Projects - How to Write
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Transcript of Projects - How to Write
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How to Write Good ScientificHowtoWriteGoodScientificProjectProposals:
AComprehensiveGuide
Rui PedroPaiva,PhDResearcher@Proyecto Prometeo,EcuadorProfessor @ University of Coimbra, PortugalProfessor@UniversityofCoimbra,Portugal
January2013
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Outline
IntroductionIntroduction PreliminaryWork Structure of a Project Proposal StructureofaProjectProposal AboutCollaborativeWritingF th I f ti FurtherInformation
Submission Notification DisseminationofResults
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Outline
Conclusions and Future WorkConclusionsandFutureWork Acknowledgments
b h h AbouttheAuthor Bibliography
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Introduction
MotivationandScope ObjectivesandApproaches MainContributions Overview:Whatmakesagoodprojectproposal?
Note:thissectionhassomeoverlapwiththeintroductorysectionon[Paiva,2013]HowtoWriteGoodScientificPapers:AComprehensiveGuide,forthesakeofcompletenessandtomakeitsufficientlyselfcontained
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Introduction
Motivation and ScopeMotivationandScopeWhatisascientificprojectproposal?
A request for financialArequestforfinancialassistance toimplementascientificproject (inspiredf [B l i 2012])from[Belmain,2012])
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From http://www.cartoonstock.com/directory/r/research_funding.asp
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Introduction
Motivation and Scope MotivationandScopeWhywriteproposals?
Write proposals so that you havemoney to do research Write proposals so that you havemoney to do researchand give your contribution to understanding the world(Scientific career: should be centered in the creation ofknowledge) Fundequipment andlaboratoryfacilities Fundstudents (bothunder orpostgraduate)( p g ) Givesyouindependencetoattendingmeetings
E.g.,collaborate withotherscientists,gotoconferences,etcetc.
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Motivation and ScopeMotivationandScopeWhywriteproposals?
Important indicator of external approval of youractivities Raise your academic prestige
Increase the number of scientific publicationsIncrease the number of scientific publications May benefit your evaluation
Grantgetters and people who publish more (always favoringquality over quantity) are ranked higherquality over quantity) are ranked higher
May benefit your university/research institutionfinancially through overheads
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Proposalwritingrequiresconsiderableknowledgeinmanydisciplinesy p
Asanyskill,canbelearnedbutrequirespractice
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Motivation and ScopeMotivationandScopeWhat to investigate in a project?
A new idea e g a first solution to an impactingAnewidea,e.g.,afirstsolutiontoanimpactingproblem
Abettersolution toaknownproblem E.g.,abetterperformingalgorithm(accuracy,speed,etc.)
MultidisciplinaryideasK l d Knowledgegaps
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ObjectivesandApproachesj pp Thepurposeofthisdocumentistosummarizeanumberofgeneralguidelines forproducingcompetitive scientific project proposalscompetitivescientificprojectproposals Theseguidelinesdonotsubstitutethepricelessvalueofexperience
Asalways,thesearegeneralrulesofthumby , ge e a u es o u b Particularcasesmightrequireparticularapproaches
Iresorttobothaliteraturereview onthethemeandmy personal experiencemypersonalexperience Otherpeoplemightdisagreewithsomeofmyperspectives
Illustrativeexamples areusedextensively
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Main ContributionsMainContributions Aclear,comprehensiveandintegratedoverviewof the main issues pertaining to the production ofofthemainissues pertainingtotheproductionofgoodscientificprojectproposals Informationaboutthetopicisscatteredacrossseveralsources
Lessonslearned frommypersonalexperiencewritingscientificproposals Enrichedwithseveralrejectedproposals
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Overview: What makes a good scientificOverview:Whatmakesagoodscientificprojectproposal? Anoriginal,impactingideag , p g
Demonstratingscientific,economic,andsocialimpactoftheproposedresearch
It d t f di i t Itsadequacytofundingagencyrequirementsand programcriteria Idea is strategic for the donorIdeaisstrategicforthedonor Fundingmaybetargettospecificfields,e.g.,energy,orprofiles,e.g.,researchersundersomeage
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Overview:Whatmakesagoodscientificprojectg p jproposal? Thewayyoucommunicate it
Effectiveness of communication and clarity of presentation Effectivenessofcommunicationandclarityofpresentationarekey
Agoodcritical coverageofrelatedliteratureA i i th d l Aconvincingmethodology
Convincingteambackground andabilitytosucceed Theprojectcoordinatorandteamscurriculummustconvincetheevaluatorsthattheprojecthasahighprobabilityofsuccess E.g.,pastworkonrelatedtopics,preliminaryresearch
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Overview:Whatmakesagoodscientificprojectg p jproposal? Adequatemanagement,monitoring andevaluationplans
Management str ct re planned deli erables milestones etc Managementstructure,planneddeliverables,milestones,etc. Realisticbudget
Demonstrateneedforfinancialassistance(resources:equipment,d h l hi f )studentscholarships,conferences,etc.)
Exitstrategy:demonstrationofthe sustainabilityoftheprojectsoutputs Whichprojectsoutputsshouldliveonaftertheprojectends,whowillwantthem,andwhy?
E.g.,softwarecommercializationplans,patents,newknowledge,bettertrained peopletrainedpeople
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Overview:WhatmakesagoodscientificprojectO e e : at a es a good sc e t c p ojectproposal? Keyquestions (adaptedandextendedfrom[Cardoso,2012] Istheresearchnew? Is the research significant to the field of research?Istheresearchsignificanttothefieldofresearch? Doesitclearlymotivateandclearlyformulatetheresearchquestion?
Does it outline the current knowledge of the problem Doesitoutlinethecurrentknowledgeoftheproblemdomain,aswellasthestateofexistingsolutions?
Doesitpresentclearlyanypreliminaryideas,theproposedapproach and the results achieved so far?approachandtheresultsachievedsofar?
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Overview:Whatmakesagoodscientificprojectproposal? Keyquestions (adaptedandextendedfrom[Cardoso,2012] Doesitsketchtheresearchmethodologythatwillbeapplied? Doesitpointoutthecontributionsoftheapplicanttotheproblemsolution?D it t t i h t t th t d l ti ill b Doesitstateinwhataspectsthesuggestedsolutionwillbedifferent,neworbetterascomparedtoexistingapproachestotheproblem?
Doesitstatehowtheexpectedresultswillbeevaluatedorpcomparedtoexistingapproachestotheproblem?
Doesitstatehowandbywhomtheexpectedresultscanbeapplied?
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Overview:Whatmakesagoodscientificprojectproposal? Keyquestions (adaptedandextendedfrom[Cardoso,2012] Istheteamsbackground(andparticularly,theprojectcoordinators)adequatetoconvincetheevaluatorsthattheprojectwillsucceed?
Does it state how the project evolution will be monitored and Doesitstatehowtheprojectevolutionwillbemonitoredandevaluated?
Isthebudgetrealistic?Istoolowortoohigh?Aretheplannedequipment,scholarships,missions,consumables,etc.adequate?
Doesitdemonstratethesustainabilityoftheprojectsoutputs?Whichprojectsoutputsshouldliveonaftertheprojectends,whowillwantthem,andwhy?
