Project KickStart Create a Winning Presentation

Project KickStartProject KickStartCreate a Winning PresentationCreate a Winning Presentation

Presenter NamePresenter Name#/#/200#

Note: this project plan was exported from Project KickStart directly Note: this project plan was exported from Project KickStart directly to PowerPoint. Thanks to Thomas Leech for this project submission, to PowerPoint. Thanks to Thomas Leech for this project submission,

www.winning-presentations.comwww.winning-presentations.com

Project KickStart is an easy-to-use project management software for Project KickStart is an easy-to-use project management software for small and medium sized business projects. A Free Trial is available small and medium sized business projects. A Free Trial is available

at at www.ProjectKickStart.com

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Quick Links (Links are clickable only in slideshow mode, hit F5)

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3/29/2009 - 6/8/2009 2www.ProjectKickStart.com

Create a winning presentation

AgendaAgenda

Project GoalsProject Goals Project PhasesProject Phases Obstacles/RisksObstacles/Risks Teams/ResourcesTeams/Resources Project ScheduleProject Schedule Tasks in PhasesTasks in Phases Gantt ChartGantt Chart



Project GoalsProject Goals

1.1. Achieve the specific objective for this Achieve the specific objective for this presentationpresentation

2.2. Complete presentation within budget Complete presentation within budget and on timeand on time

3.3. Gain valuable information from the Gain valuable information from the audienceaudience

4.4. Make a positive, winning impression Make a positive, winning impression that can enhance your careerthat can enhance your career



Project PhasesProject Phases

1.1. PlanPlan

2.2. OrganizeOrganize

3.3. SupportSupport

4.4. StageStage

5.5. DeliverDeliver

6.6. Follow-upFollow-up



Obstacles/RisksObstacles/Risks

1.1. Not getting started soon enoughNot getting started soon enough

2.2. Don't have enough informationDon't have enough information

3.3. Resources not available or stretched too thinResources not available or stretched too thin

4.4. Inability to get management to review in Inability to get management to review in timely mannertimely manner

5.5. Graphics support inadequate or overloadedGraphics support inadequate or overloaded

6.6. Outdated or inefficient hardware or softwareOutdated or inefficient hardware or software

7.7. Don't know how to use graphics softwareDon't know how to use graphics software



Obstacles/RisksObstacles/Risks (Page 2) (Page 2)

8.8. Not knowing enough about the meeting Not knowing enough about the meeting room/equipment or can't gain access to room/equipment or can't gain access to itit

9.9. Poor use of time, precluding adequate Poor use of time, precluding adequate review or rehearsalreview or rehearsal



Teams/ResourcesTeams/Resources

Speaker(s)Speaker(s) Management or other decision makersManagement or other decision makers Presentations advisor or coordinatorPresentations advisor or coordinator Graphics/audio-visual specialistGraphics/audio-visual specialist Reviewers/critiquersReviewers/critiquers Marketing or project leaderMarketing or project leader Presentations coach or consultant Presentations coach or consultant

(external)(external)



Project ScheduleProject Schedule

Project Start: 3/29/2009Project Start: 3/29/2009

Project End: 6/8/2009Project End: 6/8/2009



1. Plan1. Plan

Determine requirements, guidelines, Determine requirements, guidelines, dictates, standard proceduresdictates, standard procedures

Find out the 5 W's (who, what, when, Find out the 5 W's (who, what, when, where, why)where, why)

Check available expertise that can help Check available expertise that can help youyou

Write out your general objectiveWrite out your general objective Write out the specific objective - the end Write out the specific objective - the end

productproduct List factors associated with meeting List factors associated with meeting

conditions that might influence conditions that might influence presentationpresentation



1. Plan1. Plan (Page 2) (Page 2)

Identify and assess audienceIdentify and assess audience Develop your presentation strategyDevelop your presentation strategy Identify resources needed for each task Identify resources needed for each task

and determine availabilityand determine availability Set a realistic scheduleSet a realistic schedule Get colleague or management review Get colleague or management review

before proceedingbefore proceeding



2. Organize2. Organize

Check how requirements affect Check how requirements affect organizationorganization

