Project Management Plan - East · PDF file35/15/Project Management Plan Project Management...

35/15/Project Management Plan

Project Management Plan for

Burton UTC

Project No. OMD1306C Rev No: 1 Dated: 21/05/2014

Prepared by Peter Ringham Date 21/05/2014

Approved by Dave Ellis Date 23/05/2014

Construction Director

Internal Distribution

The complete PMP shall be distributed to the following:

Project Team, Regional Safety Advisor, Regional Environmental Advisor, Environmental Manager.

Business Systems shall receive signed front sheet only.

External Distribution, e.g. Client, Subcontractors, Others (please specify)

Issued to: Date:

Subsequent revisions of this PMP will be distributed to all the above recipients.

Revision Record

Rev Date Revision Details Revised by

0 21/05/2014 Development of the PMP PR

1 30/05/14 General updates of the PMP JG

Sections 1–3 of this plan must be displayed on the Site Safety Notice Board.

P/2014/00736Received 11/06/2014

Project Management Plan for Burton UTC

Project No: OMD1306C

Rev No: 1

Rev Date: 21/05/2014

This PMP is based on the template ref 300-01 (March 2013) of 70 35/15/Project Management Plan

Contents

1.0 Project Information ................................................................................................................ 4 1.1 Project Brief .......................................................................................................................................... 4 1.2 Emergency Contacts ............................................................................................................................ 5 1.3 Professional Team Contact Details ....................................................................................................... 6 1.4 Project Team ........................................................................................................................................ 7 1.5 Organisation & Responsibilities ............................................................................................................ 9

1.5.1 Organisation ................................................................................................................................ 9 1.5.2 General Responsibilities (generic) .............................................................................................. 9 1.5.3 Project Specific Responsibilities ................................................................................................ 18

2.0 Health and Safety ................................................................................................................. 21 2.1 Project specific health and safety arrangements................................................................................. 21 2.2 General Risk Identification and Control (CDM Reg 23(2)) .................................................................. 24 2.3 Site Rules and Restrictions ................................................................................................................. 44 2.4 General Arrangements for Health and Safety ..................................................................................... 44

2.4.1 BAM Construct UK Limited Health and Safety Policy ................................................................ 44 2.4.2 Targets and Goals .................................................................................................................... 44 2.4.3 Arrangements for Directing and Co-ordinating Subcontractors ................................................. 44 2.4.4 Standards for Health and Safety ............................................................................................... 44 2.4.5 Information for Contractors ....................................................................................................... 44 2.4.6 Selection of Designers, Contractors and Suppliers ................................................................... 44 2.4.7 Communication and Co-operation ............................................................................................. 45 2.4.8 Activities with Risk to Health and Safety ................................................................................... 45 2.4.9 Emergency Procedures ............................................................................................................. 45 2.4.10 First Aid ..................................................................................................................................... 45 2.4.11 Accident Reporting .................................................................................................................... 46 2.4.12 Site Welfare Arrangements ....................................................................................................... 47 2.4.13 Information and Training for People on Site .............................................................................. 47 2.4.14 Arrangements for Monitoring ..................................................................................................... 47 2.4.15 Health and Safety File ............................................................................................................... 48

2.5 Consultation with the Workforce ......................................................................................................... 48 2.5.1 Introduction ............................................................................................................................... 48 2.5.2 Methods of Consultation ........................................................................................................... 48

2.6 Traffic Management Plan .................................................................................................................... 50 2.7 Emergency Procedures ...................................................................................................................... 52

2.7.1 Fire Action Procedures .............................................................................................................. 52

3.0 Environmental Management ............................................................................................... 55 3.1 Environmental Records ...................................................................................................................... 55 3.2 Contractual Obligations ...................................................................................................................... 55 3.3 Project Specific Environmental Aspects.............................................................................................. 55 3.4 Project Specific Environmental Controls ............................................................................................. 56

3.4.1 Construction Targets ................................................................................................................. 56 3.4.2 Ecology, Archaeology, and Rights of Way ................................................................................ 57 3.4.4 Materials Management .............................................................................................................. 57 3.4.5 Oil, Fuel and Liquid Chemical Storage ...................................................................................... 57 3.4.6 Nuisance Prevention ................................................................................................................. 57 3.4.7 Water ........................................................................................................................................ 58 3.4.8 Other Control Measures ............................................................................................................ 58 3.4.9 Training ..................................................................................................................................... 58 3.4.10 Emergency Procedures ............................................................................................................. 59

3.5 Site Waste Management Plan ............................................................................................................ 59

4.0 Quality Management ............................................................................................................ 55 4.1 Quality Management System .............................................................................................................. 60 4.2 Inspection and Test Plans .................................................................................................................. 60



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4.3 Material Samples ................................................................................................................................ 60 4.4 Quality Inspections by Subcontractors ................................................................................................ 60 4.5 Quality Inspection Records ................................................................................................................. 61 4.6 Internal Quality Audits ......................................................................................................................... 61 4.7 Completion of Contract ....................................................................................................................... 61

5.0 Community Engagement ..................................................................................................... 62

6.0 Site Administration .............................................................................................................. 63 6.1 Site Diary ............................................................................................................................................ 63 6.2 Correspondence ................................................................................................................................. 63

6.2.1 Incoming (including faxes) ........................................................................................................ 63 6.2.2 Outgoing correspondence (including faxes) .............................................................................. 63 6.2.3 E-mails ...................................................................................................................................... 63 6.2.4 Filing of correspondence ........................................................................................................... 64

6.3 Drawings ............................................................................................................................................ 64 6.3.1 Receipt, registering, approval and issue/distribution of drawings .............................................. 64

6.4 Management of Subcontractors .......................................................................................................... 64 6.4.1 Subcontractor Technical Meeting (300-38) ............................................................................... 64 6.4.2 Dayworks .................................................................................................................................. 64

6.5 Instructions ......................................................................................................................................... 64 6.5.1 Verbal Instructions from Client Team ........................................................................................ 64 6.5.2 Written Instructions from Client team ........................................................................................ 64 6.5.3 Written Instructions to Subcontractors....................................................................................... 65

6.6 Change Control .................................................................................................................................. 65 6.6.1 Requests for Information (RFIs) from Client / Design Team ...................................................... 65 6.6.2 Change Control / Notification (this will be project specific system) ............................................ 65

6.7 Project Review/Countdown ................................................................................................................. 65 6.7.1 Arrangements for Project Review Meetings (Client) .................................................................. 65 6.7.2 Arrangements for BAM Reporting and Project Review .............................................................. 66 6.7.3 Countdown Meetings ................................................................................................................ 67

6.8 Livelink and Computer Data ............................................................................................................... 67 6.9 Contract Records ................................................................................................................................ 68

7.0 Project Specific Procedures and Forms ............................................................................ 69

8.0 Associated Documents ....................................................................................................... 70 8.1 Risk Register ...................................................................................................................................... 70 8.2 Project Opportunity Plan ..................................................................................................................... 70 8.3 Mobilisation Checklist ......................................................................................................................... 70 8.4 Project Design Management Plan ...................................................................................................... 70 8.5 Traffic Management Checklist ............................................................................................................ 70 8.6 Environmental Pre-Commencement Checklist ................................................................................... 70 8.7 Environmental Site Incident Response Plan ....................................................................................... 70 8.8 Oil Storage Checklist .......................................................................................................................... 70 8.9 Resource Management Plan .............................................................................................................. 70 8.10 Sustainability Measurement and Reporting Tool (BAM SMaRT) ........................................................ 70 8.11 Schedule of Inspection and Test Plans ................................................. Error! Bookmark not defined. 8.12 Schedule of Sample Submissions ........................................................ Error! Bookmark not defined. 8.13 Building Services Quality Plan .............................................................. Error! Bookmark not defined. 8.14 Countdown Guidance ........................................................................... Error! Bookmark not defined. 8.15 Community Benefits and Data Capture Programme ............................. Error! Bookmark not defined.



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1.0 Project Information

1.1 Project Brief

Project Title: Burton UTC

Project No: OMD 1306C

Site Address: BAM CONSTRUCTION SITE OFFICE Burton UTC Site, Former Burton Town Hall Annex, King William Place, Burton DE14 2EB

Telephone: TBA

Fax: N/A

Email: TBA

Project Description:

Refurbishment of existing council building and construct a new storey college within the grounds of an existing council car park attaching to the rear of the existing building. Associated externals to the rear of the new extension.

Form of Contract: Bespoke Design and Build Contract 2009 – Lump Sum Option for use with Contractors Framework



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1.2 Emergency Contacts

Emergency Contacts Name Location Contact Number(s)

Project Safety Manager TBA

Fore 2

Huskisson Way

B90 4SS

0121 7464000

Project Environmental Manager TBA TBA TBA

Regional Health and Safety Advisor Steve Smith Fore 2 0121 7464000 07920 292243

Health and Safety Executive HSE

Kingsley Dunham Centre, Nicker Hill, Keyworth, Nottingham NG12 5GG

Fax: 0115 971 2802

Hospital A and E

Queen's Hospital, Burton Upon Trent

Belvedere Road, Burton -on- Trent, Staffordshire, DE13 0RB

01283 566333

Fire Service Burton Fire Station

Moor St Burton upon Trent DE14 3SU.

01785 898070

Police Burton Police Station

Horninglow Street

Burton-upon-Trent Staffordshire

DE14 1PA

101 / 999

Company Environmental Manager Charlie Law Breakspear Park 01442 238 323 07768 707669

LA Environmental Health Officer TBA East Staffordshire BC

Environment Agency (Local Office) Midlands Regional Office

Wellington Crescent, Lichfield, Staffordshire WS13 8RR

Environment Agency Emergency Hotline

0800 80 70 60

Local Water Company (Sewerage Undertaker)

Severn Trent Water Ltd

P.O.Box 5311 Coventry

0800 707 6600



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CV3 9FL

Insurance Department Charlie Case Breakspear Park 01442 238 367 07717 896 520

Public Relations Barbara Cahalane Breakspear Park 01442 238 403

07770 996902

Other BAM Staff TBA

Site Security TBA

1.3 Professional Team Contact Details A Project Contact directory will be maintained and distributed as necessary.

Title Name Initials Tel No Address Email

Technical Advisor

Michael O’Connell

MO T +44 (0)161 926 4000

M +44 (0)7453 991 953

Mott MacDonald

Spring Bank House

33 Stamford Street

Altrincham, Cheshire

WA14 1ES

[email protected]

Architect / Landscape Architect

Gonzalo Carmona

GC 0114 2662040

Bond Bryan Architects Ltd The Church Studio Springvale Road Sheffield S10 1LP

[email protected]

Structural Engineer

David Carter

DC (01727) 89 4200

Bam Design Centrium, Griffiths Way, St Albans, Hertfordshire, AL1 2RD

[email protected]

Building Services Engineer

Jason McDonald

JM 0114 243 5913

Anderson Green

12 Leeds Road Sheffield S9 3TY

[email protected]

CDM Co-ordinator

Richard Pickles

RP 01142 283980

Mott MacDonald

Spring Bank House

33 Stamford Street


WA14 1ES

Project Quantity

Ian Hounslow

Mott MacDonald

Spring Bank



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Surveyor House

33 Stamford Street


WA14 1ES

1.4 Project Team

Title Name Initials Tel No

Construction Director David Ellis DE 0121 74604000

Construction Manager David Barr DB 0121 74604000

Project Manager TBA TBA 0121 74604000

Project Safety Manager TBA TBA 0121 74604000

Deputy Project Safety Manager TBA TBA 0121 74604000

Design Manager Julian Goodwin JG 0121 74604000

Project Planner Peter Ringham PR 0121 74604000

Site Manager(s) John Buckley JB 0121 74604000

Quality Co-ordinator TBA TBA 0121 74604000

Project Engineer TBA TBA 0121 74604000

Building Services Manager Carl Rushton CR 0121 74604000

Commercial Manager TBA TBA 0121 74604000

Managing Surveyor Kirk Sutton KS 0121 74604000

Project Surveyor(s) Paul McHugh MM 0121 74604000

Site Administrator / Admin. Assistant TBA TBA 0121 74604000

Temporary Works Co-ordinator TBA TBA 0121 74604000

Falseworks Co-ordinator TBA TBA 0121 74604000

Lifting Operations (Lifting Co-ordinator) TBA TBA 0121 74604000

Site First Aider(s) TBA TBA 0121 74604000

Fire Safety Co-ordinator TBA TBA 0121 74604000

Traffic Management Co-ordinator TBA TBA 0121 74604000

Temporary Electrics Co-ordinator TBA TBA 0121 74604000

COSHH Co-ordinator TBA TBA 0121 74604000

Project Environmental Manager TBA TBA 0121 74604000

Project Energy Manager TBA TBA 0121 74604000

Site Waste Co-ordinator TBA TBA 0121 74604000

Project Community Champion TBA TBA 0121 74604000

Risk Manager TBA TBA 0121 74604000

Regional Health and Safety Advisor Steven Smith SS 07920 292243

Regional Environmental Advisor Jess Duffell JD 0121 74604000



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Company Insurance Advisor Gary Holbrook GH 01442 238 368

Livelink Representative Julian Goodwin JG 0121 74604000

I.T Advisor (part time) Nick Emson NE 0121 74604000



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1.5 Organisation & Responsibilities

1.5.1 Organisation

The Project will produce and maintain a project organisation chart.

1.5.2 General Responsibilities (generic)

(Specific project responsibilities are defined within 1.5.3 or this document)

Construction Director / Manager

Set and advise on BAM Construction company-wide policy.

Advise at Company Director level on construction progress and financial status of the project.

Liaise and co-ordinate staffing requirements for the project.

Assume overall control of the project to ensure timely and successful completion of the works.

Advise on opportunities available within the company to assist the project team and make those resources available.

Ensure the appointment of a temporary works/falseworks co-ordinator where appropriate.

Ensure that all construction work is carried out as planned and that construction and other relevant regulations are observed at all times.

Ensure countdown programme is produced and meetings are held in accordance with countdown procedures.

Ensure handover to BAM Customer Service/Maintenance Department occurs.

Reprimand any individual failing to discharge their responsibilities satisfactorily.

Assume Health and Safety responsibilities as Construction Director/Manager.

Understand BAM’s Health and Safety policy, arrangements and associated procedures and appreciate the responsibility of each individual.

Establish, at the contract planning stage:

- Close liaison with clients, design teams and CDM Co-ordinator. - Those suitable and sufficient risk assessments are prepared for hazards which can

reasonably be identified and the adoption of safe systems of work in compliance with requirements.

- Preparation of a construction Health and Safety plan from the information supplied by the CDM Co-ordinator in the pre-construction safety plan.

- The provision of first aid and welfare facilities from the commencement of the construction phase and include this information in the safety plan.

- Compliance with the company fire prevention procedure. Ensure that the Health and Safety plan is updated and reviewed throughout the duration

of the contract and that the plan and revisions are brought to the attention of subcontractors.

Ensure that the site is properly supervised at all times (holidays, sickness, weekend working etc.).

Check safety reports and monitor actions to comply with requirements.

Set an example through high personal standards in the application of health and safety.

Assume overall responsibility for ensuring BAM Construction’s Environmental Policy is implemented on the project.

Project Manager

Responsible to the Construction Director/Manager for all aspects of the project including the attainment of the required quality, safety programme, profitability, co-ordination of site works and effectiveness of the site quality system.



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Prepare and issue the Project Management Plan, including regular review and revision as necessary.

Establish site administrative procedures to include all forms, use and distribution.

Provide single point of contact for the Client.

Formulate and agree main contract programmes.

Set the agenda for the construction process and the design/information co-ordination to achieve that process.

Set up quality procedures and ensure that these are implemented.

Formulate and present progress reporting structure, both internally and to the Client.

Assume overall responsibility for construction through to the completion of the building, to the agreed programme.

Additionally, when required, undertake the duties of the site and building services managers.

Establish project industrial relations that reflect BAM procedures.

Control staffing for the project and attendance records.

Ensure competence of subcontractors in compliance with CSCS and UKCG requirements, prior to appointment.

Ensure Site Diary is kept.

Collate site progress photographs.

Implement change procedures in line with contractual requirements.

Act as a point of contact for complaints from the general public

In conjunction with the Project Planner at an agreed time, produce a countdown programme as identified in countdown procedures.

Organise an initial countdown meeting with client/design team.

Monitor countdown process.

Review countdown checklist at regular intervals up to completion, during client progress meetings and subcontractor meetings.

Monitor and carry out snagging process as defined on countdown manual.

Ensure project completion checklist is completed.

Ensure handover meeting is carried out with BAM Customer Service/Maintenance Department.

Oversee preparation of O&M manuals.

Set up and monitor handover schedules, keys, spares and certificates.

Lead post-handover review meetings.


Complete relevant Project Data Capture Sheet.

Assume Health and Safety responsibilities as Project Manager.

Manage, in overall terms, site Health and Safety Policy, security and fire policies.

Ensure that suitable and sufficient risk assessments are prepared for hazards which can reasonably be identified and the adoption of safe systems of work in compliance with requirements.

Prepare a construction Health and Safety plan from the information supplied by the CDM Co-ordinator in the pre-construction safety plan.

Establish the location of underground services and overhead power lines in conjunction with the CDM Coordinator where reasonably practical.



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Ensure that the Health and Safety plan is updated and reviewed throughout the duration of the contract and that the plan and revisions are brought to the attention of subcontractors

Ensure the provision of first aid and welfare facilities from the commencement of the construction phase and include this information in the safety plan

Accompany HSE inspectors during any visit to site and act on recommendations given

Ensure that the site is properly supervised at all times (holidays, sickness, weekend working, etc.)

Ensure compliance with the company fire prevention procedure

Prepare Health and Safety File and O&M information.


Ensure BAM Construction Environmental Procedures are implemented on site.

Nominate Project Environmental Manager.

Identify Project Community Champion.

Establish Community Benefits and Data Capture Programme.

Implement insurance claims procedures.

Site Manager(s)

Assume responsibility for the detailed construction process.

Implement the Project Management Plan, including all agreed site procedures and practices.

Advise on buildability issues as required.

Ensure that all machinery and plant, including power and hand tools, are maintained in good condition and that persons using them are suitably trained. Where necessary supporting documentation must be retained on site.

Ensure that appropriate quality records are being produced and monitored to verify that the works are being completed in accordance with the specified requirements.

Manage plant and equipment on site – ensure all necessary registers and documents are maintained.

Manage direct and agency labour and the keeping of records and allocation sheets.

Keep records of subcontractor attendance and progress.

Ensure site diary is kept.

Ensure good housekeeping on site.

Plan and maintain a tidy site with clean offices and welfare facilities.

Release operatives when necessary for ‘on and off site’ training.

Collate site progress photographs.

Set up and monitor handover schedules, keys, spares and certificates.


Manage workface Health and Safety in accordance with BAM procedures.

Ensure compliance with the fire, traffic and Health and Safety Management Plans.

Co-operate with the visiting Health and Safety Advisor and act on recommendations given.

Ensure that all accidents and dangerous occurrences are reported in accordance with company procedures.

Ensure that suitable protective clothing and equipment is provided to employees and that training in its use where appropriate, is given. Employers must be informed of the procedures for issue, maintenance and replacement of PPE and RPE.



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Ensure that the site is properly supervised at all times (holidays, sickness, weekend working etc.).

Ensure compliance with the company fire prevention procedure.


Ensure the safe storing and stacking of all materials and recording of waste transfer.

Assist Project Environmental Manager in implementing environmental procedures.

Assist in the production of environmental risk assessments.

Quality Co-ordinator

Main point of contact for Defects Avoidance

Ensuring Inspection and Test Schedule is produced

Ensuring Inspection and Test Plans are produced and agreed

Ensuring that non-standard documentation, methods etc. are declared in the PMP

Ensuring Inspection and testing is carried out in accordance with ITPs and are recorded

Ensuring any non-conformances are recorded and followed up

Ensuring that records are retained to indicate corrective action taken and signed off as effective

Flagging situations where problems have not been fixed and have a knock-on effect on subsequent work

Regional Safety, Health and Environment Advisor

Perform the duties of Health and Safety and Environment Advisor in accordance with the relevant statute.

Foster, within BAM, the understanding that safety and accident prevention are an integral part of business and operational efficiency.

Assist with safety training for all levels of employee and promote awareness of safety and accident prevention.

Keep up to date with recommended codes of practice, safety literature and changes in legislation.

Maintain contact with official and professional bodies, e.g. Health and Safety Executive, Environmental Health Officer, Fire Authorities, Institute of Occupational Safety and Health and other safety organisations.


Advise all levels of management on:

- Preventing injury to personnel and damage to plant and equipment - Further existing safe working methods. - Legal requirements affecting safety, health, welfare and the environment. - Provision and use of protective clothing and equipment - Potential hazards arising from new contracts before work starts on site including

safety organisation arrangements and fire precautions

- Changes in legislation.

Assist in providing input to project Health and Safety plan.

Liaise with internal and external CDM Co-ordinator to ensure compliance with the Construction (Design and Management) Regulations.

Carry out site inspections, in association with site management, to ensure only safe methods of working are in operation and that company and statutory requirements are being observed.

Investigate and determine the cause of accidents or dangerous occurrences, report accordingly and make recommendations to prevent recurrence.

Advise on action to be taken on the issue of a statutory notice.



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Engineers and General Foremen

Ensure compliance with the Project Management Plan.

Ensure that adequate records are maintained to demonstrate technical compliance.

Organise the work so that it is carried out with minimum risk to personnel, plant and materials.

Ensure compliance with safety regulations, other relevant statutory provisions, instructions and arrangements as they appear in the Health and Safety Operating Procedures.

Ensure all information to foreseeable risks is bought to the attention of the persons likely to be affected.

Do not permit anyone to take unnecessary risks.

Ensure that the site is properly supervised at all times (holidays, sickness, weekend working etc.)


Ensure that all accidents and dangerous occurrences are reported in accordance with company procedures.

Commercial Managers / Surveyors

Assume responsibility for all matters financial, including estimating, buying and the management of subcontractors.

Continually review and update the Project Opportunity Plan

Report on all Project financial matters.

Ensure retention of executed contract records.

Assume responsibility for ensuring all contract documentation is uploaded to Livelink in accordance with the PMP.

Oversee the main site filing system.

Assume responsibility for ensuring subcontractor orders who have a design responsibility include compliance with Project Design Management Plan and use of Livelink

Assume responsibility for notifying the Design Manager of new subcontractors wanting access to Livelink in good time to allow training and access to be arranged.

Assume responsibility for updating commercial information into the commercial folder on Livelink

Control contractual correspondence and distribution of information.

Prepare Procurement Schedule.

Procure subcontractors.

Carry out services procurement.

Manage cost forecasts and budgetary information.

Prepare and Monitor valuations.

Prepare subcontractors’ accounts.

Approve subcontractors’ accounts.

Contract advice.

Liaise with client’s Quantity Surveyor in the production of cost forecasts and budgetary information.

Carry out documentation reviews as part of countdown process.

Be aware of BAM’s Health and Safety and Environmental policies and appreciate the responsibilities allocated to others.

Understand the BAM policy and commitment to safe working.



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Ensure that all orders for labour, materials, plant and equipment include BAM’s health, safety and environment requirements and those suppliers provide all necessary information and operating instructions.

Ensure that subcontractors quoting for work have allowed adequate resources for safe systems of work in accordance with all company and statutory requirements for health and safety.

Ensure competence of subcontractors in compliance with CSCS and UKCG requirements prior to appointment.

Control financial reporting.

Temporary Works and / or Falseworks Co-ordinators

Co-ordinate all temporary works.

Ensure compliance with safety regulations, other relevant statutory provisions, instructions and arrangements as they appear in the Health and Safety Operating Procedures.

Ensure that information in respect to those hazards to health and safety that cannot be eliminated at design stage is provided by the responsible designers, and that this information is known to those persons affected.

Ensure persons under their control have received induction training, have adequate training to carry out their duties and are aware of known hazards.

Ensure a statutory brief is established for each separate design and that all temporary works and falseworks are co-ordinated.

Ensure that all temporary works/falseworks requirements are adequately identified and scheduled in advance of work.

Ensure that adequate and competent design briefs are prepared for every item of temporary works/falseworks.

Ensure that design of temporary works/falseworks is formally allocated to and accepted by competent persons and that competent designs are provided for all temporary works/falseworks.

Ensure that design of temporary works/falseworks takes into account safety during erection, use and dismantling.

Ensure that all temporary works/falseworks designs are independently checked by a competent person and amended where necessary prior to implementation.

Ensure that temporary works and/or falseworks are safely erected in accordance with the approved designs, using only the specified material, equipment, components, sequences and method statements.

Ensure appropriate inspections are carried out by a competent person, prior to use of temporary works/ falseworks, to ensure compliance with the design and safety aspects prior to loading and that necessary corrections are identified, recorded and implemented where required.

Ensure temporary works are used, loaded, unloaded, and dismantled/struck strictly in accordance with the approved designs and issue and control appropriate permits to load/unload, dismantle/strike temporary works/falseworks accordingly.

Ensure that all changes and modifications to temporary works/falseworks are identified, designed, checked and approved prior to implementation.

Ensure appropriate procedures are applied to control and manage changed requirements for temporary works and/or falseworks, inclusive of re-design and independent checking prior to use.

Ensure that erection/dismantling is supervised and is carried out in accordance with the specification, method statement, safe system of work to recognised engineering standards.




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Project Engineer(s)

Manage and co-ordinate construction of all structural elements.

Set out and maintain structural accuracy.

Implement the Project Management Plan, engineering procedures and practices.

Ensure that appropriate quality records are being produced.

Be involved in maintaining good housekeeping on site.

Planner

Develop the construction programme.

Produce stage programmes as required.

Report on progress of all aspects of design, procurement and construction activities.

Provide input into progress reports for external and internal project reviews.

Provide updates on programmes and narrative for construction reporting.

Review and assess impact of client changes and subcontractor delays on programme.

Prepare countdown programme in conjunction with Project Manager and site team.

Understand BAM Health and Safety policy and commitment to safe working.

Draw to the attention of management any hazards relating to the project or to plant and materials to be used on the project.

Design Manager

Establish Project Design Management Plan 349-11.

Co-ordinate all Design Disciplines and subcontractors, to ensure the integration of the design process with the procurement and construction functions.

Manage and control all design information.

Assume responsibility for co-ordinating the Livelink training requirements for external parties with the Livelink Trainer.

Assume responsibility for ensuring consultants and subcontractors are monitored and managed using Livelink, ensuring compliance with the Project Design Management Plan after initial Livelink training.

Control and manage the design team and subcontractors with design responsibility.

Monitor and record the information release schedule.

Receive and review design team drawings.

Monitor progress and review design programme.

Advise on buildability issues.

Identify change and ensure change management procedures are implemented.

Carry out planning and reserved matters review as part of countdown process.

Ensure that all subcontractors are aware of health and safety documentation to be provided.


Where applicable, advise the client of their duties under CDM regulations and, where necessary:

- consider health and safety during construction - identify hazards and, where reasonably practicable, eliminate or reduce those risks. - co-operate with other designers on the project and with the CDM Co-ordinator

Building Services Manager

Undertake the duties of the site and building services managers.

Prepare Building Services Project Plan 332-01.



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Manage the overall mechanical and electrical (M&E) services of both design and installation.

Produce and co-ordinate M&E drawings in conjunction with the Design Manager.

Plan installation and commissioning

Organise the work so that it is carried out with minimum risk to personnel, plant and materials.

Co-ordinate and set to work M&E subcontractors, including regular minuted meetings

Oversee implementation of works to programme requirements.

Carry out services installation quality control.

Act as point of contact for Building Services Consultants’ requirements.

Manage the compilation, quality and delivery of O&M manuals for Mechanical, Electrical and Public Health (M,E&P).

Carry out M&E commissioning review meetings.

Monitor and review client training schedule.

Comply with the requirements of safety regulations, other statutory provisions, instructions and arrangements as described in the BAM Health and Safety policy and Health and Safety procedures.

Obtain the necessary health and safety and environmental documentation from subcontractors before work commences.

Ensure the construction phase Health and Safety plan is developed and brought to the attention to all on site.

Ensure the CDM Co-ordinator is provided with all the relevant information for inclusion in the Health and Safety File for M,E&P.

Ensure all information about foreseeable risks is brought to the attention of the persons likely to be affected.

Ensure that all registers, records and reports are in order and completed by a competent person in accordance with company and legal requirement.

Do not permit anyone to take unnecessary risks.

Comply with the requirements of environmental regulations and BAM Environmental Operating Procedures.

Site Administrator / Administration Assistant

Perform receptionist and secretarial duties for the BAM site team.

Maintain site filing system (Livelink and paper).

Distribute, file and copy all correspondence as required.

Ensure all original documents are stored/archived electronically.

Open, date and Livelink stamp and distribute all incoming post and correspondence.

Distribute faxes direct to addressee.

Control expenditure of petty cash for office management.

Assume responsibility for external distribution of post.

Log materials received and file delivery tickets.

Prepare Health and Safety file and O&M information.

Risk Manager

Establish areas of risk/opportunity and record on the Risk Register 101-03.

Analyse potential consequences (time, money, method, legal liability, etc.)

Assess risk/opportunity priority (high, medium, or low).

Respond and implement strategy to risk/opportunity.



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Allocate action.

Regularly update Risk Register, including updates from Project Opportunity Plan.

Monitor notes and comments.

Close out record.

Project Environmental Manager

Implement BAM Construction’s Environmental Procedures on site.

Produce environmental risk assessments.

Produce environmental section of Project Management Plan and update when required.

Act as point of contact for Environment Agency and Local Authority Environmental Health Officer.

Ensure statutory paperwork is in place.

Carry out on-site checks to ensure compliance with procedures.

Liaise with COSHH Co-ordinator to identify potentially hazardous waste streams and products that may be detrimental to the environment.

Act as point of contact for complaints from the general public.

Co-operate with the visiting Environmental Advisor and act on the recommendations given.

Ensure that BAM SMaRT is kept up to date.

COSHH Co-ordinator

Liaise with the Project Environmental Manager to identify potentially hazardous waste streams and products that may be detrimental to the environment.

Implement BAM procedures for Health and Safety and Environment in relation to COSHH.

Project Community Champion

Produce community benefits section of the PMP and update when required.

Log and record community engagement activities on site on a monthly basis.

Report community activity on a monthly basis to the regional Community Co-ordinator so that it can be recorded on LBG data for the region.

Act as the central point of communication to cascade any information on community engagement through the site.

Organise or support site-based fundraising initiatives which support a local charity or our national charity partners.

Work with the Regional Community Co-ordinator to develop community case studies with support CCS requirement and Log on Livelink..

Other BAM Employees and Subcontractors

Comply with the requirements of environmental regulations and BAM Environmental Operating Procedures.

Comply with any instructions issued by BAM Construction management or Statutory Authorities.



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1.5.3 Project Specific Responsibilities

Add initials of team member with specific responsibility or involved for each activity.

These columns detail the procedures to be followed on this project with reference to company procedures, guidance notes or forms. If these are not appropriate to the project then reference should be made to project specific procedures/forms in Section 7 of this document.

ACTIVITY PROCEDURE and REFERENCE STANDARD FORM REF

RESPONSIBILITY

MAIN INVOLVED

1. Project Administration Project Administration – con-01

SS TBA

2. Community Benefits and Data Capture Programme

300-05 JG TBA

3. Data Capture 300-61, 300-62, 300-63

SS

4. Receipt and filing of correspondence

Site Administration – con-02

SS

5. Management of design and information Prepare Project Design

Management Plan Design review and approval

(D and B only) Requests for information Confirmation of verbal

instructions Management of Contractors’

Design Portions (CDPs) Document / Drawing Issue

Sheet

Design Management, Pre-construction and Construction Phase – con-03

349-11 310-07, 310-08, 310-09 300-33 300-46

JG TBA

6. Receipt, issue and filing of drawings

Site Administration – con-02

310-04 SS TBA

7. Temporary Works and Falseworks Co-ordinator(s)

Temporary Works and Falseworks – ts-02

SS TBA

Schedule of Temporary Works/Falseworks

Permit to Load/Unload/Strike/Dismantle

Certificate of Design Approval for Temporary Works/Falseworks

con-06 300-09, 300-40 220-11

8. Procurement of Subcontractors Procurement of Subcontractors –buy-02

PMc TBA

Preparation of Procurement Schedule

153-09 PMc TBA

Selection and Enquiries 153-05, 153-06, 153-07, 153-08 153-10

PMc TBA

Order meetings 153-12 PMc TBA Subcontract

Recommendations 153-11 PMc TBA

Prepare/Issue Subcontract Agreements / Orders

153-13, 153-14, 153-15

PMc TBA

Prepare/Issue Letters of Intent

153-16 PMc TBA

Guarantee / bond application form

210-04 PMc TBA



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RESPONSIBILITY

MAIN INVOLVED

9. Management of Subcontractors Management of Subcontractors –con-04

JB TBA

General management 300-32 Instructions to subcontractors 310-11 and

310-12 310-08

Dayworks 310-13 10. Operative Employment per-02 See BPM

Support for HR forms

JB PMc

11. Management of Materials JB TBA Plan and Requisition

Materials Procurement and Control of Materials – buy-01

150-01

Order Materials Procurement and Control of Materials – buy-01

Pro-forma Order

Receipt and storage of materials

Receipt of Materials – buy-04 150-03 and 150-40

12. Management and Hire of Plant / Equipment

Management of Plant and Equipment –con-05

300-17 300-18

JB PMc

13. Building Services Management Building Services Management –bsm-01

332-01-17 (intranet only)

CR JB

14. Management of Health and Safety

H&S Operating Procedures Contact BAM H&S

Forms numbers 001 to 0041

TBA JB

15. Maintain Site Diary Site Administration – con-02 310-05 All

16. Record of Quality Inspections and Tests

Site Engineering – con-06 Quality Control – con-07

JB TBA

Inspection and Test Schedule Project Management Plan 300-27 JB TBA

Schedule of Sample Submissions

Project Management Plan 300-28 JG TBA

17. Management of Variations and non-recoverable costs

Surveying – qs-01 Management of Variations and Non-recoverable costs –qs-gn-19

330-14 and 330-15

PMc TBA

18. Valuations and Payments (Client)

Surveying – qs-01 PMc TBA

19. Valuations and Payments (Subcontractors)

Surveying – qs-01 Valuations and Payments –qs-gn-18

330-05 and 330- 06

PMc TBA

20. Financial Reporting

Surveying – qs-01 Payment and Administration of Design Fees – qs-gn-20 Financial Reporting, Quarterly Forecasting – qs-gn-22

a) Internal Progress Report. b) Financial Review. c) Monthly Turnover and Profitability Report

PMc TBA

21. Internal Project Review (Information / Progress / Procurement / Financial / Quality)

Project Administration – con-01 300-36

TBA PMc

22. Project Progress Reports Project Administration – con-01 PR TBA



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RESPONSIBILITY

MAIN INVOLVED

23. Issue of Construction Notices and Support Documentation

Surveying – qs-01 330-11 and 330-12

PMc TBA

24. Documentation of Insurance Claims

con-02 qs-01 210-01, 210-03

PMc TBA

25. Preparation of Health and Safety File

Health and Safety Operating Procedures

JG TBA

26. Preparation of O and M Manuals and Building Logs

(project specific) CR TBA

27. Settlement of Final Account (Subcontractors)

Surveying – qs-01 330-09 330-10

PMc TBA

28. Temporary Works Ts-02 TBA JB

29. Commissioning Building Services Management – bsm-01

(Project Specific) a) Commissioning Programme b) Commissioning sheets

CR TBA

30. Preparation and Clearance of Snagging List

Project Administration – con-01 Clearance of Snagging Lists – pm-gn-07

(Project Specific) Snagging Lists 300-10 300-11

JB TBA

31. Receipt and circulation of Certificate of Practical Completion

Surveying – qs-01 Certificate of Partial/Practical Completion

TBA PMc

32. Resolution of outstanding snagging items

Clearance of Snagging Lists – pm-gn-07

(Project Specific) Snagging Lists 300-10 300-11

JB TBA

33. Settlement of Final Account with Client

Surveying – qs-01 (Project Specific) Final Account Statement

PMc TBA

34. Remedial Maintenance

Remedial Maintenance – pm-gn-08 JB TBA

35. Making Good Defects Certificate

Defects Liability Period – pm-gn-09 JB TBA

36. I.T. Responsibilities con-02 (project specific) TBA JB

37. EDMS Responsibilities EDMS. Section 6.7 Project Management Plan for guidance.

(project specific) JG TBA

38. Risk Management gen-01 (project specific development)

TBA PMc

39. Countdown Manual (project specific) PR TBA

40. Management of Environmental Issues

EMS Procedures JB TBA



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2.0 Health and Safety

2.1 Project specific health and safety arrangements Introduction

The construction phase Health and Safety plan describes the arrangements for the managing of construction work and the monitoring of compliance with relevant statutory provisions, to ensure the effective management of health and safety throughout the construction period on site.

