Decadal Survey Mission Planning Presentation to CLARREO Workshop Steve Volz October 21, 2008.
Project Management Best Practices Jason Volz Nebraska Department of Roads Construction Division.
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Transcript of Project Management Best Practices Jason Volz Nebraska Department of Roads Construction Division.
Project Management Best Practices
Overview: Team of NDOR employees assemble in 2012 with two goals:
1. Develop a one-day conference to prepare new and potential Highway Project Manger for their roles and responsibilities.
2. Create a reference manual that shares best practices and lessons learned by experienced PMs
Deadline: Fall 2012
Background: Why?
Construction Manual, Specifications, and other technical resources.
On the job experience, trial and error
Experienced PMs mentor new PMs
Traditionally, PMs learned the job several ways…
Background: Experienced PMs
Great way for new PMs to learn, especially if they have a great mentor
But, it has some shortcomings: Not every new PM has access to a good mentor Doesn’t address need for consistency across the state When PMs retire, they take knowledge with them
How it Began: Prior to the Team NDOR and AGC leaders met to discuss how we could work together to
further develop leaders on both sides and facilitate more successful projects.
Both sides identified leadership traits. The lists looked the same… good communication, consistent,
understanding, reasonableness, and the list went on…
Desire uniformity and established expectations: CONSISTENCY
How it Began: PM Best Practices Team
Team Members:
Micky Jacobs, District 2
Amy Starr, Program Management
Devin Townsend, M&R
Drew Wilson, District 7
Rachelle Van Cleave, HR
Jason Volz, Construction
Doug Hoevet, District 5
How it Began: Brainstorming Hosted Brainstorming sessions with PM Advisory Board PM Advisory Board made up of most experienced PMs from each
District
PM Advisory Board:
Average 38 years at NDOR and 17 years as a PM
PM Reference Guide - Overview Introduction: What Project Management means.
Section 1: Pre-Construction
Section 2: Active Project
Section 3: Post-Construction
Appendices
Each Main Section is divided into 3 parts: Administration Field Operations Materials Management
PM Reference Guide
Formatted as a checklist with Best Practice tips and Examples.
Examples are Actual Examples from Real Projects.
Best practice tips came directly from our group of expert advisors.
PM Reference Guide: Introduction
Discusses the Role and Responsibility of a Project Manager.
Discusses the importance of communication relating to projects.
PM Reference Guide : Section 1Preconstruction
Administration: Organizing and holding a pre-construction conference, reviewing the project, correspondence
Field Operations: Coordinating survey work, notifying the public
Materials Management: Distribute Materials Required Document List (MRDL), Confirm required qualifications and certifications.
PM Reference Guide : Section 2Active Construction
Administrative: Contract management, record Keeping
Field Operations: Verify traffic control plan (and what to do in case of an accident), Verify the project is being constructed properly, measured correctly and paid promptly.
Materials Management: Verify the necessary samples are taken and are compliant.
PM Reference Guide : Section 3Post Construction
Administration: Verify calculations, quantities, etc. in accordance with the Final Review Manual.
Field Operations: Observation periods, punch list, project handoff.
Material Management: Provide any remaining material documentation.
PM Reference Guide : Appendices
OUR GOAL WAS TO MAKE A USER FRIENDLY AND LIVING DOCUMENT TO BE USED EVERYDAY
Examples include: Letters and other correspondence. Completed DR Forms (Work orders, Force Account statements) Useful Forms, Memos, Meeting agendas, etc.
Best Practice Exchange November 8, 2012, NDOR hosted a PM Best Practice Exchange
for including newer PMs and potential PMs
Best Practice ExchangeOverview of the Reference Guide
Communication
Project Level Contract Administration
Field Operation
Materials Management
Project and Contract Closeout
HR- Highlights of Available Training
Project Manager Resource website
PDF Manual Training Links Video Links Reference Links
www.dor.state.ne.us/project-managers/
PM Best Practices: 2013
Hosted 2 additional brainstorming sessions with a new group of PMs
Updated and expanded the manual
PM Best Practices 2014 and Beyond
Host another Best Practices Exchange in the Fall of 2014
Update the appendix with the most current letters and examples
Update the manual as policies, best practices and requirements warrant.
Provide fresh content for the PM Resource website