Syllabus

• 1 Introduction: – Concept of Project Management. Scope & Coverage. Project Function in an Organization – Layout of Project Department. Role of Consultants in Project Management.

• 2 Project Identification :– Selection of product identification of market preparation of feasibility study/report Project formulation -–Evaluation of risks preparation of Project report.

• 3 Selection of location & site of the project – Factors affecting location – policies of Central – State Government towards location – Legal aspects of project management.

• 4 Financial Analysis :– Profitability Analysis – Social cost Benefit Analysis preparation of Budget and Cash Flows. Materials Management in Project Planning – Procurement – storage – disposal.

• 5 Financing of the Project :- Source of Finance – Cost implications thereof Financial Institutions –Guidelines for funding projects, Risk Analysis – Sensitivity Analysis.

• 6 Quantitative Aspects of projects :- PERT/CPM Network Analysis for monitoring of the project –Other quantitative techniques for monitoring and Control of project

• 7 Computer Applications: - Selection of software packages for application to Project management. • 8 Case Studies and Presentations 2 Sessions of 3 Hours

Introduction – Concept of Project Management.

Scope & Coverage.

Introduction

• Project: Definitive Start Date and End Date• Completed with the completion of it’s goals and objectives.• Meets or Exceeds the Stakeholders Expectation

Characteristics of a Project

• Unique• Temporary and have Beginning and End Dates.• Meets or exceeds stakeholder’s expectation• Regarded as complete only if the desired Goal is achieved or it is

determined that the project is no longer viable

Definition of Project/Project Management• An Organised unit dedicated to the attainment of Goal, which is the successful

completion of a development project on time, within budget, in conformance with predetermined program specifications.• A temporary endeavour undertaken to create a unique product or service.• Project management is the application of the Knowledge, skills, tools and

Techniques of project activities in order to meet or exceed stakeholder needs and expectations from a defined project – balancing the following:- Scope, time, cost, and quality- Stakeholder’s expectations- Requirements (needs) vs. unidentified Requirements (expectations)

Project Life Cycle

• Project Concept Stage or Inception Stage• Project Development or the

Elaboration phase• Project Construction or the

Execution phase• Project transition or the Transfer

phase

Traits of a Project Manager

• Planning ability• Maturity• Toughness• Receptive• Communication Skills• Energy• Go Getter Attitude

• Good Interpersonal Skills• Conflict solving ability• Problem Solving Ability• Perspective Vision• Time Management/Delegation

Ability

Layout of Project Department

• Functional Organisation:• Projects are typically undertaken

in a divided approach.• Members from different

departments come together to perform project activities.

Projectized Organisations

Matrix organisations (Strong)

Matrix Organisations (Weak)

Comparison of Matrix Organisations

Work Breakdown Structure (WBS)

WBS for the Polaris Missile Project

Deliverable oriented decomposition process of a project into smaller components. Defines and groups a project’s discrete work elements in a way that helps organize and define the total work scope of a project.Provides a necessary framework for detailed cost estimating and control along with providing guidance for scheduled development and Control.

Essential features of the WBS:

• 100% Rule: WBS includes 100% work of the work defined by the project scope and Captures all deliverables – internal, external and interim – in terms of the work to be completed, including project management. It applies at all the activity level.• Mutually Exclusive Elements: Elements at all the levels should be

mutually exclusive• Plan outcomes, not actions: • Level of detail: “80 hour rule”; “If it makes sense”• Terminal Element:

WBS for a Construction of a House

Project Identification

1. Selection of product identification of market

2. Preparation of Feasibility Study

How do projects come about

• Needs and Demand:1. Market Demand:2. Business Need:3. Customer Request:4. Technological Advancement:5. Legal Requirement:6. Social Need:

• Feasibility Studies:

Kicking off the Project Charter

• Project Charter inputs:• Contract:• Project Statement of Work (SOW):

- Describes the product or service the project was undertaken to complete.- Written either by the project Sponsor or the initiator (Buyer in case project is external to the organisation)- Business Need:- Product scope description- Strategic plan

• Enterprise Environmental Factors:- Company work culture- Govt./Industry standards- Infrastructure- HR- Administration- Work Authorization System

• Organisational Process Assets: Policies, guidelines, procedures, plans, approaches, or standards for work conduct.