Project overview: objectives, work programme & management guidelines FIRST MEETING OF EUROPEAN...

Project overview: objectives, work programme &management guidelines

FIRST MEETING OF EUROPEAN POLICY CORE GROUP

Thursday, 03 March 2005 in Berlin

PRESENTATION

Markus Kurdziel & Corinna Klessmann

Deutsche Energie-Agentur (dena) – project co-ordinator

Intelligent Energy Europe (EIE)

Presentation Structure

PV Policy Group – 1st European Core Group Meeting

STRUCTURE OF PRESENTATION

1. Project objectives & rationale

2. Project plan

• Overview of work programme

• Presentations of WP leaders

• Next steps 01-06/2005

• Meeting dates 2005-2006




3. Management guidelines

• Reporting

• Communications

4. Contractual terms

• Grant Agreement

• Partner Contract





2. Project plan



1. Project objectives


Thematic focus (positioning)

of the European PV Policy Core Group:

National policy frameworks for PV markets

(= demand-side measures)

1. National regulatory (legal) framework(s) for PV

2. National support (incentive / subsidy) schemes for PV

3. National monitoring (performance measurement) systems for PV



Background (context)


• National indicative targets for PV until 2010 defined in EU White Paper -

not reached!?!

• Disparate national policy approaches and effectiveness in terms of market

development

• Evaluation of national support mechanisms by the European Commission

in 2005/2006 announced in Green Electricity Directive (2001/77/EC)

=> ways of improvement and/or harmonisation?!?



Objectives


Energy agencies & key actors from 8+ EU solar nations form “task force”

to

1. assess current situation (Best Practice report)

2. exchange knowledge & lessons learned (Working Groups)

3. define & commit to joint action (Action Plan)

4. disseminate joint proposals to political decision-makers (Position Paper)



Target groups addressed

by the European PV Policy Core Group:

Direct beneficiaries: political decision-makers (EU, national, regional)

• EC evaluating national policy frameworks for PV

• National (regional) governments setting national policy frameworks

• Public authorities managing support & monitoring systems

Indirect beneficiaries: market actors

• European PV investors / users

• European PV industry



European PV Policy Core Group

(8 National Energy Agencies

+ EPIA)

EU Level

National Level

PV Policy Level PV Market Level

Core Group Level(„Pioneer“ role of 8 countries)

Core Group Level(„Agent Role“)

8 National PV Policy Core Groups

(Energy Agency + Key Actors)

EuropeanCommission

(DG TREN)

National Governments

National Interest Groups

AdvisoryBoard

(EU Networks + Interest Groups)





2. Project plan (work programme)

• Overview of work programme

• Presentations of WP leaders

• Next steps 01 – 06/2005

• Meeting dates 2005-2006



2. Project plan (overview)


PV Core GroupMid-term

Goals

PV Core Group Drivers

PV Core Group Work

Packages

PV Short-termObjectives

PV Investments= Market + Industry

Development

National PV Regulatory

Frameworks

ActionExchangeAssessment

WP 6: EU-networking + disseminationWP 6: EU-networking + dissemination

WP 2: EuropeanBest Practice

Study

WP 2: EuropeanBest Practice

Study

WP 3: European

Core Group

WP 3: European

Core Group WP 5: Thematic Working

Groups

WP 5: Thematic Working

Groups

WP 4: National

Core Groups

WP 4: National

Core Groups

Policy Proposal

National PV Monitoring

Systems

National PV Support Schemes

WP 1: Project managementWP 1: Project management

2. Project plan (WP presentation)


WP 1: Project management (WP leader: dena)

Task 1.1 Control of work plan and WP completion

Task 1.2 Financial and administrative project management

Task 1.3 Organisation of three Steering Committee meetings



WP 2: PV Policy Database and Best Practice Report

(WP leader: WIP)

Task 2.1 Definition of research objectives and design

Task 2.2 Conducting of market research and data collection

Task 2.3 Evaluation of market research

Task 2.4 Composition of Best Practice report

Task 2.5 Overall WP co-ordination and management



WP 3: Co-ordination of European PV Policy Core Group

(WP leader: dena)

Task 3.1 Organisation of four ECG meetings

Task 3.2 Task setting for national Core Groups and thematic Working Groups

Task 3.3 Involvement of energy agencies from countries not yet participating in the Core

Group

Task 3.4 Management of EU-level Advisory Board and invitation to two Core Group

meetings

Task 3.5 Finalisation of joint Action Plan of ECG

Task 3.6 Formulation of joint political Position Paper to EC and national governments




WP 4: Co-ordination of national PV Policy Core Groups

(WP leader: ADEME)

