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Progress Calculation

Use

You use the function to:

  Determine the POC as of a particular point in time

  Calculate the value of the work performed up to a particular point in time

Progress determination provides you with the key figures you need for this:

 

Percentage of completion (POC)

The POC describes the ratio of the services rendered up to a particular date to the total work to be done

in an activity or project.

The system distinguishes between three different uses:

   Non-aggregated values

The values are displayed per object.

  Aggregated values

The system shows the values aggregated according to the project hierarchy.

  For results analysis

The system determines the aggregated POC for the billing element. In carrying out the

aggregation, it takes account of the project elements subordinate to the billing element in the

 billing structure.

The POCs are recorded under statistical key figures. You assign the statistical key figures to value

categories so that the system can display them.

You create the value categories for the POCs by choosing Project System → Costs → Value

Categories →Maintain Value Categories.

To assign them to value categories, choose Project System → Progress → Assign Statistical Key

Figures to Value Categories.

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Choose Project System → Information System → Cost/Revenues Information System → Project Info

Database → Check Consistency of Value Category Assignment.

 

Earned value The earned value consists of the costs corresponding to the POC for an activity or project.

The earned value is calculated by multiplying the POC by the overall planned costs. "Overall planned

costs" is a synonym here for accumulated planned costs and the budget.

You can use the POC as the basis for results analysis.

You can use the POC as the basis for results analysis. The basis for

results analysis is the percentage of completion from the progress

determination. According to German law, this method can be used for

internal purposes only.

See  Results Analysis Methods and  POC Method Using Progress

Version (07) . 

Prerequisites

A

progress version must be defined in the Project System IMG. This is the means of stipulating the most

important control factors for the progress calculation, such as:

  The base for determining the earned value

  Planning type or set of dates

The POC calculation requires a

measurement method : You can:

  Use one of the measurement methods prescribed by SAP

  Define default measurement methods per object in customizing

  Define a measurement method directly in an object

If you work with statistical key figures, you must also make the following settings the Project System IMG:

  The statistical key figures where you want the POCs to be recorded

You assign the statistical key figures to value categories so that the system can display them.

For more information on the assignment, see

Values in Progress Analysis. 

  Default cost element for recording values by cost element

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You define cost elements for cost elements groups and stipulate the default cost element.

For more information, go to the Implementation Guide of the Project System and

choose Progress →Progress Analysis → Maintain Assignment of Cost Element Group.

Features

Calculating the POC

The system uses

measurement methods to determine planned and actual POCs for the following project components:

  WBS element

  Activities

  Activity elements

  Orders for projects

How the Calculation is Carried Out

The system uses a base, such as overall costs, and the POC to calculate actual and planned figures for the earned

value (EV).

BCWS = Planned POC * overall costs

BCWP = Actual POC * overall costs

The following uses "POC" and "actual POC" synonymously.

You define the base in the progress version in the Project System IMG. Possible bases include:

  Cost planned by cost element (current or CO version)

  Annual budget

  Overall budget

If you use planned costs as the base and determine the POC at activity level, the networks in

question must be activity-assigned.

In the case of the planned costs, the planned costs accumulated by period are taken into

account. However, the costs planned in hierarchy planning for the WBS element are not.

If you use the budget as the base, you can only evaluate the earned value in WBS elements.

You have agreed a budget with an ordering party. The earned value is to be determined with

reference to this budget. Choose the agreed budget as the base.

You want to analyze the earned value with reference to your best and worst-case scenario

 planning. Choose the respective CO plan versions as the earned value reference factor.

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You want to analyze the expected earned value taking account of the change in the cost

situation caused by changes to planning. Choose the planned costs from the forecast version as

the earned value base. The earned value thus determined reflects the forecast value for

services to be rendered up to completion of the project.

See

Project Cost Forecast .

The earned value is rolled up in the project hierarchy. The earned value is NOT recalculated in a higher

hierarchy level.

