Project Management

Saad Khalaf Alqurashi

Overview:o The Importance of Project Management.o Reasons why projects fail.o What is Project Management?o The most important factors for Project Management .o Stakeholders.o Project Manager Skills.o Project Management Lifecycle.o Project Initiation.o Project Planning.o Project Execution and Control.o Project Closure.o Conclusion.

Study by Micheal (2008) shows that 68% of IT projects fail.

only 32% of IT projects become successful.

Why do we need Project management?

oPoor planning.oUnclear goals and objectives.oPoor communication between the project team.oUnrealistic time.oLack of proper risk management.

Reasons why projects fail

Projects:

oProject management is not a small task.

oIt is not a continuous process.

oProject management reduces risk and increases the chance of success.

oThe application of knowledge, skills, tools, and techniques to a broad range of activities in order to meet the requirements of a particular project.

What is Project Management?

Most important factors:

Increased Scope = increased time +

increased cost

Tight Time = increased costs +

reduced scope

Tight Budget = increased time + reduced scope

Stakeholders:

Leadership; People management (customers, suppliers,

functional managers and project team); Effective communication (verbal and written); Influencing; Negotiation; Conflict management; Planning; Contract management; Estimating; Problem solving; Time management.

A project manager must have a range of skills including:

Project Management Lifecycle:

Everything that is needed to set-up the project before work can start.

Examples:

Business Plan Risk Log Issues Log

Project Initiation:

Team Members:

Proposed Problem:

Proposed Solution:

Milestone:

Example of Business Plan

Example of Milestone:

Risk Log:

LIKELIHOOD

IMPACT

Low Medium HighEXTRE

ME

Low E D C A

Medium D C B A

High C B A A

Actions Impact

descriptionGrade IMPACT Likelihood Responsible Risk ID

Create Google group.

Every team member has

the phone numbers and emails of the

team.

Team members cannot work without good

communication

A High High Project Manger

Poor communicatio

n between team members

1

*(Backup ) save more than one

copy of the documents).

*Put all the documents on

dropbox website.

Redo what we have done so

farB High Medium

Documentation

Manger

Lose the information 2

*Design a user-friendly and welcoming interface.

Users cannot find

information easily

D Low Medium DesignerUsers are facing difficulties when

using the site3

Detailed plans of how the work will be carried out including time, cost and resource estimates

Examples: Project Plan. Cost management. Communications Plan. work breakdown structure WBS.

Project Planning

Cost management

Item Cost

Hardware

Computers, USB, laptop and printer.

$2500

Software

Visual Studio 2010, Microsoft Project, Microsoft Visio and Microsoft Word.

$5000

Meeting room

Hire meeting room so the Team members can meet once each day.

$2000

Transport and travelling $2000Labour Payment

payment for Team members

$20900

Coffee, papers Pen, textbox, lunch. $3000Total $35400

The Budget for human resource

Name Role Pay/ hour

Saad Project Manager $55.00/hour

Michel Documentation Manger $37.00/ hourSteve Programmer $45.00/ hour

Bandar Database Manger $37.00/ hourRoger Designer $35.00/ hour

Communications Plan:Audience Event Communicator Channel Timing Feedback

Project Team Project Meeting Project Manager ReportFace to Face

Two meeting

each week

Discussion Feedback Meeting

Members MembersEmailSMS

Google groupAny time Messages

Programmer Technical Meeting

Face to Face with members Meetings Discussion

Documentations Documentation Meeting Members

e mail,face to face

Google groupDropbox

Meetings Documents

Doing the work to deliver the product, service Ensuring that a project stays on track.

Examples: Database Interface code Code Specs User Guides Testing Docs

Project Execution and Control:

ParkingMeter

ParkingMeterNo PK

SubrubID FK

StreetID FK

OperationalID FK

Latitude

Longitude

OperationalTime

OperationID PK

OperationalTime

Subrub

SubrubID PK

SuburbName

Has

Has

1..1

0..*

0..*

1..1

Street

Street ID PK

Street Name

SubrubID FK

Has

1..1

0..*Located in

*..*

1..*

Relationships diagram:

Data Dictionary

Attributes Name Type Size Meter_No PK Number 6Street_NO FK

Number 6

Suburb_No FK Number 6OperationalID FK Number 6Latitude Number 14Longitude Number 14

User GuidesRest button:Click on rest button as you can see Figure 5 Reset button is a button which will erase the name of the street and make the text box empty, so you can enter a new street.

Contact us:Click on contact us as you can see in Figure 8 contact us is a page that help you if you have any questions, feedback or problem you can email or call us.

Testing Docs

Many IT professionals think of testing as a stage that comes near the end of IT product development.

Testing should be done during almost every phase of the IT product development life cycle.

The work has been completed and the deliverables have been accepted by the project sponsor.

  (project is 100% completed)

Examples: Closing Document Lessons Learnt

Project Closure

Lessons LearntCategory Issue Name Problem/Success Impact Recommendation

Business case Milestone Some tasks in the milestone not finish on time.

The project takes two weeks to finish.

The project manager and team members should

check what they have done each week and what they have not finished it yet.

Risk Management

This was a success because it was identified early any risk

might we face in the beginning of the project and

planned for.

The projects challenge each risk and avoid risks that may affect or delayed the project.

The risk management file is important because it can help the project to avoid any risks which can affect

the project.

Cost management Hardware cost The Estimated Cost For the hardware was not enough.

Baying products with less quality than what we planned

to.

Get more information about products before we

estimated the budget.

Database management

Physical data model report

This was a success because we use software named

power designer to design the ER diagram and give us report

for our database.

Saving timeThis software is very useful

and helpful for database designers.

Interface Interface designerThis was a success because

we spend a lot of time to find very friendly interface

Friendly interface can help the users and make it easy for

them to use it.

Use friendly website will help the website to

success.

Database & coding

Linking the database to the

ASP.NET

We had some difficulties to link the database to ASP.NET so we do search about the

issue then we solve the problem.

Delay the project.

Use online resource like Google can help you and

give you information about how to solve the problems.

Short video:

https://www.youtube.com/watch?v=9LSnINglkQA

Projects Management is very important. Project Management can save Time and

Money. Projects are not easy, but not impossible. Need to work together as a team. Need a good communication between the

team members.

Conclusion:

http://www.centralbaltic.eu/documents/doc_view/776-07-communication-plan

http://www.method123.com/communication-plan.php http://www.projectmanagementdocs.com/templates/project

-mana gement-plan.html http://searchsoa.techtarget.com/definition/data-dictionary http://www.projectsmart.co.uk/introduction-to-project-mana

gement.html http://www.slideshare.net/MaeBanquil/estimation-technique

s-and-software-metrics http://www.cmu.edu/computing/ppmo/project-management/

life-cycle/closing/index.html http://www.projectsmart.co.uk/it-project-management.html

References: