Mia Nordborg | Director of Customer Relations | maria.nordborg@projectplace.com | @mianor

excellence in collaboration

162 751

registered users Over 1 milj

Founded as one of the world’s first

SaaS companies

1998

number of projects

in people-centric

collaboration

Pioneer

uptime 99.97%

Average service

Turn project management chaos into harmony

The Chaos Theory Study

1,240 people who manage projects participated:

Sweden Norway Denmark UK Germany Netherlands

202 208 206 217 203

204

In 2014, Projectplace commissioned an independent research study that looked at the views and

attitudes of people who manage projects on a regular basis.

It was conducted as part of a collaborative effort by Loudhouse, an independent research agency

based in London, and Cint, a global platform and technology firm dedicated to creating self-service

solutions for online market research.

The web of project

and collaboration

chaos

PROJECT SCHEDULE

TEAM RESOURCES

PROJECT

BUDGET

TEAM MORALE TASKS

VERSION

CONTROL

DATA

SECURITY

COMMUNICATION

Project managers are under huge pressure

They need to adapt to…

› The growing role of

technology in

organizations

› The increasingly global

nature of business

› Customers’ evolving

expectations

Chaos Theory research reveals…

› Project managers waste up to 20 working days a year due to inefficiency:

› Lost or missing information

› Incorrect or lack of communication

› Lack of knowledge

› No standardized processes

› They work on their days off

› Deadlines slip

› Budgets go out the window

All of this leads to stress.

79% say that maintaining a work-life balance

is very important to them

How much time do you think you waste each week?

The cost of chaos

The chaos theory is real

One in five projects (19%) runs late

Over half (58%) say that their employer expects more from them every

year

People who manage projects waste an average of 2 hours and 45 minutes a

week

Half (50%) are taking on tasks outside their main

role

Half (48%) say their personal life is often affected by the stress created from work

Does technology cause problems…?

› 64% of project managers can access sensitive

data in their organization

› …Yet only half (54%) can easily see who has

read, changed or downloaded a shared

document

› Over a third (35%) say the number of emails

they receive at work often makes them feel

stressed

› 31% say it is becoming harder to know which

communication method to use day-to-day

..or does technology help?

› True mobility enables you to access real-

time data

› Teams, management and stakeholders

get intelligence on demand

› 74% of project managers say new tools

will lead to fewer project delays

› 69% say new tools can help them control

costs better

…If your data is safe, the benefits of

technology are undeniable

Do you use a tool that allows you to see who has opened and edited documents?

Cyber-security

› Cloud tools are great for

collaboration… but not all clouds

are secure..

So how can project managers and their

teams protect organizations’ revenue

and reputation?

Make the right technology choices

› Educate yourselves – You and your team have

the responsibility to keep the data safe.

Choose tools that:

› Are certified by a third party

› Has access control

› Are equipped with the latest encryption

technologies

› Are equipped with two-factor authentication

True mobility – overcome communication chaos

› 37% of project managers say lack of communication is a major obstacle to collaboration

› Email – still top communication method

True mobility allows you to...

› Communicate, collaborate and follow-up

› Work from different locations on any device

› Get a better information flow

› Give project managers the control they need

› Transparency

Lean & Agile

› Efficiency = to increase or maintain perceived customer value with less work

› Self-organized teams: The ones who execute the work should be the ones

planning it

› Control through transparency

› Continuous improvement

› Workflows should be visible for everyone

› Kanban-inspired visual management tools

Nonlinear Management (NLM) Management techniques and strategies started to appear

more than 30 years ago.

Examples: Systems Theory (CAS), Concurrent Engineering, Toyota Kaizen, Lean Production

Important values and principles within lean and agile

Build great workforces

The lean and agile collaborative workforce is all

about:

› Co-creation amongst peers – not top-down

management

› Fostering happier, more communicative teams –

more committed to achieving common goals

New workspaces call for the right tools to ensure

efficient communication and collaboration for

maximum productivity gains

Management = shaping behaviours

Build great workspaces

The traditional workplace is no more…

› Multi-national corporations have teams

all over the world that might never

work in the same office

› Businesses are adopting more flexible

working

› Companies benefit by keeping great

talent no matter where they are in the

world.

› Engagement, innovation and creativity

Does your employer allow flexible working? For example; are you able to work from home every now and then?

How to achieve project management harmony?

Trends 2015

› Agile & Lean will continue to gain popularity in

projects and organizations.

› Mobile collaboration will be king.

› Intelligence-on-demand is a must-have.

› “Risk management” will become the buzzword of

2015.

› Cyber-security must be in place.

Our top tips to get rid of project management chaos

› Engage your team by running your project in a cloud tool

› Use Agile and Lean principles

› Use transparency – to gain control!

› Stop email addiction – enable information flow and communication

› Enable your team to think cyber-security

› Make sure the tool you choose can grow with you and supply intelligence

Finally a thought from me - if you want change:

If you do what you’ve always done – it will be, like it always has been

Thank you!

Maria Nordborg | Director of Customer Relations | maria.nordborg@projectplace.com | @mianor

excellence in collaboration