Project Management 404 L4 Social Media & Digital Marketing NVQ
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Transcript of Project Management 404 L4 Social Media & Digital Marketing NVQ
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Project Management Benefits
You may be able to :
● Increase efficiency
● Improve customer satisfaction
● Become more effective in delivering services
● Improve your quality and output
● Uncover development opportunities within the team
● Increase your competitive edge
● Identify opportunities to expand services
● Increase flexibility
● Reduce risk
Project Management
● Financial viability of the project
● Time
● Resource
● Budget
● Constraints
● Dependencies
● Legal
● Confidentiality
Setting Clear Goals
● Who needs to be involved? Who are your ‘stakeholders’?
● How do you identify what is needed?
● What makes your goals SMART?
● What do you do to ensure you’re working towards your goals?
● How are your goals monitored and tracked?
● How do you allocate resources?
● How do you check project requirements against goals?
● What are your time constraints?
● How much budget do you have for each stage?
● What human resources do you require to complete each
stage?
● Do these humans need training?
● How will your humans communicate?
● What are your IT requirements?
Project resources
● Do you need experts from different areas of the
business?
● Do you involve the client and other stakeholders?
● What is your approval process?
● Who identifies training needs?
● Who manages meeting schedules and how?
● When do you produce reports, how, and who to?
Project roles & responsibilities
● What formal communication is
required?
● What informal communication
would you plan in?
● How do you determine who
needs to know what? eg
clients, stakeholders,
management, team members.
Project communication
● Safety issues
● Optimistic time and cost estimates
● Unexpected budget costs
● Unclear roles and responsibilities
● Forgetting or not clarifying the needs of the client
● Changing requirements after the start of the project
● New requirements
● Poor communication
● Lack of commitment.
What are the project risks?
● Health and safety
● Appropriate training
● Regular project review meetings
● Good communication
● Monitoring
● Updating
How do you reduce project risks?
Practical:
Project Management Tools● Progress reports
● Budget monitoring reports
● GANTT charts
● Critical Path Analysis
● Project software packages.
Project: Make Toast
https://www.youtube.com/watch?v=_vS_b7cJn2A
● Update task status
● Re-schedule uncompleted tasks
● Update project elements
● Request additional budget/resources/time
How monitor & steer projects?
● Improve future projects
● Learn from experience
● Identify what you need for future projects
● Enables you to compare achievements to
original objectives
● Highlight any issues eg health and safety,
problems, training needs, shortages in terms
of resources, increases in costs
● Allows for the ability to revise and update
plans
Why write an end of project
report?
http://www.businessballs.com/project%20management%20templates.pdf
Document Templates
QUESTIONS ANYONE?
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Thanks for listening!
Credits & Further Reading:• Switch: How to change things when change is hard - http://www.amazon.co.uk/Switch-change-things-
when-hard/dp/1847940323 • Yellow and black radio story- http://www.alexandercowan.com/yellow-walkman-data-art-of-customer-
discovery/ • SMART goals - http://orangeshoe.com/2014/12/22/goal-setting-smart-goals/ • Project management communication - https://fishphilosopher.wordpress.com/2014/09/29/edu-627-
effective-communication-and-project-management/ • Trello - https://trello.com/• Rescuetime (time tracking) - https://www.rescuetime.com/• Tom’s Planner (Gantt charts) - http://www.tomsplanner.com/• Document templates - http://www.businessballs.com/project%20management%20templates.pdf • Digital Project Management - http://www.thedigitalprojectmanager.com/• Project Management Tools - http://www.stateofdigital.com/choosing-a-project-management-tool/• SEO Project Management - http://www.stateofdigital.com/project-management-is-the-key-to-seo-success/• Prince2 - http://www.Prince2.com