Project: Raees Photocopy

7/24/2019 Project: Raees Photocopy

1/134

(b) Defnition, Investigation and Analysis

(i) Defnition Nature o the Problem

Description o rgani!ation

Beaconhouse Nazimabad A level is a high school located in North

Nazimabad, in close proximity to KDA chowrangi. It is supervised by the

regional director, r.Asim !a"oob, while its head mistress is rs.Bhatti. It

o#ers a multiplicity o$ A%level courses essentially covering engineering,

medical and commerce. Its wor&ing hours are $rom 'am to (pm. A photocopy

shop is established in school, and which is a part o$ school. It is owned by

r.)aees Ahmed, who wor&s here being a sta# member o$ school. *e copies

school+s condential data, other transactional data and teacher+s and

student+s material.

"tatement o Problem

r.)aees records all details o$ his wor& in a register manually and has to

submit this to rs.Bhaty, by the end o$ the month. As the load was less the

wor& was undemanding but as the school developed, it became a more

hectic and time%consuming tas&. ultiple registers need to be made,

arranged and named. All were stored in small cabinets and at his home,

when capacity was $ull. And by the $all o$ month, he has to reassemble all

and submit in a presentable manner.

y tas& is simply designing a simple but e-cient database which will help

r.)aees in handling registers.

#urrent $ethods %sed

Any customer that comes $or a photocopy handovers the hardcopy, that has

to be photocopied, and tells the number o$ copies to be made. Amount $orthat particular is calculated and told to the customer. I$ the customer agrees

with the price, details regarding customer is lled in register, otherwise the

hardcopy o$ customer is returned. I$ the customer has agreed, he submits

advance payment, i.e. hal$ o$ the original price, and is told a date and time

when he has to return. hen the customer arrives at given date or time, all

/age &o$ &'


2/134

his data is handed over to him and amount le$t is ta&en. )egister are then

updated.

rigin and orm o Data

0his is what is written in register.

Date1 0he date when the order was given to the shop, e.g. 2%33%4553.

Name1 Name o$ customer, e.g. Asher.

Department1 6rom where does this document belong, e.g. accounting

department. Description1 A brie$ description o$ type o$ document, e.g. admission

$orm.

7uantity1 Number o$ photocopies that are needed to be made, e.g.

355. 0otal 8ost1 Amount in )upees that is collected.

)e$er to the Appendix $or original copies o$ the $orms used in the current

system.

/age *o$ &'


3/134

(ii) Investigation and Analysis

Investigation Plan

hatever the problem is, it has to be studied using a well dened plan and is

solved by diving it into smaller components. *ence, an investigation plan has

been designed to study the system $rom each and every angle, precisely.

Interviewing is the basic techni"ue that is planned to be used. 0his would

help each to provide their personal views on the system, directly. Although,

this will consume my much o$ my time but I have planned to conduct

multiple interview sessions with r. )aees whose core $ocus will be on

approaching all the problems and their solutions $rom di#erent phases so

ensure that the solution should not enclose the same deciencies which are

present in the current system used.

But, moving ahead with a lone piece o$ study would not be a rst%ratetechni"ue. 6or that I have chosen three distinct days, when I will go and

observe the system in its routine timings. 0his will provide with me a crystal

clear initiative o$ what is being done. onitoring $aces o$ customers and r.

)aees would enable me to achieve the rst%hand &nowledge o$ the system.

/age 'o$ &'


4/134

irst Intervie+ +ith $r -aees

Asher1 hat is the degree o$ satis$action with your current system9

r. )aees1 :oo& Ali, to be honest I am $ed up o$ this now. It has been more

than a year that the wor&load has increased in such a manner that I am

thin&ing to shi$t this wor& to something else.

Asher1 No, please, don+t do that. I will try to help you on this. ;ust try to

explain me the main problems that bothers you.

r. )aees1 0he one that is most crucial is the management o$ my records.

hen a customer comes, who has already given me a document to

photocopy, I need to search his details in the register because I do not

remember each and every $ace. 0hat searching proves, $or me, a $rantic tas&,

because it must also be done in a bviously, it happens.

