Project Workshop
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Transcript of Project Workshop
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Project review workshopProject review workshop
Saturday, January 18, 2002Saturday, January 18, 2002
AIDAID--AustinAustin
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AgendaAgenda
Project review procedureProject review procedure
Project review guidelinesProject review guidelines
Administrative tasksAdministrative tasks Post approval phasePost approval phase
Case studyCase study
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Initiatecontactwith
NGO
Researchonproject
Reviewin CSH
Clarifywith NGO
Votein CSH
Postapprovalphase
Initiate site visit
Project review procedureProject review procedure
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Project review guidelinesProject review guidelines
Questions of credibility of the NGOQuestions of credibility of the NGO
Previous projects and successPrevious projects and success
Background of the founders andBackground of the founders andvolunteersvolunteers
Organizations who have worked with theOrganizations who have worked with theNGO beforeNGO before
Objectives and philosophyObjectives and philosophy
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Project review guidelinesProject review guidelines
Questions on motivation of the NGOQuestions on motivation of the NGO
How many of their previous projects is the NGOHow many of their previous projects is the NGO
still continuing ?still continuing ? Local involvementLocal involvement
Where does the staff come from ? What is theirWhere does the staff come from ? What is theirbackground ?background ?
What is the community contributing to the project ?What is the community contributing to the project ?
How does the NGO empower the local community,How does the NGO empower the local community,women, and minorities ?women, and minorities ?
What is the degree of volunteerism in the project ?What is the degree of volunteerism in the project ?
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Project review guidelinesProject review guidelines
Details about the projectDetails about the project
Area of coverageArea of coverage
BeneficiariesBeneficiaries women, children,women, children,minoritiesminorities
Population in the areaPopulation in the area
Income bracket of the targetedIncome bracket of the targetedpopulationpopulation
Primary occupationsPrimary occupations
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Project review guidelinesProject review guidelines
Details about the projectDetails about the project Issues being addressedIssues being addressed
Is it in line with AIDs philosophy ?Is it in line with AIDs philosophy ?
Need for the projectNeed for the project
Strategy to address the issuesStrategy to address the issues Tried and tested solutions vs new solutionsTried and tested solutions vs new solutions
Sustainability of the projectSustainability of the project
Replicabilty of the strategy to other projectsReplicabilty of the strategy to other projects
LogisticsLogistics
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Administrative workAdministrative work
Contact the [email protected] the [email protected] a login and a password forfor a login and a password for
accessing the project databaseaccessing the project database Fill up the project detailsFill up the project details every twoevery two
monthsmonths in the AID database on thein the AID database on the
main AID website and AID Austinmain AID website and AID Austinwebsite.website.
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Administrative workAdministrative work
If the project is approved, create aIf the project is approved, create aproject file. Mail a copy of the projectproject file. Mail a copy of the project
file to AID Maryland.file to AID Maryland. Once the project check has beenOnce the project check has been
issued, make sure to obtain a receiptissued, make sure to obtain a receiptof the check from the NGO.of the check from the NGO.
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Strive to see that the entireStrive to see that the entire
process of project review andprocess of project review andapproval does not take moreapproval does not take more
than 3 months !!than 3 months !!
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Post approval : What does it mean?Post approval : What does it mean?
Monitor the status of the projectMonitor the status of the project
Get a deeper understanding of theGet a deeper understanding of theissueissue
Means to further and strengthenMeans to further and strengthenrelationship with the NGOrelationship with the NGO
Two way communicationTwo way communication
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Monitoring ProcessMonitoring Process
Define a process of monitoringDefine a process of monitoringbetween the NGO and AIDbetween the NGO and AID
Periodic Status UpdatesPeriodic Status Updates Telephone conversation with the NGO,Telephone conversation with the NGO,
the project personnel, the beneficiariesthe project personnel, the beneficiaries
Site VisitsSite Visits
Get Budget UpdatesGet Budget Updates
Annual ReportsAnnual Reports
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Non Monetary ContributionNon Monetary Contribution
Hosting the website for the NGOHosting the website for the NGO
Articles to DonorsArticles to Donors
Preparing Training Materials/PostersPreparing Training Materials/Posters
Documentation of the projectDocumentation of the projectmethodsmethods
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ReciprocityReciprocity
Send AID related articles to NGOSend AID related articles to NGO
Discuss & Implement campaignsDiscuss & Implement campaigns
initiated by AIDinitiated by AID Send articles by NGO to AIDSend articles by NGO to AID
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Finally, update the databaseFinally, update the database
and volunteers!and [email protected][email protected]
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Constantly reevaluate andConstantly reevaluate and
improve project approvalimprove project approvalprocess!process!