Project Management. Lecture 5-2 Introduction This lecture discusses the key components of project...
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Transcript of Project Management. Lecture 5-2 Introduction This lecture discusses the key components of project...
Project Management
Lecture 5-2
Introduction
This lecture discusses the key components of project management, role of project manager and techniques to improve project management
The techniques are applicable to
both system and non-system related projects.
Lecture 5-3
What is Project Management?
Project Management is a set of principles, methods and techniques for effective planning of objective-oriented work, thereby establishing a sound basis for effective scheduling, controlling, and replanning in the management of programs and projects.
Lecture 5-4
Project Management Triangle
COST (PRICE)
SCHEDULE (SPEED)
PERFORMANCE / SCOPE (QUALITY)
IDEALSETTLE FOR
Lecture 5-5
Role of Project Manager
• Leader• Planner• Organizer• Politician• Coordinator• Manager
• Communicator• Placator• Negotiator• Administrator• “Doer” (Goal Oriented)
Lecture 5-6
Benefits of Project Management to Top Management
Control over bottom line:• Cost / Schedules / Resources / Results
Delegation at the appropriate level Assurance of completed staff work More responsive to rapidly changing
needs Accountability for both project and
functional responsibilities
Lecture 5-7
Benefits of Project Management to the Project
Autonomy within the defined scope Top management support Assurance of reaching desired target Formal cooperation from functions Visibility Influence
Lecture 5-8
Project Life Cycle
Conceptual Feasibility Study Definition Detailed Planning Implementation Evaluation
Lecture 5-9
Key Things to remember when starting a project
1. Never accept an assignment that you don’t understand or cannot be done. Negotiate a realistic assignment.
2. If people need to accept the project for it to succeed, be sure to use consensus for decision making, and participation as a management style.
3. Take whatever time is needed to negotiate agreement among upper management
4. Obtain the best Sponsor, and see that the Sponsor approves, runs interference and maintains organizational priority for the project.
5. Get the right people involved, committed and accountable.6. Be sure the project is feasible. Modify, cancel or delay if not.7. Before devoting time to doing the work, be sure the project Charter
(including goals, quality, scope, resources, cost and schedule) is approved by the Sponsor and communicated to all involved people.
8. Gain commitment and set the stage for accountability by having functional Managers and Team Contributors plan the work they will do. Coordinate and negotiate interfaces between departments.
9. Coordinate the development of a Responsibility Chart.10. Refine your positive influence behaviours.
Lecture 5-10
Ten Steps to Create a Project Plan
Questions1. What is wanted/needed?2. Is it worthwhile doing NOW?3. What is to be accomplished?4. What will it take?5. What is the best way?6. Who will do what?7. How long will it take?8. How much will it cost?9. How many people are needed?10. How will progress be tracked &
reported?
Deliverable1. Answers to Key Client Questions2. Feasibility Study3. Project Charter & Scope4. Work BreakdownStructure5. Network & Critical Path Activity 6. Linear Responsibility Chart7. Duration & Elapsed Time
Estimates8. Labour and other Estimates9. Gantt Chart / Staffing Histogram10. Gantt Chart / Staffing Histogram /
Cost Line Graph
Lecture 5-11
10 Hints for Project Leadership
Be Consistent Provide Support Don’t make promises you can’t keep Praise in public, criticize in private Be aware of morale danger points Set realistic goals
Lecture 5-12
10 Hints for Project Leadership
Set perceived targets Explain and show, rather than do Don’t rely just on status reports Encourage a good team spirit
Lecture 5-13
Planning Techniques
Two techniques for scheduling and monitoring systems development activities are:
1 Gantt chart
2 PERT (program evaluation and review technique) requires that all activities and the precedent and subsequent relationships among them be identified.
Lecture 5-14
Planning Techniques
What is the critical path?The path requiring the greatest
amount of time.The total time of the project can
be reduced by shortening the critical path.
If any activity on the path takes longer than anticipated, a delay occurs.
Lecture 5-15
Planning Techniques
1 2
4
3
5
6
AC
G
B
D
F
E
Critical path A,B,E
Lecture 5-16
Planning Techniques
A Gantt chart is a bar chart with project activities listed on the left-hand side and units of time (days or weeks) across the top.
For each activity, a bar is drawn from the scheduled starting date to the ending date.
As activities are completed, the bar is filled in.
Lecture 5-17
Planning Techniques
____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
Activity Week Starting12345678
Project Planning Chart (Sample Gantt Chart)
Lecture 5-18
End of Lecture