)10 people

24-hour hold

Schiphol 525 Sq Ft 125 Ft

ceilings

Tue 20-Sep-2022 800 AM-1145 PM

Speaker Ready RoomSpeaker Room

Rounds (Room Required) 24-hour hold

Prestwick 595 Sq Ft 125 Ft

ceilings

Tue 20-Sep-2022 800 AM-1145 PM

Staff Meal RoomOther

Rounds of 10 (Room Required)20 people

24-hour hold

Ben Gurion 595 Sq Ft 125 Ft

ceilings

Tue 20-Sep-2022 815 AM-1145 PM

General SessionGeneral SessionNotes or Exceptions Please note due to production we will need a minimum of 15 ft ceilings2 per 6ft Classroom

Saturday Set-up to start at Noon

Room will have staging and rear screen projection

General Session Opening remarks will start at 400pm on Monday General Session tear-down will begin Friday Noon

Classroom (Room Required)4500 Sq Ft 125 people

24-hour hold

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Tue 20-Sep-2022 100 PM-500 PM Sales Training Workshop 2BreakoutNotes or Exceptions Breakout Session cannot take place in General Session room

Meeting ends at Noon on Friday

Rounds (Room Required)20 people

24-hour hold

GatwickShannon 1156 Sq Ft 125 Ft

ceilings

Tue 20-Sep-2022 100 PM-500 PM Sales Training Workshop 1BreakoutNotes or Exceptions Breakout Session cannot take place in General Session room Meeting ends at Noon on Friday

Rounds (Room Required)20 people

24-hour hold

Orly 884 Sq Ft 125 Ft

ceilings

Tue 20-Sep-2022 1000 AM-500 PM

Sales Training Workshop 5BreakoutNotes or Exceptions Breakout Session cannot take place in General Session Room

Meeting ends at Noon on Friday

Rounds (Room Required)20 people

24-hour hold

Regency Ballroom A 1026 Sq Ft 15 Ft

ceilings

Tue 20-Sep-2022 100 PM-500 PM Sales Training Workshop 3BreakoutNotes or Exceptions Breakout Session cannot take place in General Session room

Meeting ends at Noon on Friday

Rounds (Room Required)20 people

24-hour hold

Regency Ballroom B 1064 Sq Ft 15 Ft

ceilings

Tue 20-Sep-2022 100 PM-500 PM Sales Training Workshop 4BreakoutNotes or Exceptions Breakout Session cannot take place in General Session room

Meeting ends at Noon on Friday

Rounds (Room Required)20 people

24-hour hold

Regency Ballroom C 1026 Sq Ft 15 Ft

ceilings

Tue 20-Sep-2022 1030 AM-1100 AM

AM BreakBreakNotes or Exceptions Tuesday Break will be at 1000AMWednesday amp Thursday Break will be at 945AM

Flow (Room Required)125 people

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Tue 20-Sep-2022 1200 PM-100 PM

LunchLunchNotes or Exceptions Open to outdoor location

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

Tue 20-Sep-2022 200 PM-230 PM PM BreakBreak

125 people Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Tue 20-Sep-2022 700 PM-1030 PM

Dine AroundsNotes or Exceptions Most likely off-site

Other20 people

Lobby North 2511 Sq Ft 12 Ft

ceilings

Wed 21-Sep-2022

700 AM-800 AM BreakfastBreakfastNotes or Exceptions Open to outdoor locations

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

Wed 21-Sep-2022

1000 AM-500 PM

Sales Training Workshop 2Breakout

Rounds20 people

Regency Ballroom C 1026 Sq Ft 15 Ft

ceilings

Wed 21-Sep-2022

1000 AM-500 PM

Sales Training Workshop 4Breakout

Rounds20 people

GatwickShannon 1156 Sq Ft 125 Ft

ceilings

Wed 21-Sep-2022

1000 AM-500 PM

Sales Training Workshop 1Breakout

Rounds20 people

Regency Ballroom B 1064 Sq Ft 15 Ft

ceilings

Wed 21-Sep-2022

1000 AM-500 PM

Sales Training Workshop 3Breakout

Rounds20 people

Orly 884 Sq Ft 125 Ft

ceilings

Wed 21-Sep-2022

800 AM-1145 PM

Staff OfficeOffice

Conference (Room Required)10 people

24-hour hold

Da Vinci 660 Sq Ft 1025 Ft

ceilings

Wed 21-Sep-2022

800 AM-1145 PM

Office - ChemocentryxOffice

Conference (Room Required)5 people

24-hour hold

Discovery 667 Sq Ft 8 Ft

ceilings

Wed 21-Sep-2022

800 AM-1145 PM

Production OfficeOfficeNotes or Exceptions This will also serve as Production Storage

Other (Room Required)5 people

24-hour hold

Endeavour 667 Sq Ft 8 Ft

ceilings

Wed 21-Sep-2022

800 AM-1145 PM

Pop-Up Meeting Room 1Meeting

Rounds of 6 (Room Required)12 people

Tegel 595 Sq Ft 125 Ft

ceilings

Wed 21-Sep-2022

800 AM-1145 PM

Pop-Up Meeting Room 2Meeting

Conference (Room Required)10 people

24-hour hold

Tullamarine 595 Sq Ft 125 Ft

ceilings

Wed 21-Sep-2022

800 AM-1145 PM

Medical RoomOtherNotes or Exceptions This room will serve for any medical nees screening and testing

Other (Room Required)10 people

24-hour hold

Schiphol 525 Sq Ft 125 Ft

ceilings

Wed 21-Sep-2022

800 AM-1145 PM

Speaker Ready RoomSpeaker Room

Rounds (Room Required) 24-hour hold

Prestwick 595 Sq Ft 125 Ft

ceilings

Wed 21-Sep-2022

800 AM-1145 PM

Staff Meal RoomOther

Rounds of 10 (Room Required)20 people

24-hour hold

Ben Gurion 595 Sq Ft 125 Ft

ceilings

Wed 21-Sep-2022

815 AM-1145 PM

General SessionGeneral SessionNotes or Exceptions Please note due to production we will need a minimum of 15 ft ceilings2 per 6ft Classroom

Saturday Set-up to start at Noon

Room will have staging and rear screen projection

General Session Opening remarks will start at 400pm on Monday General Session tear-down will begin Friday Noon

Classroom (Room Required)4500 Sq Ft 125 people

24-hour hold

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Wed 21-Sep-2022

1000 AM-500 PM

Sales Training Workshop 5BreakoutNotes or Exceptions Breakout Session cannot take place in General Session Room

Meeting ends at Noon on Friday

Rounds (Room Required)20 people

24-hour hold

Regency Ballroom A 1026 Sq Ft 15 Ft

ceilings

Wed 21-Sep-2022

1030 AM-1100 AM

AM BreakBreakNotes or Exceptions Tuesday Break will be at 1000AMWednesday amp Thursday Break will be at 945AM

Flow (Room Required)125 people

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Wed 21-Sep-2022

1200 PM-100 PM

LunchLunchNotes or Exceptions Open to outdoor location

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

Wed 21-Sep-2022

200 PM-230 PM PM BreakBreak

125 people Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Thu 22-Sep-2022 1000 AM-200 PM

Sales Certification Workshop 3Breakout

Rounds20 people

Regency Ballroom C 1026 Sq Ft 15 Ft

ceilings

Thu 22-Sep-2022 700 AM-800 AM BreakfastBreakfastNotes or Exceptions Open to outdoor locations

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

Thu 22-Sep-2022 1000 AM-200 PM

Sales Training Workshop 5Breakout

Rounds20 people

GatwickShannon 1156 Sq Ft 125 Ft

ceilings

Thu 22-Sep-2022 1000 AM-200 PM

Sales Certification Workshop 1Breakout

Rounds20 people

Regency Ballroom A 1026 Sq Ft 15 Ft

ceilings

Thu 22-Sep-2022 1000 AM-200 PM

Sales Certification Workshop 2Breakout

Rounds20 people

Regency Ballroom B 1064 Sq Ft 15 Ft

ceilings

Thu 22-Sep-2022 1000 AM-200 PM

Sales Certification Workshop 4Breakout

Rounds20 people

Orly 884 Sq Ft 125 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Staff OfficeOffice

Conference (Room Required)10 people

24-hour hold

Da Vinci 660 Sq Ft 1025 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Office - ChemocentryxOffice

Conference (Room Required)5 people

24-hour hold

Discovery 667 Sq Ft 8 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Production OfficeOfficeNotes or Exceptions This will also serve as Production Storage

Other (Room Required)5 people

24-hour hold

Endeavour 667 Sq Ft 8 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Pop-Up Meeting Room 1Meeting

Rounds of 6 (Room Required)12 people

Tegel 595 Sq Ft 125 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Pop-Up Meeting Room 2Meeting

Conference (Room Required)10 people

24-hour hold

Tullamarine 595 Sq Ft 125 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Medical RoomOtherNotes or Exceptions This room will serve for any medical nees screening and testing

Other (Room Required)10 people

24-hour hold

Schiphol 525 Sq Ft 125 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Speaker Ready RoomSpeaker Room

Rounds (Room Required) 24-hour hold

Prestwick 595 Sq Ft 125 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Staff Meal RoomOther

Rounds of 10 (Room Required)20 people

24-hour hold

Ben Gurion 595 Sq Ft 125 Ft

ceilings

Thu 22-Sep-2022 815 AM-1145 PM

General SessionGeneral SessionNotes or Exceptions Please note due to production we will need a minimum of 15 ft ceilings2 per 6ft Classroom

Saturday Set-up to start at Noon

Room will have staging and rear screen projection

General Session Opening remarks will start at 400pm on Monday General Session tear-down will begin Friday Noon

Classroom (Room Required)4500 Sq Ft 125 people

24-hour hold

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Thu 22-Sep-2022 1030 AM-1100 AM

AM BreakBreakNotes or Exceptions Tuesday Break will be at 1000AMWednesday amp Thursday Break will be at 945AM

Flow (Room Required)125 people

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Thu 22-Sep-2022 1200 PM-100 PM

LunchLunchNotes or Exceptions Open to outdoor location

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

Thu 22-Sep-2022 200 PM-230 PM PM BreakBreak

125 people Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Thu 22-Sep-2022 230 PM-330 PM Sales BreakoutBreakoutNotes or Exceptions Sales collective team - This session will take place in General Session Room

Classroom Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Thu 22-Sep-2022 630 PM-1000 PM

DinnerDinnerNotes or Exceptions This should take place in the General Session room would need to know what the room turn time would be

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

Fri 23-Sep-2022 815 AM-1200 PM

Region 4 BreakoutBreakout

U-Shaped20 people

Orly 884 Sq Ft 125 Ft

ceilings

Fri 23-Sep-2022 815 AM-1200 PM

Region 5 BreakoutBreakout

U-Shaped20 people

GatwickShannon 1156 Sq Ft 125 Ft

ceilings

Fri 23-Sep-2022 815 AM-1200 PM

Region 3 BreakoutBreakout

U-Shaped20 people

Regency Ballroom C 1026 Sq Ft 15 Ft

ceilings

Fri 23-Sep-2022 815 AM-1200 PM

Region 1 BreakoutBreakout

U-Shaped20 people

Regency Ballroom A 1026 Sq Ft 15 Ft

ceilings

Fri 23-Sep-2022 815 AM-1200 PM

Region 2 BreakoutBreakout

U-Shaped20 people

Regency Ballroom B 1064 Sq Ft 15 Ft

ceilings

Fri 23-Sep-2022 700 AM-800 AM BreakfastBreakfastNotes or Exceptions Open to outdoor locations

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Staff OfficeOffice

Conference (Room Required)10 people

24-hour hold

Da Vinci 660 Sq Ft 1025 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Office - ChemocentryxOffice

Conference (Room Required)5 people

24-hour hold

Discovery 667 Sq Ft 8 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Production OfficeOfficeNotes or Exceptions This will also serve as Production Storage

Other (Room Required)5 people

24-hour hold

Endeavour 667 Sq Ft 8 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Pop-Up Meeting Room 1Meeting

Rounds of 6 (Room Required)12 people

Tegel 595 Sq Ft 125 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Pop-Up Meeting Room 2Meeting

Conference (Room Required)10 people

24-hour hold

Tullamarine 595 Sq Ft 125 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Medical RoomOtherNotes or Exceptions This room will serve for any medical nees screening and testing

Other (Room Required)10 people

24-hour hold

Schiphol 525 Sq Ft 125 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Staff Meal RoomOther

Rounds of 10 (Room Required)20 people

24-hour hold

Ben Gurion 595 Sq Ft 125 Ft

ceilings

Fri 23-Sep-2022 815 AM-1145 PM

General SessionGeneral SessionNotes or Exceptions Please note due to production we will need a minimum of 15 ft ceilings2 per 6ft Classroom

Saturday Set-up to start at Noon

Room will have staging and rear screen projection

General Session Opening remarks will start at 400pm on Monday General Session tear-down will begin Friday Noon

Classroom (Room Required)4500 Sq Ft 125 people

24-hour hold

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Fri 23-Sep-2022 1200 PM-100 PM

LunchLunchNotes or Exceptions Friday would be boxed lunches with departures

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

AV Needs Encore Event Technologies contact is Michael Russo 407-825-1510Should you need additional audio visual services pricing

Meeting Room Wireless Internet per deviceper day up to 4Mbps1-25 devices $16++26-50 devices $13++51-100 devices $10++

Estimated CostsTotal FampB Minimum USD $7500000

Applicable Tax 65

Service Charge 25

Item Cost Type Amount Quantity Tax() TaxService NoteAverage FampB Costs - Break - AM

Per Person USD $1900 650 +Tax and Service

Average FampB Costs - Break - Drinks Only

Per Person USD $2900 +Tax and Service

Average FampB Costs - Break - PM

Per Person USD $1900 650 +Tax and Service

Average FampB Costs - Break - Snacks and Drinks

Per Person USD $2200 +Tax and Service

Average FampB Costs - Breakfast - Buffet

Per Person USD $4100 650 +Tax and Service

Average FampB Costs - Breakfast - Continental

Per Person USD $3500 650 +Tax and Service

Average FampB Costs - Breakfast - Plated

Per Person USD $4000 650 +Tax and Service

Average FampB Costs - Dinner - Buffet

Per Person USD $9200 650 +Tax and Service

Average FampB Costs - Dinner - Plated

Per Person USD $7800 650 +Tax and Service

Average FampB Costs - Gallon Coffee

Per Item USD $9200 +Tax and Service

Average FampB Costs - Lunch - Boxed

Per Person USD $4300 +Tax and Service

Average FampB Costs - Lunch - Buffet

Per Person USD $5500 650 +Tax and Service

Average FampB Costs - Lunch - Plated

Per Person USD $4500 650 +Tax and Service

Average FampB Costs - Reception - Beverage

Per Person USD $1500 650 +Tax and Service

Average FampB Costs - Reception - Food

Per Person USD $5000 650 +Tax and Service

Average FampB Costs - Reception - Heavy Hors Doeuvres

Per Person USD $6500 +Tax and Service

Average FampB Costs - Reception - Light Appetizers

Per Person USD $3000 +Tax and Service

Miscellaneous Costs - Facility Fee

NA

Miscellaneous Costs - Housekeeping

NA

Miscellaneous Costs - Internet - Guest Room

Complimentary

Miscellaneous Costs - Internet - Meeting Room

Per Person USD $1000 650 +Tax and Service Simple Wi-Fi Internet per user - $16Simple Wi-fi (26-50User) - $13Simple Wi-Fi (51-100User) - $10

Miscellaneous Costs - Parking Fee - Self

Per Day USD $1200 +Tax We do not own the parking facility Discounted from $1900Day

Miscellaneous Costs - Parking Fee - Valet

Per Day USD $1600 +Tax We do not own the parking facility Discounted from $2876Day

Miscellaneous Costs - Resort Fee

NA No Resort Fee

Move-inMove-out - Labor

Per Hour USD $11500 650 +Tax and Service

Move-inMove-out - Lighting

Per Item USD $5000 650 +Tax and Service

Rental Costs - Audio Patch

Per Item USD $12500 +Tax and Service

Rental Costs - Building Overtime

NA

Rental Costs - Exhibit Space

Per Item USD $7500 650 +Tax and Service Tabletop Exhibits to include (1) 6x30 table (2) chairs and (1) wastebasket

Rental Costs - Meeting Rooms - Total

NA

Rental Costs - Power Drop

Per Item USD $6000 +Tax and Service

Transportation Costs - Airport Transportation

NA We are located inside the main terminal of Orlando Intl Airport with no need for a shuttle or transportation

Additional Information Discounted Day Rate Parking is offered to guests of the program who are not overnight attendees $400 self parking and $700 valet parking

For overnight attendees we offer discounted parking rates$1200 self parking and $1600 valet parking

Additional Questions1 Complimentary meeting space including office (Multiple choice) (Required)

Yes

2 If not attached to the RFP include a link to the hotel floor plan here (Please do not just include a link to the hotels home page) (Comment)

Attached

3 Are there other phamaceutical or life sciences groups booked over group dates If yes give the name of the company and indicated yes or no if HCPs will be in attendance (Multiple choice) (Required)

no

4 (5) Upgrades to suites at the group rate including amenities (Multiple choice) (Required)

Yes

5 (10) Staff rooms at a 50 discount (Multiple choice) (Required)

No

6 1 Comp per 35 room nights (Multiple choice) (Required)

Other 1 per 40

7 Do you charge a resort fee (Multiple choice) (Required)

No

8 If yes what is the nightly resort fee (Comment)

na

9 What amenities are included in the resort fee (Comment)

Rooftop pool 24 hr fitness center complimentary wifi in guest rooms

10 Group rate available three days prepost meeting dates (Single choice) (Required)

Yes

11 When was the meeting space last renovated (Comment) (Required)

Regency Ballroom renovated 2018

12 When were the guest rooms last renovated (Comment)

Full $26 million guestroom reno completed May 2019

13 Secure offices available for this group Office must have 4 solid walls and one entrance (Single choice) (Required)

Yes

14 Complimentary internet in meeting space (Comment)

Group will negotiate directly with Encore

15 Will hotel agree to comp (10) master keys (Multiple choice) (Required)

yes

16 20 Food and Beverage Discount (Multiple choice) (Required)

No

17 20 Audio Visual discount (Multiple choice) (Required)

Comments 15 they can negotiate lower

18 Group may choose to bring in their preferred prodcution company will the hotel waive any fees associated with this (Multiple choice) (Required)

yes

19 Complimentary high-speed internet access in the offices (Single choice) (Required)

No

20 Complimentary internet access in all guest rooms (Single choice) (Required)

Yes

21 Does your hotel offer complimentary fitness center access for all guests (Single choice) (Required)

Yes

22 Complimentary or discounted shipping and receiving handling fees (Multiple choice) (Required)

Yes

23 Complimentary dry snacks and refreshments in the staff office (Multiple choice) (Required)

no Comments Can be negotiated

24 Are there any columns or obstructions in any of the meeting space you have proposed (Multiple choice) (Required)

No

25 If yes list all room names with columns or obstructions (Comment)

NA

26 Will the hotel be undergoing renovations within 2 months on either end of the group dates If so provide details (Comment)

No

27 Please provide your hotels AAA Diamond rating (Comment) (Required)

4

28 What is the hotels Forbes Star rating (Comment) (Required)

NA

29 What is the Name of the closest airport (Comment) (Required)

MCO - Orlando International Airport

30 How many miles is the airport to the hotel (Miles) (Comment)

000

31 Due to the COVID 19 virus and the uncertainty of travel restrictions at the time of this program will the hotel to agree to waive any attrition (Multiple choice) (Required)

no

32 Due to the COVID 19 virus and the uncertainty of travel restrictions at the time of this program will the hotel to agree to waive any cancellation fees (Multiple choice) (Required)

no

33 Will you offer complimentary self-parking to attendees for the duration of the program with inout privilages (Multiple choice) (Required)

no

34 Will you offer 5 complimentary valet parking passes for the duration of the program with inout privilages (Multiple

choice) (Required)

no

35 Will the hotel waive any bartender fees when $50000 in revenue has been met (Single choice) (Required)

Yes

36 Will the hotel waive any chef attendant fees when food amp beverage minimum is met (Single choice) (Required)

Yes

Additional Files

File Name Type Size Upload DateCurrent Banquet Menus Document Link Mon 18-Oct-2021GBAC Accreditationjpg Image (jpg) 327 KB Mon 18-Oct-20212021 Seasonal Banquet Menuspdf Portable Document Format (pdf) 37 MB Mon 18-Oct-2021Hotel Fact Sheetpdf Portable Document Format (pdf) 1015 KB Mon 18-Oct-2021Floor Plan amp Capacity Chartpdf Portable Document Format (pdf) 183 MB Mon 18-Oct-2021source safely at hyatt hotels Document Link Mon 18-Oct-2021Health amp Wellness Flyerpdf Portable Document Format (pdf) 137 MB Mon 18-Oct-2021