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Forbeginners:findarolemodel Followthemodelofagoodscientificprojectproposal ofthe kind you are writing in your research fieldthekindyouarewriting,inyourresearchfield
Startwritingthedayyoudecidetostudytheproblemg y y y p Evensimple,short,unstructurednoteswillhelpyou
Helpyoustayingfocused Accelerate the production of the final manuscriptAcceleratetheproductionofthefinalmanuscript
Writedownideasthatcometoyourmind Dontwaitforamonthbeforethedeadlinetostartwriting
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Thinkaboutpossiblefundingsourcesearly
Check proposal calls and deadlinesCheckproposalcalls anddeadlines
Contactpossiblepartnersasearlyaspossible
Becomeaproposalreviewer It will help you to both read and write betterItwillhelpyoutobothreadandwritebetter How?
Approachfundingsources Get funding! They may invite you later to become a reviewerGetfunding!Theymayinviteyoulatertobecomeareviewer
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From http://ec.europa.eu/research/evaluations/pdf/archive/fp7_monitoring_reports/fourth_fp7_monitoring_report.pdf
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Further readingFurtherreading
A.Yavuz Oruc (2011).HandbookofScientificProposal( ) pWriting,Chapman andHall/CRC
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Preliminary Work:PreliminaryWork:Whatyoushoulddo
beforewritingtheproposal
Goodresearchideas Fundingsources
Callassessment Basicdraft
Partners Taskscheduling
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PreliminaryWork
GoalGoal Planyourproposalbeforewritingit
How? How?
Haveanidea Findaboutfundingi i
Assesssuitableness ofopportunities suitablenessofresearchcall
Contactprospectivepartners
Writebasicdraftandsharewith
partners
Scheduleandassigntasksto
partners
23Adapted from [Belmain, 2012]
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PreliminaryWork AGoodIdea
GoalGoal Goodresearchideakey for a good proposalkeyforagoodproposal Althoughnotsufficient
Fromhttp://en.paperblog.com/threerulestop p p gstresstestyourgreatidea351375/
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PreliminaryWork AGoodIdea
Researchideasandscopep Pureresearch (=basicresearch=fundamentalresearch) Increase understanding of fundamental principles: explainIncreaseunderstandingoffundamentalprinciples:explainhowtheworldworks,refuteexistingtheories
Generateprinciplesandtheories Typicallynotintendedtogeneratecommercialbenefitsintheyp y gsortterm
Examples Physics:findtheHibbs bosonE l i h ld i i i Economy:explaintheworldeconomiccrisis
Sociology:understandsocialchanges Computerscience:analyzealgorithmcomplexity
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PreliminaryWork AGoodIdea
Research ideas and scopeResearchideasandscope Appliedresearch
Practicalapplicationofscience:useofaccumulatedknowledgetoaddresscomplexrealworldproblems,withpossiblecommercialbenefits
ExamplesExamples Economy:usemachinelearningandeconomictheoriestopredicteconomicbehavior
Computerscience:createnewprogramminglanguagessuitedCo pute sc e ce: c eate e p og a g a guages su tedforspecificgoalsandtasks
Business:applydataminingtoenterprisedatatodiscoverrelationsamongcustomers,products,etc.
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PreliminaryWork AGoodIdea
Research ideas and scopeResearchideasandscope Hybridresearch
Usually amix of the twoUsually,amixofthetwo Examples
Computerscience:understandhowmusicsignalsencodeemotionsandusemachinelearningtechniquestobuildemotionbasedretrievaltools
Medicine:understandthehumansenseoftouchandapplycuttingedgeknowledgeaboutroboticsandcommunicationtechnologiestoperformtelesurgerywithusersensoryfeedback
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PreliminaryWork AGoodIdea
What makes a good research idea?Whatmakesagoodresearchidea? Originality
The idea should be originalTheideashouldbe original Relevantandpreviouslyunaddressedproblem Bettermethodology toapreviouslyaddressedbutunsolvedt i ( t lt ith f i t)topic (currentresultswithroomforimprovement)
Bettermethodology toaproblemwithknownsolution E.g.,muchmoreefficient solution
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PreliminaryWork AGoodIdea
What makes a good research idea?Whatmakesagoodresearchidea? Impact
The idea should have a significant impact to scienceTheideashouldhaveasignificantimpacttoscienceand/ortosociety Scientific,social,economic,culturalimpact
Riskiness Topicshouldbecomplex,withsomeassociatedriskand
bitiambition
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PreliminaryWork AGoodIdea
How?How?
From http://archive sciencewatch com/dr/erf/2011/11decerf/
FromBTexact TechnologiesadivisionofBritishTelecommunicationsplc
From http://archive.sciencewatch.com/dr/erf/2011/11decerf/
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PreliminaryWork AGoodIdea
How?o ? Yourownbackground,experienceandintuition
Openissuesfromyourpastprojectsandpapers, Yourcolleagues (inyourinstitutionornetwork)
CollaborationisinspiringResearch agendas from reference research labs Researchagendasfromreferenceresearchlabs
Strategicresearchagendas (e.g.,Garnter,Forrester,etc.)
Researchreportsfromsciencewatchdogs E.g.,EssentialScienceIndicators(ThomsonReuters),ScienceWatchWatch
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PreliminaryWork AGoodIdea
How? Visionsbyleadingresearchers TopicsinworldclassconferencesI ti th F t t InventingtheFuturetypepapers Revisionsandtrends,knowledgegaps,etc.in
ConclusionsandFutureWorksectionsofrecentgoodpapers Suggestionsforfuturework
Information eventsInformationevents Somefundingagenciesorganizeprogramsdedicatedtotheexchangeofideas E.g.,FP7InfoDay
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PreliminaryWork AGoodIdea
Fromhttp://www.gartner.com/technology/research/maverick/
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PreliminaryWork AGoodIdea
Structure your ideaStructureyouridea Divideandconquer approach
Define hierarchy of tasks and subtasks to tackle theDefinehierarchyoftasks andsubtaskstotackletheproblem
Usefultoidentifyareaswhereyouneedtolookforexpertise somewhereelse(i.e.,findpartners)
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PreliminaryWork AGoodIdea
Getoutofthebox!Exploreotherfields ManygreatideasaremultidisciplinaryE h id i h ll f h fi ld Exchangeideaswith colleaguesfromotherfields
Readjournalsoutsideofyourusualthemes Engineering:journalsandmagazineslikeIEEESpectrummightbeagoodsourceofinspiration
Ask the question: Are there any studies that alreadyAskthequestion:Arethereanystudies thatalreadyanswer thequestionyouareasking?
Oneofthepurposesoftheliteraturereview(seelater)
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PreliminaryWork AGoodIdea
Remember,youneedtimetoreflect!!!
Besidesagoodidea,havepreliminaryresults Most successful proposals are based on preliminaryMostsuccessfulproposals arebasedonpreliminary
results(prospectiveexperiments,yourandyourpartnerspastwork,etc.)
Theystrengthen yourproposal:usefulfordemonstratingfeasibilityandcapabilities
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PreliminaryWork FundingSources
Thepurposeofscienceistogetpaidfordoingfunstuff Nominally science involves discoveringstuff.Nominally,scienceinvolvesdiscoveringsomethingnewabouttheUniverse,butthisisn'treallynecessary.What is reallynecessaryisagrant.[Schulman,1996]
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PreliminaryWork FundingSources
GoalGoal Findoutaboutfundingopportunities (programs,areas,fundingamounts,etc.)