This Management Plan, although fairly general in its content, provides a framework that allows for continual development of the construction phase Health and Safety plan.

Throughout the document, reference is made to other documentation within the BAM safety management system. These documents, which form an integral part of this plan, define and describe procedures which ensure, so far as is reasonably practicable, the health and safety of all persons on site, or others who may be affected by the construction works.

This section provides detailed information on health and safety issues which are specific to this contract.

Site working hours will be 0730 to 1730 Monday to Fridays. Weekend working will be limited (and by prior arrangement only) to 0730 to 1530 Saturday and 0830 to 1330 Sunday.

The location of the site raises some logistical challenges. Although access can be obtained for a period of time to the refurbish section there will be a period of time that access will be required from the front of the building. Some key factors that need to be taken into account:

Vehicle access through residential streets

Works and footpath requirements around the re-furb building.

Limited site area for material storage

Forming access to the rear car park to the exiting Council building.

Discussions will be required with Highways in order to carry out the works to the re-furbishment of the existing building. Section of footpath and offloading of materials will be required for a period of time to carry out the works. We have completed a general risk assessment and a suggested logistics plan (later in this section) which gives a better understanding of how we have approached these issues.

The CDM Co-ordinator will advise the HSE of the project, and submit a completed F10 notification form. We will apply for any temporary traffic regulation orders and hoarding licenses to enable access/egress onto the Waterloo Street and King Edward Place, if it is required at any stage during the project.



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We will register the scheme for the Considerate Constructor scheme of which we are associate members. This is a voluntary scheme which Construction sites and companies that register with the Scheme are monitored against a Code of Considerate Practice, designed to encourage best practice beyond statutory requirements.

After planning award and before we start on site we will issue a newsletter to update the neighbours and any other stakeholders about our plans, and on what to expect in the coming weeks and months. Our site-specific Facebook page will update the whole community on progress and changes on site.

Site notice boards will be used to communicate with the public at short notice. For example, during concrete pours when a steady flow of vehicles are expected over the course of the day.

We will carry out site surveys and ground investigation before we take possession of the site, full risk assessments and method statements will be sought and reviewed prior to this work taking place.

After contract award our operations to secure the site to allow the construction process to start. The site will be to secure the site using a combination of solid hoardings to public facing boundaries and Heras-type fencing to internal boundaries. A small viewing area for the public will be made available adjacent the main site entrance off Waterloo Street. Prior to this, underground services surveys will be carried out to ensure we don’t strike any existing services.

Site specific construction and way-finding signage will be installed on approach roads and route clearly defining the agreed route. The majority of site vehicles will access site from the Waterloo Street. This agreed route will be passed to all subcontractors, delivery companies and material suppliers. The main delivery route will be down the Waterloo Street. As the new building is being built there will be a requirement from some of the delivers to come and be offloaded down King Edward Place.



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There will be a pull in area that the drivers will arrive into off Waterloo Street. On site security will then cordinate the delivery by checking the delivery and allowing the vechile into the secrue off loading area once the delivery process is agree and understood by working parties. The vechile can then be unloaded. The vechile once loaded can rejoin the carriageway onto the one way waterloo street.

There is no on-site parking due to the site being restrictive. The operatives will use local car parks and walk to the site by foot. All operatives and staff will report to security to sign in before gaining access to site.

Our site accommodation and welfare facilities position will be within the confines of the site and will be double stacked. The accommodation will be removed at the end of the project..

Pedestrians will be able to use the existing footpath as the building is built but there maybe of a need for a footpath closure to complete some of the refurbishment along Waterloo Street.


Project No: OMD1306

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Rev No: 1

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2.2 General Risk Identification and Control (CDM Reg 23(2))

Project: Burton UTC Health and Safety Advisor: Steven Smith

Project No. OMD 1306A Date Compiled: 07/04/2014 Date Reviewed:

Project Safety Manager TBA Date Pre-construction H&S Information Received

Hazard/Risk Description Control

1. Public Safety A. Unauthorised Access on to Site B. Perimeter security C. Traffic Routes

Public entering onto the site

Unauthorised access on to site via the perimeter

hoarding. Access to the site will be via school access road

All personnel/visitors entering site will report to the site office reception first

All personnel/visitors sign in and out.

All s/c and visitors to site will receive site induction training prior to works being carried out or entering onto site.

Site entrance gates to be manned at all times by BAM staff

Prominent signage to be displayed.

Out of Hours security will be utilised

The perimeter hoarding/fencing will be installed continuously with no gaps or breaks. This will be checked and recorded on a regular basis

Dedicated construction access to be formed

Finger boards will be installed to give clear direction to the site

Direct traffic routes will be will be communicated to all S/Cs


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D. Materials Storage

Poor storage areas causing hazards/injury or

inconvenience to Teaching Staff/Pupils/Public and/or Site Operatives.

and suppliers

A Speed Limit of 5mph will in place on site

Segregation from Pedestrians

Delivery restriction time enforced when necessary

Safe and stackable storage methods to be adhered to at all times

Ensure designated and fenced off storage areas are provided within the construction site boundaries.

COSHH assessments to be carried out and data sheets provided

Chemsafe Box will be utilised for substances hazardous to health

Material deliveries planned and phased to prevent queuing and overcrowding

Just in time deliveries where possible Use of delivery schedule board for advance notification Coordination at Site Entrance by BAM Gateman

Points for Consideration:

a Unauthorised access d Vehicle access on to site g Street Works – responsible person

b Perimeter Security e Pavement closures or restrictions h Materials Storage

c Hoarding lines and design f Traffic Routes, Section 2.6 of this Plan i Overhead Works


Project No: OMD1306

C

Rev No: 1

Rev Date: 21/05/2014



2. Occupational Health

A. Noise B. Vibration C. Dust

Prolonged exposure to industrial types of noise Noise levels in excess of the allowable daily exposure

Hand Arm Vibration Syndrome

Inhalation of dust

Scrabbling concrete Cutting concrete Sweeping and cleaning Sanding timber products Demolition/remodelling

Identify the risks that operatives are exposed to by method statement and risk assessment

Ensure correct PPE is worn ( hearing protection)

Identify and select alternative methods.

Prefabricate off site where possible

Establish zoned areas by use of sound buffers, barriers and ear protection signage

Identify the risks that operatives are exposed to by Method statement and risk assessment

Identify and select alternative methods (ie Mechanical plant in lieu of hand tools)

limit periods of usage with hand tools and rotate Maintain and check tools prior to usage Identify the risks that operatives are exposed to by method statement

and risk assessment Select alternative methods Ensure correct PPE is selected and worn Only use maintained plant and equipment Dampen down surfaces Select plant with vacuum extract Wet cut materials Use of road sweeper for site access road


Project No: OMD1306

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Rev No: 1

Rev Date: 21/05/2014


D. Manual handling

E. COSHH

F. Exposure to sunlight (Ultra Violet)

G. Skin Conditions H. Asbestos

Trades identified

Drain layer Block and stone layers Kerb layer

Penetration Skin Absorption Ingestion Inhalation Trades exposed

Ground works, Frame trades, Bricklayers,

Any trade operating outside.

Dermatitis

Exposure to asbestos fibres

Identify the risk that operatives are exposed to by method statement

and risk assessment Ensure use of light weight blocks Ensure use of mechanical lifting and off loading Ensure good housekeeping to maintain access to working areas Operatives to be adequately trained Individual capabilities of operative carrying out works Design out use of hazardous materials Ensure correct PPE is selected Carry out COSHH assessment Ensure adequate training for operatives Store materials correctly Ensure products delivered are identified and marked stating

hazardous materials Site Induction UV protection cream to be available for use within welfare facilities Shirts to be worn at all times Design out substances/materials to eliminate risk or hazard Site Induction Ensure correct PPE is selected Ensure correct methodology and good workmanship methods are

used Ensure Operatives are adequately trained Refurbishment and demolition survey carried out in all areas prior to

any work commencing Removal of asbestos by competent licensed company Ensure operatives are adequately trained in asbestos awareness.


Project No: OMD1306

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Rev No: 1

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Points for Consideration

a Electric d Water g Existing tanks e.g. fuel, water, etc.

b Gas e Sewer h Competence of Operatives

c Telecom/IT f Services not as plotted on drawings i Digging Plan/Permits


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Rev No: 1

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3. Existing Services 1. Gas 2. Electric 3. Telecom 4. Water 5. Sewer

B. Services not as plotted on drawings C. Competence of Operatives

Gas identified within Site Boundary Electric HV identified within Site Boundary Telecom identified within Site Boundary Water identified within Site Boundary Foul and storm drains present. All services identified and marked on underground

services ground radar survey Plant Operators and Banksman

A Full sub scan survey to be carried out, recorded and

documented on record drawings All existing services to be terminated at site boundary prior to

vacant possession by BCC Any remaining existing services (after above complete) identified

to be clearly marked on site BAM to issue Permit to break ground when necessary S/C to provide Method statement and Risk Assessments

establishing full procedures for carrying out the works BAM to issue Permit to Break Ground as required CAT scan requirement before permit to excavate issued. Double-check information provided with stats drawings. All Operatives to be correctly CSCS/CPCS certified Plant operators to be fully trained for their selected machinery Banksman to be fully trained and banking at all times S/C to establish Method statement and Risk Assessment for all

construction activities Permit to Break Ground system in place. Operatives made aware

of proximity of services.

Points for Consideration: a Fire risk to adjacent buildings d Emergency access routes obstructed g Fire Detection System

b Fire risk on site e Emergency Rescue Procedure h Historic Building/Refurbishment


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c Blockage of existing fire escape f Timber Frame Construction Refer to Section 2.7 of this plan


Project No: OMD1306

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4. Emergency Services

A. Fire risk to/from adjacent buildings B. Fire risk on site C. Blockage of existing fire escapes D. Emergency access routes obstructed & Emergency Rescue Procedures

Proximity of new build/site accommodation to neighbouring buildings is minimal

Site offices and welfare facilities

Storage of materials on site

Combustible materials

Materials deposited on escape routes. Works blocking escape path Fire access route to be agreed Site activities

All the items below are to be covered in the BAM project fire risk assessment

Site fire plan to be established identifying Office and welfare facilities, fire point locations and emergency exits to muster points, including access routes for emergency vehicles.

Fire plan and extinguishers to be located with accommodation/welfare at fire points

Good housekeeping and material storage

Fire points to be located on site as identified on fire plan

Regular fire inspections to carried out and recorded

Routes clearly defined with secured fencing. Operatives made aware of escape routes on induction Frequent checks undertaken throughout the day


Controlled parking on site in accordance with traffic management

plan. Segregated access routes to be established between vehicles and

pedestrians


Route for fire engine access to be shown on logistic/traffic management plan

Advise and notify emergency services prior to site works commencing and invite to site to familiarise


Project No: OMD1306

C

Rev No: 1

Rev Date: 21/05/2014



Points for Consideration: a Structural Stability/Collapse f Groundworks K Cladding, fenestration b Asbestos g Structural steel l Roofing c Demolition h Falseworks m Mechanical and Electrical Services d Bored Piles i Pre-cast Concrete n Installation and Commission of Lifts e Contamination j Scaffolding o Confined Space Working p Emergency Rescue Procedure(s)


Project No: OMD1306

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Rev No: 1

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5. Site Activities A. Ground works B. Pre-cast concrete floor planks and pre-cast concrete stairs

Drainage excavations

Connections into existing sewer drainage

Existing services

Fixing reinforcement

Kerb Laying

Existing ground conditions

High level lifting

Working at height

Structural stability

Lifting machinery and equipment

Falling materials

Inclement weather

Method Statements and Risk Assessments to be established and issued by S/C and vetted by BAM prior to commencing works. Controls for groundwater and excavation collapse required.

All machinery should be in good condition and lifting apparatus must have current records of test and thorough examination.

All underground services to identified and clearly marked to avoid damage

All excavations to be backfilled where possible within the same working day or securely fenced off over night.

Risk Assessments to be established identifying manual handling hazards and correct safe systems of work adopted

Risk assessments to be established with reference to potential contaminated ground (see LBH Wembley Survey)

Method Statement and Risk Assessment to be established and issued by S/C and vetted by BAM prior to commencing works

Cranes to be located on stable ground

Certified lifting equipment to be supplied and used only

Lifting plan to be established identifying weights and distances

Work areas to be clearly zoned off

Correct fall arrest and harness systems to be worn

When inclement weather occurs ensure structure is stabilised

Trained personnel


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C. Structural Steel D. Falsework

E. Scaffolding

Working at height

Falling materials

Inclement weather conditions

Structural stability

Lifting machinery and equipment

Working at height

Falling Materials

Leading edge

CBRs and point loading

inclement weather

Scaffold design Ground Conditions Mobile Towers

Temporary works scheme independently checked and signed off.