Tue 20-Sep-2022 800 AM-1145 PM

Pop-Up Meeting Room 2Meeting

Conference (Room Required)10 people

24-hour hold

Tullamarine 595 Sq Ft 125 Ft

ceilings

Tue 20-Sep-2022 800 AM-1145 PM

Medical RoomOtherNotes or Exceptions This room will serve for any medical nees screening and testing

Other (Room Required)10 people

24-hour hold

Schiphol 525 Sq Ft 125 Ft

ceilings

Tue 20-Sep-2022 800 AM-1145 PM

Speaker Ready RoomSpeaker Room

Rounds (Room Required) 24-hour hold

Prestwick 595 Sq Ft 125 Ft

ceilings

Tue 20-Sep-2022 800 AM-1145 PM

Staff Meal RoomOther

Rounds of 10 (Room Required)20 people

24-hour hold

Ben Gurion 595 Sq Ft 125 Ft

ceilings

Tue 20-Sep-2022 815 AM-1145 PM

General SessionGeneral SessionNotes or Exceptions Please note due to production we will need a minimum of 15 ft ceilings2 per 6ft Classroom

Saturday Set-up to start at Noon

Room will have staging and rear screen projection

General Session Opening remarks will start at 400pm on Monday General Session tear-down will begin Friday Noon

Classroom (Room Required)4500 Sq Ft 125 people

24-hour hold

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Tue 20-Sep-2022 100 PM-500 PM Sales Training Workshop 2BreakoutNotes or Exceptions Breakout Session cannot take place in General Session room

Meeting ends at Noon on Friday

Rounds (Room Required)20 people

24-hour hold

GatwickShannon 1156 Sq Ft 125 Ft

ceilings

Tue 20-Sep-2022 100 PM-500 PM Sales Training Workshop 1BreakoutNotes or Exceptions Breakout Session cannot take place in General Session room Meeting ends at Noon on Friday

Rounds (Room Required)20 people

24-hour hold

Orly 884 Sq Ft 125 Ft

ceilings

Tue 20-Sep-2022 1000 AM-500 PM

Sales Training Workshop 5BreakoutNotes or Exceptions Breakout Session cannot take place in General Session Room

Meeting ends at Noon on Friday

Rounds (Room Required)20 people

24-hour hold

Regency Ballroom A 1026 Sq Ft 15 Ft

ceilings

Tue 20-Sep-2022 100 PM-500 PM Sales Training Workshop 3BreakoutNotes or Exceptions Breakout Session cannot take place in General Session room

Meeting ends at Noon on Friday

Rounds (Room Required)20 people

24-hour hold

Regency Ballroom B 1064 Sq Ft 15 Ft

ceilings

Tue 20-Sep-2022 100 PM-500 PM Sales Training Workshop 4BreakoutNotes or Exceptions Breakout Session cannot take place in General Session room

Meeting ends at Noon on Friday

Rounds (Room Required)20 people

24-hour hold

Regency Ballroom C 1026 Sq Ft 15 Ft

ceilings

Tue 20-Sep-2022 1030 AM-1100 AM

AM BreakBreakNotes or Exceptions Tuesday Break will be at 1000AMWednesday amp Thursday Break will be at 945AM

Flow (Room Required)125 people

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Tue 20-Sep-2022 1200 PM-100 PM

LunchLunchNotes or Exceptions Open to outdoor location

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

Tue 20-Sep-2022 200 PM-230 PM PM BreakBreak

125 people Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Tue 20-Sep-2022 700 PM-1030 PM

Dine AroundsNotes or Exceptions Most likely off-site

Other20 people

Lobby North 2511 Sq Ft 12 Ft

ceilings

Wed 21-Sep-2022

700 AM-800 AM BreakfastBreakfastNotes or Exceptions Open to outdoor locations

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

Wed 21-Sep-2022

1000 AM-500 PM

Sales Training Workshop 2Breakout

Rounds20 people

Regency Ballroom C 1026 Sq Ft 15 Ft

ceilings

Wed 21-Sep-2022

1000 AM-500 PM

Sales Training Workshop 4Breakout

Rounds20 people

GatwickShannon 1156 Sq Ft 125 Ft

ceilings

Wed 21-Sep-2022

1000 AM-500 PM

Sales Training Workshop 1Breakout

Rounds20 people

Regency Ballroom B 1064 Sq Ft 15 Ft

ceilings

Wed 21-Sep-2022

1000 AM-500 PM

Sales Training Workshop 3Breakout

Rounds20 people

Orly 884 Sq Ft 125 Ft

ceilings

Wed 21-Sep-2022

800 AM-1145 PM

Staff OfficeOffice

Conference (Room Required)10 people

24-hour hold

Da Vinci 660 Sq Ft 1025 Ft

ceilings

Wed 21-Sep-2022

800 AM-1145 PM

Office - ChemocentryxOffice

Conference (Room Required)5 people

24-hour hold

Discovery 667 Sq Ft 8 Ft

ceilings

Wed 21-Sep-2022

800 AM-1145 PM

Production OfficeOfficeNotes or Exceptions This will also serve as Production Storage

Other (Room Required)5 people

24-hour hold

Endeavour 667 Sq Ft 8 Ft

ceilings

Wed 21-Sep-2022

800 AM-1145 PM

Pop-Up Meeting Room 1Meeting

Rounds of 6 (Room Required)12 people

Tegel 595 Sq Ft 125 Ft

ceilings

Wed 21-Sep-2022

800 AM-1145 PM

Pop-Up Meeting Room 2Meeting

Conference (Room Required)10 people

24-hour hold

Tullamarine 595 Sq Ft 125 Ft

ceilings

Wed 21-Sep-2022

800 AM-1145 PM

Medical RoomOtherNotes or Exceptions This room will serve for any medical nees screening and testing

Other (Room Required)10 people

24-hour hold

Schiphol 525 Sq Ft 125 Ft

ceilings

Wed 21-Sep-2022

800 AM-1145 PM

Speaker Ready RoomSpeaker Room

Rounds (Room Required) 24-hour hold

Prestwick 595 Sq Ft 125 Ft

ceilings

Wed 21-Sep-2022

800 AM-1145 PM

Staff Meal RoomOther

Rounds of 10 (Room Required)20 people

24-hour hold

Ben Gurion 595 Sq Ft 125 Ft

ceilings

Wed 21-Sep-2022

815 AM-1145 PM

General SessionGeneral SessionNotes or Exceptions Please note due to production we will need a minimum of 15 ft ceilings2 per 6ft Classroom

Saturday Set-up to start at Noon

Room will have staging and rear screen projection

General Session Opening remarks will start at 400pm on Monday General Session tear-down will begin Friday Noon

Classroom (Room Required)4500 Sq Ft 125 people

24-hour hold

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Wed 21-Sep-2022

1000 AM-500 PM

Sales Training Workshop 5BreakoutNotes or Exceptions Breakout Session cannot take place in General Session Room

Meeting ends at Noon on Friday

Rounds (Room Required)20 people

24-hour hold

Regency Ballroom A 1026 Sq Ft 15 Ft

ceilings

Wed 21-Sep-2022

1030 AM-1100 AM

AM BreakBreakNotes or Exceptions Tuesday Break will be at 1000AMWednesday amp Thursday Break will be at 945AM

Flow (Room Required)125 people

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Wed 21-Sep-2022

1200 PM-100 PM

LunchLunchNotes or Exceptions Open to outdoor location

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

Wed 21-Sep-2022

200 PM-230 PM PM BreakBreak

125 people Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Thu 22-Sep-2022 1000 AM-200 PM

Sales Certification Workshop 3Breakout

Rounds20 people

Regency Ballroom C 1026 Sq Ft 15 Ft

ceilings

Thu 22-Sep-2022 700 AM-800 AM BreakfastBreakfastNotes or Exceptions Open to outdoor locations

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

Thu 22-Sep-2022 1000 AM-200 PM

Sales Training Workshop 5Breakout

Rounds20 people

GatwickShannon 1156 Sq Ft 125 Ft

ceilings

Thu 22-Sep-2022 1000 AM-200 PM

Sales Certification Workshop 1Breakout

Rounds20 people

Regency Ballroom A 1026 Sq Ft 15 Ft

ceilings

Thu 22-Sep-2022 1000 AM-200 PM

Sales Certification Workshop 2Breakout

Rounds20 people

Regency Ballroom B 1064 Sq Ft 15 Ft

ceilings

Thu 22-Sep-2022 1000 AM-200 PM

Sales Certification Workshop 4Breakout

Rounds20 people

Orly 884 Sq Ft 125 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Staff OfficeOffice

Conference (Room Required)10 people

24-hour hold

Da Vinci 660 Sq Ft 1025 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Office - ChemocentryxOffice

Conference (Room Required)5 people

24-hour hold

Discovery 667 Sq Ft 8 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Production OfficeOfficeNotes or Exceptions This will also serve as Production Storage

Other (Room Required)5 people

24-hour hold

Endeavour 667 Sq Ft 8 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Pop-Up Meeting Room 1Meeting

Rounds of 6 (Room Required)12 people

Tegel 595 Sq Ft 125 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Pop-Up Meeting Room 2Meeting

Conference (Room Required)10 people

24-hour hold

Tullamarine 595 Sq Ft 125 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Medical RoomOtherNotes or Exceptions This room will serve for any medical nees screening and testing

Other (Room Required)10 people

24-hour hold

Schiphol 525 Sq Ft 125 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Speaker Ready RoomSpeaker Room

Rounds (Room Required) 24-hour hold

Prestwick 595 Sq Ft 125 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Staff Meal RoomOther

Rounds of 10 (Room Required)20 people

24-hour hold

Ben Gurion 595 Sq Ft 125 Ft

ceilings

Thu 22-Sep-2022 815 AM-1145 PM

General SessionGeneral SessionNotes or Exceptions Please note due to production we will need a minimum of 15 ft ceilings2 per 6ft Classroom

Saturday Set-up to start at Noon

Room will have staging and rear screen projection

General Session Opening remarks will start at 400pm on Monday General Session tear-down will begin Friday Noon

Classroom (Room Required)4500 Sq Ft 125 people

24-hour hold

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Thu 22-Sep-2022 1030 AM-1100 AM

AM BreakBreakNotes or Exceptions Tuesday Break will be at 1000AMWednesday amp Thursday Break will be at 945AM

Flow (Room Required)125 people

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Thu 22-Sep-2022 1200 PM-100 PM

LunchLunchNotes or Exceptions Open to outdoor location

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

Thu 22-Sep-2022 200 PM-230 PM PM BreakBreak

125 people Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Thu 22-Sep-2022 230 PM-330 PM Sales BreakoutBreakoutNotes or Exceptions Sales collective team - This session will take place in General Session Room

Classroom Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Thu 22-Sep-2022 630 PM-1000 PM

DinnerDinnerNotes or Exceptions This should take place in the General Session room would need to know what the room turn time would be

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

Fri 23-Sep-2022 815 AM-1200 PM

Region 4 BreakoutBreakout

U-Shaped20 people

Orly 884 Sq Ft 125 Ft

ceilings

Fri 23-Sep-2022 815 AM-1200 PM

Region 5 BreakoutBreakout

U-Shaped20 people

GatwickShannon 1156 Sq Ft 125 Ft

ceilings

Fri 23-Sep-2022 815 AM-1200 PM

Region 3 BreakoutBreakout

U-Shaped20 people

Regency Ballroom C 1026 Sq Ft 15 Ft

ceilings

Fri 23-Sep-2022 815 AM-1200 PM

Region 1 BreakoutBreakout

U-Shaped20 people

Regency Ballroom A 1026 Sq Ft 15 Ft

ceilings

Fri 23-Sep-2022 815 AM-1200 PM

Region 2 BreakoutBreakout

U-Shaped20 people

Regency Ballroom B 1064 Sq Ft 15 Ft

ceilings

Fri 23-Sep-2022 700 AM-800 AM BreakfastBreakfastNotes or Exceptions Open to outdoor locations

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Staff OfficeOffice

Conference (Room Required)10 people

24-hour hold

Da Vinci 660 Sq Ft 1025 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Office - ChemocentryxOffice

Conference (Room Required)5 people

24-hour hold

Discovery 667 Sq Ft 8 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Production OfficeOfficeNotes or Exceptions This will also serve as Production Storage

Other (Room Required)5 people

24-hour hold

Endeavour 667 Sq Ft 8 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Pop-Up Meeting Room 1Meeting

Rounds of 6 (Room Required)12 people

Tegel 595 Sq Ft 125 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Pop-Up Meeting Room 2Meeting

Conference (Room Required)10 people

24-hour hold

Tullamarine 595 Sq Ft 125 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Medical RoomOtherNotes or Exceptions This room will serve for any medical nees screening and testing

Other (Room Required)10 people

24-hour hold

Schiphol 525 Sq Ft 125 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Staff Meal RoomOther

Rounds of 10 (Room Required)20 people

24-hour hold

Ben Gurion 595 Sq Ft 125 Ft

ceilings

Fri 23-Sep-2022 815 AM-1145 PM

General SessionGeneral SessionNotes or Exceptions Please note due to production we will need a minimum of 15 ft ceilings2 per 6ft Classroom

Saturday Set-up to start at Noon

Room will have staging and rear screen projection

General Session Opening remarks will start at 400pm on Monday General Session tear-down will begin Friday Noon

Classroom (Room Required)4500 Sq Ft 125 people

24-hour hold

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Fri 23-Sep-2022 1200 PM-100 PM

LunchLunchNotes or Exceptions Friday would be boxed lunches with departures

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

AV Needs Encore Event Technologies contact is Michael Russo 407-825-1510Should you need additional audio visual services pricing

Meeting Room Wireless Internet per deviceper day up to 4Mbps1-25 devices $16++26-50 devices $13++51-100 devices $10++

Estimated CostsTotal FampB Minimum USD $7500000

Applicable Tax 65

Service Charge 25

Item Cost Type Amount Quantity Tax() TaxService NoteAverage FampB Costs - Break - AM

Per Person USD $1900 650 +Tax and Service

Average FampB Costs - Break - Drinks Only

Per Person USD $2900 +Tax and Service

Average FampB Costs - Break - PM

Per Person USD $1900 650 +Tax and Service

Average FampB Costs - Break - Snacks and Drinks

Per Person USD $2200 +Tax and Service

Average FampB Costs - Breakfast - Buffet

Per Person USD $4100 650 +Tax and Service

Average FampB Costs - Breakfast - Continental

Per Person USD $3500 650 +Tax and Service

Average FampB Costs - Breakfast - Plated

Per Person USD $4000 650 +Tax and Service

Average FampB Costs - Dinner - Buffet

Per Person USD $9200 650 +Tax and Service

Average FampB Costs - Dinner - Plated

Per Person USD $7800 650 +Tax and Service

Average FampB Costs - Gallon Coffee

Per Item USD $9200 +Tax and Service

Average FampB Costs - Lunch - Boxed

Per Person USD $4300 +Tax and Service

Average FampB Costs - Lunch - Buffet

Per Person USD $5500 650 +Tax and Service

Average FampB Costs - Lunch - Plated

Per Person USD $4500 650 +Tax and Service

Average FampB Costs - Reception - Beverage

Per Person USD $1500 650 +Tax and Service

Average FampB Costs - Reception - Food

Per Person USD $5000 650 +Tax and Service

Average FampB Costs - Reception - Heavy Hors Doeuvres

Per Person USD $6500 +Tax and Service

Average FampB Costs - Reception - Light Appetizers

Per Person USD $3000 +Tax and Service

Miscellaneous Costs - Facility Fee

NA

Miscellaneous Costs - Housekeeping

NA

Miscellaneous Costs - Internet - Guest Room

Complimentary

Miscellaneous Costs - Internet - Meeting Room

Per Person USD $1000 650 +Tax and Service Simple Wi-Fi Internet per user - $16Simple Wi-fi (26-50User) - $13Simple Wi-Fi (51-100User) - $10

Miscellaneous Costs - Parking Fee - Self

Per Day USD $1200 +Tax We do not own the parking facility Discounted from $1900Day

Miscellaneous Costs - Parking Fee - Valet

Per Day USD $1600 +Tax We do not own the parking facility Discounted from $2876Day

Miscellaneous Costs - Resort Fee

NA No Resort Fee

Move-inMove-out - Labor

Per Hour USD $11500 650 +Tax and Service

Move-inMove-out - Lighting

Per Item USD $5000 650 +Tax and Service

Rental Costs - Audio Patch

Per Item USD $12500 +Tax and Service

Rental Costs - Building Overtime

NA

Rental Costs - Exhibit Space

Per Item USD $7500 650 +Tax and Service Tabletop Exhibits to include (1) 6x30 table (2) chairs and (1) wastebasket

Rental Costs - Meeting Rooms - Total

NA

Rental Costs - Power Drop

Per Item USD $6000 +Tax and Service

Transportation Costs - Airport Transportation

NA We are located inside the main terminal of Orlando Intl Airport with no need for a shuttle or transportation

Additional Information Discounted Day Rate Parking is offered to guests of the program who are not overnight attendees $400 self parking and $700 valet parking

For overnight attendees we offer discounted parking rates$1200 self parking and $1600 valet parking

Additional Questions1 Complimentary meeting space including office (Multiple choice) (Required)

Yes

2 If not attached to the RFP include a link to the hotel floor plan here (Please do not just include a link to the hotels home page) (Comment)

Attached

3 Are there other phamaceutical or life sciences groups booked over group dates If yes give the name of the company and indicated yes or no if HCPs will be in attendance (Multiple choice) (Required)

no

4 (5) Upgrades to suites at the group rate including amenities (Multiple choice) (Required)

Yes

5 (10) Staff rooms at a 50 discount (Multiple choice) (Required)

No

6 1 Comp per 35 room nights (Multiple choice) (Required)

Other 1 per 40

7 Do you charge a resort fee (Multiple choice) (Required)

No

8 If yes what is the nightly resort fee (Comment)

na

9 What amenities are included in the resort fee (Comment)

Rooftop pool 24 hr fitness center complimentary wifi in guest rooms

10 Group rate available three days prepost meeting dates (Single choice) (Required)

Yes

11 When was the meeting space last renovated (Comment) (Required)

Regency Ballroom renovated 2018

12 When were the guest rooms last renovated (Comment)

Full $26 million guestroom reno completed May 2019

13 Secure offices available for this group Office must have 4 solid walls and one entrance (Single choice) (Required)

Yes

14 Complimentary internet in meeting space (Comment)

Group will negotiate directly with Encore

15 Will hotel agree to comp (10) master keys (Multiple choice) (Required)

yes

16 20 Food and Beverage Discount (Multiple choice) (Required)

No

17 20 Audio Visual discount (Multiple choice) (Required)

Comments 15 they can negotiate lower

18 Group may choose to bring in their preferred prodcution company will the hotel waive any fees associated with this (Multiple choice) (Required)

yes

19 Complimentary high-speed internet access in the offices (Single choice) (Required)

No

20 Complimentary internet access in all guest rooms (Single choice) (Required)

Yes

21 Does your hotel offer complimentary fitness center access for all guests (Single choice) (Required)

Yes

22 Complimentary or discounted shipping and receiving handling fees (Multiple choice) (Required)

Yes

23 Complimentary dry snacks and refreshments in the staff office (Multiple choice) (Required)

no Comments Can be negotiated

24 Are there any columns or obstructions in any of the meeting space you have proposed (Multiple choice) (Required)

No

25 If yes list all room names with columns or obstructions (Comment)

NA

26 Will the hotel be undergoing renovations within 2 months on either end of the group dates If so provide details (Comment)

No

27 Please provide your hotels AAA Diamond rating (Comment) (Required)

4

28 What is the hotels Forbes Star rating (Comment) (Required)

NA

29 What is the Name of the closest airport (Comment) (Required)

MCO - Orlando International Airport

30 How many miles is the airport to the hotel (Miles) (Comment)

000

31 Due to the COVID 19 virus and the uncertainty of travel restrictions at the time of this program will the hotel to agree to waive any attrition (Multiple choice) (Required)

no

32 Due to the COVID 19 virus and the uncertainty of travel restrictions at the time of this program will the hotel to agree to waive any cancellation fees (Multiple choice) (Required)

no

33 Will you offer complimentary self-parking to attendees for the duration of the program with inout privilages (Multiple choice) (Required)

no

34 Will you offer 5 complimentary valet parking passes for the duration of the program with inout privilages (Multiple

choice) (Required)

no

35 Will the hotel waive any bartender fees when $50000 in revenue has been met (Single choice) (Required)

Yes

36 Will the hotel waive any chef attendant fees when food amp beverage minimum is met (Single choice) (Required)

Yes

Additional Files

File Name Type Size Upload DateCurrent Banquet Menus Document Link Mon 18-Oct-2021GBAC Accreditationjpg Image (jpg) 327 KB Mon 18-Oct-20212021 Seasonal Banquet Menuspdf Portable Document Format (pdf) 37 MB Mon 18-Oct-2021Hotel Fact Sheetpdf Portable Document Format (pdf) 1015 KB Mon 18-Oct-2021Floor Plan amp Capacity Chartpdf Portable Document Format (pdf) 183 MB Mon 18-Oct-2021source safely at hyatt hotels Document Link Mon 18-Oct-2021Health amp Wellness Flyerpdf Portable Document Format (pdf) 137 MB Mon 18-Oct-2021