Asher1 Alright, proceed with your problems.

r. )aees1 =econdly, when $resh customers arrives to do some photocopy,

they need to stand $or about ?%35 minutes while I enter their details and li&e

this the ones waiting at bac&, sometimes, leaves the shop.

Asher1 0hat outlines the same drawbac& as o$ previous problem.

r. )aees1 !es.

Asher1 Alright. hat are the ambitions $or it9

r. )aees1 I would li&e to have a system that would respond me in a "uic&

manner so that I could deal customers $aster. 0he records should be

/age o$ &'


5/134

organized in such a way that it should ta&e less time in searching a particular

record when re"uired.

Asher1 0han& you very much $or a slice o$ your valuable time. I will get onto

the most possible and $easible solution and convey it to you.

@@@@@@@@@@@@@@@@@@@@@@

@@@@@@@@@@@@@@@@@@@@@@

Asher

r. )aees

Analysis o irst Intervie+ +ith $r -aees

All I have noticed in this interview is the time%management plus the record%management issues. 0he system is such ine-cient that it consumes a lot o$

time o$ r. )aees, paying bac& which is not worth o$ it. It is much di-cult to

identi$y the customer through records. 0his claried the importance o$ each

record and need to maintain them.

bservation

A$ter observing the system throughout its wor&ing hours $or three days, I

have drawn some &ey points which are as $ollows1

hen a customer comes to the shop to collect hisher photocopied

material, along with the original documents, r. )aees rst need to

veri$y whether the customer is genuine. 0his is because he has a wea&

memory and he does not remember his customers except most

$re"uent ones. =o he searches in his register $or the details o$ the

customer and veries it. It ta&es a lot o$ time. eanwhile, some new

customers exits $rom the shop. )arely, it occurs that r. )aees could not nd any record o$ any

customer because he has lost that register. At this stage, I recognizedthe issue o$ storage o$ his data.

>n the other hand, customer complains on lac& o$ evidence provided

to them regarding payment as well as documents ta&en. Also, while entering in$ormation o$ customer, he sometimes does

spelling mista&es or wrote in such hasten style that he couldn+t

understand it a$terwards.

/age .o$ &'


6/134

It also happens sometimes, that r. )aees made mista&es in

calculating the price $or photocopy. 0he explanation $or this is nothing

but a disturbed mind. *e wor&s under such a hurry that he tries to

nish with his customer as early as possible. In such rapidity it is

possible $or anyone to ma&e errors.

"econd Intervie+ +ith $r -aees

Asher1 =tudying your system intimately has enabled me to outline some

probable solutions. !ou may purchase, or rents, %( more photocopy

machines and hire an employee $or each. 0his will divide the wor& load.

r. )aees1 I appreciate your e#ort but try to understand my problems. y

shop is not big enough to hold a large number o$ machines.

Asher1 Alright, you could extend your shop covering the bac& side area.

r. )aees1 But I could not a#ord thatC $our machines, employees and then an

additional area. I am not such economically stable to pay them every month.

Asher1 !ou are right on your side. 0he second way out to resolve this is that

you hire a single wor&er to assist you. !ou may divide the paperwor& and

physical wor& amongst both o$ you.

r. )aees1 0he essential part is, actually, that I could not trust anyone towor& with me.

Asher1 0here is no problem i$ you thin& li&e that. 0he only way to get on with

this is computerizing whole system. 0his will wrap all the ob


7/134

r. )aees1 !es, I do have. I have studied a computer course in my college

li$e.

Asher1 0hat is excellent. It would prove to help you in $uture. 0his would be a

per$ect option $or you.

r. )aees1 ould not it will be out o$ my budget9

Asher1 No. 0hat could meet exact re"uirements that you want remaining in

the boundary o$ your nancial circle.

r. )aees1 I$ it is possible to do that, there is no other pre$erence. I would li&e

you to wor& on this. =o would it be possible to store all my registers in

computer9

Asher1 hy not9

r. )aees1 0his will help me to deal with multiple customers in short time as

it would be "uic& and competent.

Asher1 In no doubt. But be$ore proceeding $urther, I would li&e to &now some

more about your experience in operational mode.

r. )aees1 !es9

Asher1 I have observed that it consumes a lot o$ time to update your

registers, calculate price, discount etc. =o designing a system that does all

this easily would be much suitable $or you. And, secondly, what is theprocedure o$ calculating discount that you do sometimes when customer

insists9

r. )aees1 I would li&e to add one more thing. I need to submit all my records

in a presentable $orm in the o-ce. It is a headache $or me to do that. It

re"uires $or me to combine all details, rst gathering $rom di#erent registers.

=ometimes registers are lost or spoiled. =torage and maintenance o$

registers is a huge challenge $or me.

Asher1 0his would no long continue. I will design bypass solution $or that. !oucould easily save all your data and it will also $orm a report at the end o$ the

month.

r. )aees1 oreover, there are some rules on whose basis I calculate

discount. I$ number o$ copies is above 455 and below 55, then discount is

35 o$ total cost. I$ it+s above it, then it+s 4? o$ total paper cost. 0otal cost

/age 0o$ &'


8/134

is basically number o$ copies multiplied by 3.?. It may seem $unny but I do

not discount until customer as&s $or.

Asher1 Alright. By the way, than&s $or settling down another interview with

such positive attitude.

r. )aees1 0hatEs ne, no problem.

@@@@@@@@@@@@@@@@@@@@@@

@@@@@@@@@@@@@@@@@@@@@@

Asher

r. )aees

Analysis o "econd Intervie+ +ith $r -aees

8omputerization o$ the whole system proved to be the nal decision in

accordance with r. )aees+s choice along with what I drew about the most

$easible solution. It would enable him to deal with customers "uic&er%the

primary ob


9/134

It should also be able to produce a hardcopy that will be given to

the customers as proo$ o$ their payment, including datetime when

they have to return. A database o$ all records must be designed such that addition o$

records, alteration o$ records and erasure o$ records could be done

easily. Bac&ups o$ records must be made to avoid uncertain loss o$ data.

=earch $acility must be provided to search records to identi$y a

customer. A user%$riendly environment o$ wor& should be provided such that it

would not, or minimally, necessitate any training.

Alternative "olutions

0here are a number o$ techni"ues that could be used to achieve these goals.

6ew o$ them are listed below1

3isual 4asic5 A high%level programming language could be used to

$ormulate a structure that could, operationally, accomplish all the

re"uirements. =ome programming routines, that must be re"uired,

could be imported $rom mar&et as G># the shel$H. But, what would

ma&e them insu-cient are those unwanted $eatures that will be

included, while they would not be demanded. >ther than this,

/age 6o$ &'


10/134

development o$ such program would ta&e too much space on time

scale. Along with that, it would re"uire consistent testing strategies as

it would contain errors. All these sum up to indicate a clear cut decision

that this techni"ue would not be suitable to wor& out with r. )aees.

$icrosot 78cel5 =preadsheet so$tware could be used to collect and

manipulate with numeric type o$ data. 0his would allow producing

di#erent types o$ column graphs, 4%D and %D line charts, pie%charts,

bar graphs, scatter graphs and many more media to compute

statistical analysis and comparisons. 0his would help to design his

monthly reports in much presentable manner and, even, allow him to

be productive in terms o$ prot and loss. 6ormulas could be places in

cells to calculate total cost, along with discounts, according to the

re"uired parameters. But, management o$ records would be too

disorganized, at larger scale, i$ done on a spreadsheet, which was theprincipal intent. 8onse"uently, this would not be a rst%rate option as

well.

$icrosot Access5 A database management program may prove to

be the superlative choice among all. It could manage records, exactly,

in the way that is demanded by the proposal. It could store large

amount o$ records easily, in a dened se"uence. Adding, amending

and deletion o$ records could be done easily. =earch $acilities with

respect to multiple parameters are present. onthly report could also

be $ormed, along with the additional receipt $or customers or any othertype o$ inputoutput $orm could easily be designed. 0his would also be

much more user%$riendly because o$ the use o$ $orms and reports.