Taking Account of the Planning Type or Set of Dates

Delays usually result in cost variances. You can use different sets of dates or planning types when determining

the planned earned value. In progress version customizing, you stipulate which planning type or set of dates the

system should use for the calculation:

  Planning type or set of dates: Basic or forecast dates

  Key: Earliest or latest dates

Weighting

The POC of a project is arrived at by summarizing the POCs of the individual objects in line with the project

hierarchy. You weight the POCs of the individual objects in order to represent the proportion of work package

to the overall activity. You define the basis for the weighting in progress version customizing: example - Work.

Inaccuracies at individual object level are ironed out in the aggregated display.

You want to analyze the progress of the internal activities only in your project. You stipulate

theManual weighting basis when you configure the progress version. In addition, you stipulate

weighting factor 1 for internal activities and 0 for external activities.

Only the progress for internal activities is included in the POC aggregation. The effect of this

is that external activity progress is not included in the calculation of project progress.

The system records the aggregated and non-aggregated values separately in the statistical key figures provided.

For more information, see the Implementation Guide of the Project System under Progress → Progress

Analysis→ Define Statistical Key Figure for Percentage of Completion.

In the information system you can analyze the aggregate and non-aggregated POCs per object together.

The system shows the values aggregated according to the project hierarchy. Changes to the

hierarchy or a different view lead to the aggregated values’ being displayed incorrectly in the

evaluation. If your project hierarchy changes, run progress analysis again.

The earned value in the aggregated display is totaled up using the project hierarchy,

independently of the POC aggregation.

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Recording the POC for Results Analysis

Only the POC from the billing element is relevant to results analysis. The system records the aggregate POC for

the billing element under the statistical key figure with the usage POC for results analysis. The aggregation

takes account of the objects from the billing structure only.

Correction Due to Changes in Plan

The POC and earned value are determined on the basis of information currently available in the system. If the

 plan is changed while the project is in progress, this affects the values in the progress calculation.

Changes in the plan lead to higher overall plan costs. If the POC does not change, the earned

value increases.

You determine the POC in proportion to the quantity of finished documents. If the number of

 planned documents increases because of additional requirements being made of your project,

the POC falls accordingly.

The person responsible for the project needs to analyze the effects of these changes on earlier periods. At the

same time, there must not be any resulting inconsistencies with reports already made to the ordering party.

In the Project System you can arrive at a consistent assessment of the project by analyzing both the original

values and the adjusted values. Correction postings arise only for the actual POC or earned value relating to past

 periods.

See

Example: Correction Postings. 

Evaluation at Cost Element Level

In some cases, you will find it useful to analyze cost and schedule variances at cost element level. This means

that you can, for example, analyze the earned value in an activity separately according to work and material.

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The system first determines the POC under the original cost element. The system then updates the determined

values in summary under the cost element stipulated in customizing.

For more information, go to the Implementation Guide of the Project System and choose Progress → Progress

Analysis → Maintain Assignment of Cost Element Group.

Activities

See

Calculating Your Project’s Progress. 

All the current values, values from past periods, and the plan values from future periods can be analyzed at any

time, either in graphics or flexible lists. In the same way, you can evaluate the earned values corrected to reflect

changes in the plan together with the original values.

A number of standard reports are available. However, you can define reports of your own.

See

Evaluating Project Progress . 

How to evaluate the project progress on a

WBS? This question is Assumed Answered. 

Sudarshan Reddy Marthala 

Feb 4, 2010 8:14 AM Hello All,

SENARIO:

I have a WBS u201CConcretingu201D and under this there are multiple activities

u201CLocation 1, Location 2u2026u2026u2026u2026u2026u2026 Location nu201D and in

each location I have different activity elements (ex: Labor, Self Loader, Water Tanker etc.,),

which helps to complete the concreting process various locations.