Tue 20-Sep-2022 1000 AM-500 PM

Sales Training Workshop 5BreakoutNotes or Exceptions Breakout Session cannot take place in General Session Room

Meeting ends at Noon on Friday

Rounds (Room Required)20 people

24-hour hold

Regency Ballroom A 1026 Sq Ft 15 Ft

ceilings

Tue 20-Sep-2022 100 PM-500 PM Sales Training Workshop 3BreakoutNotes or Exceptions Breakout Session cannot take place in General Session room

Meeting ends at Noon on Friday

Rounds (Room Required)20 people

24-hour hold

Regency Ballroom B 1064 Sq Ft 15 Ft

ceilings

Tue 20-Sep-2022 100 PM-500 PM Sales Training Workshop 4BreakoutNotes or Exceptions Breakout Session cannot take place in General Session room

Meeting ends at Noon on Friday

Rounds (Room Required)20 people

24-hour hold

Regency Ballroom C 1026 Sq Ft 15 Ft

ceilings

Tue 20-Sep-2022 1030 AM-1100 AM

AM BreakBreakNotes or Exceptions Tuesday Break will be at 1000AMWednesday amp Thursday Break will be at 945AM

Flow (Room Required)125 people

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Tue 20-Sep-2022 1200 PM-100 PM

LunchLunchNotes or Exceptions Open to outdoor location

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

Tue 20-Sep-2022 200 PM-230 PM PM BreakBreak

125 people Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Tue 20-Sep-2022 700 PM-1030 PM

Dine AroundsNotes or Exceptions Most likely off-site

Other20 people

Lobby North 2511 Sq Ft 12 Ft

ceilings

Wed 21-Sep-2022

700 AM-800 AM BreakfastBreakfastNotes or Exceptions Open to outdoor locations

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

Wed 21-Sep-2022

1000 AM-500 PM

Sales Training Workshop 2Breakout

Rounds20 people

Regency Ballroom C 1026 Sq Ft 15 Ft

ceilings

Wed 21-Sep-2022

1000 AM-500 PM

Sales Training Workshop 4Breakout

Rounds20 people

GatwickShannon 1156 Sq Ft 125 Ft

ceilings

Wed 21-Sep-2022

1000 AM-500 PM

Sales Training Workshop 1Breakout

Rounds20 people

Regency Ballroom B 1064 Sq Ft 15 Ft

ceilings

Wed 21-Sep-2022

1000 AM-500 PM

Sales Training Workshop 3Breakout

Rounds20 people

Orly 884 Sq Ft 125 Ft

ceilings

Wed 21-Sep-2022

800 AM-1145 PM

Staff OfficeOffice

Conference (Room Required)10 people

24-hour hold

Da Vinci 660 Sq Ft 1025 Ft

ceilings

Wed 21-Sep-2022

800 AM-1145 PM

Office - ChemocentryxOffice

Conference (Room Required)5 people

24-hour hold

Discovery 667 Sq Ft 8 Ft

ceilings

Wed 21-Sep-2022

800 AM-1145 PM

Production OfficeOfficeNotes or Exceptions This will also serve as Production Storage

Other (Room Required)5 people

24-hour hold

Endeavour 667 Sq Ft 8 Ft

ceilings

Wed 21-Sep-2022

800 AM-1145 PM

Pop-Up Meeting Room 1Meeting

Rounds of 6 (Room Required)12 people

Tegel 595 Sq Ft 125 Ft

ceilings

Wed 21-Sep-2022

800 AM-1145 PM

Pop-Up Meeting Room 2Meeting

Conference (Room Required)10 people

24-hour hold

Tullamarine 595 Sq Ft 125 Ft

ceilings

Wed 21-Sep-2022

800 AM-1145 PM

Medical RoomOtherNotes or Exceptions This room will serve for any medical nees screening and testing

Other (Room Required)10 people

24-hour hold

Schiphol 525 Sq Ft 125 Ft

ceilings

Wed 21-Sep-2022

800 AM-1145 PM

Speaker Ready RoomSpeaker Room

Rounds (Room Required) 24-hour hold

Prestwick 595 Sq Ft 125 Ft

ceilings

Wed 21-Sep-2022

800 AM-1145 PM

Staff Meal RoomOther

Rounds of 10 (Room Required)20 people

24-hour hold

Ben Gurion 595 Sq Ft 125 Ft

ceilings

Wed 21-Sep-2022

815 AM-1145 PM

General SessionGeneral SessionNotes or Exceptions Please note due to production we will need a minimum of 15 ft ceilings2 per 6ft Classroom

Saturday Set-up to start at Noon

Room will have staging and rear screen projection

General Session Opening remarks will start at 400pm on Monday General Session tear-down will begin Friday Noon

Classroom (Room Required)4500 Sq Ft 125 people

24-hour hold

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Wed 21-Sep-2022

1000 AM-500 PM

Sales Training Workshop 5BreakoutNotes or Exceptions Breakout Session cannot take place in General Session Room

Meeting ends at Noon on Friday

Rounds (Room Required)20 people

24-hour hold

Regency Ballroom A 1026 Sq Ft 15 Ft

ceilings

Wed 21-Sep-2022

1030 AM-1100 AM

AM BreakBreakNotes or Exceptions Tuesday Break will be at 1000AMWednesday amp Thursday Break will be at 945AM

Flow (Room Required)125 people

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Wed 21-Sep-2022

1200 PM-100 PM

LunchLunchNotes or Exceptions Open to outdoor location

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

Wed 21-Sep-2022

200 PM-230 PM PM BreakBreak

125 people Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Thu 22-Sep-2022 1000 AM-200 PM

Sales Certification Workshop 3Breakout

Rounds20 people

Regency Ballroom C 1026 Sq Ft 15 Ft

ceilings

Thu 22-Sep-2022 700 AM-800 AM BreakfastBreakfastNotes or Exceptions Open to outdoor locations

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

Thu 22-Sep-2022 1000 AM-200 PM

Sales Training Workshop 5Breakout

Rounds20 people

GatwickShannon 1156 Sq Ft 125 Ft

ceilings

Thu 22-Sep-2022 1000 AM-200 PM

Sales Certification Workshop 1Breakout

Rounds20 people

Regency Ballroom A 1026 Sq Ft 15 Ft

ceilings

Thu 22-Sep-2022 1000 AM-200 PM

Sales Certification Workshop 2Breakout

Rounds20 people

Regency Ballroom B 1064 Sq Ft 15 Ft

ceilings

Thu 22-Sep-2022 1000 AM-200 PM

Sales Certification Workshop 4Breakout

Rounds20 people

Orly 884 Sq Ft 125 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Staff OfficeOffice

Conference (Room Required)10 people

24-hour hold

Da Vinci 660 Sq Ft 1025 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Office - ChemocentryxOffice

Conference (Room Required)5 people

24-hour hold

Discovery 667 Sq Ft 8 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Production OfficeOfficeNotes or Exceptions This will also serve as Production Storage

Other (Room Required)5 people

24-hour hold

Endeavour 667 Sq Ft 8 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Pop-Up Meeting Room 1Meeting

Rounds of 6 (Room Required)12 people

Tegel 595 Sq Ft 125 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Pop-Up Meeting Room 2Meeting

Conference (Room Required)10 people

24-hour hold

Tullamarine 595 Sq Ft 125 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Medical RoomOtherNotes or Exceptions This room will serve for any medical nees screening and testing

Other (Room Required)10 people

24-hour hold

Schiphol 525 Sq Ft 125 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Speaker Ready RoomSpeaker Room

Rounds (Room Required) 24-hour hold

Prestwick 595 Sq Ft 125 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Staff Meal RoomOther

Rounds of 10 (Room Required)20 people

24-hour hold

Ben Gurion 595 Sq Ft 125 Ft

ceilings

Thu 22-Sep-2022 815 AM-1145 PM

General SessionGeneral SessionNotes or Exceptions Please note due to production we will need a minimum of 15 ft ceilings2 per 6ft Classroom

Saturday Set-up to start at Noon

Room will have staging and rear screen projection

General Session Opening remarks will start at 400pm on Monday General Session tear-down will begin Friday Noon

Classroom (Room Required)4500 Sq Ft 125 people

24-hour hold

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Thu 22-Sep-2022 1030 AM-1100 AM

AM BreakBreakNotes or Exceptions Tuesday Break will be at 1000AMWednesday amp Thursday Break will be at 945AM

Flow (Room Required)125 people

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Thu 22-Sep-2022 1200 PM-100 PM

LunchLunchNotes or Exceptions Open to outdoor location

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

Thu 22-Sep-2022 200 PM-230 PM PM BreakBreak

125 people Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Thu 22-Sep-2022 230 PM-330 PM Sales BreakoutBreakoutNotes or Exceptions Sales collective team - This session will take place in General Session Room

Classroom Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Thu 22-Sep-2022 630 PM-1000 PM

DinnerDinnerNotes or Exceptions This should take place in the General Session room would need to know what the room turn time would be

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

Fri 23-Sep-2022 815 AM-1200 PM

Region 4 BreakoutBreakout

U-Shaped20 people

Orly 884 Sq Ft 125 Ft

ceilings

Fri 23-Sep-2022 815 AM-1200 PM

Region 5 BreakoutBreakout

U-Shaped20 people

GatwickShannon 1156 Sq Ft 125 Ft

ceilings

Fri 23-Sep-2022 815 AM-1200 PM

Region 3 BreakoutBreakout

U-Shaped20 people

Regency Ballroom C 1026 Sq Ft 15 Ft

ceilings

Fri 23-Sep-2022 815 AM-1200 PM

Region 1 BreakoutBreakout

U-Shaped20 people

Regency Ballroom A 1026 Sq Ft 15 Ft

ceilings

Fri 23-Sep-2022 815 AM-1200 PM

Region 2 BreakoutBreakout

U-Shaped20 people

Regency Ballroom B 1064 Sq Ft 15 Ft

ceilings

Fri 23-Sep-2022 700 AM-800 AM BreakfastBreakfastNotes or Exceptions Open to outdoor locations

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Staff OfficeOffice

Conference (Room Required)10 people

24-hour hold

Da Vinci 660 Sq Ft 1025 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Office - ChemocentryxOffice

Conference (Room Required)5 people

24-hour hold

Discovery 667 Sq Ft 8 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Production OfficeOfficeNotes or Exceptions This will also serve as Production Storage

Other (Room Required)5 people

24-hour hold

Endeavour 667 Sq Ft 8 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Pop-Up Meeting Room 1Meeting

Rounds of 6 (Room Required)12 people

Tegel 595 Sq Ft 125 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Pop-Up Meeting Room 2Meeting

Conference (Room Required)10 people

24-hour hold

Tullamarine 595 Sq Ft 125 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Medical RoomOtherNotes or Exceptions This room will serve for any medical nees screening and testing

Other (Room Required)10 people

24-hour hold

Schiphol 525 Sq Ft 125 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Staff Meal RoomOther

Rounds of 10 (Room Required)20 people

24-hour hold

Ben Gurion 595 Sq Ft 125 Ft

ceilings

Fri 23-Sep-2022 815 AM-1145 PM

General SessionGeneral SessionNotes or Exceptions Please note due to production we will need a minimum of 15 ft ceilings2 per 6ft Classroom

Saturday Set-up to start at Noon

Room will have staging and rear screen projection

General Session Opening remarks will start at 400pm on Monday General Session tear-down will begin Friday Noon

Classroom (Room Required)4500 Sq Ft 125 people

24-hour hold

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Fri 23-Sep-2022 1200 PM-100 PM

LunchLunchNotes or Exceptions Friday would be boxed lunches with departures

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

AV Needs Encore Event Technologies contact is Michael Russo 407-825-1510Should you need additional audio visual services pricing

Meeting Room Wireless Internet per deviceper day up to 4Mbps1-25 devices $16++26-50 devices $13++51-100 devices $10++

Estimated CostsTotal FampB Minimum USD $7500000

Applicable Tax 65

Service Charge 25

Item Cost Type Amount Quantity Tax() TaxService NoteAverage FampB Costs - Break - AM

Per Person USD $1900 650 +Tax and Service

Average FampB Costs - Break - Drinks Only

Per Person USD $2900 +Tax and Service

Average FampB Costs - Break - PM

Per Person USD $1900 650 +Tax and Service

Average FampB Costs - Break - Snacks and Drinks

Per Person USD $2200 +Tax and Service

Average FampB Costs - Breakfast - Buffet

Per Person USD $4100 650 +Tax and Service

Average FampB Costs - Breakfast - Continental

Per Person USD $3500 650 +Tax and Service

Average FampB Costs - Breakfast - Plated

Per Person USD $4000 650 +Tax and Service

Average FampB Costs - Dinner - Buffet

Per Person USD $9200 650 +Tax and Service

Average FampB Costs - Dinner - Plated

Per Person USD $7800 650 +Tax and Service

Average FampB Costs - Gallon Coffee

Per Item USD $9200 +Tax and Service

Average FampB Costs - Lunch - Boxed

Per Person USD $4300 +Tax and Service

Average FampB Costs - Lunch - Buffet

Per Person USD $5500 650 +Tax and Service

Average FampB Costs - Lunch - Plated

Per Person USD $4500 650 +Tax and Service

Average FampB Costs - Reception - Beverage

Per Person USD $1500 650 +Tax and Service

Average FampB Costs - Reception - Food

Per Person USD $5000 650 +Tax and Service

Average FampB Costs - Reception - Heavy Hors Doeuvres

Per Person USD $6500 +Tax and Service

Average FampB Costs - Reception - Light Appetizers

Per Person USD $3000 +Tax and Service

Miscellaneous Costs - Facility Fee

NA

Miscellaneous Costs - Housekeeping

NA

Miscellaneous Costs - Internet - Guest Room

Complimentary

Miscellaneous Costs - Internet - Meeting Room

Per Person USD $1000 650 +Tax and Service Simple Wi-Fi Internet per user - $16Simple Wi-fi (26-50User) - $13Simple Wi-Fi (51-100User) - $10

Miscellaneous Costs - Parking Fee - Self

Per Day USD $1200 +Tax We do not own the parking facility Discounted from $1900Day

Miscellaneous Costs - Parking Fee - Valet

Per Day USD $1600 +Tax We do not own the parking facility Discounted from $2876Day

Miscellaneous Costs - Resort Fee

NA No Resort Fee

Move-inMove-out - Labor

Per Hour USD $11500 650 +Tax and Service

Move-inMove-out - Lighting

Per Item USD $5000 650 +Tax and Service

Rental Costs - Audio Patch

Per Item USD $12500 +Tax and Service

Rental Costs - Building Overtime

NA

Rental Costs - Exhibit Space

Per Item USD $7500 650 +Tax and Service Tabletop Exhibits to include (1) 6x30 table (2) chairs and (1) wastebasket

Rental Costs - Meeting Rooms - Total

NA

Rental Costs - Power Drop

Per Item USD $6000 +Tax and Service

Transportation Costs - Airport Transportation

NA We are located inside the main terminal of Orlando Intl Airport with no need for a shuttle or transportation

Additional Information Discounted Day Rate Parking is offered to guests of the program who are not overnight attendees $400 self parking and $700 valet parking

For overnight attendees we offer discounted parking rates$1200 self parking and $1600 valet parking

Additional Questions1 Complimentary meeting space including office (Multiple choice) (Required)

Yes

2 If not attached to the RFP include a link to the hotel floor plan here (Please do not just include a link to the hotels home page) (Comment)

Attached

3 Are there other phamaceutical or life sciences groups booked over group dates If yes give the name of the company and indicated yes or no if HCPs will be in attendance (Multiple choice) (Required)

no

4 (5) Upgrades to suites at the group rate including amenities (Multiple choice) (Required)

Yes

5 (10) Staff rooms at a 50 discount (Multiple choice) (Required)

No

6 1 Comp per 35 room nights (Multiple choice) (Required)

Other 1 per 40

7 Do you charge a resort fee (Multiple choice) (Required)

No

8 If yes what is the nightly resort fee (Comment)

na

9 What amenities are included in the resort fee (Comment)

Rooftop pool 24 hr fitness center complimentary wifi in guest rooms

10 Group rate available three days prepost meeting dates (Single choice) (Required)

Yes

11 When was the meeting space last renovated (Comment) (Required)

Regency Ballroom renovated 2018

12 When were the guest rooms last renovated (Comment)

Full $26 million guestroom reno completed May 2019

13 Secure offices available for this group Office must have 4 solid walls and one entrance (Single choice) (Required)

Yes

14 Complimentary internet in meeting space (Comment)

Group will negotiate directly with Encore

15 Will hotel agree to comp (10) master keys (Multiple choice) (Required)

yes

16 20 Food and Beverage Discount (Multiple choice) (Required)

No

17 20 Audio Visual discount (Multiple choice) (Required)

Comments 15 they can negotiate lower

18 Group may choose to bring in their preferred prodcution company will the hotel waive any fees associated with this (Multiple choice) (Required)

yes

19 Complimentary high-speed internet access in the offices (Single choice) (Required)

No

20 Complimentary internet access in all guest rooms (Single choice) (Required)

Yes

21 Does your hotel offer complimentary fitness center access for all guests (Single choice) (Required)

Yes

22 Complimentary or discounted shipping and receiving handling fees (Multiple choice) (Required)

Yes

23 Complimentary dry snacks and refreshments in the staff office (Multiple choice) (Required)

no Comments Can be negotiated

24 Are there any columns or obstructions in any of the meeting space you have proposed (Multiple choice) (Required)

No

25 If yes list all room names with columns or obstructions (Comment)

NA

26 Will the hotel be undergoing renovations within 2 months on either end of the group dates If so provide details (Comment)

No

27 Please provide your hotels AAA Diamond rating (Comment) (Required)

4

28 What is the hotels Forbes Star rating (Comment) (Required)

NA

29 What is the Name of the closest airport (Comment) (Required)

MCO - Orlando International Airport

30 How many miles is the airport to the hotel (Miles) (Comment)

000

31 Due to the COVID 19 virus and the uncertainty of travel restrictions at the time of this program will the hotel to agree to waive any attrition (Multiple choice) (Required)

no

32 Due to the COVID 19 virus and the uncertainty of travel restrictions at the time of this program will the hotel to agree to waive any cancellation fees (Multiple choice) (Required)

no

33 Will you offer complimentary self-parking to attendees for the duration of the program with inout privilages (Multiple choice) (Required)

no

34 Will you offer 5 complimentary valet parking passes for the duration of the program with inout privilages (Multiple

choice) (Required)

no

35 Will the hotel waive any bartender fees when $50000 in revenue has been met (Single choice) (Required)

Yes

36 Will the hotel waive any chef attendant fees when food amp beverage minimum is met (Single choice) (Required)

Yes

Additional Files

File Name Type Size Upload DateCurrent Banquet Menus Document Link Mon 18-Oct-2021GBAC Accreditationjpg Image (jpg) 327 KB Mon 18-Oct-20212021 Seasonal Banquet Menuspdf Portable Document Format (pdf) 37 MB Mon 18-Oct-2021Hotel Fact Sheetpdf Portable Document Format (pdf) 1015 KB Mon 18-Oct-2021Floor Plan amp Capacity Chartpdf Portable Document Format (pdf) 183 MB Mon 18-Oct-2021source safely at hyatt hotels Document Link Mon 18-Oct-2021Health amp Wellness Flyerpdf Portable Document Format (pdf) 137 MB Mon 18-Oct-2021

Wed 21-Sep-2022

1000 AM-500 PM

Sales Training Workshop 1Breakout

Rounds20 people

Regency Ballroom B 1064 Sq Ft 15 Ft

ceilings

Wed 21-Sep-2022

1000 AM-500 PM

Sales Training Workshop 3Breakout

Rounds20 people

Orly 884 Sq Ft 125 Ft

ceilings

Wed 21-Sep-2022

800 AM-1145 PM

Staff OfficeOffice

Conference (Room Required)10 people

24-hour hold

Da Vinci 660 Sq Ft 1025 Ft

ceilings

Wed 21-Sep-2022

800 AM-1145 PM

Office - ChemocentryxOffice

Conference (Room Required)5 people

24-hour hold

Discovery 667 Sq Ft 8 Ft

ceilings

Wed 21-Sep-2022

800 AM-1145 PM

Production OfficeOfficeNotes or Exceptions This will also serve as Production Storage