6urthermore, no much coding is re"uired to deal with this, and, hence,

it would be developed in less time. Because o$ its coverage over ma


11/134

i? /entium processor, or Intel core 4 duo, with a processor speed o$ 4.?

*z or more. At least 4 B DD) )A o$ any brand.

A=J= otherboard.

=eagate *ard drive, or any other brand, with a capacity o$ 35 B.

=ony Lxternal *ard dis& o$ capacity ?55 B, or more.

=amsung *DI 44++ onitor, or larger.

:ogitech wireless &eyboard and laser mouse.

8anon in& -ce Access 455M as the re"uired database program. 0his

will be used to develop whole new system that has been proposed.

(c) Design

(i) Nature o the "olution

/age &&o$ &'


12/134

b;ectives o the Ne+ "ystem

0o initiate a computerized relational database that will substitute the

needs o$ physical registers. 0o provide a bac&ground running on graphical user inter$ace that would

be user $riendly.0o produce a system that will maintain the records $or long periods.

0o introduce a search $acility in order to save time.

0o design simple, but logical, data entry $orms, to input data.

0o design output $orms or reports to convey in$ormation a$ter

processing.

0o ma&e the system as $ast as possible relative to the old one.

0o preserve the security and integrity o$ data up to the maximum

accuracy. 0o reduce errors when the data is entered.

/resentations o$ these ob


13/134

Detailed "ystems Design

0he Lntity relationship diagram $or the new system is shown below. 0he

tables have been normalized. Now, it contains no many%to%many

relationships directly and all partial &ey and non%&ey dependencies have

been removed to prepare a $ully third normalized $orm.

>ne%to%many relationship is used between Department and 8ustomer, and

8ustomer and 0ransaction. 0his can be explained as a department will

contain many customers but the customer will belong to a single department

only. =imilarly, a customer may do multiple transactions.

/age &'o$ &'

0)AN=A80I>N

8J=0>L)DL/A)0LN0


14/134

Proposed ile, -ecord and Data "tructure

0he $ollowing tables will be used in the new system, as dened in entity

relationship.

Department table0his will contain the names o$ departments with respect to their IDs.

#ustomer table

0his is a lin&ed table to the Department table and will contain

customer+s name with respect to their IDs.


15/134

I7=D NA$7 DA


16/134

I7=D NA$7 DA


17/134

0otal 8ost 8urrency '

0otal cost

paid by the

customer

0ype 8hec&

/resence

8hec&

:e$tover/ayment 8urrency '

0otal 8ost

Advance/ayment

0ype 8hec&

/resence8hec&

Input "creens Design

0he data input method is as simple as possible and, hence, it is done using

input $orms. Lach module has its respective $orm which is directly lin&ed to a

table o$ same module. Jser will only have access to these $orms, while the

elds in $orm will pass through all the parameters and validations that are

pre%set in their respective tables. 0here are three $orms designed in a waythat will help user to easily understand and use them. Lven buttons are

designed in such a way that an icon is always beside them to indicate its

purpose.

Department 6orm

/age &0o$ &'


18/134

0his $orm is lin&ed with the Department table and is used to input name o$

departments.

8ustomer 6orm

/age &2o$ &'


19/134

0his $orm is lin&ed with 8ustomer table and is used to input customer name.

Daily 0ransactions 6orm

/age &6o$ &'


20/134

0his $orm is lin&ed to Daily 0ransactions table and will input all the necessaryin$ormation.

/age *:o$ &'


21/134

utput "creens Design

)eports are selected to be the method o$ conveying in$ormation to the user.

Department In$ormation )eport

/age *&o$ &'


22/134

8ustomer In$ormation )eport

/age **o$ &'


23/134

Date ise =ales )eport

Incomplete /ayment )eport

/age *'o$ &'


24/134

Process Design

/age *o$ &'ain

=witchbo


25/134

(ii) Intended 4enefts

/age *.o$ &'

Input Data>utput

)eports Lxit

Application

8ustomer8ustomer

Daily 0ransactionDate wise =ales

ain

switchboard

Departme

DepartmentIncomplete

ain


26/134

Input ethod1 Input will be done through a &eyboard. 0his will cra$t the

system $ast and procient. But, obviously, a disadvantage will be $aced

which would be the initiating cost.

