Project Prioritization Process

Presented by:

ICT PMO

Agenda

• Purpose• Background• Prioritization of Projects

– Current Process– New Prioritization Process

• Purpose of the Committee• Summary• Questions

Purpose

• The Need For Change• ERP requirement• Auditor Requirement• Standardized project execution

• Other Universities• Miami of Ohio University• Georgia State University• Marquette University

Background

• PMO created as a department within ICT EAS

• PMO Charter• Established PMO’s Objectives and Goals• Charter approved by VP Planning and

Information Technology & CIO

• Current PMO scope - IT Enterprise Software Projects

Background• PMO Goals

– Streamline project request pipeline• Define process for submission and prioritization of

projects– Provide project management standards– Provide a framework for resource allocation and

tracking– Be a catalyst for risk identification and issue

resolution – Disseminate information on current projects– Foster better prioritization of projects

Prioritization of Projects• What is a project?

A business need that requires an IT Solution

• What needs to be prioritized?Business needs aligned with NMSU Strategic Goals

• What types of projects will be prioritized?IT Enterprise Software Projects based on certain criteria

Execution directly impacts support groups

and their clients

Cur

rent

Prio

ritiz

atio

n P

roce

ss Enterprise Software Clients

ICT EAS/ICT RS

System/Network Support (DBA, USA, PSA, Networking)

Overall prioritization happens here

Customer Support(Helpdesk/Training)

Each Client determines priority of projects within their department

Other Enterprise Clients

Current Prioritization Process - Disadvantages

• Overall project priority is not clear– ICT is the implicit decision point

• Projects may not be aligned with NMSU Strategic Goals

• Inefficient use and over-allocation of resources

• No lead time for planning

Results in better resource planning at support group level

New

Prio

ritiz

atio

n P

roce

ss

ICT EAS/ICT RS

System/Network Support (DBA, USA, PSA, Networking)

Customer Support(Helpdesk/Training)

Prioritization Committee

3. Overall prioritization is decided collectively by

Client Community

Other Enterprise Clients

Enterprise Software Clients

ICT PMO

1. Criteria based

2. Scope and Data Points

4. Prioritized List

Additionally…• Projects executed simultaneously based

on resource availability

• Not all projects prioritized

• Bugs and critical requests treated as highest priority

• Impact prioritized projects

New Prioritization Process -Advantages• Overall project priority is clear • Projects aligned with NMSU Strategic Goals• Project priority decided collectively by Client

Community• Better awareness of Enterprise projects• Better resource planning and allocation

• Similar benefit expected at support group level

• Bundle related projects from different clients

BETTER PLANNING

=

BETTER PROJECTS

New Prioritization Process -Advantages

Purpose of the Committee

• Prioritize business needs aligned with NMSU Strategic Goals

• Primary functions are to:• Approve or Disapprove Projects• Determine its own criteria for prioritization• Prioritize or Re-Prioritize Projects

Summary• Project Prioritization Process in response to

need for change• Prioritization Committee created to promote

better planning• Business as usual except for larger projects

PM Process Success Stories• ODS Upgrade• Mainframe Legacy Data Archival• Blackboard (In Progress)

Questionsict_pmo@nmsu.edu