Other (Room Required)5 people

24-hour hold

Endeavour 667 Sq Ft 8 Ft

ceilings

Wed 21-Sep-2022

800 AM-1145 PM

Pop-Up Meeting Room 1Meeting

Rounds of 6 (Room Required)12 people

Tegel 595 Sq Ft 125 Ft

ceilings

Wed 21-Sep-2022

800 AM-1145 PM

Pop-Up Meeting Room 2Meeting

Conference (Room Required)10 people

24-hour hold

Tullamarine 595 Sq Ft 125 Ft

ceilings

Wed 21-Sep-2022

800 AM-1145 PM

Medical RoomOtherNotes or Exceptions This room will serve for any medical nees screening and testing

Other (Room Required)10 people

24-hour hold

Schiphol 525 Sq Ft 125 Ft

ceilings

Wed 21-Sep-2022

800 AM-1145 PM

Speaker Ready RoomSpeaker Room

Rounds (Room Required) 24-hour hold

Prestwick 595 Sq Ft 125 Ft

ceilings

Wed 21-Sep-2022

800 AM-1145 PM

Staff Meal RoomOther

Rounds of 10 (Room Required)20 people

24-hour hold

Ben Gurion 595 Sq Ft 125 Ft

ceilings

Wed 21-Sep-2022

815 AM-1145 PM

General SessionGeneral SessionNotes or Exceptions Please note due to production we will need a minimum of 15 ft ceilings2 per 6ft Classroom

Saturday Set-up to start at Noon

Room will have staging and rear screen projection

General Session Opening remarks will start at 400pm on Monday General Session tear-down will begin Friday Noon

Classroom (Room Required)4500 Sq Ft 125 people

24-hour hold

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Wed 21-Sep-2022

1000 AM-500 PM

Sales Training Workshop 5BreakoutNotes or Exceptions Breakout Session cannot take place in General Session Room

Meeting ends at Noon on Friday

Rounds (Room Required)20 people

24-hour hold

Regency Ballroom A 1026 Sq Ft 15 Ft

ceilings

Wed 21-Sep-2022

1030 AM-1100 AM

AM BreakBreakNotes or Exceptions Tuesday Break will be at 1000AMWednesday amp Thursday Break will be at 945AM

Flow (Room Required)125 people

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Wed 21-Sep-2022

1200 PM-100 PM

LunchLunchNotes or Exceptions Open to outdoor location

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

Wed 21-Sep-2022

200 PM-230 PM PM BreakBreak

125 people Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Thu 22-Sep-2022 1000 AM-200 PM

Sales Certification Workshop 3Breakout

Rounds20 people

Regency Ballroom C 1026 Sq Ft 15 Ft

ceilings

Thu 22-Sep-2022 700 AM-800 AM BreakfastBreakfastNotes or Exceptions Open to outdoor locations

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

Thu 22-Sep-2022 1000 AM-200 PM

Sales Training Workshop 5Breakout

Rounds20 people

GatwickShannon 1156 Sq Ft 125 Ft

ceilings

Thu 22-Sep-2022 1000 AM-200 PM

Sales Certification Workshop 1Breakout

Rounds20 people

Regency Ballroom A 1026 Sq Ft 15 Ft

ceilings

Thu 22-Sep-2022 1000 AM-200 PM

Sales Certification Workshop 2Breakout

Rounds20 people

Regency Ballroom B 1064 Sq Ft 15 Ft

ceilings

Thu 22-Sep-2022 1000 AM-200 PM

Sales Certification Workshop 4Breakout

Rounds20 people

Orly 884 Sq Ft 125 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Staff OfficeOffice

Conference (Room Required)10 people

24-hour hold

Da Vinci 660 Sq Ft 1025 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Office - ChemocentryxOffice

Conference (Room Required)5 people

24-hour hold

Discovery 667 Sq Ft 8 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Production OfficeOfficeNotes or Exceptions This will also serve as Production Storage

Other (Room Required)5 people

24-hour hold

Endeavour 667 Sq Ft 8 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Pop-Up Meeting Room 1Meeting

Rounds of 6 (Room Required)12 people

Tegel 595 Sq Ft 125 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Pop-Up Meeting Room 2Meeting

Conference (Room Required)10 people

24-hour hold

Tullamarine 595 Sq Ft 125 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Medical RoomOtherNotes or Exceptions This room will serve for any medical nees screening and testing

Other (Room Required)10 people

24-hour hold

Schiphol 525 Sq Ft 125 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Speaker Ready RoomSpeaker Room

Rounds (Room Required) 24-hour hold

Prestwick 595 Sq Ft 125 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Staff Meal RoomOther

Rounds of 10 (Room Required)20 people

24-hour hold

Ben Gurion 595 Sq Ft 125 Ft

ceilings

Thu 22-Sep-2022 815 AM-1145 PM

General SessionGeneral SessionNotes or Exceptions Please note due to production we will need a minimum of 15 ft ceilings2 per 6ft Classroom

Saturday Set-up to start at Noon

Room will have staging and rear screen projection

General Session Opening remarks will start at 400pm on Monday General Session tear-down will begin Friday Noon

Classroom (Room Required)4500 Sq Ft 125 people

24-hour hold

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Thu 22-Sep-2022 1030 AM-1100 AM

AM BreakBreakNotes or Exceptions Tuesday Break will be at 1000AMWednesday amp Thursday Break will be at 945AM

Flow (Room Required)125 people

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Thu 22-Sep-2022 1200 PM-100 PM

LunchLunchNotes or Exceptions Open to outdoor location

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

Thu 22-Sep-2022 200 PM-230 PM PM BreakBreak

125 people Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Thu 22-Sep-2022 230 PM-330 PM Sales BreakoutBreakoutNotes or Exceptions Sales collective team - This session will take place in General Session Room

Classroom Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Thu 22-Sep-2022 630 PM-1000 PM

DinnerDinnerNotes or Exceptions This should take place in the General Session room would need to know what the room turn time would be

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

Fri 23-Sep-2022 815 AM-1200 PM

Region 4 BreakoutBreakout

U-Shaped20 people

Orly 884 Sq Ft 125 Ft

ceilings

Fri 23-Sep-2022 815 AM-1200 PM

Region 5 BreakoutBreakout

U-Shaped20 people

GatwickShannon 1156 Sq Ft 125 Ft

ceilings

Fri 23-Sep-2022 815 AM-1200 PM

Region 3 BreakoutBreakout

U-Shaped20 people

Regency Ballroom C 1026 Sq Ft 15 Ft

ceilings

Fri 23-Sep-2022 815 AM-1200 PM

Region 1 BreakoutBreakout

U-Shaped20 people

Regency Ballroom A 1026 Sq Ft 15 Ft

ceilings

Fri 23-Sep-2022 815 AM-1200 PM

Region 2 BreakoutBreakout

U-Shaped20 people

Regency Ballroom B 1064 Sq Ft 15 Ft

ceilings

Fri 23-Sep-2022 700 AM-800 AM BreakfastBreakfastNotes or Exceptions Open to outdoor locations

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Staff OfficeOffice

Conference (Room Required)10 people

24-hour hold

Da Vinci 660 Sq Ft 1025 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Office - ChemocentryxOffice

Conference (Room Required)5 people

24-hour hold

Discovery 667 Sq Ft 8 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Production OfficeOfficeNotes or Exceptions This will also serve as Production Storage

Other (Room Required)5 people

24-hour hold

Endeavour 667 Sq Ft 8 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Pop-Up Meeting Room 1Meeting

Rounds of 6 (Room Required)12 people

Tegel 595 Sq Ft 125 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Pop-Up Meeting Room 2Meeting

Conference (Room Required)10 people

24-hour hold

Tullamarine 595 Sq Ft 125 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Medical RoomOtherNotes or Exceptions This room will serve for any medical nees screening and testing

Other (Room Required)10 people

24-hour hold

Schiphol 525 Sq Ft 125 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Staff Meal RoomOther

Rounds of 10 (Room Required)20 people

24-hour hold

Ben Gurion 595 Sq Ft 125 Ft

ceilings

Fri 23-Sep-2022 815 AM-1145 PM

General SessionGeneral SessionNotes or Exceptions Please note due to production we will need a minimum of 15 ft ceilings2 per 6ft Classroom

Saturday Set-up to start at Noon

Room will have staging and rear screen projection

General Session Opening remarks will start at 400pm on Monday General Session tear-down will begin Friday Noon

Classroom (Room Required)4500 Sq Ft 125 people

24-hour hold

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Fri 23-Sep-2022 1200 PM-100 PM

LunchLunchNotes or Exceptions Friday would be boxed lunches with departures

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

AV Needs Encore Event Technologies contact is Michael Russo 407-825-1510Should you need additional audio visual services pricing

Meeting Room Wireless Internet per deviceper day up to 4Mbps1-25 devices $16++26-50 devices $13++51-100 devices $10++

Estimated CostsTotal FampB Minimum USD $7500000

Applicable Tax 65

Service Charge 25

Item Cost Type Amount Quantity Tax() TaxService NoteAverage FampB Costs - Break - AM

Per Person USD $1900 650 +Tax and Service

Average FampB Costs - Break - Drinks Only

Per Person USD $2900 +Tax and Service

Average FampB Costs - Break - PM

Per Person USD $1900 650 +Tax and Service

Average FampB Costs - Break - Snacks and Drinks

Per Person USD $2200 +Tax and Service

Average FampB Costs - Breakfast - Buffet

Per Person USD $4100 650 +Tax and Service

Average FampB Costs - Breakfast - Continental

Per Person USD $3500 650 +Tax and Service

Average FampB Costs - Breakfast - Plated

Per Person USD $4000 650 +Tax and Service

Average FampB Costs - Dinner - Buffet

Per Person USD $9200 650 +Tax and Service

Average FampB Costs - Dinner - Plated

Per Person USD $7800 650 +Tax and Service

Average FampB Costs - Gallon Coffee

Per Item USD $9200 +Tax and Service

Average FampB Costs - Lunch - Boxed

Per Person USD $4300 +Tax and Service

Average FampB Costs - Lunch - Buffet

Per Person USD $5500 650 +Tax and Service

Average FampB Costs - Lunch - Plated

Per Person USD $4500 650 +Tax and Service

Average FampB Costs - Reception - Beverage

Per Person USD $1500 650 +Tax and Service

Average FampB Costs - Reception - Food

Per Person USD $5000 650 +Tax and Service

Average FampB Costs - Reception - Heavy Hors Doeuvres

Per Person USD $6500 +Tax and Service

Average FampB Costs - Reception - Light Appetizers

Per Person USD $3000 +Tax and Service

Miscellaneous Costs - Facility Fee

NA

Miscellaneous Costs - Housekeeping

NA

Miscellaneous Costs - Internet - Guest Room

Complimentary

Miscellaneous Costs - Internet - Meeting Room

Per Person USD $1000 650 +Tax and Service Simple Wi-Fi Internet per user - $16Simple Wi-fi (26-50User) - $13Simple Wi-Fi (51-100User) - $10

Miscellaneous Costs - Parking Fee - Self

Per Day USD $1200 +Tax We do not own the parking facility Discounted from $1900Day

Miscellaneous Costs - Parking Fee - Valet

Per Day USD $1600 +Tax We do not own the parking facility Discounted from $2876Day

Miscellaneous Costs - Resort Fee

NA No Resort Fee

Move-inMove-out - Labor

Per Hour USD $11500 650 +Tax and Service

Move-inMove-out - Lighting

Per Item USD $5000 650 +Tax and Service

Rental Costs - Audio Patch

Per Item USD $12500 +Tax and Service

Rental Costs - Building Overtime

NA

Rental Costs - Exhibit Space

Per Item USD $7500 650 +Tax and Service Tabletop Exhibits to include (1) 6x30 table (2) chairs and (1) wastebasket

Rental Costs - Meeting Rooms - Total

NA

Rental Costs - Power Drop

Per Item USD $6000 +Tax and Service

Transportation Costs - Airport Transportation

NA We are located inside the main terminal of Orlando Intl Airport with no need for a shuttle or transportation

Additional Information Discounted Day Rate Parking is offered to guests of the program who are not overnight attendees $400 self parking and $700 valet parking

For overnight attendees we offer discounted parking rates$1200 self parking and $1600 valet parking

Additional Questions1 Complimentary meeting space including office (Multiple choice) (Required)

Yes

2 If not attached to the RFP include a link to the hotel floor plan here (Please do not just include a link to the hotels home page) (Comment)

Attached

3 Are there other phamaceutical or life sciences groups booked over group dates If yes give the name of the company and indicated yes or no if HCPs will be in attendance (Multiple choice) (Required)

no

4 (5) Upgrades to suites at the group rate including amenities (Multiple choice) (Required)

Yes

5 (10) Staff rooms at a 50 discount (Multiple choice) (Required)

No

6 1 Comp per 35 room nights (Multiple choice) (Required)

Other 1 per 40

7 Do you charge a resort fee (Multiple choice) (Required)

No

8 If yes what is the nightly resort fee (Comment)

na

9 What amenities are included in the resort fee (Comment)

Rooftop pool 24 hr fitness center complimentary wifi in guest rooms

10 Group rate available three days prepost meeting dates (Single choice) (Required)

Yes

11 When was the meeting space last renovated (Comment) (Required)

Regency Ballroom renovated 2018

12 When were the guest rooms last renovated (Comment)

Full $26 million guestroom reno completed May 2019

13 Secure offices available for this group Office must have 4 solid walls and one entrance (Single choice) (Required)

Yes

14 Complimentary internet in meeting space (Comment)

Group will negotiate directly with Encore

15 Will hotel agree to comp (10) master keys (Multiple choice) (Required)

yes

16 20 Food and Beverage Discount (Multiple choice) (Required)

No

17 20 Audio Visual discount (Multiple choice) (Required)

Comments 15 they can negotiate lower

18 Group may choose to bring in their preferred prodcution company will the hotel waive any fees associated with this (Multiple choice) (Required)

yes

19 Complimentary high-speed internet access in the offices (Single choice) (Required)

No

20 Complimentary internet access in all guest rooms (Single choice) (Required)

Yes

21 Does your hotel offer complimentary fitness center access for all guests (Single choice) (Required)

Yes

22 Complimentary or discounted shipping and receiving handling fees (Multiple choice) (Required)

Yes

23 Complimentary dry snacks and refreshments in the staff office (Multiple choice) (Required)

no Comments Can be negotiated

24 Are there any columns or obstructions in any of the meeting space you have proposed (Multiple choice) (Required)

No

25 If yes list all room names with columns or obstructions (Comment)

NA

26 Will the hotel be undergoing renovations within 2 months on either end of the group dates If so provide details (Comment)

No

27 Please provide your hotels AAA Diamond rating (Comment) (Required)

4

28 What is the hotels Forbes Star rating (Comment) (Required)

NA

29 What is the Name of the closest airport (Comment) (Required)

MCO - Orlando International Airport

30 How many miles is the airport to the hotel (Miles) (Comment)

000

31 Due to the COVID 19 virus and the uncertainty of travel restrictions at the time of this program will the hotel to agree to waive any attrition (Multiple choice) (Required)

no

32 Due to the COVID 19 virus and the uncertainty of travel restrictions at the time of this program will the hotel to agree to waive any cancellation fees (Multiple choice) (Required)

no

33 Will you offer complimentary self-parking to attendees for the duration of the program with inout privilages (Multiple choice) (Required)

no

34 Will you offer 5 complimentary valet parking passes for the duration of the program with inout privilages (Multiple

choice) (Required)

no

35 Will the hotel waive any bartender fees when $50000 in revenue has been met (Single choice) (Required)

Yes

36 Will the hotel waive any chef attendant fees when food amp beverage minimum is met (Single choice) (Required)

Yes

Additional Files

File Name Type Size Upload DateCurrent Banquet Menus Document Link Mon 18-Oct-2021GBAC Accreditationjpg Image (jpg) 327 KB Mon 18-Oct-20212021 Seasonal Banquet Menuspdf Portable Document Format (pdf) 37 MB Mon 18-Oct-2021Hotel Fact Sheetpdf Portable Document Format (pdf) 1015 KB Mon 18-Oct-2021Floor Plan amp Capacity Chartpdf Portable Document Format (pdf) 183 MB Mon 18-Oct-2021source safely at hyatt hotels Document Link Mon 18-Oct-2021Health amp Wellness Flyerpdf Portable Document Format (pdf) 137 MB Mon 18-Oct-2021

Wed 21-Sep-2022

815 AM-1145 PM

General SessionGeneral SessionNotes or Exceptions Please note due to production we will need a minimum of 15 ft ceilings2 per 6ft Classroom

Saturday Set-up to start at Noon

Room will have staging and rear screen projection

General Session Opening remarks will start at 400pm on Monday General Session tear-down will begin Friday Noon

Classroom (Room Required)4500 Sq Ft 125 people

24-hour hold

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Wed 21-Sep-2022

1000 AM-500 PM

Sales Training Workshop 5BreakoutNotes or Exceptions Breakout Session cannot take place in General Session Room

Meeting ends at Noon on Friday

Rounds (Room Required)20 people

24-hour hold

Regency Ballroom A 1026 Sq Ft 15 Ft

ceilings

Wed 21-Sep-2022

1030 AM-1100 AM

AM BreakBreakNotes or Exceptions Tuesday Break will be at 1000AMWednesday amp Thursday Break will be at 945AM

Flow (Room Required)125 people

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Wed 21-Sep-2022

1200 PM-100 PM

LunchLunchNotes or Exceptions Open to outdoor location

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

Wed 21-Sep-2022

200 PM-230 PM PM BreakBreak

125 people Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Thu 22-Sep-2022 1000 AM-200 PM

Sales Certification Workshop 3Breakout

Rounds20 people

Regency Ballroom C 1026 Sq Ft 15 Ft

ceilings

Thu 22-Sep-2022 700 AM-800 AM BreakfastBreakfastNotes or Exceptions Open to outdoor locations

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

Thu 22-Sep-2022 1000 AM-200 PM

Sales Training Workshop 5Breakout

Rounds20 people

GatwickShannon 1156 Sq Ft 125 Ft

ceilings

Thu 22-Sep-2022 1000 AM-200 PM

Sales Certification Workshop 1Breakout

Rounds20 people

Regency Ballroom A 1026 Sq Ft 15 Ft

ceilings

Thu 22-Sep-2022 1000 AM-200 PM

Sales Certification Workshop 2Breakout

Rounds20 people

Regency Ballroom B 1064 Sq Ft 15 Ft

ceilings

Thu 22-Sep-2022 1000 AM-200 PM

Sales Certification Workshop 4Breakout

Rounds20 people

Orly 884 Sq Ft 125 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Staff OfficeOffice

Conference (Room Required)10 people

24-hour hold

Da Vinci 660 Sq Ft 1025 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Office - ChemocentryxOffice

Conference (Room Required)5 people

24-hour hold

Discovery 667 Sq Ft 8 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Production OfficeOfficeNotes or Exceptions This will also serve as Production Storage

Other (Room Required)5 people

24-hour hold

Endeavour 667 Sq Ft 8 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Pop-Up Meeting Room 1Meeting

Rounds of 6 (Room Required)12 people

Tegel 595 Sq Ft 125 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Pop-Up Meeting Room 2Meeting

Conference (Room Required)10 people

24-hour hold

Tullamarine 595 Sq Ft 125 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Medical RoomOtherNotes or Exceptions This room will serve for any medical nees screening and testing

Other (Room Required)10 people

24-hour hold

Schiphol 525 Sq Ft 125 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Speaker Ready RoomSpeaker Room

Rounds (Room Required) 24-hour hold

Prestwick 595 Sq Ft 125 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Staff Meal RoomOther

Rounds of 10 (Room Required)20 people

24-hour hold

Ben Gurion 595 Sq Ft 125 Ft

ceilings

Thu 22-Sep-2022 815 AM-1145 PM

General SessionGeneral SessionNotes or Exceptions Please note due to production we will need a minimum of 15 ft ceilings2 per 6ft Classroom

Saturday Set-up to start at Noon

Room will have staging and rear screen projection

General Session Opening remarks will start at 400pm on Monday General Session tear-down will begin Friday Noon

Classroom (Room Required)4500 Sq Ft 125 people

24-hour hold

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Thu 22-Sep-2022 1030 AM-1100 AM

AM BreakBreakNotes or Exceptions Tuesday Break will be at 1000AMWednesday amp Thursday Break will be at 945AM

Flow (Room Required)125 people

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Thu 22-Sep-2022 1200 PM-100 PM

LunchLunchNotes or Exceptions Open to outdoor location

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

Thu 22-Sep-2022 200 PM-230 PM PM BreakBreak

125 people Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Thu 22-Sep-2022 230 PM-330 PM Sales BreakoutBreakoutNotes or Exceptions Sales collective team - This session will take place in General Session Room

Classroom Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Thu 22-Sep-2022 630 PM-1000 PM

DinnerDinnerNotes or Exceptions This should take place in the General Session room would need to know what the room turn time would be

