Promotion and Tenure Workshop for Administrators
description
Transcript of Promotion and Tenure Workshop for Administrators
Promotion and Tenure Workshop for AdministratorsMary Fisher, Associate Vice Chancellor and Associate
Dean of the FacultiesGail Williamson, Faculty Fellow
Where Impact Is Made
AGENDA
• Welcome and Introductions• P&T Guidelines Update• Mini Survey of Administrators• P&T Queries and Discussion• Electronic Dossier Preparation• Question and Answer Session• Programming Announcements• Closing Comments and Adjournment
P&T GUIDELINES UPDATE
Mary FisherAssociate Vice ChancellorAssociate Dean of the Faculties
P&T Issues from 2010-2011
• Nine-year Tenure Probationary Timeline for School of Medicine
• Documenting Excellence• Information for Reviewers• Appendices
Mini Survey of Administrators Using Clickers
Question #1
Which of the following groups do you represent?
Deans Assoc.Deans
Dept.Chairs
Committee Chairs
Admin/Specialist
22%
15%
0%
12%
0%
51%
1. Deans2. Associate Deans3. Department Chairs/Directors4. Primary Committee Chairs5. Administrative Assistants/ Specialists
Question #2
To what extent are mentors assigned to tenure-track faculty in your school?
100% 75% 50% 25% 0%
42%
16%
11%
18%
13%
1. 100%
2. 75%
3. 50%
4. 25%
5. 0%
Question #3
To what extent are mentors assigned for Associate Professor level faculty in your school?
100% 75% 50% 25% 0%
9%
3%
60%
20%
9%
1. 100%
2. 75%
3. 50%
4. 25%
5. 0%
Question #4
To what extent are mentors assigned for clinical track faculty in your school?
100% 75% 50% 25% 0%
15%
7%
59%
15%
4%
1. 100%
2. 75%
3. 50%
4. 25%
5. 0%
Question #6
To what extent are Primary Committees in your school up-to-date on the current Campus P&T guidelines?
100% 75% 50% 25% 0%
56%
21%
3%3%
18%
1. 100%
2. 75%
3. 50%
4. 25%
5. 0%
Question #7
To what extent is your Unit/School P&T Committee up-to-date on the current Campus P&T guidelines?
1 2 3 4 5
70%
22%
3%0%5%
1. 100%2. 75%3. 50%4. 25%5. 0%
Question #8
My knowledge and understanding of the IUPUI promotion and tenure guidelines is
Excellent Good Fair Poor
26%
7%
16%
51%1. Excellent2. Good3. Fair4. Poor
Question #9
Does your school provide internal P&T programming annually for your faculty?
Yes No
32%
68%
1. Yes2. No
Question #10
As an administrator, I regularly inform my faculty of Campus P&T programs offered during the year.
StronglyAgree
Agree Neutral Disagree Stronglydisagree
70%
15%
3%3%9%
1. Strongly agree2. Agree3. Neutral4. Disagree5. Strongly disagree
P&T Queries and Discussion Using Clickers
Responsibility
Whose responsibility is it to provide an assessment of the dissemination outlets in the candidate’s dossier?
Candidate
PrimaryComChair
Dept.Chair
Assoc.Dean of
AA
Dean ofSchool
11%
22%
0%
3%6%
58%
1. Candidate2. Primary Committee Chair3. Department Chair4. Associate Dean of Academic Affairs5. Dean of the School
Responsibility
Department Chair (or Designee) Responsibilities• Provide an assessment of the dissemination outlets in the
candidate's area of excellence (or in all areas for a balanced case), such as the quality of journals, peer-reviewed conferences, and venues of presentations or performance.
• Page 9
Negative Votes
Do negative votes require an explanation to the candidate for school level reviews?
Yes No
47%
53%
1. Yes2. No
Negative Votes
• The report from each committee should make an effort to account for negative votes based on committee discussions as opposed to submitting a minority report, which is not allowed. The reports should be written with sufficient detail to fully review the candidate’s qualifications.
• Page 11
Insufficient Rank
What should be done if the chair is not tenured or does not hold the rank that the candidate is aspiring to achieve?
Chair Waived SchoolDean
Writes forChair
SchoolDean
Provides
14%20%
0%
11%
54%
1. Chair writes the letter regardless2. Chair letter requirement is waived3. School Dean writes the letter for
Chair4. School Dean provides a letter of explanation
Insufficient Rank
Department Chair (or Designee) Responsibilities• Compose a letter of evaluation of the candidate’s case
and recommendation for action and enclose this in the dossier.
• This letter is waived if the Department Chair does not hold tenure and/or a rank equal to that sought by the candidate.
• Page 10
External Reviews
How many arms-length external reviews are required for a promotion/tenure case?
3 4 5 6
7%
81%
5%7%
1. 32. 43. 54. 6
External Reviews
Department Chair (or Designee) Responsibilities• Ensure that all external reviewers meet the guidelines for
independence outlined in the section on External Assessment. If not, then secure additional external reviews sufficient to meet the six reviewer minimum standard prior to forwarding the dossier to the unit committee.