How? Lookinthetypicalsources
Governmentfundingagencies CharitablefoundationsB i Businesses
Individuals
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PreliminaryWork FundingSources
How?How? Haveadatabaseoffundingsources,programsanddeadlines Aboutgeneraltopics ClosetoyourresearchideaCh k t i l f di t j t Checktypicalfundingamount perproject
Checkevaluationtime Mean time between submission and notification Meantimebetweensubmissionandnotification
Promptandhelpfulrevision?3months,1year? Mightberelevantdependingonyourneeds
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PreliminaryWork FundingSources
ExamplesExamples EuropeanUnionFrameworkPrograms17International Foundation for Science Sweden InternationalFoundationforScience,Sweden
ScienceFoundationsfromindividualcountries E g Portugal E.g.,Portugal
Governmentagencies:Fundao para aCincia eTecnologia Governmentcooperationprograms:MITPortugal Charitablefoundations:Fundao Calouste Gulbenkian Business:PTInovao
I i d h i i i h d i i i40
Itisgoodwhenyourinstitutionhasadministrativestaff dedicatedtothistask.
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PreliminaryWork FundingSources
From http://ec.europa.eu/research/fp7/understanding/fp7inbrief/structure_en.html
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PreliminaryWork FundingSources
42From http://ec.europa.eu/research/fp7/understanding/fp7inbrief/structure_en.html
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PreliminaryWork FundingSources
IPl i j
STREPS ifi h jLargescaleIntegrationProject
Minimumof3partnersfrom3differentcountries
3to5yearsB d f M
SpecificTargetResearchProject Minimumof3partnersfrom
3differentcountries 2to3years
B d d 2 M
43Adapted from http://ec.europa.eu/research/fp7/understanding/fp7inbrief/fundingschemes_en.html
Budget:tensofM Budget:around2M
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PreliminaryWork FundingSources
44From www.efpconsulting.com/tools (Mr. M. Morrons FP7 Book)
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PreliminaryWork FundingSources
The Good NewsTheGoodNews Investmentinscienceisgrowingglobally
Nearly doubled since the beginning of the 21st centuryNearlydoubledsincethebeginningofthe21 century
From [Royal Society 2011 p 16]
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From [Royal Society, 2011, p. 16]
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PreliminaryWork FundingSources
From [Royal Society, 2011,p. 42]
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p ]
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PreliminaryWork FundingSources
The Bad NewsTheBadNewsWorldcrisis affectsresearchbudgetsinseveralcountriescountries
Lowproposalacceptancerates Many funding sources around 1015%Manyfundingsourcesaround10 15%
orless,dependingonthetopic
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PreliminaryWork CallAssessment
GoalGoal Gettoknowindetail thenatureoftheresearchcallscalls Adonormighthaveseveralprograms,eachwithitsownrules(e.g.,EuropeanCommissionFP7)
Evaluate whetheryourresearchideasfit Selectonecall
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PreliminaryWork CallAssessment
How?How? Suitableness
Does the research call match your research ideas andDoestheresearchcallmatchyourresearchideasandresearchscope?
Ifnot,youcanbe Reactive
Adaptyourideastofitanexistingprogram ProactiveProactive
Proposeyourownideastoaprogram Sometimesonlyinspecificmoments,e.g.,publiccallsforideasideas
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PreliminaryWork CallAssessment
How?How? Eligibility
Are you eligible to apply?Areyoueligibletoapply? Age
Youngresearchers,experiencedresearchers Theme
Startinggrants,excellencegrants,teamformationgrants,grantstoreturntoyouroriginalcountry,
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PreliminaryWork CallAssessment
How?How? Deadline
What is the submission deadline?Whatisthesubmissiondeadline? Doyouhaveenoughtimetowriteawinningproposal?
Acceptance rateAcceptancerate Forprogramswithlowacceptancerate,howconfidentareyou?
Whattradeoffsaretherebetweenprovidedfundingandacceptancerate?
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PreliminaryWork CallAssessment
Read thecalldocumentindetail
Avoidrunningagainsttheclock Many potentially good proposals fail because ofManypotentiallygoodproposalsfailbecauseof
insufficientpreparationtime:badwriting,deficientstateoftheartreview,badplanning,notimetoreview,tetc.
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PreliminaryWork CallAssessment
From http://ec.europa.eu/research/participants/portal/page/cooperation?callIdentifier=FP7ICT201310#wlp_call_FP7
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PreliminaryWork Partners
GoalGoal Findresearchsynergies
Excellence demandscollaboration Thewhole ismorethanthesumoftheparts
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PreliminaryWork Partners
How?How? Identifyexternalneeds
Basedonthepreviousstructuration ofyourresearchideap y Contactprospectivepartners
Stateyourresearchidea andvisions Clarifywhatcontributionsyourpartnerscangive
Oftenmorethanwhatyouexpectedinitially
Attend collaboration events Attendcollaborationevents Someprogramshaveeventsdedicatedtofindingpartnersfortheircalls
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PreliminaryWork Partners
Haveadatabaseofpossiblepartners Frompastprojectsorpapers,scientificcontacts,authorsyouve read aboutyou vereadabout,
Have Industrypartnersy p Dependingonthenatureofyourproject,theymightbekeyforlaterexploitationofprojectresults
Contactpeopleyouveneverworkedwithbefore Itisusuallyrewarding
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PreliminaryWork Partners
Usepartnersearchtools E.g.,FP7CORDISpartnersearchtool
Formtheconsortiumearlierthenthecall Atleastthecoreteam
Optimizetheconsortiumsize Nottoolarge,nottoosmall Dependsontheprojectsize
IP:around15 STREP:around5
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58From https://cordis.europa.eu/partners/web/guest/home
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PreliminaryWork Partners
Collaboration is a growing trendCollaborationisagrowingtrend
From [Glnzel and Schubert,2004]
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PreliminaryWork Partners
Whycollaborate? Toshareknowledge,experienceandskills
Promoteexcellence To take advantage of specialization you dont haveTotakeadvantageofspecialization youdon thave
Delegatetasks Tosustainmotivation viainteraction To have/provide access to costly equipment data etcTohave/provideaccesstocostlyequipment,data,etc.
E.g.,clinicalpartner:costlyhospitalequipmentanddata,enterprisepartner:costumerdata
Tostrengthenconnections (andfosterfuturecollaborationg ( virtuouscircle)
Topromote increasednumberofpublications andcitations
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PreliminaryWork Partners
Levels of collaborationLevelsofcollaboration Intrainstitutional
Among researchers inside the same research institutionAmongresearchersinsidethesameresearchinstitution Why?
Closepartnership,dailydiscussions,seedofgoodideas Typically,happensnaturally peoplewithsimilarintereststendtogrouptogether
Accessto intrainstitutionalfunding toexploitsynergiesg p y ginsidetheinstitution
Exchangeideaswithcolleaguesfarfromyourfield
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g g y Remembergoodideas areoftenmultidisciplinary
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PreliminaryWork Partners
Anexampleofasmallcoauthorshipt k d i ti ll b tinetworkdepictingcollaborations
amongscientistsataprivateresearchinstitution.
Nodesinthenetworkrepresentscientists,andalinebetweentwoofthemindicatestheycoauthoredapaper during the period of study Thispaperduringtheperiodofstudy.Thisparticularnetworkappearstodivideintoanumberofsubcommunities,asindicatedbytheshapesofthenodes,andthesesubcommunities correspondroughlytotopicsofresearch.