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

Fri 23-Sep-2022 815 AM-1200 PM

Region 4 BreakoutBreakout

U-Shaped20 people

Orly 884 Sq Ft 125 Ft

ceilings

Fri 23-Sep-2022 815 AM-1200 PM

Region 5 BreakoutBreakout

U-Shaped20 people

GatwickShannon 1156 Sq Ft 125 Ft

ceilings

Fri 23-Sep-2022 815 AM-1200 PM

Region 3 BreakoutBreakout

U-Shaped20 people

Regency Ballroom C 1026 Sq Ft 15 Ft

ceilings

Fri 23-Sep-2022 815 AM-1200 PM

Region 1 BreakoutBreakout

U-Shaped20 people

Regency Ballroom A 1026 Sq Ft 15 Ft

ceilings

Fri 23-Sep-2022 815 AM-1200 PM

Region 2 BreakoutBreakout

U-Shaped20 people

Regency Ballroom B 1064 Sq Ft 15 Ft

ceilings

Fri 23-Sep-2022 700 AM-800 AM BreakfastBreakfastNotes or Exceptions Open to outdoor locations

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Staff OfficeOffice

Conference (Room Required)10 people

24-hour hold

Da Vinci 660 Sq Ft 1025 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Office - ChemocentryxOffice

Conference (Room Required)5 people

24-hour hold

Discovery 667 Sq Ft 8 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Production OfficeOfficeNotes or Exceptions This will also serve as Production Storage

Other (Room Required)5 people

24-hour hold

Endeavour 667 Sq Ft 8 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Pop-Up Meeting Room 1Meeting

Rounds of 6 (Room Required)12 people

Tegel 595 Sq Ft 125 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Pop-Up Meeting Room 2Meeting

Conference (Room Required)10 people

24-hour hold

Tullamarine 595 Sq Ft 125 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Medical RoomOtherNotes or Exceptions This room will serve for any medical nees screening and testing

Other (Room Required)10 people

24-hour hold

Schiphol 525 Sq Ft 125 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Staff Meal RoomOther

Rounds of 10 (Room Required)20 people

24-hour hold

Ben Gurion 595 Sq Ft 125 Ft

ceilings

Fri 23-Sep-2022 815 AM-1145 PM

General SessionGeneral SessionNotes or Exceptions Please note due to production we will need a minimum of 15 ft ceilings2 per 6ft Classroom

Saturday Set-up to start at Noon

Room will have staging and rear screen projection

General Session Opening remarks will start at 400pm on Monday General Session tear-down will begin Friday Noon

Classroom (Room Required)4500 Sq Ft 125 people

24-hour hold

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Fri 23-Sep-2022 1200 PM-100 PM

LunchLunchNotes or Exceptions Friday would be boxed lunches with departures

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

AV Needs Encore Event Technologies contact is Michael Russo 407-825-1510Should you need additional audio visual services pricing

Meeting Room Wireless Internet per deviceper day up to 4Mbps1-25 devices $16++26-50 devices $13++51-100 devices $10++

Estimated CostsTotal FampB Minimum USD $7500000

Applicable Tax 65

Service Charge 25

Item Cost Type Amount Quantity Tax() TaxService NoteAverage FampB Costs - Break - AM

Per Person USD $1900 650 +Tax and Service

Average FampB Costs - Break - Drinks Only

Per Person USD $2900 +Tax and Service

Average FampB Costs - Break - PM

Per Person USD $1900 650 +Tax and Service

Average FampB Costs - Break - Snacks and Drinks

Per Person USD $2200 +Tax and Service

Average FampB Costs - Breakfast - Buffet

Per Person USD $4100 650 +Tax and Service

Average FampB Costs - Breakfast - Continental

Per Person USD $3500 650 +Tax and Service

Average FampB Costs - Breakfast - Plated

Per Person USD $4000 650 +Tax and Service

Average FampB Costs - Dinner - Buffet

Per Person USD $9200 650 +Tax and Service

Average FampB Costs - Dinner - Plated

Per Person USD $7800 650 +Tax and Service

Average FampB Costs - Gallon Coffee

Per Item USD $9200 +Tax and Service

Average FampB Costs - Lunch - Boxed

Per Person USD $4300 +Tax and Service

Average FampB Costs - Lunch - Buffet

Per Person USD $5500 650 +Tax and Service

Average FampB Costs - Lunch - Plated

Per Person USD $4500 650 +Tax and Service

Average FampB Costs - Reception - Beverage

Per Person USD $1500 650 +Tax and Service

Average FampB Costs - Reception - Food

Per Person USD $5000 650 +Tax and Service

Average FampB Costs - Reception - Heavy Hors Doeuvres

Per Person USD $6500 +Tax and Service

Average FampB Costs - Reception - Light Appetizers

Per Person USD $3000 +Tax and Service

Miscellaneous Costs - Facility Fee

NA

Miscellaneous Costs - Housekeeping

NA

Miscellaneous Costs - Internet - Guest Room

Complimentary

Miscellaneous Costs - Internet - Meeting Room

Per Person USD $1000 650 +Tax and Service Simple Wi-Fi Internet per user - $16Simple Wi-fi (26-50User) - $13Simple Wi-Fi (51-100User) - $10

Miscellaneous Costs - Parking Fee - Self

Per Day USD $1200 +Tax We do not own the parking facility Discounted from $1900Day

Miscellaneous Costs - Parking Fee - Valet

Per Day USD $1600 +Tax We do not own the parking facility Discounted from $2876Day

Miscellaneous Costs - Resort Fee

NA No Resort Fee

Move-inMove-out - Labor

Per Hour USD $11500 650 +Tax and Service

Move-inMove-out - Lighting

Per Item USD $5000 650 +Tax and Service

Rental Costs - Audio Patch

Per Item USD $12500 +Tax and Service

Rental Costs - Building Overtime

NA

Rental Costs - Exhibit Space

Per Item USD $7500 650 +Tax and Service Tabletop Exhibits to include (1) 6x30 table (2) chairs and (1) wastebasket

Rental Costs - Meeting Rooms - Total

NA

Rental Costs - Power Drop

Per Item USD $6000 +Tax and Service

Transportation Costs - Airport Transportation

NA We are located inside the main terminal of Orlando Intl Airport with no need for a shuttle or transportation

Additional Information Discounted Day Rate Parking is offered to guests of the program who are not overnight attendees $400 self parking and $700 valet parking

For overnight attendees we offer discounted parking rates$1200 self parking and $1600 valet parking

Additional Questions1 Complimentary meeting space including office (Multiple choice) (Required)

Yes

2 If not attached to the RFP include a link to the hotel floor plan here (Please do not just include a link to the hotels home page) (Comment)

Attached

3 Are there other phamaceutical or life sciences groups booked over group dates If yes give the name of the company and indicated yes or no if HCPs will be in attendance (Multiple choice) (Required)

no

4 (5) Upgrades to suites at the group rate including amenities (Multiple choice) (Required)

Yes

5 (10) Staff rooms at a 50 discount (Multiple choice) (Required)

No

6 1 Comp per 35 room nights (Multiple choice) (Required)

Other 1 per 40

7 Do you charge a resort fee (Multiple choice) (Required)

No

8 If yes what is the nightly resort fee (Comment)

na

9 What amenities are included in the resort fee (Comment)

Rooftop pool 24 hr fitness center complimentary wifi in guest rooms

10 Group rate available three days prepost meeting dates (Single choice) (Required)

Yes

11 When was the meeting space last renovated (Comment) (Required)

Regency Ballroom renovated 2018

12 When were the guest rooms last renovated (Comment)

Full $26 million guestroom reno completed May 2019

13 Secure offices available for this group Office must have 4 solid walls and one entrance (Single choice) (Required)

Yes

14 Complimentary internet in meeting space (Comment)

Group will negotiate directly with Encore

15 Will hotel agree to comp (10) master keys (Multiple choice) (Required)

yes

16 20 Food and Beverage Discount (Multiple choice) (Required)

No

17 20 Audio Visual discount (Multiple choice) (Required)

Comments 15 they can negotiate lower

18 Group may choose to bring in their preferred prodcution company will the hotel waive any fees associated with this (Multiple choice) (Required)

yes

19 Complimentary high-speed internet access in the offices (Single choice) (Required)

No

20 Complimentary internet access in all guest rooms (Single choice) (Required)

Yes

21 Does your hotel offer complimentary fitness center access for all guests (Single choice) (Required)

Yes

22 Complimentary or discounted shipping and receiving handling fees (Multiple choice) (Required)

Yes

23 Complimentary dry snacks and refreshments in the staff office (Multiple choice) (Required)

no Comments Can be negotiated

24 Are there any columns or obstructions in any of the meeting space you have proposed (Multiple choice) (Required)

No

25 If yes list all room names with columns or obstructions (Comment)

NA

26 Will the hotel be undergoing renovations within 2 months on either end of the group dates If so provide details (Comment)

No

27 Please provide your hotels AAA Diamond rating (Comment) (Required)

4

28 What is the hotels Forbes Star rating (Comment) (Required)

NA

29 What is the Name of the closest airport (Comment) (Required)

MCO - Orlando International Airport

30 How many miles is the airport to the hotel (Miles) (Comment)

000

31 Due to the COVID 19 virus and the uncertainty of travel restrictions at the time of this program will the hotel to agree to waive any attrition (Multiple choice) (Required)

no

32 Due to the COVID 19 virus and the uncertainty of travel restrictions at the time of this program will the hotel to agree to waive any cancellation fees (Multiple choice) (Required)

no

33 Will you offer complimentary self-parking to attendees for the duration of the program with inout privilages (Multiple choice) (Required)

no

34 Will you offer 5 complimentary valet parking passes for the duration of the program with inout privilages (Multiple

choice) (Required)

no

35 Will the hotel waive any bartender fees when $50000 in revenue has been met (Single choice) (Required)

Yes

36 Will the hotel waive any chef attendant fees when food amp beverage minimum is met (Single choice) (Required)

Yes

Additional Files

File Name Type Size Upload DateCurrent Banquet Menus Document Link Mon 18-Oct-2021GBAC Accreditationjpg Image (jpg) 327 KB Mon 18-Oct-20212021 Seasonal Banquet Menuspdf Portable Document Format (pdf) 37 MB Mon 18-Oct-2021Hotel Fact Sheetpdf Portable Document Format (pdf) 1015 KB Mon 18-Oct-2021Floor Plan amp Capacity Chartpdf Portable Document Format (pdf) 183 MB Mon 18-Oct-2021source safely at hyatt hotels Document Link Mon 18-Oct-2021Health amp Wellness Flyerpdf Portable Document Format (pdf) 137 MB Mon 18-Oct-2021

Thu 22-Sep-2022 1000 AM-200 PM

Sales Certification Workshop 1Breakout

Rounds20 people

Regency Ballroom A 1026 Sq Ft 15 Ft

ceilings

Thu 22-Sep-2022 1000 AM-200 PM

Sales Certification Workshop 2Breakout

Rounds20 people

Regency Ballroom B 1064 Sq Ft 15 Ft

ceilings

Thu 22-Sep-2022 1000 AM-200 PM

Sales Certification Workshop 4Breakout

Rounds20 people

Orly 884 Sq Ft 125 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Staff OfficeOffice

Conference (Room Required)10 people

24-hour hold

Da Vinci 660 Sq Ft 1025 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Office - ChemocentryxOffice

Conference (Room Required)5 people

24-hour hold

Discovery 667 Sq Ft 8 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Production OfficeOfficeNotes or Exceptions This will also serve as Production Storage

Other (Room Required)5 people

24-hour hold

Endeavour 667 Sq Ft 8 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Pop-Up Meeting Room 1Meeting

Rounds of 6 (Room Required)12 people

Tegel 595 Sq Ft 125 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Pop-Up Meeting Room 2Meeting

Conference (Room Required)10 people

24-hour hold

Tullamarine 595 Sq Ft 125 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Medical RoomOtherNotes or Exceptions This room will serve for any medical nees screening and testing

Other (Room Required)10 people

24-hour hold

Schiphol 525 Sq Ft 125 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Speaker Ready RoomSpeaker Room

Rounds (Room Required) 24-hour hold

Prestwick 595 Sq Ft 125 Ft

ceilings

Thu 22-Sep-2022 800 AM-1145 PM

Staff Meal RoomOther

Rounds of 10 (Room Required)20 people

24-hour hold

Ben Gurion 595 Sq Ft 125 Ft

ceilings

Thu 22-Sep-2022 815 AM-1145 PM

General SessionGeneral SessionNotes or Exceptions Please note due to production we will need a minimum of 15 ft ceilings2 per 6ft Classroom

Saturday Set-up to start at Noon

Room will have staging and rear screen projection

General Session Opening remarks will start at 400pm on Monday General Session tear-down will begin Friday Noon

Classroom (Room Required)4500 Sq Ft 125 people

24-hour hold

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Thu 22-Sep-2022 1030 AM-1100 AM

AM BreakBreakNotes or Exceptions Tuesday Break will be at 1000AMWednesday amp Thursday Break will be at 945AM

Flow (Room Required)125 people

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Thu 22-Sep-2022 1200 PM-100 PM

LunchLunchNotes or Exceptions Open to outdoor location

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

Thu 22-Sep-2022 200 PM-230 PM PM BreakBreak

125 people Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Thu 22-Sep-2022 230 PM-330 PM Sales BreakoutBreakoutNotes or Exceptions Sales collective team - This session will take place in General Session Room

Classroom Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Thu 22-Sep-2022 630 PM-1000 PM

DinnerDinnerNotes or Exceptions This should take place in the General Session room would need to know what the room turn time would be

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

Fri 23-Sep-2022 815 AM-1200 PM

Region 4 BreakoutBreakout

U-Shaped20 people

Orly 884 Sq Ft 125 Ft

ceilings

Fri 23-Sep-2022 815 AM-1200 PM

Region 5 BreakoutBreakout

U-Shaped20 people

GatwickShannon 1156 Sq Ft 125 Ft

ceilings

Fri 23-Sep-2022 815 AM-1200 PM

Region 3 BreakoutBreakout

U-Shaped20 people

Regency Ballroom C 1026 Sq Ft 15 Ft

ceilings

Fri 23-Sep-2022 815 AM-1200 PM

Region 1 BreakoutBreakout

U-Shaped20 people

Regency Ballroom A 1026 Sq Ft 15 Ft

ceilings

Fri 23-Sep-2022 815 AM-1200 PM

Region 2 BreakoutBreakout

U-Shaped20 people

Regency Ballroom B 1064 Sq Ft 15 Ft

ceilings

Fri 23-Sep-2022 700 AM-800 AM BreakfastBreakfastNotes or Exceptions Open to outdoor locations

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Staff OfficeOffice

Conference (Room Required)10 people

24-hour hold

Da Vinci 660 Sq Ft 1025 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Office - ChemocentryxOffice

Conference (Room Required)5 people

24-hour hold

Discovery 667 Sq Ft 8 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Production OfficeOfficeNotes or Exceptions This will also serve as Production Storage

Other (Room Required)5 people

24-hour hold

Endeavour 667 Sq Ft 8 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Pop-Up Meeting Room 1Meeting

Rounds of 6 (Room Required)12 people

Tegel 595 Sq Ft 125 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Pop-Up Meeting Room 2Meeting

Conference (Room Required)10 people

24-hour hold

Tullamarine 595 Sq Ft 125 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Medical RoomOtherNotes or Exceptions This room will serve for any medical nees screening and testing

Other (Room Required)10 people

24-hour hold

Schiphol 525 Sq Ft 125 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Staff Meal RoomOther

Rounds of 10 (Room Required)20 people

24-hour hold

Ben Gurion 595 Sq Ft 125 Ft

ceilings

Fri 23-Sep-2022 815 AM-1145 PM

General SessionGeneral SessionNotes or Exceptions Please note due to production we will need a minimum of 15 ft ceilings2 per 6ft Classroom

Saturday Set-up to start at Noon

Room will have staging and rear screen projection

General Session Opening remarks will start at 400pm on Monday General Session tear-down will begin Friday Noon

Classroom (Room Required)4500 Sq Ft 125 people

24-hour hold

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Fri 23-Sep-2022 1200 PM-100 PM

LunchLunchNotes or Exceptions Friday would be boxed lunches with departures

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

AV Needs Encore Event Technologies contact is Michael Russo 407-825-1510Should you need additional audio visual services pricing

Meeting Room Wireless Internet per deviceper day up to 4Mbps1-25 devices $16++26-50 devices $13++51-100 devices $10++

Estimated CostsTotal FampB Minimum USD $7500000

Applicable Tax 65

Service Charge 25

Item Cost Type Amount Quantity Tax() TaxService NoteAverage FampB Costs - Break - AM

Per Person USD $1900 650 +Tax and Service

Average FampB Costs - Break - Drinks Only

Per Person USD $2900 +Tax and Service

Average FampB Costs - Break - PM

Per Person USD $1900 650 +Tax and Service

Average FampB Costs - Break - Snacks and Drinks

Per Person USD $2200 +Tax and Service

Average FampB Costs - Breakfast - Buffet

Per Person USD $4100 650 +Tax and Service

Average FampB Costs - Breakfast - Continental

Per Person USD $3500 650 +Tax and Service

Average FampB Costs - Breakfast - Plated

Per Person USD $4000 650 +Tax and Service

Average FampB Costs - Dinner - Buffet

Per Person USD $9200 650 +Tax and Service

Average FampB Costs - Dinner - Plated

Per Person USD $7800 650 +Tax and Service

Average FampB Costs - Gallon Coffee

Per Item USD $9200 +Tax and Service

Average FampB Costs - Lunch - Boxed

Per Person USD $4300 +Tax and Service

Average FampB Costs - Lunch - Buffet

Per Person USD $5500 650 +Tax and Service

Average FampB Costs - Lunch - Plated

Per Person USD $4500 650 +Tax and Service

Average FampB Costs - Reception - Beverage

Per Person USD $1500 650 +Tax and Service

Average FampB Costs - Reception - Food

Per Person USD $5000 650 +Tax and Service

Average FampB Costs - Reception - Heavy Hors Doeuvres

Per Person USD $6500 +Tax and Service

Average FampB Costs - Reception - Light Appetizers

Per Person USD $3000 +Tax and Service

Miscellaneous Costs - Facility Fee

NA

Miscellaneous Costs - Housekeeping

NA

Miscellaneous Costs - Internet - Guest Room

Complimentary

Miscellaneous Costs - Internet - Meeting Room

Per Person USD $1000 650 +Tax and Service Simple Wi-Fi Internet per user - $16Simple Wi-fi (26-50User) - $13Simple Wi-Fi (51-100User) - $10

Miscellaneous Costs - Parking Fee - Self

Per Day USD $1200 +Tax We do not own the parking facility Discounted from $1900Day

Miscellaneous Costs - Parking Fee - Valet

Per Day USD $1600 +Tax We do not own the parking facility Discounted from $2876Day

Miscellaneous Costs - Resort Fee

NA No Resort Fee

Move-inMove-out - Labor

Per Hour USD $11500 650 +Tax and Service

Move-inMove-out - Lighting

Per Item USD $5000 650 +Tax and Service

Rental Costs - Audio Patch

Per Item USD $12500 +Tax and Service

Rental Costs - Building Overtime

NA

Rental Costs - Exhibit Space

Per Item USD $7500 650 +Tax and Service Tabletop Exhibits to include (1) 6x30 table (2) chairs and (1) wastebasket

Rental Costs - Meeting Rooms - Total

NA

Rental Costs - Power Drop

Per Item USD $6000 +Tax and Service

Transportation Costs - Airport Transportation

NA We are located inside the main terminal of Orlando Intl Airport with no need for a shuttle or transportation

Additional Information Discounted Day Rate Parking is offered to guests of the program who are not overnight attendees $400 self parking and $700 valet parking

For overnight attendees we offer discounted parking rates$1200 self parking and $1600 valet parking

Additional Questions1 Complimentary meeting space including office (Multiple choice) (Required)

Yes

2 If not attached to the RFP include a link to the hotel floor plan here (Please do not just include a link to the hotels home page) (Comment)

Attached

3 Are there other phamaceutical or life sciences groups booked over group dates If yes give the name of the company and indicated yes or no if HCPs will be in attendance (Multiple choice) (Required)

no

4 (5) Upgrades to suites at the group rate including amenities (Multiple choice) (Required)

Yes

5 (10) Staff rooms at a 50 discount (Multiple choice) (Required)

No

6 1 Comp per 35 room nights (Multiple choice) (Required)

Other 1 per 40

7 Do you charge a resort fee (Multiple choice) (Required)

No

8 If yes what is the nightly resort fee (Comment)

na

9 What amenities are included in the resort fee (Comment)

Rooftop pool 24 hr fitness center complimentary wifi in guest rooms

10 Group rate available three days prepost meeting dates (Single choice) (Required)

Yes

11 When was the meeting space last renovated (Comment) (Required)

Regency Ballroom renovated 2018

12 When were the guest rooms last renovated (Comment)

Full $26 million guestroom reno completed May 2019

13 Secure offices available for this group Office must have 4 solid walls and one entrance (Single choice) (Required)

Yes

14 Complimentary internet in meeting space (Comment)

Group will negotiate directly with Encore

15 Will hotel agree to comp (10) master keys (Multiple choice) (Required)

yes

16 20 Food and Beverage Discount (Multiple choice) (Required)