CONCRETING (WBS)

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  LOCATION 1 (ACTIVITY)

LABOUR (ACTIVITY ELEMENT)

SELF LOADER (ACTIVITY ELEMENT)

WATER TANKER (ACTIVITY ELEMENT)

 Now my query is how I can track the progress of the CONCRETING WBS, as the concertingwork is getting completed at individual locations.

I was referring to the customizing on Project Progress; I have maintained the Project Version

for my controlling area. Now I am stuck up at defining the SKF for POC.

Thanks and Regards,

Sudarshan.

Helpful Answer by Martina Modolell 

  2517 Views

 

Average User Rating(0 ratings)

  Re: How to evaluate the project progress on a WBS? 

Martina Modolell Feb 4, 2010 9:22 AM (in response to Sudarshan Reddy Marthala) Sudarshan,

To customize project progress you must follow these steps:

Step 1: Create a progress version

Step 2: Maintain settings of a progress version per CO areaStep 3: Define measurement methods as default value for project object types

Step 4: Define measurement methods as default value for order types

Step 5: Create 3 statistical key figures (KK01)

The unit of measure MUST be u2018%u2019 and the key figure category MUST

 be u2018Tot. valuesu2019.

Step 6: Assign statistical key figures to POC usages

Step 7: Create 3 value categories for POC values (OPI1)

The Unit of measurement u201C%u201D and type u201CSKFw.TtlVS.u201D is a

must!

Step 8: Assign each statistical key figure to a value category (OPI5)

Step 9: Define the cost element(s) for earned values

Step 10: Create one or more value categories (OPI1)

Step 11: Assign the cost elements to value categories (OPI2)

In note 503246 you will find a useful report to check your customizing:

CHECKREPORT_PROGRESSANALYSIS

Hope this helps!

Best regards

Martinao

  Alert Moderator  

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Where do we do this customization. 

Step 10: Create one or more value categories (OPI1)

I have already creted them in Step 7. 

Step 11: Assign the cost elements to value categories (OPI2)Also unable to do this setting as the system throws me the following message: 

"Value category 1000 ZV01 is for statistical key figures only 

Message no. HF219" 

Request you to guide me in this regard.

Thanks,

Sudarshan

Edited by: Sudarshan Reddy Marthala on Feb 4, 2010 11:00 AM  Alert Moderator  

  Like (0) 

  Helpful Answer Re: How to evaluate the project progress on a WBS?  

Martina Modolell Feb 4, 2010 11:53 AM (in response to Sudarshan Reddy Marthala) Hi again!

My Comments in BOLD

Step 3: Define measurement methods as default value for project object types

Created new measurement method ZV0000006 by coping the std method 000000006.

And also assigned it to the Project Object Type: Activity Internal Processing

(I was trying to assign to Project Object Type: WBS, but i got a error message: Measurement

method ZV00000006 is not allowed for WBS elements, Message no. 7A055 )

I guess this is correct as method work is intended for activitiesu2026 

Step 6: Assign statistical key figures to POC usages

Here i am getting stuck, as i am unable to assign the above creted SKF's to the combination

of combination of CO Area, Usage

1000 1 ZV01 (Non Aggreated POC)

1000 2 ZV02 (Aggreated POC)

1000 3 ZV03 (Results Analysis POC)

i want to assign all the SKF to CO Area 1000 and Usage 1 (Non Aggreated POC)

Also can you please tell me what is the difference between these usages(1, 2 & 3).

You must assign each SKF to a different usage. Each one will be used to calculate

different figures. 

Step 9: Define the cost element(s) for earned values

Where do we do this customization.

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Project System -> Progress -> Progress Analysis-> Maintain Assignment of Cost

Element Group 

Step 10: Create one or more value categories (OPI1)

I have already creted them in Step 7. Incorrect! This are additional VCs! Create value

categories for the cost elements you indicated in step 9 with unit of measure u201Cu201D and type u201CCostsu201D. 