/rocessing1 All processing and calculations will be done automatically

by the system as all the methods, $ormulae and procedures are pre%

dened. >nly buttons are needed to be pressed $or any action to occur.

It would not be a problem as whole inter$ace, including buttons, is user%

$riendly and contains small icons to help understand any $unction. 0his

was previously per$ormed using brain and calculator. *ence, it will save

user+s time.

>utput ethod1 >utputs are totally based on reports which will be

printed using an in&


27/134

*owever the system is designed, it will always have some deciencies that

will resist it being 355 e-cient. Lven my designed system is limited to

some extent due to some problems. =ome o$ them are due to my own

capability while some are boundaries o$ the environment and budget. But

this will not a#ect the wor&ing because it will always be pre$erable over

oldexisting system.

0he system is not designed in a complex way to per$orm as brilliant

$unctions as possible. )ather it has been made as simple as possible

because the end%user will be r. )aees. As discussed earlier, he is not

an expert user o$ computer. Basic operations are, hence, used only

along with a core emphasis on user%$riendliness o$ the system.

/ower $ailure may a#ect the system severely as it will stop all thewor&ing. A possible solution is installation o$ an J/= OJninterrupted

/ower =upplyP or an electrical generator, but again it would cause

system to be over%budgeted. Note that mal$unction may crash hard

dis& and all data may be lost. But $or this problem, bac&ups will be a

regular part.

*ardware re"uirements, that were mentioned earlier are branded and

will denitely be expensive. It is possible that user will buy hardware o$

brands other than what are stated. It will, hence, not be o$ same

potential and may cause system to wor& poorly.

A changeover will certainly a#ect the way o$ wor&ing and

understanding. 0here$ore, it may ta&e some time to settle.

I am not a pro$essional analyst or designer and my wor& may contain

some bugs. >bviously, the system will be tested and debugged but

some errors are only encountered once system is activated $or some

time. It would re"uire updating and maintenance.

0here will be some deviation between the design and actually

developed system because o$ the limitation o$ the so$tware that will be

used.

/age *0o$ &'


28/134

ile "i!e 7stimation

8ustomer 0able

I7=D NA$7 DAverhead Q x 3.3 Q . Bytes

0otal size o$ 355 records Q . x 355 Q 5 Bytes Q . KB

Department 0able

I7=D NA$7 DAverhead Q x 3.3 Q . Bytes

0otal size o$ 355 records Q . x 355 Q 5 Bytes Q . KB

Daily 0ransaction 0able

/age *2o$ &'


29/134

I7=D NA$7 DAverhead Q 3( x 3.3 Q 3?M. Bytes

0otal size o$ 355 records Q 3?M. x 355 Q 3?M5 Bytes Q 3?.M KB

=ize o$ database Q =um O=ize o$ all tablesP

=ize o$ database Q . R . R 3?.M Q 44.22 KB

(d) "ot+are Development,


30/134


31/134

8ustomer 0able

Data =heet Fiew

/age '&o$ &'


32/134

Design Fiew

/age '*o$ &'


33/134

Daily 0ransactions 0able

Data =heet Fiew

/age ''o$ &'


34/134

Design Fiew

/age 'o$ &'


35/134

-elationships bet+een


36/134

orms

/age '/o$ &'


37/134

Department 6orm

6orm Fiew

Design Fiew

/age '0o$ &'


38/134

8ustomer 6orm

/age '2o$ &'


39/134

6orm Fiew

Design Fiew

/age '6o$ &'


40/134


/age :o$ &'


41/134

6orm Fiew

Design Fiew

/age &o$ &'


42/134

/rogram 8ode $or Additional Buttons

/age *o$ &'


43/134

-eports

/age 'o$ &'


44/134

Department )eport

)eport Fiew

Design Fiew

/age o$ &'


45/134

8ustomer )eport

)eport Fiew

/age .o$ &'


46/134

Design Fiew

/age /o$ &'


47/134

Date wise =ales )eport

/age 0o$ &'


48/134

)eport Fiew

It will need two inputs $or creating this report.