Cranes to be located on stable ground

Certified lifting equipment to be supplied and used only

Lifting plan to be established identifying weights and distances

Work areas to be clearly zoned off

Correct fall arrest and harness systems to be worn

When inclement weather occurs ensure structure is stabilised


Designed system to be independently checked by Technical Services

Suitable edge protection installed

Daily inspections/checking procedures

Method Statement and Risk Assessment to be established and

issued by S/C and vetted by BAM prior to commencing works All Scaffolding to be fully designed indicating full bracing and tie

locations Full inspection and handover certificates to be issued by S/C,

checked by BAM prior to access and use. Inspection regime implemented:

Prior to use Following Alterations


Project No: OMD1306

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Rev No: 1

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F. Roofing and Cladding G. Installation and commissioning of lifts H. Frames and Glazing

Prevention against Falls Edge protection and access Falling objects Open apertures and fragile surface Confined space Falling objects Potential to Fall Potential fall through open lift doors High level works Falling objects Potential for fall Adequate working platforms

At regular intervals Formal 7 day inspection

Ground Platform to be flat and adequate to carry the vertical load imposed, sole base plates to be used at all times

Mobile towers must be erected competent and trained persons Main access to be provided by scaffold stair systems Full perimeter edge protection must be maintained at all times Where work is being carried out at high level then area below to be

zoned or fenced off Open Apertures and fragile surfaces to be clearly identified/covered

securely/barriers installed with access prohibited Safety netting must be installed by certified persons Method Statement and Risk Assessment to be established and

issued by S/C and vetted by BAM prior to commencing works Method Statement and Risk Assessment to be established and

issued by S/C and vetted by BAM prior to commencing works Lift shaft to be fully scaffolded as agreed with lift installers Competent and certified personnel used only Temporary lifting facilities and arrangements to comply with LOLER Access restricted to lift shaft Method Statement and Risk Assessment to be established and

issued by S/C and vetted by BAM prior to commencing works Where work is being carried out at high level then area below to be

zoned or fenced off Correct and certified lifting equipment must comply with LOLER Mechanical working platforms must be fully certified and sized

correctly to carry out the installation safely Only certified and competent persons to be carrying out the

installation


Project No: OMD1306

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Rev No: 1

Rev Date: 21/05/2014


I. Emergency Rescue Procedures J. Asbestos Removal/Demolition K. Internal Fit Out

Recovery from confined spaces(manholes) Falls into nets Fall within lift shaft Recovery from MEWPS Interface between asbestos removal and demolition

Working at height Manual Handling COSHH Dust Fire

Method Statement and Risk Assessment to be established and

issued by S/C and vetted by BAM prior to commencing works S/C carrying out the works activity to provide detailed rescue plan Rescue plan for specialist activity to be discussed within a toolbox

talk or site induction Refurbishment and Demolition survey completed prior to works

commencing on site Asbestos removal to be carried out by Licensed Contractor and

trained operatives in accordance with detailed Method Statement. Demolition to be undertaken by competent contractor and trained

operatives in accordance with detailed method statement. A single company to undertake both removal and demolition to

ensure total coordination of activities. Correctly erected towers and checked Use of podium steps Correct lifting techniques Use of board trolleys Good housekeeping Wireless fire alarm and regular inspections Correctly selected access equipment for task

Points for consideration when applied to each activity or site logistics a Persons falling from height f Service risers - protection j Cold weather/hot weather b Objects falling from height g Transporting materials around site k Head injury/foot injury c Persons falling down holes h Electrical hazards l Temporary Works Procedures d Lifting Operations i Noise – damage to hearing m Hazardous Substances (COSHH) and Dust/Silicate Dust e Unloading materials on site


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6. Plant/Vehicle Movement

Pedestrian Access

Operators Competence Unintended movement Access into site Plant suitability Vehicle Parking

Method Statement and Risk Assessment to be carried out identifying the hazards to protect pedestrians

Segregation of plant and pedestrians

Traffic management plan established stating clearly defined routes of travel

Barriers/directional signage

All plant operators to be competent and fully trained for their selected plant/machinery

BAM to check all operators of plant have correct certification to comply with MCG requirements

Plant to be immobilised when not in use and keys removed from ignition

Will be via site entrance only

Site entrance to be clearly identified with appropriate signage.

Out of Hours security in place

Upon delivery to site the plant certification to be checked before it can operate.

Ensure that the correct equipment or machinery is selected for each activity. Ensure certification for plant is valid and in date.


Only certified and trained operators to be used for their selected plant

All cars and vans to be parked off site, some necessary


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exceptions as agreed with BAM management. Plant to be stored securely.

Plant to be immobilised at night and keys removed from ignition.

Points for Consideration when assessing Plant/Vehicle movement:

a Segregation (Section 2.6 of this plan also refers)

e Vehicle Security h Lifting team (by whom?)


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b Access around site (Section 2.6 of this plan also refers)

f Vehicle Parking i Banksman (by whom?)

c Suitability g Ground Bearing Conditions j Tower Crane Risk Assessment

d Operator competence


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Rev No: 1

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Hazard/Risk Description Control 7. Occupational Health Noise

Vibration

Dust

Manual handling

Well maintained plant

Switch off engines when not in use

Site generators/compressors kept away from general areas

Train employees

Provide hearing protection

Specify noise reduced plant

Use silencers and mufflers

All percussion works to have a HAV assessment

Select suitable haul road material

Limit speed to 5mph

Damp down during dry periods

All materials are to be off loaded and distributed by mechanical plant where possible


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Rev No: 1

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COSHH Data sheets to be provided and materials assessed and appropriate control measures put in place

Ultra Violet (sun) Shorts are not permitted on site

Sun block will be available


a Noise d Manual Handling g Skin Condition (dermatitis)

b Vibration e COSHH h Safety Critical Workers (medicals)

c Dust f Ultra Violet (sun)


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C

Rev No: 1

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8. Design Hazards A. Pre-tender Health and Safety Plan

B. Temporary Works Design C. Design Risk Assessment

Access/Egress arrangements

Waste disposal

Adjacent land uses.

Asbestos and other hazardous materials

Existing Ground conditions

Existing buried services.

Existing of plant & equipment.

Interface with Client Undertakings

Formwork

Scaffolding

Shoring to excavations.

Identified in Pre Construction Information

Full design & independent check by BAM technical services.

Competent site based person nominated as temporary works co-ordinator.



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a Identified by pre-construction Health and Safety plan (refer)

c Design Risk Assessment e Temporary Works Schedule – Ref ts-02 and 300-09

b Temporary Works Design d End user consideration


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This PMP is based on the template ref 300-01 (Mar 2014) of 70 35/15/Project Management Plan

2.3 Site Rules and Restrictions

2.3.1 Generic Rules for Individuals

Individual workers on this project are required to understand and comply with the following required behaviour:

I understand my job and I am aware of the associated risks. If anything is unclear, I will ask for additional information

I call other people to account on unsafe behaviour and I accept that others can also call me to account on unsafe behaviour.

I exclusively give safe instructions and exclusively follow safe instructions.

I work with approved materials and equipment and only if I am authorised to use them.

I only start my work after I have been instructed correctly (formally). I follow these instructions.

I use my compulsory personal protection equipment

I keep my workplace clean, safe and tidy.

I do not work when I am under the influence of drugs, medication or alcohol.

I do not walk or stand under suspended loads

I do not work with installations or cables that are charged, unless I am authorised to do so.

2.3.2 Rules specific to this project

(For network rail projects this will include network rail lifesaving rules).

In the interests of health and safety the following rules and restrictions will apply on this project:

2.4 General Arrangements for Health and Safety

2.4.1 BAM Construct UK Limited Health and Safety Policy

It is the policy of BAM to strive to maintain the highest practically achievable standards of safety, occupational health and environmental protection.

Everyone on site is expected to co-operate in the development and implementation of this policy.

2.4.2 Targets and Goals

To complete the project on time, with no reportable injuries, ill health, or occupational disease.

2.4.3 Arrangements for Directing and Co-ordinating Subcontractors

The safety management system operated by BAM will be implemented on the project. Procedures for the employment and control of subcontractors form part of this system and subcontractors are under a legal duty to comply with the requirements.

2.4.4 Standards for Health and Safety

The project will be carried out in accordance with the BAM Safety Management System which satisfies, as a minimum, current legal requirements.

2.4.5 Information for Contractors

All contractors will be informed at the technical/start on site meeting about any risks to health and safety identified as arising from the project environment or construction work.

2.4.6 Selection of Designers, Contractors and Suppliers

All subcontractors, self-employed or designers, will be competent and will be required to make adequate provision for health and safety on this project. Contractors, self-employed or designers not on the BAM approved list will be assessed by the Construction/Contracts Manager, Project Manager


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or Project Safety Manager, as necessary, to ensure they are competent and can allocate adequate resources to health and safety.

Suppliers of materials have a legal obligation under section 6 of the Health and Safety at Work Act and the Consumer Protection Act to provide adequate health and safety information on their products. No hazardous materials or substances will be brought on to site without the permission of the COSHH Co-ordinator. An assessment, as required by COSHH regulations, identifying the hazards, risks and necessary controls must be provided in writing to the COSHH Co-ordinator prior to commencement of work with a hazardous material or substance.

All machinery, plant or other equipment will be properly selected, used and maintained in accordance with the Provision and Use of Work Equipment Regulation. All persons who operate or control plant will be competent. Evidence of operator training and certification must be provided to the Project Safety Manager.

All electrical equipment will comply with the requirements of the Electricity at Work Regulations. Subcontractors will be required to provide BAM with evidence of the test status of equipment.

2.4.7 Communication and Co-operation

Health and safety will form an integral part of the agenda of all formal meetings between the Principal Contractor, Client, client’s representative, project team or subcontractor. Any matter that may have an effect on health and safety will be discussed and minuted. It will be the responsibility of each employer or employer’s representative at the meeting to ensure that persons in their employ or under their control, who may be affected, are advised of such matters.

Co-operation between contractors will be secured by BAM through the implementation of control procedures contained within the company Safety Management System.

BAM will, each month or other period as may be necessary, hold a project safety review meeting at which a subcontractor or representative will be required to attend to discuss and co-ordinate matters that may affect the health and safety objectives of this project .

The health and safety aspects of design work carried out during the construction phase of the project will be co-ordinated by the CDM Co-ordinator for the project. Subcontractors with design input must ensure that the Principal Contractor and CDM Co-ordinator are kept fully informed of all design matters. This item will be included within the agenda for the project progress meetings, design team meetings and project safety review meetings.

2.4.8 Activities with Risk to Health and Safety

BAM have cognisance of the risks identified from the hazards described in the pre-construction Health and Safety information prepared for this project.

Where a significant risk is foreseeable, no work will proceed until a suitable and sufficient risk assessment, prepared in accordance with the requirements of the Management of Health and Safety at Work Regulations, has been approved by the Project Safety Manager or deputy. The information contained in the risk assessment will be made known to any person who may be affected by the risk.

2.4.9 Emergency Procedures

Emergency procedures regarding Major Injury Accidents, Dangerous Occurrences and Fire Precautions should be written for all projects and should include contingency planning where appropriate.

A copy of the fire action plan for the project must be displayed on the site notice board and other locations throughout the site, detailing the procedure to be followed in the event of a fire occurring on site. The requirements of the fire plan will be made known to all persons as part of the site induction training. The persons appointed as Fire Safety Co-ordinator and Deputy are identified in section 1.4 of this plan.

2.4.10 First Aid

A first aid box, stocked to the standards required by the Health and Safety (First Aid) Regulations 1981, is located in the BAM site office. The BAM appointed first aid person is identified in section 1.4. Subcontractors are under a duty to ensure compliance with the above regulations by ensuring that there are adequate and appropriate first aid provisions for their employees.


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2.4.11 Accident Reporting

All accidents resulting in either injury or damage, dangerous occurrences and ‘near misses’, must be reported to the Project Safety Manager and, where considered necessary, will be investigated by BAM. Where appropriate, investigation may be carried out in conjunction with a subcontractor’s Health and Safety Advisor.


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2.4.12 Site Welfare Arrangements

Toilets, washing facilities, accommodation for taking meals and other ancillary welfare accommodation are provided by BAM (Table 1 below) and maintained in compliance with hs-34 and Section 13 of hs-50. All persons using the welfare facilities provided must ensure that they are kept in a clean and tidy condition.