Task 4.1 Setting up national Core Groups and involvement of national key actors

Task 4.2 Organisation of two national Core Group meetings with key actors

Task 4.3 Formulation of national Action Plan + Position Paper of national Core Group

members

Task 4.4 National dissemination of project outcomes towards key actors




WP 5: Co-ordination of thematic Working Groups

(WP leader: CRES)

Task 5.1 Assessment of national policy frameworks, based on European Best Practice

report

Task 5.2 Organisation of two Working Group meetings

Task 5.3 Proposal of Action Plan and Position Paper of European Core Group




WP 6: EU-wide networking and dissemination

(WP leader: EPIA)

Task 6.1 Launch and management of project website

Task 6.2 Networking with related projects and initiatives around Europe

Task 6.3 Layout, design and printing of Best Practice report and final Project Report for

EU-wide publication

Task 6.4 EU-wide dissemination of project publications through European multipliers,

networks and events

Task 6.5 Organisation of dinner-debate with members of EC and EP to present ECG

Action Plan and Position Paper


2. Project plan (short-term tasks)


Next steps (short-term programme) 01 – 06/2005:

WP 1:

- Finalisation / approval project plan, budget plan & management guidelines (all,

month 3)

- Internal quarterly status reporting 1 according to guidelines (all, month 3)

- Internal quarterly status reporting 2 according to guidelines (all, month 6)

- Technical progress reporting to EC (dena, month 6/7)

WP 2 (details by WIP in the afternoon!):

- Finalisation research design (WIP, month 3)

- Research / national data collection (all, months 4-5)

- Evaluation of market research + intermediary presentation (WIP, month 6)




WP 3:

- European Core Group Meeting 1 (all, month 3)

- Task definition for ECG & national / thematic sub-groups (dena, months 3-4)

- Inviting new members for ECG (dena, months 3-6)

- Inviting Advisory Board members (dena, months 3-6)

- European Core Group Meeting 2 (all, month 6)

WP 4:

- Setting up national core groups with key actors (NCPs, months 3-6)




WP 5:

- None.

WP 6:

- Development project logo + website (EPIA, months 3-6)

- Networking with related EU-level projects (EPIA, months 3-6)

2. Project plan (meeting dates)


Meeting dates 2005-2006

- June 6, 2005, Barcelona (during European PV conference):

1. Advisory Board + 2. European Core Group Meeting

- October 5-6, 2005 (not confirmed), Catania, Sicily (during 1st Mediterranean PV

Conference): 1. Thematic Working Group Meeting

- December 13-14, 2005, Nice: 2. Steering Committee Meeting + 3. European Core

Group Meeting

- April 2006, Italy? Vienna? Greece?: 2. Thematic Working Group Meeting

- June 2006, Munich?: 4. European Core Group Meeting

What are relevant national PV events? Please complete list!





2. Project plan (work programme)


• Reporting

• Communications


3. Management guidelines (reporting)


Reporting obligations of Co-ordinator to EC:

1) Technical progress reports (every 6 months) consisting of:

• Progress report, status of implementation by work package with overview on the

status of deliverables (responsible wp-leader with the assistance of all involved

partner)

• Overview table on the budget expenditure per partner & work package (in %)

• Up-date of the summary in the project database of the Commission (IntellEBase)

by the co-ordinator

2) Interim technical implementation report & financial statement (month

12)

3) Final technical implementation report & financial statement (month 28)

3. Management guidelines (reporting)


Reporting obligations of project partners to dena

1) Financial reporting (every 6 months) by each partner (Budget Control

Sheet)

• Overview of actual budget expenditure (in €), including cost distribution per work

package and per cost type

=> dena receives 10 budget control sheets every six months!

2) Technical reporting (every 6 months) by WP leaders + NCPs for WP4

(WP Control Sheet)

• Overview of status of implementation for the respective work package

• Short briefing (2-5 pages) on WP progress

• Copies of final deliverables for the WP

=> dena receives 7 WP control sheets every six months!

3. Management guidelines (communications)


Communication rules to be discussed:

1) Document management

• Centralised document archiving (via website)

• Common labelling of files

2) Minutes• If no objections are made, minutes are considered accepted after two weeks time

3) Project website

• Public area

• “Members only” area

4) Other??




Grant Agreement

• Basis of the contractual relationship between the Commission and the Project

partner

• Details see hand-out

Partner Contract

• Established between dena as co-ordinator and every project partner (instead

of consortial agreement)

• Please revise model contract in the next two weeks!

• Comments by AEA will be sent by mail

Project overview: objectives, work programme & management guidelines FIRST MEETING OF EUROPEAN...

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