• All reviews received must be retained in the dossier. • The campus may return a dossier that does not meet the six-
reviewer, arm’s-length minimum.• Page 10
External Review Form
Page 56EXTERNAL REFEREE FORM TO: FROM: SUBJECT: Relationship to Candidate CANDIDATE: Relationship to the candidate and his/her work: Circle your response 1. Present or past colleague at same institution as a student, post-doctoral fellow, or faculty
member Yes No 2. Past mentor Yes No 3. Co-authored scholarly work/grants in the last 5 years Yes No 4. Other, please specify: Knowledge of candidate’s work primarily based on: Circle your response 5. His/her publications and CV Yes No 6. Scholarly presentations Yes No 7. Personal knowledge and discussions Yes No 8. Participated on review panels (study section, advisory boards, etc.) Yes No External Reviewer’s Signature Date Please return this form with your letter.
External Reviews
External Reviewers should be provided with primary/department or school/unit criteria and the IUPUI tables.
1. True2. False
External Reviews
Provide external reviewers with the appropriate materials to make informed judgments.• While unit/school or primary/department policies may detail particular kinds of
evidence that should be sent to reviewers (often the C.V., the candidate’s statement, and selected publications), the basic goal is to match evidence to criteria. For example, if the candidate is presenting excellence in teaching then teaching products, such as syllabi or course materials produced by the instructor, should be provided to the reviewer. If the candidate has named service as an area of excellence, documents or products detailing the intellectual work related to service and its impact should be sent to the reviewers.
• Primary/department or unit/school criteria as well as the IUPUI excellence tables located in the Appendices of these Guidelines should be provided to the reviewers.
• Page 9
Biographic Summaries
Biographic summaries of the External Reviewers should be provided by the…
1. Candidate2. Administrative Assistant3. Department Chair4. School Dean
Biographic Summaries
Department Chair (or Designee) Responsibilities• Provide a brief statement addressing the expertise of each
external reviewer which will be placed in Section 04 of the dossier with the external assessments.
• Page 9
Primary Committees
According to the IUPUI guidelines, primary committees should have a minimum of _____ members .
3 4 5 6
25%
13%
38%
25%
1. 32. 43. 54. 6
Primary Committees
Primary/Department and Unit/School Level Promotion and/or Tenure Committees Responsibilities• Primary/Department and Unit/School level promotion
and/or tenure committees must comply with the following guidelines:• Committees should have a minimum of four members. • If there are insufficient faculty to comprise a committee of
at least four members of the proper rank, the Dean should seek additional members (either from another department within the school or from another school) in consultation with the duly constituted committee.
• Pages 11and 12
Candidate’s Statement
How many single-spaced pages can be included in the candidate’s statement?
5 8 10 15
78%
2%
12%7%
1. 52. 83. 104. 15
Candidate’s Statement
Candidate’s Statement• Candidates for promotion and/or tenure should prepare a
maximum of 5 single-spaced pages for their candidate’s statement that reflects their own assessments of their accomplishments in teaching, research and creative activity, and service (for faculty) or performance, professional development, and service (for librarians)
• Page 15
Candidate’s Statement
How many additional pages are permitted in the candidate’s area of excellence?
1 2 3 4
55%
5%8%
32%
1. 22. 43. 54. 7
Candidate’s Statement
Candidate’s Statement• Up to an additional two single-spaced pages, addressing the area of
excellence, may be presented as a section introduction for the area of excellence.
• Candidates going up on a balanced case should prepare a maximum of 7 single-spaced pages for their candidate’s statement, inclusive of the three areas of highly satisfactory work.
• In cases where the candidate undergoes unit-level review at another campus (e.g., Core Schools like Business, Education, etc.), an accommodation with the page-length expectations of those campuses may be needed.
• Page 15
Dossier
What is the maximum length of the dossier excluding the CV?
25 50 75 100
9%0%0%
91%
1. 25 pages2. 50 pages3. 75 pages4. 100 pages
Dossier
DOSSIER FORMAT• Dossiers should be no more than 50 pages (excluding the
candidate’s vitae; external assessment letters; and chair, dean, and committee letters).
• Page 12
Voting
P&T committee members must fully participate in candidate deliberations in order to vote.
True False
10%
90%
1. True2. False
Voting
Primary/Department and Unit/School Level Promotion and/or Tenure Committees Responsibilities
• Voting members must fully participate in committee deliberations. There can be no proxy voting on promotion and/or tenure cases at any level.
• Page 12
Scholarship
Scholarly dissemination is required in which of these situations?
#1 #2 #3 #4
7%
82%
0%11%
1. To document excellence in teaching research or service
2. To document highly satisfactory in all three areas of a balanced case
3. To document satisfactory research4. All of the above
Scholarship
• Scholarly dissemination of your work is required to document excellence in any of the three areas of faculty work; to document highly satisfactory in each area of a balanced case; and also for assessment of satisfactory in research.
• Page 6
Special Circumstances
A candidate who has had interruption in their scholarly work can be considered for promotion.
True False
3%
97%
1. True2. False
Special Circumstances
External Assessment• External assessment is essential to provide the committees
evaluating each candidate for promotion and/or tenure an objective evaluation of the value and impact of the candidate’s work within the discipline, and to demonstrate that each candidate for associate professor has achieved an emerging national reputation and that each candidate for full professor has achieved a sustained national reputation as demonstrated by a well established and cumulative body of work in rank.
• Special circumstances where scholarly productivity has been interrupted can be considered.
• Page 23