Project planning and project work plan
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Transcript of Project planning and project work plan
Project Planning and Project Work
PlanPresented by:
Ferdinand C. ImportadoDBA 744 – Project Planning, Development and Evaluation
October 7, 2012
Project process
A process is a series of actions bringing about a result
Project management processes
Describing and organizing the work of the project
Product-oriented processes
Specifying and creating the project product
What is planning?Planning is the process of stating objectives and then determining the most effective activities or accomplishments necessary to reach the objectives
Who makes the plans?
Everybody must plan
Project manager initiate the planning process
Project manager coordinates planning activities into the overall project master plan
Characteristics of a project planner
Flexible Creative Responsive
Communicative Analytic
Planning process
Devising and maintaining a workable scheme to accomplish the business need that the project was undertaken to address
Project integration management
Project integration management
This involves coordinating all of the other project management knowledge areas throughout the project’s life cycle. This integration ensures that all the elements of a project come together at the right times to complete a project successfully.
Project integration management
Project Integration Management
Project plan development
Project plan execution
Overall change control
Project integration management
Initiating
Planning
Executing
Monitoring & Controlling
Closing
Develop project charterDevelop primary project scope statement
Develop project management plan
Direct and manage project execution
Monitor and control project workIntegrate change control
Close project
Core processes
Facilitating processes
Planning process
Core processes
• Scope planning• Scope definition• Activity definition• Activity sequencing• Activity duration estimating• Schedule development• Resource planning• Cost estimating• Cost budgeting• Project plan development
Facilitating processes
• Quality planning• Organizational planning• Staff acquisition• Communication planning• Risk identification• Risk quantification• Risk response development• Procurement planning• Solicitation planning
Core processes
• Scope planning – developing a written scope statement as a basis for future project decisions
• Scope definition – subdividing the major project deliverables into smaller and more manageable components
Core processes
• Activity definition – identifying the specific activities that must be performed to produce the various project deliverables
• Activity sequencing – identifying and documenting interactivity dependencies
Core processes• Activity duration estimating –
estimating the number of work period which will be needed to complete individual activities
• Schedule development – analyzing activity sequences, activity durations and resource requirements to create the project schedule
Core processes
• Resource planning – determining what resources and what quantities
• Cost estimating – developing an approximation of the costs of the resources• Cost budgeting –
allocating the overall cost estimate to individual work items
Core processes
• Project plan development – taking the results of other planning processes and putting them into a consistent and coherent document
Facilitating processes
• Quality planning – identifying which quality standards are relevant to the project and determining how to satisfy them
• Organizational planning – identifying, documenting and assigning project roles, responsibilities and reporting relationships
Facilitating processes
• Staff acquisition – getting the human resources needed assigned to and working on the project
• Communication planning – determining the information and communication needs of the stakeholders; who needs what information, when will they need it, and how it will be given to them
Facilitating processes
• Risk identification – determining which risks are likely to affect the project and documenting the characteristics of each
• Risk quantification – evaluating risks and risks interactions to assess the range of possible project outcome
• Risk response development – defining enhancement steps for opportunities and responses to threat
Facilitating processes
• Procurement planning – determining what to procure and when
• Solicitation planning – documenting product requirements and identifying potential sources
Dimensions of project plan development
Project plan development
Inputs Tools and techniques Output
• Other planning outputs
• Historical information
• Organizational policies
• Constraints• Assumptions
• Project planning methodology
• Stakeholder skills and knowledge
• Project management information system
• Project plan• Supporting
detail
Inputs to project plan development
• Other planning outputs – includes all of the outputs derived from the core and facilitating processes as well as the work breakdown structure and supporting details
• Historical information – includes all available historical information to assist in verifying assumptions and assessing alternatives that are identified as part of this process
Inputs to project plan development
• Organizational policies – formal and informal policies that includes but are not limited to:– Quality management– Personnel administration – Financial controls
• Constraints – factors that will limit the project management team’s options• Assumptions – factors that are considered as
true, real or certain but involves risk
Tools and techniques for project plan development
Project planning methodology
• Structured approach used to guide the project team during development of the project plan
Stakeholder skills and
knowledge• Tapping
stakeholders or other professionals for their contributions in the project
PMIS
• Gather, integrate, and disseminate inputs of the other project management projects
Project plan and project planning
A formal, approved documents used to guide both project execution and project control
The processes involved in the development of a project plan
Uses of project plan Guide project execution Document project planning
assumptions
Document project planning decisions
Facilitate communication
Define key management reviews Provide a baseline for progress
measurement and control
Purpose of project planning
Directing
ObjectivesGoalsSpecial influencesConstraints on the project scope
Purpose of project planning
Identifying
ActionsRisksResponsibilities
Purpose of project planning
Guiding
Identification of required activitiesEstablishing workable procedures
Purpose of project planning
Preparing
Flexibility to adapt to changesRetain the qualities of integrity and durability
Elements of a project plan
Project summary An executive summary that can be easily absorbed by high-level executives within a few minutes that typically identifies:– Objectives– Goals– Constraints
Elements of a project plan
Specifications
Work Statement
Define the characteristics and the performance goals for the final end product
Tells the contractor what is desired, or what exactly the contractor proposes to do
Elements of a project plan
Interrelates all tasks on a common time scale including:– Names of the tasks and
work packages listed in the WBS
– Names of the persons responsible for each task
– Expected duration of each task
– Due date of each task
Master Schedule
Elements of a project plan
Covers the rules and practices to be observed during the project
Provides the project manager with cost, schedule and performance status
Procedures Guide
Budgets and Cost Control System
Elements of a project plan
Activity / Event / Network Plan
Materials and Equipment Forecast
Representation of how the project activities and events progress
Includes procurement and management of materials and equipment that starts with the documentation of what materials and equipments are needed
Elements of a project plan
Indicates which organizational units and which key personnel are involved in the process of completing each task of the project
Cross-Impact Matrix
Elements of a project plan
Project Organizational Plan
• Indicates breakdown of major project responsibilities• Who is specifically
responsible for each project subsystem and task• Establish key
responsibilities
Elements of a project plan
Management Plan It should describe how management will conduct and monitor the project that includes:– Corporate organizational
charts– Statements of authority
and responsibility– Information and control
systems– Top management plan
of attack
Elements of a project plan
This includes the labor resource requirements and organization that will establish key responsibilities, numbers and qualifications
Project Plan Personnel
Elements of a project plan
Reporting and Review Procedure
It includes an early assessment of required reports, meetings, presentations and project documents to determine those contributing to the overall or individual activity performance
Other elements of a project plan
• Financial plan• Contingency
analysis• Logistics support
plan• Facilities
requirement plan• Market intelligence
plan
• Quality assurance plan
• Configuration management plan
• Security plan• Test plan• Production plan• Make or buy plan• Procurement plan• Training plan
References:
Cleland, D. I., Ireland, L. P. (2007). Project Management: Strategic Design and Implementation (5th edition). McGraw Hill.
Michael, S. B. (1980). Project Planning. In L. C. Stuckenbruck (Ed.) The Implementation of Project Management: The Professional Handbook. (pp. 95 – 117). Addison-Wesley Publishing Company.
PMI Standards Committee (1987). A Guide to the Project Management Body of Knowledge (1996). Project Management Institute.
Schwalbe, K. (2007). Information Technology Project Management (5th edition). Cengage Learning Asia, Pte Ltd.