Project Scheduling & Budgeting
22
Project Scheduling & Budgeting CEE 402 Engineers Without Frontiers Lecture 6 February 26, 2003
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Project Scheduling & Budgeting. CEE 402 Engineers Without Frontiers Lecture 6 February 26, 2003. Basic Project Management Cycle. Initiation Phase Team formation Goals Objectives Planning Phase Scheduling of tasks Budgeting (resource management) Control Phase - PowerPoint PPT Presentation
Transcript of Project Scheduling & Budgeting
Project Scheduling &
Budgeting
CEE 402
Engineers Without FrontiersLecture 6
February 26, 2003
Basic Project Management Cycle
Initiation Phase• Team formation • Goals• Objectives
Planning Phase• Scheduling of tasks• Budgeting (resource management)
Control Phase• Periodic adjustment of the PLAN
Closeout Phase
Basic Project Management Process
Class Objectives
Discuss approaches for developing a project PLAN
Schedules
Budget
Illustrate the use of a project PLAN for
Project monitoring
Project controlling
Project Plan
Work Breakdown Structure (WBS) Hierarchy of tasks & work packages Estimated task durations
Responsibility Chart Allocation of tasks to individuals
Schedule Bar/Gantt chart Network diagram
Costs & Budgetsork Breakdown Structure (WBS)
Hierarchical WBS
Activity 1-1-2
Activity 1-1-1
Task 1-1
Activity 1-2-3
Activity 1-2-2
Activity 1-2-1
Task 1-2
Objective 1 Objective 2 Objective 3
Goal
Building Renovation (Example)
Design
Pre-Renovation
Renovation
Furnish
Post-Renovation
Activity or Task Responsible / Resources
Input Output Duration Predecessor
1.0 Design Mary
1.1 Determine best 5 potential architects Listings Short list 1 wk
1.2 Interview architects Mary / Richard 1.25 days
1.2.1 Architect 1 Mary / Richard 2 hrs 1.1
1.2.2 Architect 2 Mary / Richard 2 hrs 1.2.1
1.2.3 Architect 3 Mary / Richard 2 hrs 1.2.2
1.2.4 Architect 4 Mary / Richard 2 hrs 1.2.3
1.2.5 Architect 5 Mary / Richard 2 hrs 1.2.4
1.3 Select architect Mary Architect 1 day 1.2.5
1.4 Prepare 1st draft plan Architect 3 wks 1.3
1.5 Review draft Richard [12%] 1 wk 1.4
1.6 Revise draft Architect 2 wks 1.5
1.7 Receive final plan Architect, Richard
0 days 1.6
Example of a WBS with Details
Sample Responsibility Matrix
Project Manager Owner Architect
1 Design 5 5 1
2 Pre-Renovation 2 1 0
3 Renovation 2 3 4
4 Furnishing 2 3 4
5 Post-Renovation 2 5 0
Key to responsibilities0 None1 Accomplish2 Supervise3 Must be notified4 Final approval5 Consult for advice
Responsibility for Task
WBS Activity/Task Listing
Project Schedule
Bar or Gantt Chart
Network DiagramCritical Path Method (CPM)
Program Evaluation & Review Technique (PERT)
Activity or Task Responsible / Resources
Input Output Duration Predecessor
1.0 Design Mary
1.1 Determine best 5 potential architects Listings Short list 1 wk
1.2 Interview architects Mary / Richard 1.25 days
1.2.1 Architect 1 Mary / Richard 2 hrs 1.1
1.2.2 Architect 2 Mary / Richard 2 hrs 1.2.1
1.2.3 Architect 3 Mary / Richard 2 hrs 1.2.2
1.2.4 Architect 4 Mary / Richard 2 hrs 1.2.3
1.2.5 Architect 5 Mary / Richard 2 hrs 1.2.4
1.3 Select architect Mary Architect 1 day 1.2.5
1.4 Prepare 1st draft plan Architect 3 wks 1.3
1.5 Review draft Richard [12%] 1 wk 1.4
1.6 Revise draft Architect 2 wks 1.5
1.7 Receive final plan Architect, Richard
0 days 1.6
Example of a Gantt Chart
Gantt Chart