Step 11: Assign the cost elements to value categories (OPI2)

Also unable to do this setting as the system throws me the following message:

"Value category 1000 ZV01 is for statistical key figures only

Message no. HF219" This error is due to the incorrect step 10 

Thanks,

Martina  Alert Moderator  

  Like (0) 

  Re: How to evaluate the project progress on a WBS? 

Sudarshan Reddy Marthala Feb 5, 2010 10:04 AM (in response to Martina Modolell) Hello Martina,

Your reply was very much helpful for me to cutomize the project progress.

Thank you very much.

This time i am done with all my customization and also verified with the report

"CHECKREPORT_PROGRESSANALYSIS", fortunately there were no errors.

 Now after doing all the customizing, i have assigned the Progress Version "Z01" to my

activity "Location 1" and saved the project in CJ20n.

And now i have confirmed the activity element "Labour" under the activity "Location 1"

 partially (ie 10 Hrs out of 40 Hrs)

After that i have executed CNE1 and run the report "S_ALR_87015125 - Details ", but

unable to see the progrss figures of the activity element.

Is there any thing in between which i am missing , so that i am unable to track the project

 progress in the report "S_ALR_87015125 - Details"  Alert Moderator  

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  Re: How to evaluate the project progress on a WBS? 

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Martina Modolell Feb 5, 2010 10:50 AM (in response to Sudarshan Reddy Marthala) Sudarshan,

there are a few things you can check...

-if you have run CNE1 for WBS element or PD, make sure you set the flag "with orders"-Make sure you remove the flag "Test run" in CNE5

-the progress version must be maintained in the activity element

-If you are not posting final confirmations, when you use work method, the degree of

 processing from the confirmation is transfered to the percentage of completion.

Is CNE5 also returning an empty layout?

Thanks

Martina  Alert Moderator  

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  Re: How to evaluate the project progress on a WBS? 

Sudarshan Reddy Marthala Feb 5, 2010 1:15 PM (in response to Martina Modolell) Hello Martina,

All the checks that you have mentioned in your earlier post have been taken care by me while

executing CNE1.

 Now when i execute CNE5, there are values displaying in the layout (Like Actual work,

Remaining Work, Work, Actual Cost, ....).

But there are no values showing up for POC (Aggregated, Non Aggregated and POC weight).

Request you to give some inputs if i have missed any calculation methods for POC's.

Thanks

Sudarshan.  Alert Moderator  

  Like (0) 

  Re: How to evaluate the project progress on a WBS? 

Martina Modolell Feb 29, 2012 2:47 PM (in response to Sudarshan Reddy Marthala) 

I´m running out of ideas!

Check these:

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-In the result output after running CNE1 confirm that the method used was really

ZV00000006.

-Did you do any modifs to ZV00000006 or was it an exact copy of the standard one?

-In CNE5 only the POC and earned values of the current period are displayed. Check your

confirmation dates.

-In CNE5 execute Settings > Value display > plan versions and confirm your progressversion is informed

Can anybody else contribute?

Thanks

Martina

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  Re: How to evaluate the project progress on a WBS? 

mohammed dawood  Nov 27, 2012 10:14 AM (in response to Martina Modolell) Hi All,

i am facing same issue.what r all the config part mentioned in above discussion i created.But

when an executing the CNE5 report only the Actual values r up dating pls help me out

............

Thanks  Alert Moderator  

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  Re: How to evaluate the project progress on a WBS? 

mohammed dawood  Nov 27, 2012 12:42 PM (in response to mohammed dawood) Pls suggest solution

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  Re: How to evaluate the project progress on a WBS? 

sanjeev chauhan  Nov 27, 2012 1:18 PM (in response to mohammed dawood) you need to maintain SKF for aggregated and non aggregated POC. also you need to maintain

cost element and value categories for progress analysis 

http://scn.sap.com/thread/1071851 

Regards, 

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Sanjeev