6rom Date

A date will be entered in this box.

0o Date


Accordingly, the report will be li&e this1

/age 2o$ &'


49/134

Design Fiew

/age 6o$ &'


50/134

=7: $or Date wise =ales )eport

7uery is named as Date%to%Date

/age .:o$ &'


51/134

Design Fiew

=7: Fiew

/age .&o$ &'


52/134

Incomplete /ayments )eport

)eport Fiew

/age .*o$ &'


53/134

Design Fiew

/age .'o$ &'


54/134

=7: $or Incomplete /ayments )eport

7uery is named as Incomplete /ayment

/age .o$ &'


55/134

Design Fiew

=7: Fiew

/age ..o$ &'


56/134


57/134

nly0otal+ button

0otal is 445 x

3.? i.e. 5

)e$er to

=creenshots

0o chec& i$

negative

values can be

entered in

7uantity eldo$ Daily

0ransactions

%35

As validation

chec& is

applied to

this eld, itmust produce

an error

)e$er to

=creenshots

( 0o chec& i$

record can be

saved

without a

No name is

entered and

new record

button is

As validation

chec& is

applied to

this eld, it

)e$er to

=creenshots

/age .0o$ &'


58/134

customer

name in Daily

0ransactions

clic&edmust produce

an error

?

0o chec& i$ a

customername can be

entered who

is not present

in 8ustomer

table

)aza is

entered in

customer

name

As this name

is not presentin the

customer

table, it must

produce an

error

)e$er to

=creenshots

0o chec&

whether the

date in Daily

0ransactions

is accepted i$

it is greater

than current

date

3M%ar 3( is

entered indate

As validation

chec& is

applied to

this eld, itshould

produce an

error

)e$er to

=creenshots

M

8hec&

whether the

Date%to%Date

"uery wor&s

properly andproduces

report

according to

present

records

/arameters

were entered

i.e. 6rom

DateQ?%Dec3 and 0o

DateQ35%Dec

3

As criteria is

applied to

"uery, it

should

display

recordswhose

transaction

date is

between

these two

dates

)e$er to=creenshots

'

0o chec&

whether date

in dailytransaction

accepts a

text value

Ali is enteredin date

As validation

chec& is

applied to

this eld, itshould

produce an

error

)e$er to=creenshots

/age .2o$ &'


59/134

2

0o delete a

record in

customer

table

)ecord is

selected and

delete button

is pressed

)ecord

should be

deleted $rom

the table

)e$er to

=creenshots

35

0o ensure

that record is

saved in the

8ustomer

table when

saved $rom

8ustomer

$orm

8ustomer

name is

written and

save button

is pressed

)ecord

should be

saved in

customer

table

)e$er to

=creenshots

33

0o chec&

whether

departmentname accepts

normal data

i.e. a name

/sychology is

entered indepartment

name

It should beaccepted

)e$er to=creenshots

34

0o chec&

whether

department

name re


60/134

3?

0o chec&

whether the

customer

report is

produced

correctly

Double clic&

on customer

report

8ustomer

reports opens

displaying all

the customer

records

)e$er to

=creenshots


61/134

Actual )esult

/age /&o$ &'


62/134

0est T 4

/age /*o$ &'


63/134

Actual )esult

/age /'o$ &'


64/134

0est T

/age /o$ &'


65/134

/age /.o$ &'


66/134

/age //o$ &'


67/134

Actual )esult

/age /0o$ &'


68/134

0est T (

/age /2o$ &'


69/134

Actual )esult

/age /6o$ &'


70/134

0est T ?

