Promotion in the Clinical Promotion in the Clinical Track Track

Lois J. Geist, M.D.Lois J. Geist, M.D.

Associate Dean forAssociate Dean for

Faculty Affairs and DevelopmentFaculty Affairs and Development

How is a promotion review How is a promotion review initiated?initiated?

No requirement for promotion in the No requirement for promotion in the clinical trackclinical track

Generally can be reviewed for promotion Generally can be reviewed for promotion during the 6during the 6thth year after appointment. This year after appointment. This can be initiated by the department or by can be initiated by the department or by the faculty memberthe faculty member

Does not have to be linked to Does not have to be linked to reappointment cyclereappointment cycle

What is your dossier?What is your dossier?A file of papers containing detailed A file of papers containing detailed

information.information.The official written record upon The official written record upon

which each successive reviewer which each successive reviewer must base his/her opinionmust base his/her opinion

Elements of the DossierElements of the Dossier CV in correct orderCV in correct order Personal statement Personal statement Copies of sample teaching materialsCopies of sample teaching materials Learner evaluationsLearner evaluations Peer evaluationsPeer evaluations

ExpectationsExpectations

Direct clinical care Teaching in that context

M3

Organization of CV Organization of CV

In each section:In each section: be consistent in direction of be consistent in direction of dates across the CV (least to most recent)dates across the CV (least to most recent)

Presentations/committees:Presentations/committees: what capacity, what capacity, indicate “highest level” firstindicate “highest level” first

Publications:Publications: annotate bibliography to cite annotate bibliography to cite contributionscontributions

Personal StatementPersonal Statement Not to exceed eight (8) pagesNot to exceed eight (8) pages

– Teaching -- up to 3 pagesTeaching -- up to 3 pages– Professional Productivity -- up to 3 pagesProfessional Productivity -- up to 3 pages– Service -- up to 2 pagesService -- up to 2 pages

Future plans and goals concerning major Future plans and goals concerning major activities (i.e. teaching, productivity, service)activities (i.e. teaching, productivity, service)

Address any specific issues that may be a Address any specific issues that may be a potential questionpotential question

Evaluation of TeachingEvaluation of Teaching

Review of Teaching MaterialsReview of Teaching Materials– Course materials, Presentations, Lecture Course materials, Presentations, Lecture

handoutshandouts Quantity relative to peersQuantity relative to peers Quality relative to peersQuality relative to peers

– Peer evaluationsPeer evaluations– Learner evaluationsLearner evaluations– Activities to improve/enhance teachingActivities to improve/enhance teaching

Academic ServiceAcademic Service

Service to Department, College, or Service to Department, College, or UniversityUniversity – (committees, mentoring)(committees, mentoring)

Service outside the UniversityService outside the University – (editorial work, boards, disciplinary societies (editorial work, boards, disciplinary societies

work)work) National, international serviceNational, international service

Professional ProductivityProfessional Productivity

Activities outside the Activities outside the clinical setting that clinical setting that are IN ADDITION to are IN ADDITION to routine activities and routine activities and demonstrate demonstrate creativitycreativity

Professional ProductivityProfessional Productivity contributions in the clinical setting contributions in the clinical setting beyondbeyond the the

provision of direct patient careprovision of direct patient care– Organization of a Organization of a newnew clinical service. clinical service. – Improvement/reorganizationImprovement/reorganization of an existing clinical of an existing clinical

service service and other and other professional activitiesprofessional activities not included not included

elsewhere elsewhere – Effective participation and/or leadership in Effective participation and/or leadership in

professional organizations (local or national)professional organizations (local or national)– Effective participation on and leadership of hospital Effective participation on and leadership of hospital

committees committees

Professional ProductivityProfessional Productivity

Student, resident, or fellow advising and Student, resident, or fellow advising and counseling counseling

CME and/or Curriculum development CME and/or Curriculum development Serving as a member of education, curriculum, Serving as a member of education, curriculum,

or admissions committees or admissions committees Organization of a new teaching program Organization of a new teaching program Development of better teaching techniques Development of better teaching techniques Development of teaching materials for any Development of teaching materials for any

medium, including web basedmedium, including web based

Professional ProductivityProfessional Productivity

Academic Service to Department, College, Academic Service to Department, College, or Universityor University – (committees, mentoring)(committees, mentoring)

Academic Service outside the UniversityAcademic Service outside the University – (editorial work, boards, disciplinary societies (editorial work, boards, disciplinary societies

work)work) Academic Service to the community Academic Service to the community

Professional ProductivityProfessional Productivity

Written scholarship satisfies this requirement, Written scholarship satisfies this requirement, but but itit isis not required for promotionnot required for promotion in this in this track. track.

IncludesIncludes– high quality review articleshigh quality review articles– case reports, clinical commentaries case reports, clinical commentaries – text book chapterstext book chapters– policy documents (for institution, discipline, state policy documents (for institution, discipline, state

government, etc).government, etc).

AdvancementAdvancement

To Associate ProfessorTo Associate Professor– Evidence of professional productivityEvidence of professional productivity– Internal recognition for activitiesInternal recognition for activities– Letters from peers, preferably outside your Letters from peers, preferably outside your

departmentdepartment To Full ProfessorTo Full Professor

– Ongoing professional developmentOngoing professional development– External recognition for activitiesExternal recognition for activities– Letters from individuals outside the institutionLetters from individuals outside the institution

Departmental ProcessDepartmental Process Material is gathered from the individual Material is gathered from the individual

(September)(September) Reviewers names are gathered from the Reviewers names are gathered from the

individual (September)individual (September) Material is moved as a package to the Material is moved as a package to the

department review committee (October)department review committee (October) Promotion is voted on by faculty at the Promotion is voted on by faculty at the

rank(s) above the faculty being considered rank(s) above the faculty being considered (November)(November)

Departmental ProcessDepartmental Process

The internal review committee makes an The internal review committee makes an assessment of the three missions – teaching, assessment of the three missions – teaching, service and professional productivityservice and professional productivity

A report is written that can be reviewed by the A report is written that can be reviewed by the faculty memberfaculty member

The faculty member can correct any FACTUAL The faculty member can correct any FACTUAL errors and potentially dispute any of the errors and potentially dispute any of the documentation but cannot change the report.documentation but cannot change the report.

Collegiate/University ProcessCollegiate/University Process

Materials move from the department to the Materials move from the department to the Collegiate Executive Committee (December)Collegiate Executive Committee (December)

EC makes a recommendation to the dean – this EC makes a recommendation to the dean – this is advisory (February)is advisory (February)

Material moves to the Provost’s office (April)Material moves to the Provost’s office (April) Approval then goes to the Board of Regents Approval then goes to the Board of Regents

(May)(May) Process takes virtually the entire yearProcess takes virtually the entire year

How to get help…How to get help…

Refer to the College Policies and ProceduresRefer to the College Policies and Procedures– http://www.medicine.uiowa.edu/faculty/http://www.medicine.uiowa.edu/faculty/

facultyaffairs/facultyaffairs/ Your departmentYour department

– Department HeadDepartment Head– Division directorDivision director– Promotions committee memberPromotions committee member– Other senior facultyOther senior faculty

Office of Faculty Affairs and DevelopmentOffice of Faculty Affairs and Development– 335-8067335-8067– Periodic workshopsPeriodic workshops