Proj.man. training eu wash

EU consortium WASH Training Ethiopia 2012

PROJECT MANAGEMENT

Eoghan O’Suilleabhain, for EU WASH NGO Consortium group,Sidama, Ethiopia, 2012


Schedule

Self Management / Time Management

People Management / Team

Project Planning / Fundamentals of WASH programmes

Project Management / Lifecycle Project Controls / Reporting


1/ TIME Management

ROLE MODEL

someone who appears calm, in control, well organised, Motivational, etc.


Time Management – A HABIT

Must practice Everyone can improve Good habits become automatic Enjoy


Manage Yourself First

Be organised before expecting others to be

Stress is contagious So is organisation & calmness


Focus on ONE TASK at a time Identify tasks and allocate periods List items to do Complete ‘good enough’ Check off when complete


Make time to Organise

If no time - you need to do it Files Shelf space (desk space) Tidy and organised


Know where to find Information

Contacts / phone numbers, etc, Trays for invoices / receipts, etc. Archive old files


Prioritising Time

Imp. UrgentImp. Not

Urg

Not ImpUrgent

Not ImpNot Urg


Use Wall Space

Activity / work plans Maps Photographs Any information that you need

regularly


Keep a Work Diary

Make this a habit Standard for all construction projects Date, weather, meetings, visits,

instructions given or received, etc Think of it as a ‘legal document’


Weekly Schedule

Separate week into blocks of time (draw)

Vary desk work with field visits Organise tasks into these blocks Allow for unexpected jobs Remember ‘good enough’


Email communication

Can be a distraction Check once or twice a day


Work SMARTER not Harder

Busy and efficient 8 am to 5 pm / Mon to Fri

Don’t take work home as a rule Start every week and day relaxed If stressed you have to take time to

rest and organise your mind If sick you must rest


Appreciate yourself

No job is more important than YOUR job

It is not what you do but how you do it!


2/ PEOPLE Management

Also Team Building Results depend on the team not

individuals Delegate effectively Direct, Support, Manage You retain responsibility


Give Clear Instructions

Explain what exactly is expected Clarify the priorities for each task Blaming others is a bad habit Mistakes will happen – support your

team to help them improve


Training

Provide before and during project Help the team grow It should help motivate staff It should make them interested in

developing their potential


Good work and RESPECT

Expect people to take work seriously Expect people to try their best Help them to succeed Manage through respect not fear


Role Models for Leadership Football managers are motivators. Team more important than

individuals Manager

Supervisor

Site ATeam

Site BTeam

Administration

Support Staff


Show appreciation

Be slow to criticise – try to understand and encourage

Be quick to thank others and show appreciation for efforts.


WASH programmes – 10 key points


1/ Water & Sanitation & Hygiene combined All required for health impact Facilities + knowledge = good

practice People prioritise water Sanitation & hygiene more related to

disease Clean water source but not when

consumed Schools: Latrines + water + soap +

awareness


2/ Respecting communities & cultures

Priority stakeholders Involvement not just labour Empower through decision making Flexible proposals allow for change Local power structures Local traditions and beliefs


3/ Gender

What roles do women have that makes them priority water users?

Reach out to alienated / weak voices Latrine access / privacy / safety Mothers pass on hygiene habits to

children Don’t neglect boys and men


4/ Creating DEMAND

Important first step Water: simple reliable improved

source Sanitation: less appreciation for

benefits Sanitation: Don’t focus only on

health benefits Next slide looks at the many benefits

that can encourage demand


Many benefits of sanitation Time Pride Status Safety Caring School access Health


5/ Sustainability

Greatest challenge for all WASH A successful project is not one that

has achieved its targets by the completion date – but one that has provided an impact that will last for generations!

Next slide : an example of prioritising sustainability for hand-pumps.


Sustainable hand-pump prog. Assess and consult and agree need Clarify options / agree choice Inform leaders, Gov. offices, etc Agree responsibilities / ownership Train water committee Clarify costs, charges, tariff payments Use appropriate pumps Ensure supply chain for parts and trained mech. Agree maintenance schedule Discuss future needs & expansion Monitor and support.


6/ Appropriate solution

Does it meet the needs? Has it been agreed? Was the process inclusive? Is there a demand? Is it affordable? Can it be maintained? Is it expandable / scalable? Can it be replicated?


7/ Operation & Maintenance Consider from the start Who makes decisions? Who cleans? Products? Maintenance / repair / parts / schedule Who pays? / tariffs / subsidies Guidance to replicate Guards / ownership / access / key holders Future replacement – when? How? Who ?

(eg school latrines)


8/ Partnerships & Capacity Building Who can benefit? GOAL / INGO staff Local Gov. Staff Village groups / committees Local mechanics / traders School staff / committees Private Enterprises

Well diggers / soap makers / latrine slab producers / etc


9/ Integration between sectors Health – hygiene awareness and

practices Nutrition – WASH targets malnutrition Livelihoods – subsistence gardens Education – school access and

hygiene HIV / Aids – greater need for affected

and carers Gender


10/ Disaster risk reduction Reduce vulnerability Events repeat over cycles Design for future crisis Community awareness Sensitive to environment Don’t create dependency


PROGRAMME MANAGEMENT

NEEDS ASSESSME

NT

PROG. DESIGN

PROPOSAL APPRAISAL

IMPLEMENTATION

STRATEGY DEVELOPM

ENT


Strategy

Where? Timeframe? Interventions? Partners?


Needs Assessment

Understanding Community Demand


Programme Design

Options Advantages & Disadvantages Agreement Understanding Logframe


Proposal

Prepare Agree Submit


Implementation

Appoint managers Build team Financial and logistical systems Define targets Set controls


Work Plan

Consider – weather Farming seasons Feast days School holidays Water table


Monitoring & Evaluation

Monitoring – during implementation – highlights issues to address or change

Evaluation – On completion or after some time – measures results against initial objectives


Contract Management

Advertising, selecting, accepting and signing contracts with providers of goods or service.

As per your org.s systems Clearly define responsibilities Consider future problems Define payment schedule (refer

sheets 1 & 2)


Site supervision

Regular Quality control Solve problems Sign off on work complete


3 Key issues for project control (see sheet 3)

TIME

BUDGET

QUALITY


Time

Set timeframe for programme – projects – activities

Plan allowing for delays Keep to tight schedule


Budget

Clear realistic budget Monitor spend constantly Agree any overspend Contingency for unexpected


Quality

Know the minimum standards Supervise, test, accept or reject As good as possible within budget Think sustainability


Progress / Gantt chart

Show planned activities within timeframe

Monitors actual activities / progress

Can control expenditure (see excel sheet)


Meetings

Regular / brief Have clear purpose Identify issues Clarify actions / responsibilities Report


Microsoft Project

Software relating to Progress / Gantt charts

(show video)


Mapping

Overview of programme area Show villages Traditional sources Past interventions Current activities Future schemes Schools / clinics Understand transport difficulties


Completion

Activities complete Within timeframe Within budget

Community systems in place Celebrate with beneficiaries

Learn – improve – expand


THANK YOU !

Proj.man. training eu wash

Business

Transcript of Proj.man. training eu wash