/age 0:o$ &'


71/134

Actual )esult

/age 0&o$ &'


72/134

0est T

/age 0*o$ &'


73/134

/age 0'o$ &'


74/134

/age 0o$ &'


75/134

Actual )esult

/age 0.o$ &'


76/134

0est T M

/age 0/o$ &'


77/134

/age 00o$ &'


78/134

Actual )esult

/age 02o$ &'


79/134

0est T '

/age 06o$ &'


80/134

/age 2:o$ &'


81/134

Actual )esult

/age 2&o$ &'


82/134

0est T 2

/age 2*o$ &'


83/134

/age 2'o$ &'


84/134

Actual )esult

/age 2o$ &'


85/134

0est T 35

/age 2.o$ &'


86/134

Actual )esult

0est T 33

/age 2/o$ &'


87/134

Actual )esult

/age 20o$ &'


88/134

0est T 34

/age 22o$ &'


89/134

/age 26o$ &'


90/134

/age 6:o$ &'


91/134


92/134

0est T 3

/age 6*o$ &'


93/134

/age 6'o$ &'


94/134

Actual )esult

/age 6o$ &'


95/134

0est T 3(

/age 6.o$ &'


96/134

Actual )esult

/age 6/o$ &'


97/134

0est T 3?

Actual )esult

/age 60o$ &'


98/134

(ii) Installation

/age 62o$ &'


99/134

ethod $or Installation

A$ter the most success$ul testing, I decided to go with direct changeover as

there were no drawbac&s o$ introducing the new system. But r. )aees

emphasized and convinced me $or /arallel implementation. It was realized

that a direct changeover will replaced the old and existing system overnight,implementing the new one, but i$ any error Oby chanceP occurred, it will stop

all the wor&. =econdly, he will not be $amiliar with this and, hence, this would

be compromising $or some time.

=o it is decided to wor& with both systems at the same time. 0his would

provide a bac&up in case o$ a $ailure and will also enhance training.

7vidence o Installation

/age 66o$ &'


100/134

0his is a digital copy o$ the letter sent by the client, r. )aees, to me in

acceptance to the installed system. >riginal letter is also present and is with

original documents.

)aees /hoto8opy

Beaconhouse =chool

Near KDA chowrangi

North Nazimaad,

Karachi

I have started using the system as the way you guided

while installation. 0he system is smooth and I realized that how e-ciently it

saves my time when I compared it with the previous one. I was reallysurprised to see that customers were also pleased when I was dealing with

each o$ them in short spans o$ time.

A Uash bac& played in my mind when you discussed the ob


101/134

(iii) Appropriateness o structure and e8ploitation o availableacilities

*ardware Amendments

*ardware is already specied in previous section and was selected with

respect to its reliability, appropriateness and integrity. According to the

environment and other $actors, they will wor& ne and no problem is

expected. *owever, in case a problem occurs, I am always in consultancy to

r. )aees, or a di#erent analyst can be hired.

=o$tware Amendments

=o$tware was selected a$ter the verbal agreement with the client. oreover,

testing is completed providing extremely success$ul results that no test went

wrong. =uch a result indicates the achievement o$ the developed so$tware

and proves no $urther amendments are demanded. 0echnical Documentation

is written $or understanding o$ the system i$ any new analyst or programmer

wor&s.

/age &:&o$ &'


102/134

(e) Documentation

(i) "ystem $aintenance Document

9ard+are -e1uirements

0o cope%up with the proposed system, there will be some necessities in terms

o$ physical components. Basic re"uirements are1

i? /entium processor, or Intel core 4 duo, with a processor speed o$ 4.?

*z or more. At least 4 B DD) )A o$ any brand.

A=J= otherboard. =eagate *ard drive, or any other brand, with a capacity o$ 35 B.

=ony Lxternal *ard dis& o$ capacity ?55 B, or more.

=amsung *DI 44++ onitor, or larger.

:ogitech wireless &eyboard and laser mouse.

8anon in& -ce Access 455M as the re"uired database program. 0his

will be used to develop whole new system that has been proposed.

/age &:*o$ &'


103/134

Input )e"uirements

Department 0able

I7=D NA$7 DA


104/134

Department

Name0ext 4?