Focus ideas and informationFocus ideas and information Choose best topic orderChoose best topic order Develop detailed outlineDevelop detailed outline Assign times per section and speaker(s)Assign times per section and speaker(s) Develop introduction to get audience on Develop introduction to get audience on

board and focusedboard and focused Develop summary to reiterate main points Develop summary to reiterate main points

and ask for the orderand ask for the order



2. Organize2. Organize (Page 2) (Page 2)

Create story board integrating outline Create story board integrating outline with visual aid support conceptswith visual aid support concepts

Get management review of your Get management review of your organizationorganization



3. Support3. Support

Again check how requirements dictate Again check how requirements dictate supportsupport

Add to your outline the examples you will Add to your outline the examples you will use to illustrate, substantiate or liven up.use to illustrate, substantiate or liven up.

Develop details of examples, stories, Develop details of examples, stories, statistical support, etc.statistical support, etc.

Consider what other forms of support can Consider what other forms of support can add valueadd value

Make sure you know what your graphics Make sure you know what your graphics production capability isproduction capability is



3. Support3. Support (Page 2) (Page 2)

Make a test run to ensure graphics quality Make a test run to ensure graphics quality and capabilityand capability

Transform the concepts from your story Transform the concepts from your story board to complete graphicsboard to complete graphics

Review/test visual aidsReview/test visual aids Refine graphics to get best effectivenessRefine graphics to get best effectiveness Now complete your delivery scriptNow complete your delivery script Develop backup charts and planDevelop backup charts and plan



3. Support3. Support (Page 3) (Page 3)

Meet printing deadlinesMeet printing deadlines



4. Stage4. Stage

Again determine what the requirements Again determine what the requirements call forcall for

Track and control costs and schedule to Track and control costs and schedule to ensure you're staying on courseensure you're staying on course

Check out the meeting facilityCheck out the meeting facility Identify and list in detail all staging Identify and list in detail all staging

requirementsrequirements Verify all audio-visual equipment will be Verify all audio-visual equipment will be

available and workingavailable and working Make sure all presenters know how to use Make sure all presenters know how to use

a/v equipment correctlya/v equipment correctly



4. Stage4. Stage (Page 2) (Page 2)

Prepare for rehearsalsPrepare for rehearsals Practice, practice, practice, each time Practice, practice, practice, each time

getting helpful feedback and improvinggetting helpful feedback and improving Use video and speaker coaching to polish Use video and speaker coaching to polish

your performanceyour performance Test all parts of the presentationTest all parts of the presentation Arrive at the meeting room enough in Arrive at the meeting room enough in

advance to check it out on-siteadvance to check it out on-site



5. Deliver5. Deliver

Make sure your wardrobe and appearance Make sure your wardrobe and appearance are appropriate for the meetingare appropriate for the meeting

Get mentally preparedGet mentally prepared Deliver with energy, conviction, Deliver with energy, conviction,

credibility, personality.credibility, personality. Respond to your audienceRespond to your audience Track the time and meet your targetTrack the time and meet your target



6. Follow-up6. Follow-up

Do a personal or team de-briefing about Do a personal or team de-briefing about how the presentation wenthow the presentation went

Assign action items and make sure they Assign action items and make sure they get completedget completed

Apply lessons-learned to future Apply lessons-learned to future presentationspresentations

Make a commitment to sharpen your Make a commitment to sharpen your presentation skills to be better able to presentation skills to be better able to advance cause and careeradvance cause and career



Gantt ChartGantt Chart

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Task Name

Plan

Determine requirements, guidelines, dictates, standard procedures

Find out the 5 W's (who, what, when, where, why)

Check available expertise that can help you

Write out your general objective

Write out the specific objective - the end product

List factors associated with meeting conditions that might influence presentation

Identify and assess audience

Develop your presentation strategy

Identify resources needed for each task and determine availability

Set a realistic schedule

Get colleague or management review before proceeding

Organize

Check how requirements affect organization

Focus ideas and information

Choose best topic order

Develop detailed outline

Assign times per section and speaker(s)

Develop introduction to get audience on board and focused

Develop summary to reiterate main points and ask for the order

Create story board integrating outline with visual aid support concepts

Get management review of your organization

Support

Again check how requirements dictate support

Add to your outline the examples you will use to illustrate, substantiate or liven up.