This is a no smoking site and smoking, except within designated smoking areas, is strictly prohibited.

The taking of food or meals outside the appointed mess accommodation is not permitted.

All requests to share welfare facilities will be agreed between BAM and the subcontractor.

Table 1

Number of persons on site

Number of urinals

Number of water closets

Number of basins

Number of canteen units

Number of drying rooms with lockers

Number of showers

Male 5 5 5 1 1 1 Location Site

compound Site compound

Site compound

Site compound

Site compound

Site compound

Female N/A 1 1 Location Site

compound Site compound

Review date Male Location Female Location Review date Male Location Female Location

2.4.13 Information and Training for People on Site

No person will be allowed on site unless they have undergone safety induction training. Evidence of such training must be provided to the Project Safety Manager for record purposes. Safety induction training will be given by the Project Safety Manager or BAM delegated person, and will include information about the project (i.e. the names of the principal contractor and CDM Co-ordinator and relevant parts of the Health and Safety plan).

Toolbox talks, as appropriate, will be given throughout the duration of the contract. The employer, or a representative of the employer, will provide this training to all employees or persons under that employer's control. BAM reserves the right to witness such training and evidence of training given must be provided to the Project Safety Manager.

Provision must be made during such training to consult and co-ordinate the views of persons on site, or their representatives.

A copy of this Health and Safety plan, BAM health and safety policy, the statutory notification for the project and all other statutory notices will be displayed on the site notice board.

2.4.14 Arrangements for Monitoring

The Project Safety Manager or appointed deputy will be responsible for the day-to-day monitoring of health and safety on site. The BAM Health and Safety Advisor will carry out formal inspection and audits at intervals dependent on the nature of the work, or as agreed with the Director/Project Safety Manager. Any deviations from the agreed procedures or statutory requirements will be recorded, advised to the appropriate persons and, where necessary, rectified immediately. The content of the safety reports will also be discussed at site safety meetings held with subcontractors.

The site construction phase Health and Safety plan will be reviewed at regular intervals (not exceeding 4 weeks) and updated and revised, if found necessary, throughout the duration of the


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contract. Changes in legal requirements, revision to health and safety rules and changes to staff or procedures will be covered by addendum to the Health and Safety plan.

2.4.15 Health and Safety File

BAM recognise their duties and obligations under the Construction (Design and Management) Regulations and will comply with all reasonable requests from the CDM Coordinator for information.

Health and Safety file information requests will be initiated by using standard letters contained within hs-29.

The control and issue of information will be planned, and, where possible, will be passed to the CDM Coordinator at the earliest opportunity. It should not be left until completion of the project. Information passed to the CDM Co-ordinator may be recorded on the monthly project health and safety progress report (180-041).

2.5 Consultation with the Workforce

2.5.1 Introduction

BAM are committed to effective worker consultation on Health and Safety issues and strive to create an industry where everyone is valued, all views are listened to, and a safe and healthy working environment is the norm and not the exception.

In order to effect a culture change at company and site levels, the following principles will be adopted on this project.

Where there are sufficient workers on site, and certainly when the number reaches twenty five, a Safety Action Group will be established.

Every worker has the right to stop working if he or she feels to be at risk.

No punitive action will be taken against any worker who raises a health and safety issue.

Every person on site will speak to other people in a manner in which they would like to be spoken to.

Aggressive and confrontational language aimed at a worker who raises a health and safety issue will be considered unacceptable.

A mechanism will be established for all workers on this project to make their views on health and safety known.

All workers on site will be informed of the appropriate consultation mechanisms during induction training and invited to propose alternative methods appropriate to the site.

2.5.2 Methods of Consultation

BAM, as a member of the UK Contractors’ Group (UKCG), supports the methods of consultation contained within the UKCG ‘Worker Involvement Toolkit’.

Methods of consultation are grouped under three headings:

Project Level

Work Gang Level

Individual Level

Induction will not be the only method of consultation at project level and at least one other method must be used.

In addition to the above, at least one method of consultation from each group will be adopted and advised to workers during induction training.


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As a member of the UK Contractors’ Group, BAM are committed to carrying out effective consultation with everyone on the project. BAM has selected the methods of consultation indicated below as the most appropriate to this project

Consultation methods to be used on the project is to be identified by Note: Methods of consultation shown shaded will normally be applicable to all projects

Methods of consultation – PROJECT LEVEL

1 At work preparation stage

2 Through one or more representatives

3 Site Safety review meetings

4 Subcontractor monitoring matrix

Methods of consultation – WORKGANG LEVEL

1 Work Activity Safety Plan (WASP)

2 Safety Action Group

3 Method statement briefings

4 Safe2StartMethod statement briefings

5 Toolbox talks

Methods of consultation – INDIVIDUAL LEVEL

1 Feedback through line managers

2 Directly with each employee (near miss and observation reporting)

3 Whistle blowing procedure

4 Open door policy

The consultation poster (SAF-33) displayed on site will identify a contact name and telephone number which persons on site may contact where the method of consultation is not considered appropriate to the site or where an individual/ group feels that their views are not being taken into account.


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2.6 Traffic Management Plan The risks associated with traffic movements on and around site should be identified in Section 6 of the General Risk Assessment. A site layout showing the Traffic Management Strategy must also be included in this section and displayed in the safety resource centre and notice boards on site. A checklist for Traffic Management can be found in 180-047.

There will be a one way delivery route for delivery and off loading on site. Subcontractors and suppliers will have this information before deliveries are made. The deliveries will then require booking in to obtain a delivery slot/window and coordinated before arrival. This will allow a timely delivery structure to be obtained.

Deliveries during the main erection of the frame will be carried out from a mobile carne.

A temporary Fire escape route will be formed at the beginning of the works to allow the council to gain access to the council buildings that are in use during the project.


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2.6.1 Traffic Management Checklist

Precautions Yes / No / Details

Physical segregation of vehicles and pedestrians at site entrance Yes

Physical segregation of vehicles and pedestrians to all work locations

Yes

Signed pedestrian and delivery routes on site Yes

Signed pedestrian crossing points Yes

Reversing eliminated/minimised (signage required) Yes

One-way traffic routes, passing points and turning areas Yes

Designated and segregated vehicle parking Yes

Designated storage areas Yes

Protection of the public (visibility splays at vehicle entrance, secure hoarding)

Yes

Maintenance of public and site roads, including road sweeping Yes (if req)

Protection of overhead and underground services (goal posts, barriers etc.)

Yes

Plant and vehicles – all round vision and reversing warnings Yes

Vehicle immobilisation arrangements Yes

Restriction of peak time deliveries (if applicable) No

Information and training (induction, toolbox talks, on-site training) Yes

Nominated plant operators – trained and competent Yes

Trained competent Banksman (should be easily identified) Yes

Traffic management co-ordinator identified in Section 1.4 Yes

PPE – High visibility clothing worn by all on site Yes

Other:


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2.7 Emergency Procedures

2.7.1 Fire Action Procedures

Site Fire Safety Plan Date of last review:

Site Fire Safety Co-ordinator: TBA

Training details: TBA (BAM Training matrix to be checked)

Deputy: TBA

Contact name and number for Fire Brigade:

Burton Fire Station

Moor St

Burton upon Trent

DE14 3SU. 01785 898070

Project specific risks

Fire hazards:

Hot Works

LPG Storage

Fuel Storage

Material Storage

Precautions:

Hot Works Permits

Ventilated and locked bottle cages

Bunded Tanks

Adequate space provided

Warning alarms

Type: Wireless Break Glass Site:

Wireless Break Glass

Temporary accommodation:

Wireless Break Glass Location(s): various

Assembly point(s): Site car park – under “fire assembly point” sign

Fire Brigade access: Waterloo Street

Fire points

Location(s): various

Site: As required by fire risk assessment

Temporary accommodation: As require by fire risk assessment

Type of fire fighting equipment at each point


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Storage of Liquid Petroleum Gas (LPG) and highly flammable materials:

These must be stored in a lockable vented cage. Location of flammable materials is confirmed on fire plan drawing

Security arrangements:

Fully enclosed site with 2.4m timber hoardings and 2.4m heras fence panels. Guard at main site entrance.

Frequency of fire drills: Every 3 months (maximum) or as required by nature of high risk activities

Temporary offices/accommodation

Location: See site compound layout

Fire resistance: Non fire rated Eco type security cabins

Date review required:


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Raise the alarm

SOUND SIREN ON FIRE POINT AND SHOUT FIRE

REPORT TO BAM MANAGEMENT

ASSIST IN CLEARING SITE ON YOUR WAY OUT

REPORT TO THE ASSEMBLY POINT FOR THE FIRE REGISTER ROLE CALL

Call the fire brigade

Dial 999 and tell the operator that the fire brigade is required at the construction site at:

FORMER BURTON TOWN HALL ANNEX KING WILLIAM PLACE

Access to the site is via:

Waterloo Street

Action to be taken on hearing alarm

All personnel must leave the site and assemble: Remaining Council Car park

Subcontractor supervisors to account for all persons in their charge and advise the Site Fire Safety Co-ordinator

Do not stop to collect personal belongings, tools etc.

Turn off generators, compressors and other powered equipment

Turn off all heat-producing equipment and shut cylinder valves

Attack the fire with the equipment provided, only if it is safe to do so

Obey instructions from the Fire Safety Co-ordinator or supervisory staff

Do not re-enter the building until told that it is safe

Site Fire Safety Co-ordinator: Date:

To be displayed in all site offices and other accommodation and at all fire points and exits at every level throughout the building.


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3.0 Environmental Management This section of the Project Management Plan identifies all the relevant Environmental Hazards (also known as Aspects) and Control measures to be put in place for the project.

3.1 Environmental Records Details of the documents that need to be held on site are listed below.

All Key Performance Indicator Information will be recorded on BAM SMaRT

Environmental Records1 Action by File Ref:

Project Management Plan 15

Resource Management Plan (RMP) 50-05

BAM SMaRT

Environmental Permit / Waste Management Licence / Exemptions, Carrier Registrations [off-site]

BAM SMaRT

Environmental Permit / Exemption Certificate [on-site] 50-05

Waste Transfer Notes 50-05

Energy supply arrangements (type of supply, supplier, MPAN, MPRN, account number(s))

BAM SMaRT

Key Performance Indicator information (pollution incidents, energy use, mains water use, waste production, timber sustainability, environmental toolbox talks)

50-05

BAM SMaRT

Method Statements and Risk Assessments 50-10

COSHH Assessments 50-10

Site Incident Response Plans 50-05

Environmental Advisor Visit Reports 50-05

Section 60 / 80 Notices 50-05

Section 61 Consents 50-05

Part B Authorisations 50-05

Trade Effluent Consent 50-05

Controlled Water Discharge Permit 50-05

Other Consents (Archaeological, Hedge Removal, Tree Removal, etc.)

50-05

3.2 Contractual Obligations - BREEAM Very Good 2011 - 10% Renewables Policy (Sandwell Council)

3.3 Project Specific Environmental Aspects - Waste production - Production and removal of waste (including demolition waste already produced on site from

demolition of Sandwell College)

1 This list is not exhaustive and not all of the documents may need to be obtained. See the Pre-commencement checklist, bam/ep/construction/5.2, and procedures for details of the documents that will need to be retained.


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- Materials usage - Diesel / gas oil & electricity usage - Use of water - Site drainage - Transport associated with personnel, and materials and waste transport - Noise, dust and vibration

3.4 Project Specific Environmental Controls

3.4.1 Construction Targets

Explain how the site is going to measure its performance against the Environmental Targets for Construction. Include details of the KPIs to be measured.2 Example Targets are included below.

1. Site to register with the Considerate Constructors Scheme and target minimum score of 40 out of 50

2. Target zero pollution incidents by following this plan.

3. Measure Energy use as follows:

BAM Fuel use (in litres) and bottled Gas/LPG (in Kg) to be recorded on BAM SMaRT from delivery tickets.

Subcontractors to copy their delivery tickets for fuel oil, bottled gas, etc. to BAM for inclusion on BAM SMaRT.

Energy supply details to be logged on BAM SmaRT indicating ownership of supply (BAM/Client), Supplier, MPAN, MPRN and account details where relevant.

Automatic Meter Reading (AMR) Electricity (and where relevant Gas) meter(s) to be installed at main supply point/entry point to site, with usage (obtained from AMR report) recorded monthly (in kWh) on BAM SMaRT.

Target maximum CO2 emissions of 14,000 Kg /£1 million.