From [Newman 2004]
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From [Newman, 2004]
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PreliminaryWork Partners
Levels of collaborationLevelsofcollaboration National/Regional
Among researchers from different research institutionsAmongresearchersfromdifferentresearchinstitutionsinthesamecountry/regionorneighborcountries
Why? Accesstonational/regionalfundingtostimulatenationalnetworks,addressspecificcountry/regionneeds
Cultural,environmentalandgeographicproximityg g p p y E.g.,IberoAmericannetworks,EuropeanUnionFP7,etc.
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PreliminaryWork Partners
Levelsofcollaboration International
Amongresearchersfromdiversecountries Why? Why?
AccesstoInternationalfundedprojects tostimulateinternationalnetworks E.g.,IBSAinitiative(India,BrazilandSouthAfrica),EuropeanU i FP7 ( EU ll d i h ifiUnionFP7(nonEUpartnersallowed,withspecificconditions)
Highestpotential:theworldisthelimit Highestlevelofavailablespecializationg p Highestrewardpossibilities:numberofpapers,citations,budget,,etc.)
Growingfaster thandomesticcollaborations
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InMarch2010,PhysicsLettersBpublishedthemostmultiauthoredresearchpapertod h hdate,when3,222researchersfrom32differentcountriescontributedtoastudyofchargedparticlemultiplicitiesg p pmeasuredwiththeATLASdetectorattheLargeHadronColliderinGeneva
From [Royal Society, 2011, p. 46]
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PreliminaryWork Partners
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From [Royal Society, 2011, p. 59]
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PreliminaryWork BasicDraft
GoalGoalWriteadraft(preliminaryversion)Share it among partners for discussion Share itamongpartners fordiscussion
67From http://www.ehow.com/how_7804861_writegrantproposalproject.html
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PreliminaryWork BasicDraft
How?How? Employthesametemplate usedforthefinalsubmissionsubmission Titleandacronym,motivation,objectives,researchplan,managementstrategy,etc.
SeesectionStructureofaprojectproposal Orwriteashort,say,3page,document Discussitwithpartnersandnegotiatescopeandgoals
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PreliminaryWork TaskScheduling
GoalGoal Scheduletasks
Define deadlinesDefinedeadlines Assigntasksto partners Schedule preparation meetings Schedulepreparationmeetings
Videoconference,facetoface(F2F),etc.
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PreliminaryWork TaskScheduling
How?o ? Estimatetimeneeded foreachtask
Thetotaltimedependsonthe sizeandcomplexityofthel b f t tproposal,numberofpartners,etc.
Fromseveralweeks toseveralmonths! Defineandapplydeadlines
Deadlineforthemainwritingtasks Deadlineforbudgetandjustification DeadlineforshortCVs Deadlineforfirstalmostreadyversion
Ganttchart withtasksuntilsubmission
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PreliminaryWork TaskScheduling
How?How? Assigntasks topartners,accordingtotheirbackground specialization and the previous initialbackgroundspecialization andthepreviousinitialcontact Writingtasks(literaturereview,problemstoaddress,objectives,proposedapproaches,activities),budgetandjustification,timeline,
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PreliminaryWork TaskScheduling
Who writes what?Whowriteswhat?
Administrativepart(administrativepartner)Technicalpart
Contribution(eachpartner) Beyondstateoftheartforeachchallenge Work package content, including WP tablesWorkpackagecontent,includingWPtables
Projectmanagementstructure(coordinator) Impact(disseminationpartner) Partnerdata(eachpartner)
P t fil Partnersprofiles CVs competencies IndividualExploitation/Disseminationplan
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p p
Adapted from [TURBO, 2010]
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PreliminaryWork TaskScheduling
Bearinminddelayshappen haveacushionoftime
Send remindersSendreminders
Plan to have an almostready version around 2 orPlantohavean almostready version around2or3weeksbeforethedeadline
Dependsonthesizeandcomplexityoftheproposalp p y p p
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PreliminaryWork
Negotiation isveryimportbothinthepreparationphaseandintheproposalwriting
Id d t b d t d di t t Ideasmayneedtobeadaptedaccordingtopartnersuggestion
Budgetsmayhavetobenegotiated
Theprojectcoordinator playsakeyroleinguaranteeingthat all parts are satisfied and the project keepsthatallpartsaresatisfied andtheprojectkeepscoherence
Positiveworkingatmosphereisessential
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Furtherreading
Main A.Yavuz Oruc (2011).HandbookofScientificProposalWriting,
Chapman and Hall/CRCChapman andHall/CRC Belmain S.(2012).Howtowriteascientificproposal:Respondingto
competitivecalls,Presentation,URL:http://www.nri.org/projects/adappt/docs/McKnight/WritingGrantProposals.pdfp
Additional RoyalSociety(2011).Knowledge,NetworksandNations:Globalscientificcollaborationinthe21stcenturyTURBO (2010) How to start a successful proposal under FP7? TURBO(2010). HowtostartasuccessfulproposalunderFP7? ,Presentation,TurkishResearchandBusinessOrganizations,URL:http://www.turboppp.org/home.do;jsessionid=298565811203FFEA0FB0326BE9D8598F?ot=5&rt=10&sid=0&pid=0&cid=9429
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StructureofaProjectProposal
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StructureofaProjectProposal
GoalsGoa s Adequatelyorganizeyourproposal,promotingclarityandobjectivity Communicateexactly
Theproblemtobeaddressed Whatyouwanttoaccomplish Theresourcesrequired Whentheactivitieswillbeperformed
Moreaboutthis See[Paiva,2013](HowtoWriteGoodScientificPapers:AComprehensiveGuide StructureofaScientificPaper)p p )
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StructureofaProjectProposal
How? Typicalstructure
Summary Title acronymTitle,acronym Projectsummary Listofparticipants
DescriptionofWorkp Problemstatement Objectivesandjustification RelevancetothecallE l i l Evaluationplan
Progressbeyondthestateoftheart Researchplan
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StructureofaProjectProposal
How? Typicalstructure
Outputs Publications,patents,prototypes,tools,
Exitstrategy Demonstrationofthesustainabilityoftheprojectsoutputs
BudgetNumbers justification of resources value for money Numbers,justificationofresources,valueformoney
Projectmanagement,monitoringandevaluation Managementstructure,etc.