No

17 20 Audio Visual discount (Multiple choice) (Required)

Comments 15 they can negotiate lower

18 Group may choose to bring in their preferred prodcution company will the hotel waive any fees associated with this (Multiple choice) (Required)

yes

19 Complimentary high-speed internet access in the offices (Single choice) (Required)

No

20 Complimentary internet access in all guest rooms (Single choice) (Required)

Yes

21 Does your hotel offer complimentary fitness center access for all guests (Single choice) (Required)

Yes

22 Complimentary or discounted shipping and receiving handling fees (Multiple choice) (Required)

Yes

23 Complimentary dry snacks and refreshments in the staff office (Multiple choice) (Required)

no Comments Can be negotiated

24 Are there any columns or obstructions in any of the meeting space you have proposed (Multiple choice) (Required)

No

25 If yes list all room names with columns or obstructions (Comment)

NA

26 Will the hotel be undergoing renovations within 2 months on either end of the group dates If so provide details (Comment)

No

27 Please provide your hotels AAA Diamond rating (Comment) (Required)

4

28 What is the hotels Forbes Star rating (Comment) (Required)

NA

29 What is the Name of the closest airport (Comment) (Required)

MCO - Orlando International Airport

30 How many miles is the airport to the hotel (Miles) (Comment)

000

31 Due to the COVID 19 virus and the uncertainty of travel restrictions at the time of this program will the hotel to agree to waive any attrition (Multiple choice) (Required)

no

32 Due to the COVID 19 virus and the uncertainty of travel restrictions at the time of this program will the hotel to agree to waive any cancellation fees (Multiple choice) (Required)

no

33 Will you offer complimentary self-parking to attendees for the duration of the program with inout privilages (Multiple choice) (Required)

no

34 Will you offer 5 complimentary valet parking passes for the duration of the program with inout privilages (Multiple

choice) (Required)

no

35 Will the hotel waive any bartender fees when $50000 in revenue has been met (Single choice) (Required)

Yes

36 Will the hotel waive any chef attendant fees when food amp beverage minimum is met (Single choice) (Required)

Yes

Additional Files

File Name Type Size Upload DateCurrent Banquet Menus Document Link Mon 18-Oct-2021GBAC Accreditationjpg Image (jpg) 327 KB Mon 18-Oct-20212021 Seasonal Banquet Menuspdf Portable Document Format (pdf) 37 MB Mon 18-Oct-2021Hotel Fact Sheetpdf Portable Document Format (pdf) 1015 KB Mon 18-Oct-2021Floor Plan amp Capacity Chartpdf Portable Document Format (pdf) 183 MB Mon 18-Oct-2021source safely at hyatt hotels Document Link Mon 18-Oct-2021Health amp Wellness Flyerpdf Portable Document Format (pdf) 137 MB Mon 18-Oct-2021

Thu 22-Sep-2022 815 AM-1145 PM

General SessionGeneral SessionNotes or Exceptions Please note due to production we will need a minimum of 15 ft ceilings2 per 6ft Classroom

Saturday Set-up to start at Noon

Room will have staging and rear screen projection

General Session Opening remarks will start at 400pm on Monday General Session tear-down will begin Friday Noon

Classroom (Room Required)4500 Sq Ft 125 people

24-hour hold

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Thu 22-Sep-2022 1030 AM-1100 AM

AM BreakBreakNotes or Exceptions Tuesday Break will be at 1000AMWednesday amp Thursday Break will be at 945AM

Flow (Room Required)125 people

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Thu 22-Sep-2022 1200 PM-100 PM

LunchLunchNotes or Exceptions Open to outdoor location

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

Thu 22-Sep-2022 200 PM-230 PM PM BreakBreak

125 people Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Thu 22-Sep-2022 230 PM-330 PM Sales BreakoutBreakoutNotes or Exceptions Sales collective team - This session will take place in General Session Room

Classroom Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Thu 22-Sep-2022 630 PM-1000 PM

DinnerDinnerNotes or Exceptions This should take place in the General Session room would need to know what the room turn time would be

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

Fri 23-Sep-2022 815 AM-1200 PM

Region 4 BreakoutBreakout

U-Shaped20 people

Orly 884 Sq Ft 125 Ft

ceilings

Fri 23-Sep-2022 815 AM-1200 PM

Region 5 BreakoutBreakout

U-Shaped20 people

GatwickShannon 1156 Sq Ft 125 Ft

ceilings

Fri 23-Sep-2022 815 AM-1200 PM

Region 3 BreakoutBreakout

U-Shaped20 people

Regency Ballroom C 1026 Sq Ft 15 Ft

ceilings

Fri 23-Sep-2022 815 AM-1200 PM

Region 1 BreakoutBreakout

U-Shaped20 people

Regency Ballroom A 1026 Sq Ft 15 Ft

ceilings

Fri 23-Sep-2022 815 AM-1200 PM

Region 2 BreakoutBreakout

U-Shaped20 people

Regency Ballroom B 1064 Sq Ft 15 Ft

ceilings

Fri 23-Sep-2022 700 AM-800 AM BreakfastBreakfastNotes or Exceptions Open to outdoor locations

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Staff OfficeOffice

Conference (Room Required)10 people

24-hour hold

Da Vinci 660 Sq Ft 1025 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Office - ChemocentryxOffice

Conference (Room Required)5 people

24-hour hold

Discovery 667 Sq Ft 8 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Production OfficeOfficeNotes or Exceptions This will also serve as Production Storage

Other (Room Required)5 people

24-hour hold

Endeavour 667 Sq Ft 8 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Pop-Up Meeting Room 1Meeting

Rounds of 6 (Room Required)12 people

Tegel 595 Sq Ft 125 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Pop-Up Meeting Room 2Meeting

Conference (Room Required)10 people

24-hour hold

Tullamarine 595 Sq Ft 125 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Medical RoomOtherNotes or Exceptions This room will serve for any medical nees screening and testing

Other (Room Required)10 people

24-hour hold

Schiphol 525 Sq Ft 125 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Staff Meal RoomOther

Rounds of 10 (Room Required)20 people

24-hour hold

Ben Gurion 595 Sq Ft 125 Ft

ceilings

Fri 23-Sep-2022 815 AM-1145 PM

General SessionGeneral SessionNotes or Exceptions Please note due to production we will need a minimum of 15 ft ceilings2 per 6ft Classroom

Saturday Set-up to start at Noon

Room will have staging and rear screen projection

General Session Opening remarks will start at 400pm on Monday General Session tear-down will begin Friday Noon

Classroom (Room Required)4500 Sq Ft 125 people

24-hour hold

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Fri 23-Sep-2022 1200 PM-100 PM

LunchLunchNotes or Exceptions Friday would be boxed lunches with departures

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

AV Needs Encore Event Technologies contact is Michael Russo 407-825-1510Should you need additional audio visual services pricing

Meeting Room Wireless Internet per deviceper day up to 4Mbps1-25 devices $16++26-50 devices $13++51-100 devices $10++

Estimated CostsTotal FampB Minimum USD $7500000

Applicable Tax 65

Service Charge 25

Item Cost Type Amount Quantity Tax() TaxService NoteAverage FampB Costs - Break - AM

Per Person USD $1900 650 +Tax and Service

Average FampB Costs - Break - Drinks Only

Per Person USD $2900 +Tax and Service

Average FampB Costs - Break - PM

Per Person USD $1900 650 +Tax and Service

Average FampB Costs - Break - Snacks and Drinks

Per Person USD $2200 +Tax and Service

Average FampB Costs - Breakfast - Buffet

Per Person USD $4100 650 +Tax and Service

Average FampB Costs - Breakfast - Continental

Per Person USD $3500 650 +Tax and Service

Average FampB Costs - Breakfast - Plated

Per Person USD $4000 650 +Tax and Service

Average FampB Costs - Dinner - Buffet

Per Person USD $9200 650 +Tax and Service

Average FampB Costs - Dinner - Plated

Per Person USD $7800 650 +Tax and Service

Average FampB Costs - Gallon Coffee

Per Item USD $9200 +Tax and Service

Average FampB Costs - Lunch - Boxed

Per Person USD $4300 +Tax and Service

Average FampB Costs - Lunch - Buffet

Per Person USD $5500 650 +Tax and Service

Average FampB Costs - Lunch - Plated

Per Person USD $4500 650 +Tax and Service

Average FampB Costs - Reception - Beverage

Per Person USD $1500 650 +Tax and Service

Average FampB Costs - Reception - Food

Per Person USD $5000 650 +Tax and Service

Average FampB Costs - Reception - Heavy Hors Doeuvres

Per Person USD $6500 +Tax and Service

Average FampB Costs - Reception - Light Appetizers

Per Person USD $3000 +Tax and Service

Miscellaneous Costs - Facility Fee

NA

Miscellaneous Costs - Housekeeping

NA

Miscellaneous Costs - Internet - Guest Room

Complimentary

Miscellaneous Costs - Internet - Meeting Room

Per Person USD $1000 650 +Tax and Service Simple Wi-Fi Internet per user - $16Simple Wi-fi (26-50User) - $13Simple Wi-Fi (51-100User) - $10

Miscellaneous Costs - Parking Fee - Self

Per Day USD $1200 +Tax We do not own the parking facility Discounted from $1900Day

Miscellaneous Costs - Parking Fee - Valet

Per Day USD $1600 +Tax We do not own the parking facility Discounted from $2876Day

Miscellaneous Costs - Resort Fee

NA No Resort Fee

Move-inMove-out - Labor

Per Hour USD $11500 650 +Tax and Service

Move-inMove-out - Lighting

Per Item USD $5000 650 +Tax and Service

Rental Costs - Audio Patch

Per Item USD $12500 +Tax and Service

Rental Costs - Building Overtime

NA

Rental Costs - Exhibit Space

Per Item USD $7500 650 +Tax and Service Tabletop Exhibits to include (1) 6x30 table (2) chairs and (1) wastebasket

Rental Costs - Meeting Rooms - Total

NA

Rental Costs - Power Drop

Per Item USD $6000 +Tax and Service

Transportation Costs - Airport Transportation

NA We are located inside the main terminal of Orlando Intl Airport with no need for a shuttle or transportation

Additional Information Discounted Day Rate Parking is offered to guests of the program who are not overnight attendees $400 self parking and $700 valet parking

For overnight attendees we offer discounted parking rates$1200 self parking and $1600 valet parking

Additional Questions1 Complimentary meeting space including office (Multiple choice) (Required)

Yes

2 If not attached to the RFP include a link to the hotel floor plan here (Please do not just include a link to the hotels home page) (Comment)

Attached

3 Are there other phamaceutical or life sciences groups booked over group dates If yes give the name of the company and indicated yes or no if HCPs will be in attendance (Multiple choice) (Required)

no

4 (5) Upgrades to suites at the group rate including amenities (Multiple choice) (Required)

Yes

5 (10) Staff rooms at a 50 discount (Multiple choice) (Required)

No

6 1 Comp per 35 room nights (Multiple choice) (Required)

Other 1 per 40

7 Do you charge a resort fee (Multiple choice) (Required)

No

8 If yes what is the nightly resort fee (Comment)

na

9 What amenities are included in the resort fee (Comment)

Rooftop pool 24 hr fitness center complimentary wifi in guest rooms

10 Group rate available three days prepost meeting dates (Single choice) (Required)

Yes

11 When was the meeting space last renovated (Comment) (Required)

Regency Ballroom renovated 2018

12 When were the guest rooms last renovated (Comment)

Full $26 million guestroom reno completed May 2019

13 Secure offices available for this group Office must have 4 solid walls and one entrance (Single choice) (Required)

Yes

14 Complimentary internet in meeting space (Comment)

Group will negotiate directly with Encore

15 Will hotel agree to comp (10) master keys (Multiple choice) (Required)

yes

16 20 Food and Beverage Discount (Multiple choice) (Required)

No

17 20 Audio Visual discount (Multiple choice) (Required)

Comments 15 they can negotiate lower

18 Group may choose to bring in their preferred prodcution company will the hotel waive any fees associated with this (Multiple choice) (Required)

yes

19 Complimentary high-speed internet access in the offices (Single choice) (Required)

No

20 Complimentary internet access in all guest rooms (Single choice) (Required)

Yes

21 Does your hotel offer complimentary fitness center access for all guests (Single choice) (Required)

Yes

22 Complimentary or discounted shipping and receiving handling fees (Multiple choice) (Required)

Yes

23 Complimentary dry snacks and refreshments in the staff office (Multiple choice) (Required)

no Comments Can be negotiated

24 Are there any columns or obstructions in any of the meeting space you have proposed (Multiple choice) (Required)

No

25 If yes list all room names with columns or obstructions (Comment)

NA

26 Will the hotel be undergoing renovations within 2 months on either end of the group dates If so provide details (Comment)

No

27 Please provide your hotels AAA Diamond rating (Comment) (Required)

4

28 What is the hotels Forbes Star rating (Comment) (Required)

NA

29 What is the Name of the closest airport (Comment) (Required)

MCO - Orlando International Airport

30 How many miles is the airport to the hotel (Miles) (Comment)

000

31 Due to the COVID 19 virus and the uncertainty of travel restrictions at the time of this program will the hotel to agree to waive any attrition (Multiple choice) (Required)

no

32 Due to the COVID 19 virus and the uncertainty of travel restrictions at the time of this program will the hotel to agree to waive any cancellation fees (Multiple choice) (Required)

no

33 Will you offer complimentary self-parking to attendees for the duration of the program with inout privilages (Multiple choice) (Required)

no

34 Will you offer 5 complimentary valet parking passes for the duration of the program with inout privilages (Multiple

choice) (Required)

no

35 Will the hotel waive any bartender fees when $50000 in revenue has been met (Single choice) (Required)

Yes

36 Will the hotel waive any chef attendant fees when food amp beverage minimum is met (Single choice) (Required)

Yes

Additional Files

File Name Type Size Upload DateCurrent Banquet Menus Document Link Mon 18-Oct-2021GBAC Accreditationjpg Image (jpg) 327 KB Mon 18-Oct-20212021 Seasonal Banquet Menuspdf Portable Document Format (pdf) 37 MB Mon 18-Oct-2021Hotel Fact Sheetpdf Portable Document Format (pdf) 1015 KB Mon 18-Oct-2021Floor Plan amp Capacity Chartpdf Portable Document Format (pdf) 183 MB Mon 18-Oct-2021source safely at hyatt hotels Document Link Mon 18-Oct-2021Health amp Wellness Flyerpdf Portable Document Format (pdf) 137 MB Mon 18-Oct-2021

Fri 23-Sep-2022 815 AM-1200 PM

Region 3 BreakoutBreakout

U-Shaped20 people

Regency Ballroom C 1026 Sq Ft 15 Ft

ceilings

Fri 23-Sep-2022 815 AM-1200 PM

Region 1 BreakoutBreakout

U-Shaped20 people

Regency Ballroom A 1026 Sq Ft 15 Ft

ceilings

Fri 23-Sep-2022 815 AM-1200 PM

Region 2 BreakoutBreakout

U-Shaped20 people

Regency Ballroom B 1064 Sq Ft 15 Ft

ceilings

Fri 23-Sep-2022 700 AM-800 AM BreakfastBreakfastNotes or Exceptions Open to outdoor locations

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Staff OfficeOffice

Conference (Room Required)10 people

24-hour hold

Da Vinci 660 Sq Ft 1025 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Office - ChemocentryxOffice

Conference (Room Required)5 people

24-hour hold

Discovery 667 Sq Ft 8 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Production OfficeOfficeNotes or Exceptions This will also serve as Production Storage

Other (Room Required)5 people

24-hour hold

Endeavour 667 Sq Ft 8 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Pop-Up Meeting Room 1Meeting

Rounds of 6 (Room Required)12 people

Tegel 595 Sq Ft 125 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Pop-Up Meeting Room 2Meeting

Conference (Room Required)10 people

24-hour hold

Tullamarine 595 Sq Ft 125 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Medical RoomOtherNotes or Exceptions This room will serve for any medical nees screening and testing

Other (Room Required)10 people

24-hour hold

Schiphol 525 Sq Ft 125 Ft

ceilings

Fri 23-Sep-2022 800 AM-1145 PM

Staff Meal RoomOther

Rounds of 10 (Room Required)20 people

24-hour hold

Ben Gurion 595 Sq Ft 125 Ft

ceilings

Fri 23-Sep-2022 815 AM-1145 PM

General SessionGeneral SessionNotes or Exceptions Please note due to production we will need a minimum of 15 ft ceilings2 per 6ft Classroom

Saturday Set-up to start at Noon

Room will have staging and rear screen projection

General Session Opening remarks will start at 400pm on Monday General Session tear-down will begin Friday Noon

Classroom (Room Required)4500 Sq Ft 125 people

24-hour hold

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Fri 23-Sep-2022 1200 PM-100 PM

LunchLunchNotes or Exceptions Friday would be boxed lunches with departures

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

AV Needs Encore Event Technologies contact is Michael Russo 407-825-1510Should you need additional audio visual services pricing

Meeting Room Wireless Internet per deviceper day up to 4Mbps1-25 devices $16++26-50 devices $13++51-100 devices $10++

Estimated CostsTotal FampB Minimum USD $7500000

Applicable Tax 65

Service Charge 25

Item Cost Type Amount Quantity Tax() TaxService NoteAverage FampB Costs - Break - AM

Per Person USD $1900 650 +Tax and Service

Average FampB Costs - Break - Drinks Only

Per Person USD $2900 +Tax and Service

Average FampB Costs - Break - PM

Per Person USD $1900 650 +Tax and Service

Average FampB Costs - Break - Snacks and Drinks

Per Person USD $2200 +Tax and Service

Average FampB Costs - Breakfast - Buffet

Per Person USD $4100 650 +Tax and Service

Average FampB Costs - Breakfast - Continental

Per Person USD $3500 650 +Tax and Service

Average FampB Costs - Breakfast - Plated

Per Person USD $4000 650 +Tax and Service

Average FampB Costs - Dinner - Buffet

Per Person USD $9200 650 +Tax and Service

Average FampB Costs - Dinner - Plated

Per Person USD $7800 650 +Tax and Service

Average FampB Costs - Gallon Coffee

Per Item USD $9200 +Tax and Service

Average FampB Costs - Lunch - Boxed

Per Person USD $4300 +Tax and Service

Average FampB Costs - Lunch - Buffet

Per Person USD $5500 650 +Tax and Service

Average FampB Costs - Lunch - Plated

Per Person USD $4500 650 +Tax and Service

Average FampB Costs - Reception - Beverage

Per Person USD $1500 650 +Tax and Service

Average FampB Costs - Reception - Food

Per Person USD $5000 650 +Tax and Service

Average FampB Costs - Reception - Heavy Hors Doeuvres

Per Person USD $6500 +Tax and Service

Average FampB Costs - Reception - Light Appetizers

Per Person USD $3000 +Tax and Service

Miscellaneous Costs - Facility Fee

NA

Miscellaneous Costs - Housekeeping

NA

Miscellaneous Costs - Internet - Guest Room

Complimentary

Miscellaneous Costs - Internet - Meeting Room

Per Person USD $1000 650 +Tax and Service Simple Wi-Fi Internet per user - $16Simple Wi-fi (26-50User) - $13Simple Wi-Fi (51-100User) - $10

Miscellaneous Costs - Parking Fee - Self

Per Day USD $1200 +Tax We do not own the parking facility Discounted from $1900Day

Miscellaneous Costs - Parking Fee - Valet

Per Day USD $1600 +Tax We do not own the parking facility Discounted from $2876Day

Miscellaneous Costs - Resort Fee

NA No Resort Fee

Move-inMove-out - Labor

Per Hour USD $11500 650 +Tax and Service

Move-inMove-out - Lighting

Per Item USD $5000 650 +Tax and Service

Rental Costs - Audio Patch

Per Item USD $12500 +Tax and Service

Rental Costs - Building Overtime

NA

Rental Costs - Exhibit Space

Per Item USD $7500 650 +Tax and Service Tabletop Exhibits to include (1) 6x30 table (2) chairs and (1) wastebasket

Rental Costs - Meeting Rooms - Total

NA

Rental Costs - Power Drop

Per Item USD $6000 +Tax and Service

Transportation Costs - Airport Transportation

NA We are located inside the main terminal of Orlando Intl Airport with no need for a shuttle or transportation

Additional Information Discounted Day Rate Parking is offered to guests of the program who are not overnight attendees $400 self parking and $700 valet parking