Name o$ the

department

0ype 8hec&

/resence

8hec&

8ustomer 0able

I7=D NA$7 DA


105/134

8ustomer ID :ong Integer '

0his is the

primary &ey

o$ the table

Jni"ueness

8hec&

/resence

8hec&

8ustomerName

0ext 4? Name o$ thedepartment

0ype 8hec&/resence

8hec&

Daily 0ransactions 0able

/age &:.o$ &'


106/134

I7=D NA$7 DA


107/134


108/134

=creens Jsed

/age &:2o$ &'


109/134

Department 6orm

6orm Fiew

Design Fiew

/age &:6o$ &'


110/134

8ustomer 6orm

/age &&:o$ &'


111/134

6orm Fiew

Design Fiew

/age &&&o$ &'


112/134


/age &&*o$ &'


113/134

6orm Fiew

Design Fiew

/age &&'o$ &'


114/134

/age &&o$ &'


115/134

/rogram 8ode $or Additional Buttons

-eports

/age &&.o$ &'


116/134

Department )eport

)eport Fiew

Design Fiew

/age &&/o$ &'


117/134

8ustomer )eport

)eport Fiew

/age &&0o$ &'


118/134

Design Fiew

/age &&2o$ &'


119/134

Date wise =ales )eport

/age &&6o$ &'


120/134

)eport Fiew

It will need two inputs $or creating this report.

6rom Date


0o Date


Accordingly, the report will be li&e this1

/age &*:o$ &'


121/134

Design Fiew

/age &*&o$ &'


122/134

=7: $or Date wise =ales )eport

/age &**o$ &'


123/134

7uery is named as Date%to%Date

Design Fiew

=7: Fiew

/age &*'o$ &'


124/134

Incomplete /ayments )eport

)eport Fiew

/age &*o$ &'


125/134

Design Fiew

/age &*.o$ &'


126/134

=7: $or Incomplete /ayments )eport

7uery is named as Incomplete /ayment

/age &*/o$ &'


127/134

Design Fiew

=7: Fiew

/age &*0o$ &'


128/134

Data Dictionary

/age &*2o$ &'


129/134

I7=D NA$7 DA


130/134

customer+s

documents

7uantity Integer 7uantitative

measure o$the

photocopies

that were

made

0ype 8hec&

/resence8hec&

Discount 8urrency ' Amount o$

discount, i$

as&ed by

customer in

total cost

0ype 8hec&

8ross%eld

8hec&

0otal 8ost 8urrency ' 0otal costpaid by the

customer

0ype 8hec&/resence

8hec&

:e$tover

/ayment

8urrency ' 0otal 8ost

Advance

/ayment

0ype 8hec&

/resence

8hec&

/age &':o$ &'


131/134

(ii) %ser Documentation

=ee appendix $or user documentation.

/age &'&o$ &'


132/134

() 7valuation

(i) Discussion o the degree o success in meeting the original

ob;ectives

In beginning o$ the wor&, some ob


133/134

0o design output $orms or reports to convey in$ormation a$ter

processing.Di#erent types o$ reports are designed with respect to di#erent

parameters. 0hey are processed using =7: and provides suitable

outputs. 0his can be seen on pages (4%?(

0o ma&e the system as $ast as possible relative to the old one.0his can only be explained by the end user o$ the system. And this is

agreed in the letter $rom client in which he than&s $or ma&ing the

system $ast.

0o preserve the security and integrity o$ data up to the maximum

accuracy.

As shown in Jser Documentation, passwords can be activated so thatonly a particular user could access it. In$ormation cannot be lea&ed by

any means then.

0o reduce errors when the data is entered.As shown in some o$ the tests $rom testing phase, how data is re


134/134

As discussed in limitations o$ the scope o$ the solution, earlier, I am not a

pro$essional analyst and it is possible that my client, r. )aees, encounters

some problems while wor&ing. But, up to now there are no such results

generated.

As the re"uirements were simple and straight $orward, I didn+t try to complexthe simple. >nce r. )aees get $amiliar with this, I will introduce some

complex $eatures to improve the sustainability and productivity o$ his wor&.

Project: Raees Photocopy

Documents

Transcript of Project: Raees Photocopy