Teambackground Projects,publications,CVs
Disseminationplan Channelsandtheactionstopubliclydisseminatetheprojectresults
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Structure Title
GoalsGoals Defineaprojectacronym andalonger(notlong!)title Anappealingprojectidentifier
How? Shouldbriefandrigorouslysummarizetheessenceoftheproject
Att ti bj ti i f ll d i ti i Attractive,objective,precise,fullydescriptive,conciseandcleartitle
Shouldbespecific (nottoogeneral)p ( g )
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Structure Title
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Structure ProjectSummary
GoalsGoals Likethetitle,shouldbebrief andrigorouslysummarize the essence of the project now with asummarizetheessenceoftheproject,nowwithafewmorewords(typically,between200and400words) Likethetitle,maybetheonlythingevaluatorsread
Ifitisnotcatchy,theproposalmaybeexcludedwithoutfurther readingfurtherreading
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Structure ProjectSummary
How? Describeconcise,clearandobjectively:
What researchproblemtheconsortiumwilladdress Blunt,righttothepointapproach
1or2sentences Why itisimportant
1or2sentences How they will do itHow theywilldoit
3or4sentences Themaincontributions thattheprojectwilloffer
3or4sentences Theimportanceandimpact ofthecontributions
1or2sentences Thenatureoftheconsortium
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Structure ProjectSummaryEachyearCardiovascularDisease(CVD)causesover1.9milliondeathsintheEU,causingdirecthealthcostsof105 billion. Coronary Heart Disease (CHD), half of all CVD deaths, is the single most cause of death in Europe.105billion.CoronaryHeartDisease(CHD),halfofallCVDdeaths,isthesinglemostcauseofdeathinEurope.HeartFailure(HF) aCHDbeingthemostfrequentcauseofhospitalizationforpeopleover65 has10millionpatientsintheEU.CurrenttreatmentofHFentailsrecommendationsfromcliniciansonmedication,dietandlifestyle.Patientsonlyreceivefeedbackatdoctorsvisits,orwhenfacingsymptoms.Dailymonitoring,closefollowup,andhelpont t t ti i l ki N dh t th t t t i i j f b ti l li i ltreatmentroutineislacking.Nonadherencetothetreatmentregimeisamajorcauseofsuboptimalclinicalbenefit.HeartCycle willprovideaclosedloopdiseasemanagementsolutiontoservebothHFandCHDpatients,includinghypertension,diabetesandarrhythmiasaspossiblecomorbidities.Thiswillbeachievedbymultiparametricmonitoringofvitalsigns,analysing thedataandprovidingautomateddecisionsupport,toderivetherapy
cg g , y g p g pp , py
recommendations.Thesystemwillcontainapatientloopinteractingdirectlywiththepatienttosupportthedailytreatment.Itwillshowthehealthdevelopment,includingtreatmentadherenceandeffectiveness.Beingmotivated,compliancewillincrease,andhealthwillimprove.Thesystemwillalsocontainaprofessionalloopinvolvingmedicalprofessionals,e g alerting to revisit the care plan The patient loop is connected with hospital information systems to ensuree.g.alertingtorevisitthecareplan.Thepatientloopisconnectedwithhospitalinformationsystems,toensureoptimalandpersonalised care.Europeshealthsystemisundergoingradicalchangesduetoanagingpopulation.Itsmovingfromreactivetowardspreventativecare,andfromhospitalcaretocareathome.Tomorrowspatientswillbecomemoreempoweredtotaketheirhealthintotheirownhands.NewICTisrequiredtoenablethisparadigmshift.
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HeartCycle,coordinatedbyPhilips leadinginelectronicsandhealthcare,includesexpertsontextiles,ICT,decisionsupportanduserinteraction.
From HeartCycle project
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Structure ListofParticipants
GoalsGoals Listtheprojectpartners andtheiraffiliations
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Structure ProblemStatement
GoalsGoals Describetheproblem youwilladdressintheproposalproposal
How?Right to the point Righttothepoint
Synthesisdiagram
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Structure ProblemStatement
HeartCycle willprovideaclosedloopdiseasemanagement solution being able to serve both HFmanagementsolutionbeingabletoservebothHFpatientsandCHDpatients,includingpossiblecomorbiditieshypertension,diabetesandarrhythmias.Thiswillbeachievedbymultiparametricmonitoringandanalysisofvitalsignsandothermeasurements.Ad l ill b d f i diAdverseeventalarmswillbegeneratedforimmediateprofessionalattentionandanautomateddecisionsupportsystemwillderivetherapyrecommendationsfromtheinformationacquired.Vitalbodysignswillbeusedtotrackhealthstatusandtheimpactofthepcurrenttreatment,showingthepatienttheimportanceofadherencetothetreatment,motivatingimprovedtreatmentadherence,andamoreactiveroleinhiscare.Theregularmeasurementofvitalsignswillenable early diagnosis and warning of developingenableearlydiagnosisandwarningofdevelopingproblems.Furthermore,itwillallowclosermonitoringoftheeffectsofmedicationandlifestyle,makingmorepersonalised treatmentplanspossible.ThefirstthreeyearsoftheprojectarededicatedtoresearchingandFrom HeartCycle project
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realizingthetechnicalsystemsolution,whereasyearfourispreservedfortheclinicalvalidationoftheachievedresults.
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Structure Objectives
GoalsGoals Clearlystatetheobjectives oftheproposal,theircontext and justificationcontext andjustification Scientific(moregeneric) Technological(lowerlevel)g ( )
How? Right to the pointRighttothepoint Inaccordancewiththecalldocument Use a list diagram Usea list,diagram
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Structure Objectives
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Structure Objectives
How?How? Justification
Why is the objective relevant to the field?Whyistheobjectiverelevanttothefield? Whatapplicationsdothisresearchproblemhave? Whatsthesocio,economic,cultural,etc.impactof, , , paddressingthisproblem? Use(inter)nationalstatisticalstudies,e.g.,OECD,WHO,United Nations etc prove problems identify trendUnitedNations,etc., proveproblems,identifytrend
SO1:ImproveDiseaseManagementinCardiovascularDiseaseThepopulationoftheEU,andindeedinthewesternworld,isaging.AccordingtoCharlieMcCreevy,EuropeanCommissionerforInternalMarketandServices,overthecomingdecade,Europewill
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p , g , pchangefromhavingfourpeopleofworkingageforeveryelderlycitizentoaratiooftwotoone[1][1]CharlieMcCreevy,ThefutureofEurope,toLimerickCityCouncil,24February,2006
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Structure RelevancetotheCall
GoalGoal Proveadequacyoftheproposaltothecall
How HowMatching betweencallobjectives andproposalobjectivesobjectives E.g.,table
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Structure RelevancetotheCall
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Structure EvaluationPlan
Goals Describehowtheresultsoftheprojectwillbeevaluated
How Validationofalgorithms Efficiencyevaluation Realworld validation Realworldvalidation
Usabilitytests Clinicalvalidation
Businessvalidation Costbenefitanalysis
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Structure ProgressbeyondSOTA
GoalsGoals Summarizethecontributions theprojectwilloffertoextendthestateoftheart
How? Summarytable
Currentapproaches Newapproachesresultingfromtheproject
h bj i Foreachobjective Literaturereview InnovationInnovation
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Structure ProgressbeyondSOTA
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Structure ProgressbeyondSOTA
TO2:EnableVitalBodySignSensing
ThistechnologicalobjectiveisaimedatenablingmeasurementsmedicallyrelevantfortheHeartCycleapplicationusingmethodsthatareeasytousebythetargetgroupofCVDpatients.Thefollowingtechnologieswillbeinvestigated,andthosefoundtobemedicallyrelevantfortheapplication,andrealisable inaneasytouseway,willbeselectedforfurtherdevelopment.
ECG
StateoftheArtTheelectrocardiogramisakeysignalfromwhichmanyheartparameterscanbeextracted.AgoodECGrequires gel sticky electrodes which are uncomfortable their placement requires medicalknowledge andrequiresgelstickyelectrodes,whichareuncomfortable,theirplacementrequiresmedicalknowledge andtheymaycauseskinirritationonthelongterm.MyHeart proposedtextileswithembeddedelectrodes.Despiteseveralprecautions,thedevelopedtechnologyturnedtobestillsensitivetomotionartefacts.