For overnight attendees we offer discounted parking rates$1200 self parking and $1600 valet parking

Additional Questions1 Complimentary meeting space including office (Multiple choice) (Required)

Yes

2 If not attached to the RFP include a link to the hotel floor plan here (Please do not just include a link to the hotels home page) (Comment)

Attached

3 Are there other phamaceutical or life sciences groups booked over group dates If yes give the name of the company and indicated yes or no if HCPs will be in attendance (Multiple choice) (Required)

no

4 (5) Upgrades to suites at the group rate including amenities (Multiple choice) (Required)

Yes

5 (10) Staff rooms at a 50 discount (Multiple choice) (Required)

No

6 1 Comp per 35 room nights (Multiple choice) (Required)

Other 1 per 40

7 Do you charge a resort fee (Multiple choice) (Required)

No

8 If yes what is the nightly resort fee (Comment)

na

9 What amenities are included in the resort fee (Comment)

Rooftop pool 24 hr fitness center complimentary wifi in guest rooms

10 Group rate available three days prepost meeting dates (Single choice) (Required)

Yes

11 When was the meeting space last renovated (Comment) (Required)

Regency Ballroom renovated 2018

12 When were the guest rooms last renovated (Comment)

Full $26 million guestroom reno completed May 2019

13 Secure offices available for this group Office must have 4 solid walls and one entrance (Single choice) (Required)

Yes

14 Complimentary internet in meeting space (Comment)

Group will negotiate directly with Encore

15 Will hotel agree to comp (10) master keys (Multiple choice) (Required)

yes

16 20 Food and Beverage Discount (Multiple choice) (Required)

No

17 20 Audio Visual discount (Multiple choice) (Required)

Comments 15 they can negotiate lower

18 Group may choose to bring in their preferred prodcution company will the hotel waive any fees associated with this (Multiple choice) (Required)

yes

19 Complimentary high-speed internet access in the offices (Single choice) (Required)

No

20 Complimentary internet access in all guest rooms (Single choice) (Required)

Yes

21 Does your hotel offer complimentary fitness center access for all guests (Single choice) (Required)

Yes

22 Complimentary or discounted shipping and receiving handling fees (Multiple choice) (Required)

Yes

23 Complimentary dry snacks and refreshments in the staff office (Multiple choice) (Required)

no Comments Can be negotiated

24 Are there any columns or obstructions in any of the meeting space you have proposed (Multiple choice) (Required)

No

25 If yes list all room names with columns or obstructions (Comment)

NA

26 Will the hotel be undergoing renovations within 2 months on either end of the group dates If so provide details (Comment)

No

27 Please provide your hotels AAA Diamond rating (Comment) (Required)

4

28 What is the hotels Forbes Star rating (Comment) (Required)

NA

29 What is the Name of the closest airport (Comment) (Required)

MCO - Orlando International Airport

30 How many miles is the airport to the hotel (Miles) (Comment)

000

31 Due to the COVID 19 virus and the uncertainty of travel restrictions at the time of this program will the hotel to agree to waive any attrition (Multiple choice) (Required)

no

32 Due to the COVID 19 virus and the uncertainty of travel restrictions at the time of this program will the hotel to agree to waive any cancellation fees (Multiple choice) (Required)

no

33 Will you offer complimentary self-parking to attendees for the duration of the program with inout privilages (Multiple choice) (Required)

no

34 Will you offer 5 complimentary valet parking passes for the duration of the program with inout privilages (Multiple

choice) (Required)

no

35 Will the hotel waive any bartender fees when $50000 in revenue has been met (Single choice) (Required)

Yes

36 Will the hotel waive any chef attendant fees when food amp beverage minimum is met (Single choice) (Required)

Yes

Additional Files

File Name Type Size Upload DateCurrent Banquet Menus Document Link Mon 18-Oct-2021GBAC Accreditationjpg Image (jpg) 327 KB Mon 18-Oct-20212021 Seasonal Banquet Menuspdf Portable Document Format (pdf) 37 MB Mon 18-Oct-2021Hotel Fact Sheetpdf Portable Document Format (pdf) 1015 KB Mon 18-Oct-2021Floor Plan amp Capacity Chartpdf Portable Document Format (pdf) 183 MB Mon 18-Oct-2021source safely at hyatt hotels Document Link Mon 18-Oct-2021Health amp Wellness Flyerpdf Portable Document Format (pdf) 137 MB Mon 18-Oct-2021

Fri 23-Sep-2022 815 AM-1145 PM

General SessionGeneral SessionNotes or Exceptions Please note due to production we will need a minimum of 15 ft ceilings2 per 6ft Classroom

Saturday Set-up to start at Noon

Room will have staging and rear screen projection

General Session Opening remarks will start at 400pm on Monday General Session tear-down will begin Friday Noon

Classroom (Room Required)4500 Sq Ft 125 people

24-hour hold

Continental Ballroom 5-8 5046 Sq Ft 22 Ft

ceilings

Fri 23-Sep-2022 1200 PM-100 PM

LunchLunchNotes or Exceptions Friday would be boxed lunches with departures

Rounds (Room Required)125 people

Regency Ballroom DEF 3024 Sq Ft 15 Ft

ceilings

AV Needs Encore Event Technologies contact is Michael Russo 407-825-1510Should you need additional audio visual services pricing

Meeting Room Wireless Internet per deviceper day up to 4Mbps1-25 devices $16++26-50 devices $13++51-100 devices $10++

Estimated CostsTotal FampB Minimum USD $7500000

Applicable Tax 65

Service Charge 25

Item Cost Type Amount Quantity Tax() TaxService NoteAverage FampB Costs - Break - AM

Per Person USD $1900 650 +Tax and Service

Average FampB Costs - Break - Drinks Only

Per Person USD $2900 +Tax and Service

Average FampB Costs - Break - PM

Per Person USD $1900 650 +Tax and Service

Average FampB Costs - Break - Snacks and Drinks

Per Person USD $2200 +Tax and Service

Average FampB Costs - Breakfast - Buffet

Per Person USD $4100 650 +Tax and Service

Average FampB Costs - Breakfast - Continental

Per Person USD $3500 650 +Tax and Service

Average FampB Costs - Breakfast - Plated

Per Person USD $4000 650 +Tax and Service

Average FampB Costs - Dinner - Buffet

Per Person USD $9200 650 +Tax and Service

Average FampB Costs - Dinner - Plated

Per Person USD $7800 650 +Tax and Service

Average FampB Costs - Gallon Coffee

Per Item USD $9200 +Tax and Service

Average FampB Costs - Lunch - Boxed

Per Person USD $4300 +Tax and Service

Average FampB Costs - Lunch - Buffet

Per Person USD $5500 650 +Tax and Service

Average FampB Costs - Lunch - Plated

Per Person USD $4500 650 +Tax and Service

Average FampB Costs - Reception - Beverage

Per Person USD $1500 650 +Tax and Service

Average FampB Costs - Reception - Food

Per Person USD $5000 650 +Tax and Service

Average FampB Costs - Reception - Heavy Hors Doeuvres

Per Person USD $6500 +Tax and Service

Average FampB Costs - Reception - Light Appetizers

Per Person USD $3000 +Tax and Service

Miscellaneous Costs - Facility Fee

NA

Miscellaneous Costs - Housekeeping

NA

Miscellaneous Costs - Internet - Guest Room

Complimentary

Miscellaneous Costs - Internet - Meeting Room

Per Person USD $1000 650 +Tax and Service Simple Wi-Fi Internet per user - $16Simple Wi-fi (26-50User) - $13Simple Wi-Fi (51-100User) - $10

Miscellaneous Costs - Parking Fee - Self

Per Day USD $1200 +Tax We do not own the parking facility Discounted from $1900Day

Miscellaneous Costs - Parking Fee - Valet

Per Day USD $1600 +Tax We do not own the parking facility Discounted from $2876Day

Miscellaneous Costs - Resort Fee

NA No Resort Fee

Move-inMove-out - Labor

Per Hour USD $11500 650 +Tax and Service

Move-inMove-out - Lighting

Per Item USD $5000 650 +Tax and Service

Rental Costs - Audio Patch

Per Item USD $12500 +Tax and Service

Rental Costs - Building Overtime

NA

Rental Costs - Exhibit Space

Per Item USD $7500 650 +Tax and Service Tabletop Exhibits to include (1) 6x30 table (2) chairs and (1) wastebasket

Rental Costs - Meeting Rooms - Total

NA

Rental Costs - Power Drop

Per Item USD $6000 +Tax and Service

Transportation Costs - Airport Transportation

NA We are located inside the main terminal of Orlando Intl Airport with no need for a shuttle or transportation

Additional Information Discounted Day Rate Parking is offered to guests of the program who are not overnight attendees $400 self parking and $700 valet parking

For overnight attendees we offer discounted parking rates$1200 self parking and $1600 valet parking

Additional Questions1 Complimentary meeting space including office (Multiple choice) (Required)

Yes

2 If not attached to the RFP include a link to the hotel floor plan here (Please do not just include a link to the hotels home page) (Comment)

Attached

3 Are there other phamaceutical or life sciences groups booked over group dates If yes give the name of the company and indicated yes or no if HCPs will be in attendance (Multiple choice) (Required)

no

4 (5) Upgrades to suites at the group rate including amenities (Multiple choice) (Required)

Yes

5 (10) Staff rooms at a 50 discount (Multiple choice) (Required)

No

6 1 Comp per 35 room nights (Multiple choice) (Required)

Other 1 per 40

7 Do you charge a resort fee (Multiple choice) (Required)

No

8 If yes what is the nightly resort fee (Comment)

na

9 What amenities are included in the resort fee (Comment)

Rooftop pool 24 hr fitness center complimentary wifi in guest rooms

10 Group rate available three days prepost meeting dates (Single choice) (Required)

Yes

11 When was the meeting space last renovated (Comment) (Required)

Regency Ballroom renovated 2018

12 When were the guest rooms last renovated (Comment)

Full $26 million guestroom reno completed May 2019

13 Secure offices available for this group Office must have 4 solid walls and one entrance (Single choice) (Required)

Yes

14 Complimentary internet in meeting space (Comment)

Group will negotiate directly with Encore

15 Will hotel agree to comp (10) master keys (Multiple choice) (Required)

yes

16 20 Food and Beverage Discount (Multiple choice) (Required)

No

17 20 Audio Visual discount (Multiple choice) (Required)

Comments 15 they can negotiate lower

18 Group may choose to bring in their preferred prodcution company will the hotel waive any fees associated with this (Multiple choice) (Required)

yes

19 Complimentary high-speed internet access in the offices (Single choice) (Required)

No

20 Complimentary internet access in all guest rooms (Single choice) (Required)

Yes

21 Does your hotel offer complimentary fitness center access for all guests (Single choice) (Required)

Yes

22 Complimentary or discounted shipping and receiving handling fees (Multiple choice) (Required)

Yes

23 Complimentary dry snacks and refreshments in the staff office (Multiple choice) (Required)

no Comments Can be negotiated

24 Are there any columns or obstructions in any of the meeting space you have proposed (Multiple choice) (Required)

No

25 If yes list all room names with columns or obstructions (Comment)

NA

26 Will the hotel be undergoing renovations within 2 months on either end of the group dates If so provide details (Comment)

No

27 Please provide your hotels AAA Diamond rating (Comment) (Required)

4

28 What is the hotels Forbes Star rating (Comment) (Required)

NA

29 What is the Name of the closest airport (Comment) (Required)

MCO - Orlando International Airport

30 How many miles is the airport to the hotel (Miles) (Comment)

000

31 Due to the COVID 19 virus and the uncertainty of travel restrictions at the time of this program will the hotel to agree to waive any attrition (Multiple choice) (Required)

no

32 Due to the COVID 19 virus and the uncertainty of travel restrictions at the time of this program will the hotel to agree to waive any cancellation fees (Multiple choice) (Required)

no

33 Will you offer complimentary self-parking to attendees for the duration of the program with inout privilages (Multiple choice) (Required)

no

34 Will you offer 5 complimentary valet parking passes for the duration of the program with inout privilages (Multiple

choice) (Required)

no

35 Will the hotel waive any bartender fees when $50000 in revenue has been met (Single choice) (Required)

Yes

36 Will the hotel waive any chef attendant fees when food amp beverage minimum is met (Single choice) (Required)

Yes

Additional Files

File Name Type Size Upload DateCurrent Banquet Menus Document Link Mon 18-Oct-2021GBAC Accreditationjpg Image (jpg) 327 KB Mon 18-Oct-20212021 Seasonal Banquet Menuspdf Portable Document Format (pdf) 37 MB Mon 18-Oct-2021Hotel Fact Sheetpdf Portable Document Format (pdf) 1015 KB Mon 18-Oct-2021Floor Plan amp Capacity Chartpdf Portable Document Format (pdf) 183 MB Mon 18-Oct-2021source safely at hyatt hotels Document Link Mon 18-Oct-2021Health amp Wellness Flyerpdf Portable Document Format (pdf) 137 MB Mon 18-Oct-2021

Estimated CostsTotal FampB Minimum USD $7500000

Applicable Tax 65

Service Charge 25

Item Cost Type Amount Quantity Tax() TaxService NoteAverage FampB Costs - Break - AM

Per Person USD $1900 650 +Tax and Service

Average FampB Costs - Break - Drinks Only

Per Person USD $2900 +Tax and Service

Average FampB Costs - Break - PM

Per Person USD $1900 650 +Tax and Service

Average FampB Costs - Break - Snacks and Drinks

Per Person USD $2200 +Tax and Service

Average FampB Costs - Breakfast - Buffet

Per Person USD $4100 650 +Tax and Service

Average FampB Costs - Breakfast - Continental

Per Person USD $3500 650 +Tax and Service

Average FampB Costs - Breakfast - Plated

Per Person USD $4000 650 +Tax and Service

Average FampB Costs - Dinner - Buffet

Per Person USD $9200 650 +Tax and Service

Average FampB Costs - Dinner - Plated

Per Person USD $7800 650 +Tax and Service

Average FampB Costs - Gallon Coffee

Per Item USD $9200 +Tax and Service

Average FampB Costs - Lunch - Boxed

Per Person USD $4300 +Tax and Service

Average FampB Costs - Lunch - Buffet

Per Person USD $5500 650 +Tax and Service

Average FampB Costs - Lunch - Plated

Per Person USD $4500 650 +Tax and Service

Average FampB Costs - Reception - Beverage

Per Person USD $1500 650 +Tax and Service

Average FampB Costs - Reception - Food

Per Person USD $5000 650 +Tax and Service

Average FampB Costs - Reception - Heavy Hors Doeuvres

Per Person USD $6500 +Tax and Service

Average FampB Costs - Reception - Light Appetizers

Per Person USD $3000 +Tax and Service

Miscellaneous Costs - Facility Fee

NA

Miscellaneous Costs - Housekeeping

NA

Miscellaneous Costs - Internet - Guest Room

Complimentary

Miscellaneous Costs - Internet - Meeting Room

Per Person USD $1000 650 +Tax and Service Simple Wi-Fi Internet per user - $16Simple Wi-fi (26-50User) - $13Simple Wi-Fi (51-100User) - $10

Miscellaneous Costs - Parking Fee - Self

Per Day USD $1200 +Tax We do not own the parking facility Discounted from $1900Day

Miscellaneous Costs - Parking Fee - Valet

Per Day USD $1600 +Tax We do not own the parking facility Discounted from $2876Day

Miscellaneous Costs - Resort Fee

NA No Resort Fee

Move-inMove-out - Labor

Per Hour USD $11500 650 +Tax and Service

Move-inMove-out - Lighting

Per Item USD $5000 650 +Tax and Service

Rental Costs - Audio Patch

Per Item USD $12500 +Tax and Service

Rental Costs - Building Overtime

NA

Rental Costs - Exhibit Space

Per Item USD $7500 650 +Tax and Service Tabletop Exhibits to include (1) 6x30 table (2) chairs and (1) wastebasket

Rental Costs - Meeting Rooms - Total

NA

Rental Costs - Power Drop

Per Item USD $6000 +Tax and Service

Transportation Costs - Airport Transportation

NA We are located inside the main terminal of Orlando Intl Airport with no need for a shuttle or transportation

Additional Information Discounted Day Rate Parking is offered to guests of the program who are not overnight attendees $400 self parking and $700 valet parking

For overnight attendees we offer discounted parking rates$1200 self parking and $1600 valet parking

Additional Questions1 Complimentary meeting space including office (Multiple choice) (Required)

Yes

2 If not attached to the RFP include a link to the hotel floor plan here (Please do not just include a link to the hotels home page) (Comment)

Attached

3 Are there other phamaceutical or life sciences groups booked over group dates If yes give the name of the company and indicated yes or no if HCPs will be in attendance (Multiple choice) (Required)

no

4 (5) Upgrades to suites at the group rate including amenities (Multiple choice) (Required)

Yes

5 (10) Staff rooms at a 50 discount (Multiple choice) (Required)

No

6 1 Comp per 35 room nights (Multiple choice) (Required)

Other 1 per 40

7 Do you charge a resort fee (Multiple choice) (Required)

No

8 If yes what is the nightly resort fee (Comment)

na

9 What amenities are included in the resort fee (Comment)

Rooftop pool 24 hr fitness center complimentary wifi in guest rooms

10 Group rate available three days prepost meeting dates (Single choice) (Required)

Yes

11 When was the meeting space last renovated (Comment) (Required)

Regency Ballroom renovated 2018

12 When were the guest rooms last renovated (Comment)

Full $26 million guestroom reno completed May 2019

13 Secure offices available for this group Office must have 4 solid walls and one entrance (Single choice) (Required)

Yes

14 Complimentary internet in meeting space (Comment)

Group will negotiate directly with Encore

15 Will hotel agree to comp (10) master keys (Multiple choice) (Required)

yes

16 20 Food and Beverage Discount (Multiple choice) (Required)

No

17 20 Audio Visual discount (Multiple choice) (Required)

Comments 15 they can negotiate lower

18 Group may choose to bring in their preferred prodcution company will the hotel waive any fees associated with this (Multiple choice) (Required)

yes

19 Complimentary high-speed internet access in the offices (Single choice) (Required)

No

20 Complimentary internet access in all guest rooms (Single choice) (Required)

Yes

21 Does your hotel offer complimentary fitness center access for all guests (Single choice) (Required)

Yes

22 Complimentary or discounted shipping and receiving handling fees (Multiple choice) (Required)

Yes

23 Complimentary dry snacks and refreshments in the staff office (Multiple choice) (Required)

no Comments Can be negotiated

24 Are there any columns or obstructions in any of the meeting space you have proposed (Multiple choice) (Required)

No

25 If yes list all room names with columns or obstructions (Comment)

NA

26 Will the hotel be undergoing renovations within 2 months on either end of the group dates If so provide details (Comment)

No

27 Please provide your hotels AAA Diamond rating (Comment) (Required)

4

28 What is the hotels Forbes Star rating (Comment) (Required)

NA

29 What is the Name of the closest airport (Comment) (Required)

MCO - Orlando International Airport

30 How many miles is the airport to the hotel (Miles) (Comment)

000

31 Due to the COVID 19 virus and the uncertainty of travel restrictions at the time of this program will the hotel to agree to waive any attrition (Multiple choice) (Required)

no

32 Due to the COVID 19 virus and the uncertainty of travel restrictions at the time of this program will the hotel to agree to waive any cancellation fees (Multiple choice) (Required)

no

33 Will you offer complimentary self-parking to attendees for the duration of the program with inout privilages (Multiple choice) (Required)

no

34 Will you offer 5 complimentary valet parking passes for the duration of the program with inout privilages (Multiple

choice) (Required)

no

35 Will the hotel waive any bartender fees when $50000 in revenue has been met (Single choice) (Required)

Yes

36 Will the hotel waive any chef attendant fees when food amp beverage minimum is met (Single choice) (Required)

Yes

Additional Files

File Name Type Size Upload DateCurrent Banquet Menus Document Link Mon 18-Oct-2021GBAC Accreditationjpg Image (jpg) 327 KB Mon 18-Oct-20212021 Seasonal Banquet Menuspdf Portable Document Format (pdf) 37 MB Mon 18-Oct-2021Hotel Fact Sheetpdf Portable Document Format (pdf) 1015 KB Mon 18-Oct-2021Floor Plan amp Capacity Chartpdf Portable Document Format (pdf) 183 MB Mon 18-Oct-2021source safely at hyatt hotels Document Link Mon 18-Oct-2021Health amp Wellness Flyerpdf Portable Document Format (pdf) 137 MB Mon 18-Oct-2021

Average FampB Costs - Reception - Food

Per Person USD $5000 650 +Tax and Service

Average FampB Costs - Reception - Heavy Hors Doeuvres

Per Person USD $6500 +Tax and Service

Average FampB Costs - Reception - Light Appetizers

Per Person USD $3000 +Tax and Service

Miscellaneous Costs - Facility Fee

NA

Miscellaneous Costs - Housekeeping

NA

Miscellaneous Costs - Internet - Guest Room

Complimentary

Miscellaneous Costs - Internet - Meeting Room

Per Person USD $1000 650 +Tax and Service Simple Wi-Fi Internet per user - $16Simple Wi-fi (26-50User) - $13Simple Wi-Fi (51-100User) - $10