ID Task Name Duration
1 Design 42.25 days
2 Determ ine best 5 potential architects 1 wk
3 Interview architects 1.25 days
4 Architect 1 2 hrs
5 Architect 2 2 hrs
6 Architect 3 2 hrs
7 Architect 4 2 hrs
8 Architect 5 2 hrs
9 Select architect 1 day
10 Prepare 1s t draft plan 3 wks
11 Review draft 1 wk
12 Revise draft 2 wks
13 Receive final plan 0 days
14 Des ign telecomm unications plan 1 wk
15 Obtain construction permit 4 wks
16 Pre-Renovation 8.5 days
21 Renovation 26 days
62 Furnish 29.5 days
73 Post-Renovation 4 days
Mary
Mary / Richard
Mary / Richard
Mary / Richard
Mary / Richard
Mary / Richard
Mary
Architect
Richard[12%]
Architect
2/24
Telecom. Engineer[25%],Richa
Architect[5%]
12/28 1/4 1/11 1/18 1/25 2/1 2/8 2/15 2/22 3/1 3/8 3/15January February March
Project Schedule
Bar or Gantt Chart
Network DiagramCritical Path Method (CPM)
Program Evaluation & Review Technique (PERT)
Example of CPM
Critical Path Method (CPM) CalculationsEF LF
Activity Duration (t) ES LS (ES + t) (LS + t) Slack
a 4
b 6
c 7
d 2
e 6
f 8
g 4
Activity or Task Responsible / Resources
Input Output Duration Predecessor
1.0 Design Mary
1.1 Determine best 5 potential architects Listings Short list 1 wk
1.2 Interview architects Mary / Richard 1.25 days
1.2.1 Architect 1 Mary / Richard 2 hrs 1.1
1.2.2 Architect 2 Mary / Richard 2 hrs 1.2.1
1.2.3 Architect 3 Mary / Richard 2 hrs 1.2.2
1.2.4 Architect 4 Mary / Richard 2 hrs 1.2.3
1.2.5 Architect 5 Mary / Richard 2 hrs 1.2.4
1.3 Select architect Mary Architect 1 day 1.2.5
1.4 Prepare 1st draft plan Architect 3 wks 1.3
1.5 Review draft Richard [12%] 1 wk 1.4
1.6 Revise draft Architect 2 wks 1.5
1.7 Receive final plan Architect, Richard
0 days 1.6
Example of Gantt Chart showing critical path
Gantt chart showing critical activitiesID Task Nam e Duration
1 Design 42.25 days
2 Determ ine best 5 potential architects 1 wk
3 Interview architects 1.25 days
4 Architect 1 2 hrs
5 Architect 2 2 hrs
6 Architect 3 2 hrs
7 Architect 4 2 hrs
8 Architect 5 2 hrs
9 Select architect 1 day
10 Prepare 1s t draft plan 3 wks
11 Review draft 1 wk
12 Revise draft 2 wks
13 Receive final plan 0 days
14 Des ign telecomm unications plan 1 wk
15 Obtain construction permit 4 wks
16 Pre-Renovation 8.5 days
21 Renovation 26 days
62 Furnish 29.5 days
73 Post-Renovation 4 days
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S SJan 4, '98 Jan 11, '98 Jan 18, '98 Jan 25, '98 Feb 1, '98 Feb 8, '98 Fe
Basic Project Management Cycle
Initiation Phase• Team formation • Goals• Objectives
Planning Phase• Scheduling of tasks• Budgeting (resource management)
Control Phase• Periodic adjustment of the PLAN
Closeout Phase
Costs & BudgetsMajor concerns of every project is to control
Time
Costs
Issues affecting costs
Amount of time charged by workers
Duration of time from start to finish
Time lost due to• Factors with control of management
• Factors beyond control of management
Resources required to perform project
Cost classification
Recurring vs. Nonrecurring
Fixed vs. Variable
Direct vs. Indirect
Budgets
A budget is a plan that describes authorized expenses for a specified period of time.
Budgets would often include:Start-up costs (fixed)Resources needed e.g., labor, materials (direct)Unit cost for resources (direct)Indirect costsTotal project costCost sharing
Basic Project Management Process