InnovationThe motion artefacts originate from the reorganisation of the charges at the interface junction of theThemotionartefacts originatefromthereorganisation ofthechargesattheinterfacejunctionoftheelectrodewiththeelectrolyte.ItisproposedinHeartCycle toenhancetheECGsignalnotonlybymeansofsignalprocessingontheECGsignal,butalsobytakingintoaccountadditionalinformationprovidedbyothersensors,suchasaccelerometerlocatedontheelectrodeand/ordirectmeasurementofcontactimpedance.Thisrequiresdevelopingspecificelectronicsatthelocationoftheelectrode.Theelectrodesbecomesmartsensorsthatcansenseextrainformationfromtheiruseconditionssoastodeliverafully
96From HeartCycle project
correctedanddenoisedsignal.Ifdemonstratedaseffective,suchsmartelectrodeswouldmakeasignificantstepforwardinthetextiledryelectrodetechnology.
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Structure ResearchPlan
Goal Describeinthedetailtheproposedwork andmethodologies
How? How? Divideandconquer approach
Organizeactivitiesaccordingtoworkpackages,tasks,subtasks Particularlyimportantinlarge,multidisciplinaryprojects
Describeproposedmethodologiesindetail Describerisks andcontingencyplans Definetheprojecttimeline
Gantt chartGanttchart
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Structure ResearchPlan
How?How? Foreachactivitydescribe
Partner involvement objectives tasks outputsPartnerinvolvement,objectives,tasks,outputs,milestones,deliverables,timeline,laborinput
Relateactivities Describerisks andcontingencyplans Provefeasibility ofworkplano e eas b ty o o p a
Adequatehumanresources,preliminaryresults,equipment(availableandrequired),etc.
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Longestandmostimportantpartoftheproposal
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Structure ResearchPlan
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Structure ResearchPlan
WP1 Application Concept Design and Business DevelopmentWP1 ApplicationConceptDesignandBusinessDevelopmentWP1definesandmanagesthetwotargetapplications,heartfailureandcoronaryheartdiseaseandguaranteesthatallapplicationaspectsarebasedonclinicalexcellenceandthemedicalexpertknowledge.
WP6 ValidationThisWorkPackageaimstoprovetheeffectivenessofthesolutionofferedbyHeartCycle inimprovingg p y y p gtheadherenceofpatientstolifestyleandmedicationrecommendationsandthebenefitthattheimprovedadherencehasonthecourseofthedisease,exemplarilyforCHFand/orCHD.
WP7 KnowledgeManagementWP7willaccountforthemanagementofallknowledgerelatedtotheprojectinallaspects,includingprovidingvisibilityoftheprojecttothepublic.
WP8 ProjectManagementTheWPonProjectManagementdealswiththecoordinationandmanagementoftheprojectandtheconsortiumasawholeinallaspectsandcomprisestheimplementationofthemanagementprocesses.
WP9 Socioeconomicmonitoringandconcertation activitiesWP9willsupportthebusinessdevelopmentprocessthroughanalysesoftheclinicalandorganisationaloutcomesfromaneconomicperspective,i.e.assessmentofthesocioeconomicimpactoftheapplicationtoindividualstakeholdersandtosocietyatlarge.WP9willbecloselyrelatedtoWP1andWP6
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Structure ResearchPlan
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Structure ResearchPlan
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Structure ResearchPlan
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Structure ResearchPlan
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Structure ResearchPlan
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y p j
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Structure Outputs
GoalGoal Listconcreteresults oftheactivity
How? How? Listplannedscientificpublications,databases,reports tools prototypes patentsreports, tools,prototypes,patents,methodologies,organizedmeetings,workshops,conferencesconferences
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Structure Outputs
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Structure ExitStrategy
Goal Demonstratethesustainabilityoftheprojectsoutputs
Showyouhaveplannedwhathappenswhentheprojectfinishes
H ? How? Describewhatconcreteresultswilllast aftertheprojectends Betterfacilitiesandequipment? Bettertrained,morecapablestaff? Better/newtechnology,knowledge?/ gy, g Changesinthecommonpracticesinthefield? Scientificnetwork?
Describe commercialization plansDescribecommercializationplans
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Structure ExitStrategy
The university partners have common exploitation goals in the areas of scientificTheuniversitypartnershavecommonexploitationgoalsintheareasofscientificknowledgedissemination.Inparticular,thisincludes: theproductionofnewmeasurableknowledgeevidencedaspublicationsinhigh
impact peer review journals in the general area of biomedical technologyimpactpeerreviewjournalsinthegeneralareaofbiomedicaltechnology,cardiovascularphysiologyandclinicalcardiology
thecreationofnewreferenceknowledge/informationentitiesonHFandCHDintheformofwwwapplications,annotateddatabases,andtutorialsaimedatresearchers,medical personnel and citizensmedicalpersonnelandcitizens
internationalnetworkingthroughthecollaborationwiththehighlevelpartnershipoftheprojectwiththeaimtosetupmaintainableEuropeanstructuressuchasforexamplecentres ofexcellenceintheareaofpHealth andcardiology.
connecting with leading European clinical and medical institutions in the specific fields connectingwithleadingEuropeanclinicalandmedicalinstitutionsinthespecificfieldsofcardiology,cardiovascularrehabilitation,clinicalmedicine,sleepandstress
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y p j
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Structure Budget
Onceyougetthegrant,youruniversity,company,orgovernmentagencywillimmediatelytake30to70%g g y yofitsothattheycanheatthebuilding,payforInternetconnections,andpurchaselargeyachts.[Schulman,1996]
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Structure Budget
Goal Planallcosts andjustifytheneedforfunding
How? Defineneedofhumanresources
Scholarships,number,salarypermonth Missionsss o s
Conferences,meetings,visitstolabs Equipment
Computers experimentation materials Computers,experimentationmaterials, Stationery Institutionoverhead
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Structure Budget
Fundingsourcesdonotgive100% oftherequiredfunding! From50%to95% creativeaccountingisoftenacommonpractice
Checkwhatyoucanincludey Overheadscanbelimitedtolessthanwhatyourinstitution
charges Existingstaffsalarycomplementsmaybelimitedorinexistentg y p y Equipmentpurchasesmaybelimitedtoacertainamountand
kind Budgetmustberealisticg
Andshoulddemonstrateneedforfinancialassistance
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Structure ProjectManagement
GoalGoal Describeprojectmanagement,monitoringandevaluationmechanismsevaluationmechanisms Howprojectcosts,quality,schedule,andscopewillbemonitored,controlled,andcorrectedifnecessary?
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Structure ProjectManagement
How?How? DefinethemanagementstructureDefine communication mechanisms Definecommunicationmechanisms F2Fmeetings,telcos,videoconference
Workpackage,wholeproject,etc.p g , p j ,
Planaccountingreports Progressmonitoringog ess o to g
Reports,milestones,etc. Definemeasurablegoalsg
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Structure ProjectManagement
Accounting Recordingoffinancialinformation
Veryimportanttofundingagencies Mustbetransparentandaccurate
Qualitycontrolandevaluation Specifyprojectdeliverables,milestones,etc.asameansto evaluate the project stays on tracktoevaluatetheprojectstaysontrack Quarterly,biannualorannualreports
Milestones Significant events (check points)Significantevents (checkpoints)
Typicallydecision/evaluationpointsintheprocess:completionofcertainphasesoftheproject,evaluationofprojectprogress
Shouldbesignificant andattainable
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Structure ProjectManagement
The General Assembly (GA) is the body consisting of representatives of all beneficiaries, with the taskTheGeneralAssembly(GA)isthebodyconsistingofrepresentativesofallbeneficiaries,withthetasktosupervisetheprojectandwillbechairedbytheProjectCoordinator.