Develop details of examples, stories, statistical support, etc.

Consider what other forms of support can add value

Make sure you know what your graphics production capability is

Make a test run to ensure graphics quality and capability

Transform the concepts from your story board to complete graphics

Review/test visual aids

Refine graphics to get best effectiveness

Days

11

1

1

1

1

1

1

1

1

1

1

1

9

1

1

1

1

1

1

1

1

1

12

1

1

1

1

1

1

1

1

1

Start

3/29/08

3/29/08

3/31/08

4/1/08

4/2/08

4/3/08

4/4/08

4/7/08

4/8/08

4/9/08

4/10/08

4/11/08

4/11/08

4/11/08

4/14/08

4/15/08

4/16/08

4/17/08

4/18/08

4/21/08

4/22/08

4/23/08

4/25/08

4/25/08

4/28/08

4/29/08

4/30/08

5/1/08

5/2/08

5/5/08

5/6/08

5/7/08

Finish

4/11/08

3/29/08

3/31/08

4/1/08

4/2/08

4/3/08

4/4/08

4/7/08

4/8/08

4/9/08

4/10/08

4/11/08

4/23/08

4/11/08

4/14/08

4/15/08

4/16/08

4/17/08

4/18/08

4/21/08

4/22/08

4/23/08

5/12/08

4/25/08

4/28/08

4/29/08

4/30/08

5/1/08

5/2/08

5/5/08

5/6/08

5/7/08

% Done

0

0

0

0

0

0

0

0

0

0

0

0

0

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0

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0

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Assignments

Speaker(s), Presentations advisor or coordinator, Marketing or project leader

Speaker(s), Presentations advisor or coordinator

Presentations advisor or coordinator, Presentations coach or consultant (external), Speaker(s)

Reviewers/critiquers

Speaker(s), Presentations advisor or coordinator, Graphics/audio-visual specialist, Marketing or project leader

Management or other decision makers, Reviewers/critiquers, Graphics/audio-visual specialist, Speaker(s), Presentations coach or consultant (external), Marketing or project leader, Presentations advisor or coordinator


Management or other decision makers, Speaker(s), Presentations advisor or coordinator, Presentations coach or consultant (external)

Reviewers/critiquers, Management or other decision makers, Presentations coach or consultant (external), Marketing or project leader, Presentations advisor or coordinator

Presentations advisor or coordinator, Speaker(s)

Graphics/audio-visual specialist, Presentations advisor or coordinator, Presentations coach or consultant (external)

Graphics/audio-visual specialist, Speaker(s), Presentations advisor or coordinator

Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun

23-Mar 30-Mar 6-Apr 13-Apr


10/9/2008 1 of 7




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Task Name

Plan












Organize










Support










Days

11

1

1

1

1

1

1

1

1

1

1

1

9

1

1

1

1

1

1

1

1

1

12

1

1

1

1

1

1

1

1

1

Start

3/29/08

3/29/08

3/31/08

4/1/08

4/2/08

4/3/08

4/4/08

4/7/08

4/8/08

4/9/08

4/10/08

4/11/08

4/11/08

4/11/08

4/14/08

4/15/08

4/16/08

4/17/08

4/18/08

4/21/08

4/22/08

4/23/08

4/25/08

4/25/08

4/28/08

4/29/08

4/30/08

5/1/08

5/2/08

5/5/08

5/6/08

5/7/08

Finish

4/11/08

3/29/08

3/31/08

4/1/08

4/2/08

4/3/08

4/4/08

4/7/08

4/8/08

4/9/08

4/10/08

4/11/08

4/23/08

4/11/08

4/14/08

4/15/08

4/16/08

4/17/08

4/18/08

4/21/08

4/22/08

4/23/08

5/12/08

4/25/08

4/28/08

4/29/08

4/30/08

5/1/08

5/2/08

5/5/08

5/6/08

5/7/08

% Done

0

0

0

0

0

0

0

0

0

0

0

0

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0

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0

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0

0

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0

0

Assignments













Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed

6-Apr 13-Apr 20-Apr 27-Apr 4-May 11-May


10/9/2008 2 of 7




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Task Name

Plan












Organize










Support










Days

11

1

1

1

1

1

1

1

1

1

1

1

9

1

1

1

1

1

1

1

1

1

12

1

1

1

1

1

1

1

1

1

Start

3/29/08

3/29/08

3/31/08

4/1/08

4/2/08

4/3/08

4/4/08

4/7/08

4/8/08

4/9/08

4/10/08

4/11/08

4/11/08

4/11/08

4/14/08

4/15/08

4/16/08

4/17/08

4/18/08

4/21/08

4/22/08

4/23/08

4/25/08

4/25/08

4/28/08

4/29/08

4/30/08

5/1/08

5/2/08

5/5/08

5/6/08

5/7/08

Finish

4/11/08

3/29/08

3/31/08

4/1/08

4/2/08

4/3/08

4/4/08

4/7/08

4/8/08

4/9/08

4/10/08

4/11/08

4/23/08

4/11/08

4/14/08

4/15/08

4/16/08

4/17/08

4/18/08

4/21/08

4/22/08

4/23/08

5/12/08

4/25/08

4/28/08

4/29/08

4/30/08

5/1/08

5/2/08

5/5/08

5/6/08

5/7/08

% Done

0

0

0

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0

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0

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0

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0

0

0

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0

0

0

0

0

Assignments













Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri

4-May 11-May 18-May 25-May 1-Jun 8-Jun


10/9/2008 3 of 7




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Task Name

Now complete your delivery script

Develop backup charts and plan

Meet printing deadlines

Stage

Again determine what the requirements call for

Track and control costs and schedule to ensure you're staying on course

Check out the meeting facility

Identify and list in detail all staging requirements

Verify all audio-visual equipment will be available and working

Make sure all presenters know how to use a/v equipment correctly

Prepare for rehearsals

Practice, practice, practice, each time getting helpful feedback and improving

Use video and speaker coaching to polish your performance

Test all parts of the presentation

Arrive at the meeting room enough in advance to check it out on-site

Deliver

Make sure your wardrobe and appearance are appropriate for the meeting

Get mentally prepared

Deliver with energy, conviction, credibility, personality.

Respond to your audience

Track the time and meet your target

Follow-up

Do a personal or team de-briefing about how the presentation went

Assign action items and make sure they get completed

Apply lessons-learned to future presentations

Make a commitment to sharpen your presentation skills to be better able to advance cause and career

Days

1

1

1

11

1

1

1

1

1

1

1

1

1

1

1

5

1

1

1

1

1

5

1

1

1

2

Start

5/8/08

5/9/08

5/12/08

5/12/08

5/12/08

5/13/08

5/14/08

5/15/08

5/16/08

5/19/08

5/20/08

5/21/08

5/22/08

5/23/08

5/26/08

5/27/08

5/27/08

5/28/08

5/29/08

5/30/08

6/2/08

6/3/08

6/3/08

6/4/08

6/5/08

6/6/08

Finish

5/8/08

5/9/08

5/12/08

5/26/08

5/12/08

5/13/08

5/14/08

5/15/08

5/16/08

5/19/08

5/20/08

5/21/08

5/22/08

5/23/08

5/26/08

6/2/08

5/27/08

5/28/08

5/29/08

5/30/08

6/2/08

6/8/08

6/3/08

6/4/08

6/5/08

6/8/08

% Done

0

0

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0

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0

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Assignments

Graphics/audio-visual specialist


Presentations advisor or coordinator


Presentations advisor or coordinator, Graphics/audio-visual specialist



Reviewers/critiquers, Presentations advisor or coordinator, Management or other decision makers, Marketing or project leader, Presentations coach or consultant (external), Graphics/audio-visual specialist

