Project Management

Steffanie McGarity

What is Project Management?

Project Management is application of knowledge, skills, tools and techniques to project activities to achieve project requirements.

What is a Project?

A project must meet two requirements: • It must be temporary (have a specific start and

a specific end). • It must have an end result (something must

be completed or created)

Project Life Cycle

Concept Definition Planning Execution Closeout•Marketing Input•Survey of Competition

•Define Problem• Develop Vision• Write Mission statement

•Develop Strategy•Implementation Planning•Risk Management

•Do all work•Monitor Progress•Corrective Action

•Final Reports• Lessons-Learned

Effort Expended in Planning

Cost is a Function of Performance

Cost

Perf

orm

ance

Time

Scope

What is the role of Project Manager?

To make sure the project is• On Time• Within Budget and Scope• At Correct Performance Level

Project Management Processes

1. Initiating

2. Planning

3. Executing

4. Monitoring/Controlling

5. Closing

1. Initiating

• Determine product or service to be developed

• Collaborate/Clarify Need

• Assign Project Manager

• What, When, Who, Why, Where and How questions

• Project Scope

Initiating

• What?

• When?

• Who?

• Why?

• Where?

• How?

Example: Corporate Picnic

Corporate Picnic Example

What: Plan a corporate picnicWhen: June Who: Corporate employees and family Why: To bolster employee/company relationsWhere: Local parkHow: Coordinate family activities and food to

accommodate the size of the group

2.Planning

The project manager and team• Clarify Scope of work• Create a Checklist• Formulate Schedule

• Identify resources• Estimate time to develop tasks • Recommend major deliverables.

Project Management Tools

• Work Breakdown Structure• Activity on Node Diagrams• Project Schedule• Gantt Chart• Software Tools

Example WBS

-Pickup Trash - 15-Bag Grass - 30-Hedge Clippings - 15-Haul to Dump - 45

-Weeds @ trees - 30-Edge Sidewalk - 30

-Mow Front - 45-Mow Back - 30

- Put gas in equipment - 10

- Get out Hedge Clipper - 10

Example: Corporate Picnic

Activity on Node

Show the sequence in which work is done.Example:

Activity Predecessor

A -

B A

C A

D B

E B,C

F D

G E,H

Activity-on-Node DiagramsActivity Predecessor

A. Pick Up Trash -

B. Put Gas in Equipment -

C. Get out Hedge Clipper -

D. Trim Weeds A, B

E. Mow Front A, B

F. Edge Sidewalk A, B

G. Trim Hedges C

H. Mow Back Yard E

I. Bag Grass D, F, H, G

J. Bundle Trash D, F, H, G

K. Haul Trash I, J

Example: Corporate Picnic

Activity-on-Node DiagramsActivity Dep Duration Start Finish Resource

A. Pick Up Trash - 15 7:00 7:15

B. Put Gas in Equipment - 5 7:00 7:05

C. Get out Hedge Clipper - 15 7:00 7:15

D. Trim Weeds A, B 30 7:15 7:45

E. Mow Front A, B 45 7:15 8:00

F. Edge Sidewalk A, B 30 7:15 7:45

G. Trim Hedges C 30 7:15 7:45

H. Mow Back Yard E 30 8:00 8:30

I. Bag Grass D, F, H, G 30 8:30 9:00

J. Bundle Trash D, F, H, G 30 8:30 9:00

K. Haul Trash I, J 45 9:00 9:45

Example: Corporate Picnic

Project ScheduleWBS # Task/Deliverable Duration

(Days)Start Date Finish Date Resource

1.0 Identify location 5 4/1 4/5 ABC

1.1 Call local park 3 4/1 4/3 NAM

1.2 Determine Budget for Rental

1 4/3 4/3 NAM

1.3 Design a Map 1 4/3 4/3 RTM

1.4 Print Activity List .5 4/4 4/4 RTM

1.5 Approval .5 4/4 4/4 ABC

1.6 Sign Contract with Facility

1 4/5 4/5

Example Corporate Picnic

Gantt Chart

•Bar Graph•Developed by Henry Gantt•Illustrates a project schedule– Start Finish Dates–Summary Elements

Example Gantt Chart

Critical Path Method

• The critical path are the tasks that have the longest path.

• This graph shows why if one task is not completed on time can impact or cause delays to the schedule. Could cause a major problem to the outcome of the project.

Critical Path Method

Start Finish

A

B

D

C

F

E

wk1 wk2 wk3 wk4 wk5 wk6 wk7

A

B

C

D

E

F

This diagram shows six tasks in the project schedule. Tasks A, C, and F are on the critical path, which means if one of these tasks takes longer than expected, the project will not meet the deadline.

Critical Path Method

This diagram shows how Task A took longer than expected, which affected when Tasks C & F could start and added 1.5 weeks to the original schedule.

Start Finish

A

B

D

C

F

E

wk1 wk2 wk3 wk4 wk5 wk6 wk7

A

B

C

D

E

F

Project Management Software

• Microsoft Project• Gantt Lite• Basecamp• Vela• Lots More!!!!

3. Executing• Work on Task• Project Status reporting• Discuss Issues• Reassign Task (if needed)• PM • Communications critical!!

4. Monitoring and Controlling

• Monitor/Manage Changes

• Scope – Time, Performance, Cost

• Be sure to record these changes

5. Closing Process

This is the end of the project and these activities are conducted:

•Lessons Learned•Final work•Contract closeout

Project Management Processes

1. Initiating

2. Planning

3. Executing

4. Monitoring/Controlling

5. Closing

Project Management

“All things are created twice; first mentally; then physically. The key to creativity is to begin with the end in mind, with a vision and a blue print of the desired result.”

— Stephen Covey