TheProjectCoordinator isresponsibleforthemanagementoftheentireproject.TheCoordinatoroftheprojectistheofficiallinkbetweentheconsortiumandtheEuropeanCommission.TheCoordinatorh i d P j M d h i ll d P j Offi hi h h h jhasappointedaProjectManagerandhasinstalledaProjectOffice,whichtogetherruntheprojectHeartCycle.
TheProjectManagerdealswiththeoverallscientificandtechnologicalmanagementoftheproject.TheProjectManagerwillsupervisetheWorkPackageLeadersandmakessurethatcommunicationj g p gbetweenthevariousWPsproceedsassmoothlyaspossibleforasuccessfulintegrationofthevariouscomponentsoftheProject.
TheProjectOfficewillingeneralbeinvolvedinnontechnicalmattersrelatedtoprojectmanagement,i e all managerial organisational administrative and financial matters of the projecti.e.allmanagerial,organisational,administrativeandfinancialmattersoftheproject.
AWorkPackageLeader(WPL)willcoordinatetheworkcarriedoutinaspecificWorkPackageandisresponsiblefortheplanning,monitoringandtechnicalreportingoftheprogressintheWP.
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Structure Partners
Goal Demonstratetheconsortiumsqualityandability toconducttheproposedresearchplan
How? How? PresenttheshortCV ofallpartners
Significantprojects,publications, awards Inthelightoftheproject,tohelpdemonstratethefeasibilityoftheworkplan
TheprincipalinvestigatorsCVis particularlysignificantD ib th fil f h i tit ti Describetheprofile ofeachinstitution Howtheirmissionandvision fitthecall Theirreputation iscrucial
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Structure Partners
The University of Coimbra Portugal founded in the year 1290 comprises eight Faculties moreTheUniversityofCoimbra,Portugal,foundedintheyear1290compriseseightFaculties,morethan2000teachersand22000students.TheparticipationintheproposedprojectiscarriedoutthroughtheAdaptiveComputationGroupoftheDepartmentofInformaticsEngineering(DEI),whichisoneofthe14departmentsoftheFacultyofSciencesandTechnology(FCTUC)andintegratesoneofits42researchunits.FCTUCoffersalargearrayofdifferentundergraduateandpostgraduatedegrees(MScandPhD)inEngineering,LifeSciences,ExactSciences,ArchitectureandAnthropology.TheDepartmentofInformaticsEngineeringoftheFCTUCcomprisesmorethan100researchers,ofwhich40holdPh.D.degrees.InsideDEI,thegroupinvolvedinthecurrentprojectistheAdaptiveComputationGroup(ACG).Themaincore
f h d f ll d lexpertiseoftheAdaptiveComputationGroupconcernsR&Dforintelligentdataanalysis,modelling andcomplexsystemsintegratingdatadrivenaswellasknowledgedrivenapproaches.Thegrouphasavastexperienceinfundamentalandappliedresearchononlinesystemidentificationandcontrol,nonlinearmodelling andprediction,biosignal processing,imageprocessing pattern recognition and Medical Informatics In the last few years the group hasprocessing,patternrecognitionandMedicalInformatics.Inthelastfewyearsthegrouphaspublishedmorethan200papersininternationalconferencesandmagazines,andhasbeeninvolvedinseveralR&DprojectsatnationalandEuropeanlevels,suchasMyHeart (IST2002507816),COSYControlofComplexSystem,Eunite EUropean NetworkonIntelligentTechnologiesforSmartAdaptive
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Co p e Syste , u te U opea et o o te ge t ec o og es o S a t dapt eSystems.
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Structure Partners
Provethatpartnersareperfecttoaccomplishthedefined tasksdefinedtasks
Expertise,background,reputation
Provetheneedforcollaboration E.g.,complex,multidisciplinaryworkg , co p e , u t d sc p a y o Lackofinhouseexpertise
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Structure DisseminationPlan
Goal Channelsandtheactionstopubliclydisseminatetheprojectresults
How?How? Projectidentity
ForallpubliccommunicationInternet Internet Projecthomepage
ScientificpublicationsandeventsP l Pressreleases Attainedresults
Demoinstallations
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Structure DisseminationPlan
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StructureofaProjectProposal
Furtherreading
Main A.Yavuz Oruc (2011).HandbookofScientificProposalWriting,
Chapman and Hall/CRCChapman andHall/CRC FP7(2012).TemplateforDescriptionofWork,MicrosoftWord
document Additional
B l i S (2012) H t it i tifi l R di t Belmain S.(2012).Howtowriteascientificproposal:Respondingtocompetitivecalls,Presentation,URL:http://www.nri.org/projects/adappt/docs/McKnight/WritingGrantProposals.pdfTURBO (2010) How to start a successful proposal under FP7? TURBO(2010). HowtostartasuccessfulproposalunderFP7? ,Presentation,TurkishResearchandBusinessOrganizations,URL:http://www.turboppp.org/home.do;jsessionid=298565811203FFEA0FB0326BE9D8598F?ot=5&rt=10&sid=0&pid=0&cid=9429
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AboutCollaborativeWriting
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AboutCollaborativeWriting
Yourproposalwillbemoreappealingifyoualloweach partner to freely express his/her creativityeachpartnertofreelyexpresshis/hercreativity.
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AboutCollaborativeWriting
Goal Promoteuniform andconsistent writingstyle Guaranteesufficient and balanceddepthH ? How? Agreeonterminologyand style Make sure all partners follow the proposals templateMakesureallpartnersfollowtheproposal stemplate Eliminateredundancies Makesuretheproposaldoesntdivergetoadifferentdi ti th th ddirectionthantheoneagreed
Makesuredifferenttaskshaveadequate(maybebalanced)depth
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AboutCollaborativeWriting
Projectcoordinator warrantofqualityincollaborativewritingg
Responsibleforresolvingallthementionedissues
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AboutCollaborativeWriting
Further readingFurtherreading
LowryP.B.,CurtisA.andLowryM.R.(2004).Buildingy , y ( ) gaTaxonomyandNomenclatureofCollaborativeWritingtoImproveInterdisciplinaryResearchandPractice,Journal of Business Communication Vol 41 No 1 ppJournalofBusinessCommunication,Vol.41,No.1,pp6699.
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Submission
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Submission
Ifyoucantsubmitontime,theresponsibleisobviously the systemobviouslythesystem
Thesubmissionsitecantevenhandleafewthousandsofsimultaneoussubmissions!Whatapoorscalability!
Yourelectricitycompanyalwaysfailswhenyoumostneed itneedit
YourharddiskMeanTimeBetweenFailuredecidedtoproveitisanurbanmyth
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Submission
GoalGoal PrepareyoursubmissioninadvanceSubmit your proposal on time Submit yourproposalontime
Dontoverlookthistask! Often,itisnotassimpleasitseems
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Submission
How?How? Collect allneededinformationinadvance
Data about partners institutions etcDataaboutpartnersinstitutions,etc. PIC:ParticipantInformationCode CVs
Sometimes,itisnecessarytomanuallycopy fromyourdocumenttoonlineformfields Surprisesmayhappen
YouhavetoomanycharactersinaspecificfieldF fi ld d t t d t ti k Formfielddoesntacceptedquotationmarks
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Submission
How?How? Dontwait untilthelastminute!