4. Water use readings (in m³) from the meter installed at the entry point to the site are also to be recorded on BAM SMaRT.

Target maximum water use of 107 m3 /£1 million.

5. Waste production, and percentage of waste diverted from landfill, is to be monitored on BAM SMaRT.

Log all BAM Waste Transfer Notes (WTN) and waste destinations.

Subcontractors to copy all WTN to BAM. BAM to record on BAM SMaRT.

Target maximum Construction (skip) waste production of 120m3 /£1 million (unless the BREEAM Wst 01 target is more onerous)

6. The Resource Management Plan includes details of the waste to be segregated for recycling on site.

Target to divert at least 95% of all waste removed from site away from landfill.

7. All Timber is to be from FSC or PEFC Chain of Custody sources. Details of all deliveries will be recorded on BAM SMaRT.

8. Environmental Toolbox Talks are to be carried out at least once a month, and be recorded on the Toolbox Talk Record. All environmental risks are to be included in site induction.

9. All targeted trade contractors used are to hold, or sign up for, environmental management certification (ISO14001/BS8555).

10. The Project Environmental Management Plan and Resource Management Plan are to be reviewed on a quarterly basis.

2 For guidance see sections 5.1, 5.9, 5.18, and 5.19 of the Environmental Operating Procedures for Construction (EMS).


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3.4.2 Ecology, Archaeology, and Rights of Way3

The following measures will be employed to protect the ecology on the site:

5 Nr trees were removed prior to construction beginning. There are no trees left on site.

Site management is to be notified if any suspected Protected Species or Archaeological remains are encountered.

3.4.3 Materials Management4 The following materials management measures will be employed: All hazardous materials will be kept within a locked storage area and access to these

materials will be restricted to those who have viewed the COSHH assessment for the particular material.

Other materials are to be stored in designated storage areas as agreed with the Site Management.

All timber products are to be from a Chain of Custody source, certified by the Forest Stewardship Council (FSC) or Programme for the Endorsement of Forest Certification Schemes (PEFC), to ensure legality and sustainability. Where this is not possible the client will be informed and alternative timbers proposed.

3.4.4 Oil, Fuel and Liquid Chemical Storage5

The storage of all BAM and Subcontractor oil containers with a capacity of 200ltrs or more will comply with the requirements of the Control of Pollution (Oil Storage) regulations as follows:

Oil drums are to be stored on proprietary secondary containment systems that will contain 110% of the contents of the largest container, or 25% of the total, whichever is greater. These are to be protected so as to minimise the ingress of rainwater, and secured against unauthorised discharge.

All bulk storage tanks are to be integrally bunded proprietary tanks. The tanks are to be located within the compound area of the site, away from general traffic movements and surface water drains, and secured against unauthorised discharge.

The filling of BAM bulk storage tanks will be supervised by the project manager. Only authorised personnel will be issued with a key to the bulk storage tanks for refuelling plant. When refuelling, the operator is to remain in attendance at all times.

All personnel are to make themselves aware of the Site Incidence Response Plan (SIRP) (bam/ep/construction/5.8) which will be attached to all storage containers. The Site Manager is to be notified of all spillages, however minor.

A spill kit will be available on site, at the location detailed on the SIRP.

Oils and other chemicals, in containers with a capacity of less than 200ltrs, will be stored within a locked store on drip trays. Again, only authorised personnel will be issued with a key to this store.

Any surface water drains will be protected during construction

The location of Subcontractors’ oil storage areas and procedures must be agreed with BAM Site Management prior to any deliveries. No storage surface water drains. An Oil Storage Checklist (bam/ep/construction/5.11) is to be completed for all oil storage locations.

3.4.5 Nuisance Prevention6

The following measures are to be implemented to reduce the nuisance to neighbours, and to ensure they have an appropriate amount of involvement with the project:

3 For guidance see section 5.7 of the Environmental Operating Procedures for Construction (EMS) 4 For guidance see Section 5.10 of EMS


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o Site working hours will be 07:30 to 17:30hrs Monday to Friday, and 08:00hrs to 13:00hrs on Saturday with prior agreement only. No work is to be carried out on Sundays or Bank Holidays.

A newsletter will be sent out before the start of the project, introducing the project team and giving a brief outline of the project, and thereafter at intervals as appropriate. The newsletter will include the name and telephone number of the Project Environmental Manager.

The Local Authority’s Environmental Health Officer will be kept informed of all upcoming activities that may impact on the local residents.

A complaints register will be set up, using the form BAM/EP/Construction/5.20. The Project Environmental Manager will take immediate action on receiving a complaint, and respond to any complainant by the end of the next working day.

All plant and machinery will be switched off when not in use.

A road sweeper will be employed to keep all roadways on and adjacent to the site clear of mud and debris.

Based on the results of the noise survey it is recommended that all plant be designed such that the cumulative noise level at 1m from the worst affected windows of the nearly noise sensitive premises does not exceed LAeq,30min 33 dB during the daytime and LAeq,30min 37 dB at night – screened for vision and sound

3.4.6 Water Pollution prevention Measures7

The following measures are to be put in place to ensure there are no pollution incidents:

Oil and liquid chemicals are to be stored and handled as described in 3.4.5.

A Site Incident Response Plan will be produced where quantities exceed 200ltrs.

All static plant must have drip trays. Drip trays are to be placed under mobile plant when parked up at the end of the shift. All leaks are to be reported for immediate action.

All existing surface water drains will be painted blue and all foul water drains will be painted red.

No waste water is to be pumped to any Controlled Waters or to any Foul or Surface Water Drains.

A polythene lined skip will be used as a concrete wash out area. This will be placed on an impervious surface.. The resulting waste water will be allowed to evaporate wherever possible. The concrete will then be broken out and removed from site.

There is an attenuation allowance under the hard landscaped areas (approximately 80m3)

It is expected that the M/H closest to the main road but within the site will be used to connect into the main sewers i.e. there will be no off site works.

3.4.7 Other Control Measures8

In addition to the above controls the following will be implemented on this site: If any suspected contaminated ground is encountered during the works, this is to be

reported to the site management.

The Site Investigation completed by LBH Wembley does not recommend any remediation strategy

3.4.8 Training9

The following measures will be employed to ensure the Environmental Aspects and Controls are communicated to the relevant site personnel.

Control measures noted above, along with details of the Resource Management Plan will be communicated to all Site Operatives at their initial Site Induction.

An Environmental Notice Board in the site canteen will contain the following information:


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- BAM Environmental Policy Statement. - Section 3 of the Project Management Plan (Environmental Management) - The latest revision of the Resource Management Plan (RMP) - Your Environment Posters. - The latest relevant BAM Environmental Bulletin. - Site Incident Response Plan (SIRP) for oil. - Toolbox talks and/or other information relevant to the project. - Environmental Case Study - Quarterly Considerate Constructors Scheme report

Environmental Toolbox Talks relevant to site activities will be conducted once per month.

3.4.9 Emergency Procedures10

A Site Incident Response Plan (bam/ep/construction/5.8) is to be displayed at all storage locations where 200 litres or more of a possibly polluting substance is to be stored.

3.5 Resource Management Plan A Resource Management Plan (RMP), which complies with the requirements of the Site Waste Management Plan Regulations where they apply, has been drawn up, based on the template bam/em/construction/5.03 – Appendix 1. See 3.1 ‘Environmental Records’ for the location of the plan.

The RMP has been produced to ensure that resource efficiency measures have been taken and that all waste from this site is to be managed appropriately and dealt with in accordance with Section 34 of the Environmental Protection Act 1990 (Waste Duty of Care) and the Environmental Protection (Duty of Care) Regulations


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4.0 Quality Management

4.1 Quality Management System This project will be managed in accordance with the Quality Management System for BAM Construction Limited, certificated by British Standards Institute (BSI) and meeting the requirements of BS EN ISO 9001.

Section 1.5.3 of this plan indicates individual responsibilities and the relevant procedures that are to be followed. These will be BAM procedures, unless otherwise indicated in Section 7 of this Project Management Plan (project specific).

4.2 Inspection and Test Plans An Inspection and Test Plan 300-27 is to be produced for each package or area of work to plan and record inspections, to ensure works comply with the specified requirements.

Specific inspections/tests to be carried out, and their frequency.

Responsibility for completing the inspections/tests and the means by which the results will be recorded.

Requirement for inspections/tests to be carried out or witnessed by others

Requirement for notice to be given that works are complete and ready for inspection

Requirement for records to be made available or copied to others.

Plans are held separately with the inspection records. They may be compiled in stages throughout the duration of the contract, as details of the work packages become available.

4.3 Material Samples The submission of samples, or construction of mock-ups required by the contract, can be monitored through the schedule or other documented means of confirming approvals. This should record the date of submission and verification that approval has been received (date and reference to supporting documentation - meeting minutes, letter, instruction, etc.)

4.4 Quality Inspections by Subcontractors Sample Checklists are available via the Business Systems area on the Intranet under Defects Avoidance or direct from Business Systems Department. Wherever possible subcontractors’ own checklists should be used as long as they are at least equivalent to our own..

Prior to appointment, the subcontractor must submit the information listed below:

a) The person who will be responsible for quality of construction on site

b) The person who will deal with problems or complaints when these are beyond the authority of the subcontractor’s site representative

c) Details of any work instructions, supplier’s recommendations, or Codes of Practice that relate to the work carried out and which the subcontractor is providing to the site operatives

d) Procedures, work instructions, or method statements which are required to be submitted for comment/ approval

e) Details of the inspection and test records that the subcontractor will provide to confirm that the work has been completed in accordance with the specified requirements, including methods of testing to be used (where appropriate). These should be recorded on 300-27.

f) Confirmation that the operatives employed on site have the necessary qualifications, skills and training for the tasks demanded of them

g) Confirmation that any measuring and test equipment being used will be calibrated and that records will be made available to provide evidence of this

h) Arrangements for the storage and protection of materials

i) Proposed methods for the protection of completed work (where appropriate)

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quality of materials and workmanship in these circumstances. The arrangements listed above will be the subject of review at the periodic progress meetings to be held with subcontractors on this project.

4.5 Quality Inspection Records Quality inspection records identified in the Inspection and Test Plan(s), are filed on Livelink as part of the project records.

4.6 Internal Quality Audits Periodic audits of the project will be carried out in accordance with the company audit policy, to ensure compliance with BAM procedures and this Project Management Plan. The Project Manager is responsible for ensuring that any Action Requests arising from these audits are completed in a timely manner and verified by the Construction Director/Manager.

4.7 Completion of Contract Upon completion of the contract, this Project Management Plan and all related quality records are to be archived in Livelink, in accordance with the company procedures.


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Rev No: 1

Rev Date: 21/05/2014


5.0 Community Engagement Refer to the Community Engagement section in Best Practice under ‘Support’ for further guidance.

(Insert any contractual, client or other obligations or undertakings in relation to employment skills and training, procurement of local goods and services, supporting educational activities or the local community.)

The following community actions are planned on site to engage with and support the local community:

Regular newsletters

Site information and progress boards

Community open days – to allow the local community access to the build

Site Facebook page

Promotion of local businesses where possible and practicable


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Rev No: 1

Rev Date: 21/05/2014


6.0 Site Administration

6.1 Site Diary Site diaries will be signed by the Construction Team Leader4 and filed in the project Livelink folder.

6.2 Correspondence

6.2.1 Incoming (including faxes)

All incoming post will be date stamped and scanned into Livelink. Documents should be OCR5’d to enable detailed searching. On a daily basis, incoming post should then be added to the Livelink daily post folder and moved to the appropriate folder by the (Action: SS)

Alternatively, or in addition to notifications if desired, post can be distributed via an IFORM memo; this allows actions to be added to correspondence.

Original documents will be filed in site files by (SS, (TBA) or JB in their absence is responsible for forwarding on to others where applicable.

When a document is saved onto Livelink, its title should indicate the date backwards followed by the project name then the subject: e.g. 2008-04-23 Project Name - Lift Pit.

If drawings are included with a letter and drawing issue sheet, scan in the letter, drawing issue sheet and an A4 copy of each drawing title block. Drawings are then to be uploaded (SS) to correct position under the direction of the (TBA).

6.2.2 Outgoing correspondence (including faxes)

The originator of outgoing correspondence shall include daily post folder on the distribution list and save the document in its original format to appropriate correspondence folder in Livelink (Action: originator). Signed copies of letters (with any attachments) will be passed to SA for scanning to daily post in OCR format. (Action: originator/SS)

Hard Copy drawings must be accompanied by a hard copy IFORM Issue sheet.