Miscellaneous Costs - Parking Fee - Self

Per Day USD $1200 +Tax We do not own the parking facility Discounted from $1900Day

Miscellaneous Costs - Parking Fee - Valet

Per Day USD $1600 +Tax We do not own the parking facility Discounted from $2876Day

Miscellaneous Costs - Resort Fee

NA No Resort Fee

Move-inMove-out - Labor

Per Hour USD $11500 650 +Tax and Service

Move-inMove-out - Lighting

Per Item USD $5000 650 +Tax and Service

Rental Costs - Audio Patch

Per Item USD $12500 +Tax and Service

Rental Costs - Building Overtime

NA

Rental Costs - Exhibit Space

Per Item USD $7500 650 +Tax and Service Tabletop Exhibits to include (1) 6x30 table (2) chairs and (1) wastebasket

Rental Costs - Meeting Rooms - Total

NA

Rental Costs - Power Drop

Per Item USD $6000 +Tax and Service

Transportation Costs - Airport Transportation

NA We are located inside the main terminal of Orlando Intl Airport with no need for a shuttle or transportation

Additional Information Discounted Day Rate Parking is offered to guests of the program who are not overnight attendees $400 self parking and $700 valet parking

For overnight attendees we offer discounted parking rates$1200 self parking and $1600 valet parking

Additional Questions1 Complimentary meeting space including office (Multiple choice) (Required)

Yes

2 If not attached to the RFP include a link to the hotel floor plan here (Please do not just include a link to the hotels home page) (Comment)

Attached

3 Are there other phamaceutical or life sciences groups booked over group dates If yes give the name of the company and indicated yes or no if HCPs will be in attendance (Multiple choice) (Required)

no

4 (5) Upgrades to suites at the group rate including amenities (Multiple choice) (Required)

Yes

5 (10) Staff rooms at a 50 discount (Multiple choice) (Required)

No

6 1 Comp per 35 room nights (Multiple choice) (Required)

Other 1 per 40

7 Do you charge a resort fee (Multiple choice) (Required)

No

8 If yes what is the nightly resort fee (Comment)

na

9 What amenities are included in the resort fee (Comment)

Rooftop pool 24 hr fitness center complimentary wifi in guest rooms

10 Group rate available three days prepost meeting dates (Single choice) (Required)

Yes

11 When was the meeting space last renovated (Comment) (Required)

Regency Ballroom renovated 2018

12 When were the guest rooms last renovated (Comment)

Full $26 million guestroom reno completed May 2019

13 Secure offices available for this group Office must have 4 solid walls and one entrance (Single choice) (Required)

Yes

14 Complimentary internet in meeting space (Comment)

Group will negotiate directly with Encore

15 Will hotel agree to comp (10) master keys (Multiple choice) (Required)

yes

16 20 Food and Beverage Discount (Multiple choice) (Required)

No

17 20 Audio Visual discount (Multiple choice) (Required)

Comments 15 they can negotiate lower

18 Group may choose to bring in their preferred prodcution company will the hotel waive any fees associated with this (Multiple choice) (Required)

yes

19 Complimentary high-speed internet access in the offices (Single choice) (Required)

No

20 Complimentary internet access in all guest rooms (Single choice) (Required)

Yes

21 Does your hotel offer complimentary fitness center access for all guests (Single choice) (Required)

Yes

22 Complimentary or discounted shipping and receiving handling fees (Multiple choice) (Required)

Yes

23 Complimentary dry snacks and refreshments in the staff office (Multiple choice) (Required)

no Comments Can be negotiated

24 Are there any columns or obstructions in any of the meeting space you have proposed (Multiple choice) (Required)

No

25 If yes list all room names with columns or obstructions (Comment)

NA

26 Will the hotel be undergoing renovations within 2 months on either end of the group dates If so provide details (Comment)

No

27 Please provide your hotels AAA Diamond rating (Comment) (Required)

4

28 What is the hotels Forbes Star rating (Comment) (Required)

NA

29 What is the Name of the closest airport (Comment) (Required)

MCO - Orlando International Airport

30 How many miles is the airport to the hotel (Miles) (Comment)

000

31 Due to the COVID 19 virus and the uncertainty of travel restrictions at the time of this program will the hotel to agree to waive any attrition (Multiple choice) (Required)

no

32 Due to the COVID 19 virus and the uncertainty of travel restrictions at the time of this program will the hotel to agree to waive any cancellation fees (Multiple choice) (Required)

no

33 Will you offer complimentary self-parking to attendees for the duration of the program with inout privilages (Multiple choice) (Required)

no

34 Will you offer 5 complimentary valet parking passes for the duration of the program with inout privilages (Multiple

choice) (Required)

no

35 Will the hotel waive any bartender fees when $50000 in revenue has been met (Single choice) (Required)

Yes

36 Will the hotel waive any chef attendant fees when food amp beverage minimum is met (Single choice) (Required)

Yes

Additional Files

File Name Type Size Upload DateCurrent Banquet Menus Document Link Mon 18-Oct-2021GBAC Accreditationjpg Image (jpg) 327 KB Mon 18-Oct-20212021 Seasonal Banquet Menuspdf Portable Document Format (pdf) 37 MB Mon 18-Oct-2021Hotel Fact Sheetpdf Portable Document Format (pdf) 1015 KB Mon 18-Oct-2021Floor Plan amp Capacity Chartpdf Portable Document Format (pdf) 183 MB Mon 18-Oct-2021source safely at hyatt hotels Document Link Mon 18-Oct-2021Health amp Wellness Flyerpdf Portable Document Format (pdf) 137 MB Mon 18-Oct-2021

Rental Costs - Meeting Rooms - Total

NA

Rental Costs - Power Drop

Per Item USD $6000 +Tax and Service

Transportation Costs - Airport Transportation

NA We are located inside the main terminal of Orlando Intl Airport with no need for a shuttle or transportation

Additional Information Discounted Day Rate Parking is offered to guests of the program who are not overnight attendees $400 self parking and $700 valet parking

For overnight attendees we offer discounted parking rates$1200 self parking and $1600 valet parking

Additional Questions1 Complimentary meeting space including office (Multiple choice) (Required)

Yes

2 If not attached to the RFP include a link to the hotel floor plan here (Please do not just include a link to the hotels home page) (Comment)

Attached

3 Are there other phamaceutical or life sciences groups booked over group dates If yes give the name of the company and indicated yes or no if HCPs will be in attendance (Multiple choice) (Required)

no

4 (5) Upgrades to suites at the group rate including amenities (Multiple choice) (Required)

Yes

5 (10) Staff rooms at a 50 discount (Multiple choice) (Required)

No

6 1 Comp per 35 room nights (Multiple choice) (Required)

Other 1 per 40

7 Do you charge a resort fee (Multiple choice) (Required)

No

8 If yes what is the nightly resort fee (Comment)

na

9 What amenities are included in the resort fee (Comment)

Rooftop pool 24 hr fitness center complimentary wifi in guest rooms

10 Group rate available three days prepost meeting dates (Single choice) (Required)

Yes

11 When was the meeting space last renovated (Comment) (Required)

Regency Ballroom renovated 2018

12 When were the guest rooms last renovated (Comment)

Full $26 million guestroom reno completed May 2019

13 Secure offices available for this group Office must have 4 solid walls and one entrance (Single choice) (Required)

Yes

14 Complimentary internet in meeting space (Comment)

Group will negotiate directly with Encore

15 Will hotel agree to comp (10) master keys (Multiple choice) (Required)

yes

16 20 Food and Beverage Discount (Multiple choice) (Required)

No

17 20 Audio Visual discount (Multiple choice) (Required)

Comments 15 they can negotiate lower

18 Group may choose to bring in their preferred prodcution company will the hotel waive any fees associated with this (Multiple choice) (Required)

yes

19 Complimentary high-speed internet access in the offices (Single choice) (Required)

No

20 Complimentary internet access in all guest rooms (Single choice) (Required)

Yes

21 Does your hotel offer complimentary fitness center access for all guests (Single choice) (Required)

Yes

22 Complimentary or discounted shipping and receiving handling fees (Multiple choice) (Required)

Yes

23 Complimentary dry snacks and refreshments in the staff office (Multiple choice) (Required)

no Comments Can be negotiated

24 Are there any columns or obstructions in any of the meeting space you have proposed (Multiple choice) (Required)

No

25 If yes list all room names with columns or obstructions (Comment)

NA

26 Will the hotel be undergoing renovations within 2 months on either end of the group dates If so provide details (Comment)

No

27 Please provide your hotels AAA Diamond rating (Comment) (Required)

4

28 What is the hotels Forbes Star rating (Comment) (Required)

NA

29 What is the Name of the closest airport (Comment) (Required)

MCO - Orlando International Airport

30 How many miles is the airport to the hotel (Miles) (Comment)

000

31 Due to the COVID 19 virus and the uncertainty of travel restrictions at the time of this program will the hotel to agree to waive any attrition (Multiple choice) (Required)

no

32 Due to the COVID 19 virus and the uncertainty of travel restrictions at the time of this program will the hotel to agree to waive any cancellation fees (Multiple choice) (Required)

no

33 Will you offer complimentary self-parking to attendees for the duration of the program with inout privilages (Multiple choice) (Required)

no

34 Will you offer 5 complimentary valet parking passes for the duration of the program with inout privilages (Multiple

choice) (Required)

no

35 Will the hotel waive any bartender fees when $50000 in revenue has been met (Single choice) (Required)

Yes

36 Will the hotel waive any chef attendant fees when food amp beverage minimum is met (Single choice) (Required)

Yes

Additional Files

File Name Type Size Upload DateCurrent Banquet Menus Document Link Mon 18-Oct-2021GBAC Accreditationjpg Image (jpg) 327 KB Mon 18-Oct-20212021 Seasonal Banquet Menuspdf Portable Document Format (pdf) 37 MB Mon 18-Oct-2021Hotel Fact Sheetpdf Portable Document Format (pdf) 1015 KB Mon 18-Oct-2021Floor Plan amp Capacity Chartpdf Portable Document Format (pdf) 183 MB Mon 18-Oct-2021source safely at hyatt hotels Document Link Mon 18-Oct-2021Health amp Wellness Flyerpdf Portable Document Format (pdf) 137 MB Mon 18-Oct-2021

Additional Questions1 Complimentary meeting space including office (Multiple choice) (Required)

Yes

2 If not attached to the RFP include a link to the hotel floor plan here (Please do not just include a link to the hotels home page) (Comment)

Attached

3 Are there other phamaceutical or life sciences groups booked over group dates If yes give the name of the company and indicated yes or no if HCPs will be in attendance (Multiple choice) (Required)

no

4 (5) Upgrades to suites at the group rate including amenities (Multiple choice) (Required)

Yes

5 (10) Staff rooms at a 50 discount (Multiple choice) (Required)

No

6 1 Comp per 35 room nights (Multiple choice) (Required)

Other 1 per 40

7 Do you charge a resort fee (Multiple choice) (Required)

No

8 If yes what is the nightly resort fee (Comment)

na

9 What amenities are included in the resort fee (Comment)

Rooftop pool 24 hr fitness center complimentary wifi in guest rooms

10 Group rate available three days prepost meeting dates (Single choice) (Required)

Yes

11 When was the meeting space last renovated (Comment) (Required)

Regency Ballroom renovated 2018

12 When were the guest rooms last renovated (Comment)

Full $26 million guestroom reno completed May 2019

13 Secure offices available for this group Office must have 4 solid walls and one entrance (Single choice) (Required)

Yes

14 Complimentary internet in meeting space (Comment)

Group will negotiate directly with Encore

15 Will hotel agree to comp (10) master keys (Multiple choice) (Required)

yes

16 20 Food and Beverage Discount (Multiple choice) (Required)

No

17 20 Audio Visual discount (Multiple choice) (Required)

Comments 15 they can negotiate lower

18 Group may choose to bring in their preferred prodcution company will the hotel waive any fees associated with this (Multiple choice) (Required)

yes

19 Complimentary high-speed internet access in the offices (Single choice) (Required)

No

20 Complimentary internet access in all guest rooms (Single choice) (Required)

Yes

21 Does your hotel offer complimentary fitness center access for all guests (Single choice) (Required)

Yes

22 Complimentary or discounted shipping and receiving handling fees (Multiple choice) (Required)

Yes

23 Complimentary dry snacks and refreshments in the staff office (Multiple choice) (Required)

no Comments Can be negotiated

24 Are there any columns or obstructions in any of the meeting space you have proposed (Multiple choice) (Required)

No

25 If yes list all room names with columns or obstructions (Comment)

NA

26 Will the hotel be undergoing renovations within 2 months on either end of the group dates If so provide details (Comment)

No

27 Please provide your hotels AAA Diamond rating (Comment) (Required)

4

28 What is the hotels Forbes Star rating (Comment) (Required)

NA

29 What is the Name of the closest airport (Comment) (Required)

MCO - Orlando International Airport

30 How many miles is the airport to the hotel (Miles) (Comment)

000

31 Due to the COVID 19 virus and the uncertainty of travel restrictions at the time of this program will the hotel to agree to waive any attrition (Multiple choice) (Required)

no

32 Due to the COVID 19 virus and the uncertainty of travel restrictions at the time of this program will the hotel to agree to waive any cancellation fees (Multiple choice) (Required)

no

33 Will you offer complimentary self-parking to attendees for the duration of the program with inout privilages (Multiple choice) (Required)

no

34 Will you offer 5 complimentary valet parking passes for the duration of the program with inout privilages (Multiple

choice) (Required)

no

35 Will the hotel waive any bartender fees when $50000 in revenue has been met (Single choice) (Required)

Yes

36 Will the hotel waive any chef attendant fees when food amp beverage minimum is met (Single choice) (Required)

Yes

Additional Files

File Name Type Size Upload DateCurrent Banquet Menus Document Link Mon 18-Oct-2021GBAC Accreditationjpg Image (jpg) 327 KB Mon 18-Oct-20212021 Seasonal Banquet Menuspdf Portable Document Format (pdf) 37 MB Mon 18-Oct-2021Hotel Fact Sheetpdf Portable Document Format (pdf) 1015 KB Mon 18-Oct-2021Floor Plan amp Capacity Chartpdf Portable Document Format (pdf) 183 MB Mon 18-Oct-2021source safely at hyatt hotels Document Link Mon 18-Oct-2021Health amp Wellness Flyerpdf Portable Document Format (pdf) 137 MB Mon 18-Oct-2021

12 When were the guest rooms last renovated (Comment)

Full $26 million guestroom reno completed May 2019

13 Secure offices available for this group Office must have 4 solid walls and one entrance (Single choice) (Required)

Yes

14 Complimentary internet in meeting space (Comment)

Group will negotiate directly with Encore

15 Will hotel agree to comp (10) master keys (Multiple choice) (Required)

yes

16 20 Food and Beverage Discount (Multiple choice) (Required)

No

17 20 Audio Visual discount (Multiple choice) (Required)

Comments 15 they can negotiate lower

18 Group may choose to bring in their preferred prodcution company will the hotel waive any fees associated with this (Multiple choice) (Required)

yes

19 Complimentary high-speed internet access in the offices (Single choice) (Required)

No

20 Complimentary internet access in all guest rooms (Single choice) (Required)

Yes

21 Does your hotel offer complimentary fitness center access for all guests (Single choice) (Required)

Yes

22 Complimentary or discounted shipping and receiving handling fees (Multiple choice) (Required)

Yes

23 Complimentary dry snacks and refreshments in the staff office (Multiple choice) (Required)

no Comments Can be negotiated

24 Are there any columns or obstructions in any of the meeting space you have proposed (Multiple choice) (Required)

No

25 If yes list all room names with columns or obstructions (Comment)

NA

26 Will the hotel be undergoing renovations within 2 months on either end of the group dates If so provide details (Comment)

No

27 Please provide your hotels AAA Diamond rating (Comment) (Required)

4

28 What is the hotels Forbes Star rating (Comment) (Required)

NA

29 What is the Name of the closest airport (Comment) (Required)

MCO - Orlando International Airport

30 How many miles is the airport to the hotel (Miles) (Comment)

000

31 Due to the COVID 19 virus and the uncertainty of travel restrictions at the time of this program will the hotel to agree to waive any attrition (Multiple choice) (Required)

no

32 Due to the COVID 19 virus and the uncertainty of travel restrictions at the time of this program will the hotel to agree to waive any cancellation fees (Multiple choice) (Required)

no

33 Will you offer complimentary self-parking to attendees for the duration of the program with inout privilages (Multiple choice) (Required)

no

34 Will you offer 5 complimentary valet parking passes for the duration of the program with inout privilages (Multiple

choice) (Required)

no

35 Will the hotel waive any bartender fees when $50000 in revenue has been met (Single choice) (Required)

Yes

36 Will the hotel waive any chef attendant fees when food amp beverage minimum is met (Single choice) (Required)

Yes

Additional Files

File Name Type Size Upload DateCurrent Banquet Menus Document Link Mon 18-Oct-2021GBAC Accreditationjpg Image (jpg) 327 KB Mon 18-Oct-20212021 Seasonal Banquet Menuspdf Portable Document Format (pdf) 37 MB Mon 18-Oct-2021Hotel Fact Sheetpdf Portable Document Format (pdf) 1015 KB Mon 18-Oct-2021Floor Plan amp Capacity Chartpdf Portable Document Format (pdf) 183 MB Mon 18-Oct-2021source safely at hyatt hotels Document Link Mon 18-Oct-2021Health amp Wellness Flyerpdf Portable Document Format (pdf) 137 MB Mon 18-Oct-2021

no Comments Can be negotiated

24 Are there any columns or obstructions in any of the meeting space you have proposed (Multiple choice) (Required)

No

25 If yes list all room names with columns or obstructions (Comment)

NA

26 Will the hotel be undergoing renovations within 2 months on either end of the group dates If so provide details (Comment)

No

27 Please provide your hotels AAA Diamond rating (Comment) (Required)

4

28 What is the hotels Forbes Star rating (Comment) (Required)

NA

29 What is the Name of the closest airport (Comment) (Required)

MCO - Orlando International Airport

30 How many miles is the airport to the hotel (Miles) (Comment)

000

31 Due to the COVID 19 virus and the uncertainty of travel restrictions at the time of this program will the hotel to agree to waive any attrition (Multiple choice) (Required)

no

32 Due to the COVID 19 virus and the uncertainty of travel restrictions at the time of this program will the hotel to agree to waive any cancellation fees (Multiple choice) (Required)

no

33 Will you offer complimentary self-parking to attendees for the duration of the program with inout privilages (Multiple choice) (Required)

no

34 Will you offer 5 complimentary valet parking passes for the duration of the program with inout privilages (Multiple

choice) (Required)

no

35 Will the hotel waive any bartender fees when $50000 in revenue has been met (Single choice) (Required)

Yes

36 Will the hotel waive any chef attendant fees when food amp beverage minimum is met (Single choice) (Required)

Yes

Additional Files

File Name Type Size Upload DateCurrent Banquet Menus Document Link Mon 18-Oct-2021GBAC Accreditationjpg Image (jpg) 327 KB Mon 18-Oct-20212021 Seasonal Banquet Menuspdf Portable Document Format (pdf) 37 MB Mon 18-Oct-2021Hotel Fact Sheetpdf Portable Document Format (pdf) 1015 KB Mon 18-Oct-2021Floor Plan amp Capacity Chartpdf Portable Document Format (pdf) 183 MB Mon 18-Oct-2021source safely at hyatt hotels Document Link Mon 18-Oct-2021Health amp Wellness Flyerpdf Portable Document Format (pdf) 137 MB Mon 18-Oct-2021

choice) (Required)

no

35 Will the hotel waive any bartender fees when $50000 in revenue has been met (Single choice) (Required)

Yes

36 Will the hotel waive any chef attendant fees when food amp beverage minimum is met (Single choice) (Required)

Yes

Additional Files

File Name Type Size Upload DateCurrent Banquet Menus Document Link Mon 18-Oct-2021GBAC Accreditationjpg Image (jpg) 327 KB Mon 18-Oct-20212021 Seasonal Banquet Menuspdf Portable Document Format (pdf) 37 MB Mon 18-Oct-2021Hotel Fact Sheetpdf Portable Document Format (pdf) 1015 KB Mon 18-Oct-2021Floor Plan amp Capacity Chartpdf Portable Document Format (pdf) 183 MB Mon 18-Oct-2021source safely at hyatt hotels Document Link Mon 18-Oct-2021Health amp Wellness Flyerpdf Portable Document Format (pdf) 137 MB Mon 18-Oct-2021