Not even the last dayNoteventhelastday Rememberhumannature
Submissionpeaksbythedeadline
Submissiondatesandtimes areusuallystricty Ifthesystemscloses,itdoesntmatterifyoumisseditforjustoneminute
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j
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Submission
133Fromhttp://alfa.fct.mctes.pt/images/LacragensProjectos.pngIllustrationofdailysealedsubmissionsinacallbytheScienceandTechnologyFoundation(FCT,Portugal).
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Notification
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Notification
GoalsGoals Toinformtheauthorsaboutthedecision resultingfromtheproposalreview process Acceptance Rejection
H ? How? Externalreviewerssendtheircomments aboutthe paperthepaper
Fundingagencysendsthedecision accordingtothe reviewsthereviews
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Notification
Notification resultsNotificationresults Acceptance
Theproposalisaccepted However,maybenotasyouproposed
Budgetmay(isoften)cutabit Human resources equipment number of missions may be cutHumanresources,equipment,numberofmissionsmaybecutabit
Inaddition,reviewersmayaddsuggestionsLiterature references problems to address Literaturereferences,problemstoaddress
Rejection Theproposalisrejectedp p j
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Notification
R d d f F diRecommendedforFundingOverallRating: OutstandingComments:ThisisawellmotivatedproposalinvolvingimportantinnovationineHealth.Thi i hi hl t d t ith t i l tThisisahighlyratedteamwithstrongpapersinrelevantareas.[]
RecommendedforFundingOverallRating: 86Comments:Overallitisaninterestingproposal.ThePanelwouldrecommendtolookatthefollowingpapers:[]OnePhDstudentsufficestoconducttheproposedwork.Thusthebudgethasbeenreduced.
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Notification
N t R d d f F diNotRecommendedforFundingInfaceofhighcompetitionforfunding,thisproposaldidnotreachapositiontobefunded.OverallRating: GoodOverallComments: Themainvalueoftheprojectisthatithassomepracticalimplications.Theeakness is perhaps that it does not offer an thing significantl neweaknessisperhapsthatitdoesnotofferanythingsignificantlynew.
Comments:Theproposallacksdetailabouthow[]aregoingtobeimplementedandhowthedifferent.OnlyParticipantX hasastrongbackground.Theteamlackscommonpublicationsinthepast.The expected publications are too few Only # journals from # researchers in 2 years are quite fewTheexpectedpublicationsaretoofew.Only#journalsfrom#researchersin2yearsarequitefew.
Overall Rating: ExcellentOverallRating:ExcellentOverallComments:Strengths:Theteamhashighqualityresearchresults,thenoveltyofthethemeoftheproposal,themultidisciplinarypointofviewWeakness:Thereisnocleardefinitionofthedevelopment,theproposaldoesnotclarifytheimprovements in the research fieldimprovementsintheresearchfield
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Notification
Typicalrejectioncauses Irrelevanttopic Worknotsufficientlyoriginalorwithinsufficientsocial,economic,scientificimpact, p
Lowacceptancerate ThemedoesntfitthefundingprogramProposed methodology is not convincing Proposedmethodologyisnotconvincing Lackofdetail,onlylistofgeneralideas
Unconvincingoutput Does not significantly advance the state of the art Doesnotsignificantlyadvancethestateoftheart Unrealisticnumberofpublications,lackofrelevanceofselectedpublications,etc.
Shallow uncritical literature reviewShallow,uncriticalliteraturereview
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Notification
Typicalrejectioncauses Unconvincingcollaborationstrategy
Inadequateteambackground Lackofpastrelatedpublications,weakteammembers
Failuretoproveneedforcollaboration E.g.,youhaveallneedskillsinhouse
Inadequatemanagement,monitoringandevaluationplans Unrealisticbudget
Eithertohighortoolow Lackordeficientdemonstrationofthesustainabilityofthe
j projectsoutputs Unclearmarket,poorcommercializationplans
Badwritingqualityandpresentation
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Notification
Nowit'stimefortheactualresearch.Youwillquickly find out that (a) your project is not as simplequicklyfindoutthat(a)yourprojectisnotassimpleasyouthoughtitwouldbeand(b)youcan'tactuallysolvetheproblem.However andthisisveryimportant youmustpublishanyway.[Schulman,1996]
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FurtherInformation
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FurtherInformation
Further information onFurtherinformationon StructureWriting SequenceWritingSequence
WritingStyleR i i d t Reviewingyourdocument
S [P i 2013] (H W i G d S i ifiSee[Paiva,2013](HowtoWriteGoodScientificPapers:AComprehensiveGuide)
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ConclusionsandFutureWork
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ConclusionsandFutureWork
ConclusionsConclusions Thisdocumentsummarizedanumberofgeneralguidelines for producing good scientific projectguidelines forproducinggoodscientificprojectproposals Theseguidelinesaregeneralrulesofthumb basedonliteraturereview onthethemeandmypersonalexperience
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ConclusionsandFutureWork
Future WorkFutureWork Improvements tothecurrentdocumentHow to evaluate scientific papers Howtoevaluatescientificpapers
Howtoevaluatescientificproposals
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Acknowledgements
-
Acknowledgements
Proyecto Prometeo,Ecuador
E l P lit i N i lEscuela Politcnica Nacional,Quito,Ecuador
Universidade deCoimbra,Portugal
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AbouttheAuthor
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AbouttheAuthor
More info at http://rppaiva dei uc pt/Moreinfoathttp://rppaiva.dei.uc.pt/
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Bibliography
-
Bibliography
MainMainYavuz Oruc (2011).HandbookofScientificProposalWriting,Chapman andHall/CRC
FP7(2012).TemplateforDescriptionofWork,Mi ft W d d tMicrosoftWorddocument
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Report,URL:http://cec.vcn.bc.ca/cmp/modules/resprp.htm
Belmain S.(2012).Howtowriteascientificproposal:Respondingtocompetitivecalls,Presentation,URL:h // i / j / d /d /M K i h /W i i G P l dfhttp://www.nri.org/projects/adappt/docs/McKnight/WritingGrantProposals.pdf
CardosoJ.(2012).Thepointsyourpapershouldaddress,TechnicalNotes,URL:http://http://eden.dei.uc.pt/~jcardoso/ForStudents/students.html
Glnzel W.andSchubertA.(2004).AnalyzingScientificNetworksthroughCoauthorship.InHandbookofQuantitativeScienceandTechnologyResearch,H.F.Moed etal.(eds.),257276.
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Paiva R.P.(2013).HowtoWriteGoodScientificPapers:AComprehensiveGuide,Tutorial:http://rppaiva.dei.uc.pt/publications/Tutorials/goodPapers.pdf
RollHansen N.(2009).Whythedistinctionbetweenbasic(theoretical)andapplied(practical)researchisimportantinthepoliticsofscience,Technical Report
Royal Society (2011) Knowledge Networks and Nations: Global scientific collaboration in theRoyalSociety(2011). Knowledge,NetworksandNations:Globalscientificcollaborationinthe21stcentury
SchulmanE.R.(1996).HowtoWriteaScientificPaper,AnnalsofImprobableResearch, Vol.2,No.5,pg.8,URL:http://members.verizon.net/~vze3fs8i/air/airpaper.html
TURBO(2010).HowtostartasuccessfulproposalunderFP7?,Presentation,TurkishResearchandBusinessOrganizations,URL:http://www.turboppp.org/home.do;jsessionid=298565811203FFEA0FB0326BE9D8598F?ot=5&rt=10&sid=0&pid=0&cid=9429
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