Presentations advisor or coordinator, Presentations coach or consultant (external)

Speaker(s), Presentations advisor or coordinator, Marketing or project leader, Presentations coach or consultant (external)

Speaker(s), Marketing or project leader


Speaker(s)

Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun

23-Mar 30-Mar 6-Apr 13-Apr


10/9/2008 4 of 7




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Task Name




Stage












Deliver






Follow-up





Days

1

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Start

5/8/08

5/9/08

5/12/08

5/12/08

5/12/08

5/13/08

5/14/08

5/15/08

5/16/08

5/19/08

5/20/08

5/21/08

5/22/08

5/23/08

5/26/08

5/27/08

5/27/08

5/28/08

5/29/08

5/30/08

6/2/08

6/3/08

6/3/08

6/4/08

6/5/08

6/6/08

Finish

5/8/08

5/9/08

5/12/08

5/26/08

5/12/08

5/13/08

5/14/08

5/15/08

5/16/08

5/19/08

5/20/08

5/21/08

5/22/08

5/23/08

5/26/08

6/2/08

5/27/08

5/28/08

5/29/08

5/30/08

6/2/08

6/8/08

6/3/08

6/4/08

6/5/08

6/8/08

% Done

0

0

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Assignments













Speaker(s)

Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed

6-Apr 13-Apr 20-Apr 27-Apr 4-May 11-May


10/9/2008 5 of 7




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Task Name




Stage












Deliver






Follow-up





Days

1

1

1

11

1

1

1

1

1

1

1

1

1

1

1

5

1

1

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1

1

5

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Start

5/8/08

5/9/08

5/12/08

5/12/08

5/12/08

5/13/08

5/14/08

5/15/08

5/16/08

5/19/08

5/20/08

5/21/08

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5/26/08

5/27/08

5/27/08

5/28/08

5/29/08

5/30/08

6/2/08

6/3/08

6/3/08

6/4/08

6/5/08

6/6/08

Finish

5/8/08

5/9/08

5/12/08

5/26/08

5/12/08

5/13/08

5/14/08

5/15/08

5/16/08

5/19/08

5/20/08

5/21/08

5/22/08

5/23/08

5/26/08

6/2/08

5/27/08

5/28/08

5/29/08

5/30/08

6/2/08

6/8/08

6/3/08

6/4/08

6/5/08

6/8/08

% Done

0

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Assignments













Speaker(s)

Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri

4-May 11-May 18-May 25-May 1-Jun 8-Jun


10/9/2008 6 of 7




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Task Name




Stage












Deliver






Follow-up





Days

1

1

1

11

1

1

1

1

1

1

1

1

1

1

1

5

1

1

1

1

1

5

1

1

1

2

Start

5/8/08

5/9/08

5/12/08

5/12/08

5/12/08

5/13/08

5/14/08

5/15/08

5/16/08

5/19/08

5/20/08

5/21/08

5/22/08

5/23/08

5/26/08

5/27/08

5/27/08

5/28/08

5/29/08

5/30/08

6/2/08

6/3/08

6/3/08

6/4/08

6/5/08

6/6/08

Finish

5/8/08

5/9/08

5/12/08

5/26/08

5/12/08

5/13/08

5/14/08

5/15/08

5/16/08

5/19/08

5/20/08

5/21/08

5/22/08

5/23/08

5/26/08

6/2/08

5/27/08

5/28/08

5/29/08

5/30/08

6/2/08

6/8/08

6/3/08

6/4/08

6/5/08

6/8/08

% Done

0

0

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Assignments













Speaker(s)

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