Original delivery/hire/off-hire tickets (materials & plant) will be retained on site for processing and filing.

6.2.3 E-mails

A project email address will be set up; external parties must be advised to send emails to this address only.

Outgoing and Incoming Emails – Email title should include project name and subject

E.g. Project Name – Lift Pit

A copy of all incoming and outgoing e-mail correspondence with external parties, received/sent through individual e-mail addresses, must be forwarded electronically to Project email address i.e. ([email protected]). This account will automatically copy emails to PM/PC/PS and other site staff– for information (this will initially need to be set up by the IT department) (Action: originator/recipient).

The email will then be filed on Livelink and, where desired, a hard copy filed in the site file. Attachments must be filed with the original email and also copied to the appropriate folder, renamed in accordance with file name convention (see 6.1.1 (Action: SS). The ( TBA) or (JB) in their absence will review their copy of the email and, where necessary, forward it to the person due to action it.

An outgoing email should only be sent ‘To’ one person with the addresses of other persons who need to see it placed in the ‘cc’ box. This clarifies to whom the email has been sent, and makes filing easier. For example, send meeting minutes of a design team meeting to the lead designer, copying other attendees.

4 This can be changed to suit the nature of the Contract 5 OCR is the conversion of a document from a graphic to text format and can be performed by Adobe Acrobat Standard or similar program. Refer to IT Dept.


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Rev No: 1

Rev Date: 21/05/2014


6.2.4 Filing of correspondence

Electronic copies of all correspondence must be kept on Livelink. Original hard copies of legal documents including Contract Documents must be forwarded to the Regional office at the end of the Project. All other hard copies are to be destroyed.

Where the responsibility for maintaining the Project Livelink folders or particular documents is other than SA, this is identified within Section 6.8 – Contract Records.

Correspondence sent by BAM is stored in the recipient’s company folder.

6.3 Drawings

6.3.1 Receipt, registering, approval and issue/distribution of drawings

Note the requirements of the following Design Management procedures:

con-03 (Design management pre-construction and construction phase)

The Project Design Management Plan 349-11, describes how drawings are to be managed and stored.

6.4 Management of Subcontractors

6.4.1 Subcontractor Technical Meeting (300-38)

Prior to a subcontractor commencing work on site, a Technical meeting shall be held to confirm that the subcontractor is aware of Livelink, quality, safety and environmental issues affecting both the subcontract and main contract works. (Action: JG)

6.4.2 Dayworks

Dayworks shall be recorded by means of Livelink and the responsibility for the administration and payment authorisation shall be undertaken by PMc

6.5 Instructions

6.5.1 Verbal Instructions from Client Team

When any member of the Design Team gives a verbal instruction, this shall be confirmed by immediately raising a CVI, or in accordance with the project specific procedures (see Section 7 of this document).

6.5.2 Written Instructions from Client team.

The Architect has indicated that drawings, faxes, letters and site communications/instructions sheets issued direct by the Design Team shall be actioned immediately pending the subsequent issue of a formal Architect’s Instruction to cover the work (or as the project specific procedures). Financial expenditure is, however, not authorised and requests for AIs shall be made via the CVI, system. (Action:PMc)

All Architects’ Instructions or similar shall be date stamped and distributed as per the procedure for ‘Incoming Correspondence’. (Action: TBA)

The financial and/or programme effect arising from an Instruction shall be reviewed. Any effect shall be notified in writing as soon as it becomes reasonably apparent. (Action: TBA/PMc)

A master register of AIs shall be maintained for monitoring purposes and subsequent inclusion into Progress Reports. (Action: PMc)

Original copies of all AIs, CVIs, RFIs, CANs, etc., shall be retained in Livelink at the relevant Regional Office as per the procedure for ‘Filing’. A separate file of all AIs shall be maintained on site. (Action: SS)


Project No: OMD1306

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Rev No: 1

Rev Date: 21/05/2014


6.5.3 Written Instructions to Subcontractors

Instructions to carry out work shall be issued by Instruction to Subcontractor 310-11 (or by a project specific procedure listed in Section 7)

Persons authorised to issue instructions are indicated below:

In addition to the above, instructions may be conveyed to subcontractors via drawings, AIs and RFIs.

These documents shall be issued to subcontractors on Livelink and subcontractors alerted to their issue via email (or letter) (Action: PMc)

Specific instructions arising from a failure to meet subcontract conditions, including safety, environment, quality or performance requirements, which could result in contra-charges if not completed satisfactorily by the subcontractor, shall, wherever possible, be issued on a Subcontract Request Notice 310-12.

Monthly instructions will be issued to monitor the issuing of instructions.

(Action: PMc)

6.6 Change Control Each project will develop a specific site-based system.

6.6.1 Requests for Information (RFIs) from Client / Design Team

Information requirements, or requests for instructions, are controlled using the Request for Information form 310-07, issued to the relevant member of the Design Team, requesting information by the date recorded and using the reply section of the form.

The system shall be administered by JG who will be responsible for raising the RFI at the request of the originator, for allocating a unique reference number, for maintaining a master schedule of RFIs and for subsequent distribution of the RFI response to any subcontractor if necessary. The master register shall record the RFI number and description, the date raised, the date when the RFI response was required and the actual receipt date of the response.

(Action: JG)

All M&E services RFIs shall be administered by JG in conjunction with BAM services designer SO. In addition, copies of M&E RFIs shall be retained and monitored by JG. (Action: JG).

It is the responsibility of the originator to actively seek a response from the Design Team to an RFI request. The RFI master schedule and the status of outstanding RFIs will be raised at the Design Co-ordination Meeting. (Action: JG).

Subcontractors and suppliers are, subject to agreement, permitted to raise queries direct with the Design Team and BAM via the S/C’s own query system, fax or letter which must be copied to BAM. Where it becomes apparent that the required response is not immediately available, or where there appears to be a large number of queries being raised, BAM shall back up all such queries with a covering Project RFI to enable a response to be tracked in the above manner. (Action: JG).

6.6.2 Change Control / Notification (this will be project specific system)

For detailed guidance on progressing site specific variations, refer to Management of Variations and Non-recoverable Costs gn-qs-19.

6.7 Project Review/Countdown

6.7.1 Arrangements for Project Review Meetings (Client)

A project progress report (Contractor’s Report / Project Status Report 300-44) shall be prepared (normally at four-weekly intervals), to coincide with the project progress meeting to be held with the Client’s Team. The Project Manager (or their nominee) shall prepare this report, usually to a format


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required by the Client Team. In the absence of any direction by the client, the following should be included in the report using 300-44:

Construction progress, including overall / summary and marked up programme

Design progress, including Contractors’ Design Portions

Subcontractor’s report (usually only if there is a partnering agreement)

Procurement Report

Schedule of information required / outstanding

Quality Report

Safety Report including CDM Issues.

Contractual issues/Notices

Financial report, including latest information

Variation schedule

Risk register

Labour and Staff returns (if required by client)

Environmental issues

A copy of the report should be included with the minutes of the meeting.

6.7.2 Arrangements for BAM Reporting and Project Review

For the purposes of BAM internal reporting, a standard report 300-36 is to be produced weekly, fortnightly or monthly (as directed by the Regional Director) by the Project Manager (or their nominee) and forwarded to the Regional Director, with copies to the Construction Director/Manager.

At monthly (or greater or less frequencies at the discretion of the Construction Director/Manager), a Project Review should normally be held on site and attended by: Construction Director/ Construction Manager / Project Manager / Commercial Manager / Surveying Manager / Managing Surveyor / Project Planner / Project Co-ordinator *

(*The list of attendees can be edited to suit project requirements and regional differences in discipline titles)

1. Internal Project Review Meeting:

Meetings shall be held regularly with members of the Project Team for the purpose of project co-ordination, procurement, progress and design reporting and review.

A report shall be prepared and shall contain the suggested following information:

Procurement Report Construction Report Mechanical and Electrical Services Report Programme - Narrative. Design / Procurement / Construction programme Appendices: RFI register, AI registers, Drawing register, Specifications register,

Information Required Schedule. Health and Safety Report Site Management and Labour Returns Opportunities and Risk Register Report Environmental Report Design report

In addition, other meetings may be held regularly with members of the Project Team for the purpose of project review.

2. Co-ordination, procurement, progress review and design reporting.

Procurement Meeting:

Frequency: fortnightly. Attendance:


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A Procurement Report and marked-up Procurement Programme, including the Tender Event Schedule, shall be prepared for use at the regular Procurement Meeting.

Design Team Meeting:

Frequency: monthly Attendance: A schedule of outstanding RFIs and other design issues will be prepared for use at the

regular Design Team Meeting.

Project Manager’s Review:

Frequency: Weekly. Attendance:

6.7.3 Countdown Meetings

Client/Design Team Countdown Meeting:

Frequency: Fortnightly Attendance: site team and consultants The countdown programme should be reviewed, to agree a method of achieving

completion, thereby negating the chance of further design changes and specific client requirements such as handover arrangements not previously agreed or confirmed as defined in the Countdown procedures.

Key Subcontractor Countdown Meeting:

Frequency: Weekly Attendance: The Contract Completion Programme and Key Events List should be reviewed and

agreed, prior to formal issue, to establish responsibilities and interfaces with other packages as defined in the Countdown procedures.

M&E Commissioning Review Meeting:

Frequency: Weekly Attendance: Progress to be reviewed to ensure that all commissioning operations are completed to

suit project handover. Meetings should review commissioning checklists, demonstration checklists, primary service requirements, attendances required by third parties and test certification requirements.

6.8 Livelink and Computer Data

1. Setting up Livelink on Project:

The PMP and the Project Design Management Plan are to be amended to reflect the project-specific Livelink requirements. A separate Livelink Protocol document should not be necessary. (Action: Project Manager)

Agree which folders (in addition to folder 20) will be accessed by external parties.

Main contact (Livelink Representative) on site (JG)

Maintenance of Livelink on site:

Responsibility for training staff members (JG)

Monthly checks that documents are being saved/distributed as per the Protocol documents (JG)

Review meetings to track the progress of Livelink (internal and external staff)

Frequency: Monthly Attendance:

2. Computer data

Data backed up on tba by tba.

Networked sites will have their information automatically backed up onto the regional server overnight. However for individual or confidential use, it is required that site staff utilise Livelink’s personal workspace - No critical information should be stored on individual C:\ drives.


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Only software obtained through the IT Department is to be installed in accordance with it-pol-01. Computers should not be left on when unattended.

6.9 Contract Records Master copies of all documents must be stored on Livelink and therefore archiving at the end of the contract is minimised. At the end of the contract the master paper copies of the noted Legal documents should be archived, and all other copies destroyed. Details of required document retention are described in gen-02 paragraph 7.1.

Where there is a client requirement to use any other external systems. The requirements for archive and retrieval of data (transfer to Livelink or access to the system for 12 years) shall be established and recorded


Project No: OMD1306

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Rev No: 1

Rev Date: 21/05/2014


7.0 Project Specific Procedures and Forms This section is only to be used if there is a requirement from the project team or client for the use of specific procedures that are at variance to the standard BAM systems. These procedures and any associated forms should be recorded below with all of the relevant information. This then overrides the BAM standard system/s; there is no requirement to delete the BAM system from this project Management Plan.

Reference Title


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8.0 Associated Documents

The following documents form an integral part of the plan and must be created at the same time as the plan and maintained throughout the project

Document Reference Where held and

maintained – Livelink Location

8.1 Risk Register 101-03 35-25

8.2 Project Opportunity Plan 101-04 35-25

8.3 Mobilisation Checklist 310-01 35-15

8.4 Project Design Management Plan 349-11 35-60

8.5 Traffic Management Checklist 180-047 35-6--02

8.6 Environmental Pre-Commencement Checklist

bam/ep/construction/5.2 35-50-05

8.7 Environmental Site Incident Response Plan

bam/ep/construction/5.8 35-50-05

8.8 Oil Storage Checklist bam/ep/construction/5.11 35-50-05

8.9 Resource Management Plan bam/ep/construction/5.03 35-50-05

8.10 Sustainability Measurement and Reporting Tool (BAM SMaRT)

www.smartwaste.co.uk/bamsmart N/A

8.11 Schedule of Inspection and Test Plans

300-22 35-65

8.12 Schedule of Sample Submissions 300-28 35-65

8.13 Building Services Quality Plan 332-01 35-70

8.14 Countdown Guidance con-gn-01 35-40

8.15 Community Benefits and Data Capture Programme

300--05

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