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Project Implementation Unit Ministry of Economic Development & Trade P O BOX 292 Tel: (664) 491-5802/3

BRADES, MONTSERRAT, W.I Fax: (664) 491-4632

April 22nd, 2014

Dear Sir/Madam,

Re: Tender for Design-Build of the MCRS Building GHQ Brades

You have been invited to tender for Design-Build of Montserrat Customs Revenue Services [MCRS] Building Government Headquarters Brades.

The design-build solution will be chosen by open competitive tender amongst the entities that tendered for this project. Design-Build Entities who choose to enter the open tender process will follow the process outlined below:- Step 1: Entities are asked to register their intention to tender by, completing the registration form at the PIU Office.

Step 2: Pay fee of $500.00 to the PIU to obtain tender pack. (N.B. $300.00 will be refunded to all applicants who have submitted completed and valid tender documents) and collect hard copies of the Tender package from the PIU. Step 3: Complete the Tender documents and deliver to:

The Chairman Public Procurement Board

Ministry of Finance and Economic Management Government Headquarters Brades Montserrat Tenders and all supporting documents should be enclosed in an inner envelope duly sealed and bearing the words, “Tender for Design-Build of the MCRS Building GHQ Brades”. The name and

address of the tenderer should also be written on the inner envelope which should be addressed to the Chairman, Public Procurement Board, Ministry of Finance and Economic Management, Brades, Montserrat. The outer envelope should be duly sealed and bear the words, “Tender for

Design-Build of the MCRS Building GHQ Brades” and addressed to the Chairman, Public Procurement Board, Ministry of Finance and Economic Management, Brades, Montserrat. The outer envelope should reveal no indication as to the identity of the sender. All tenders MUST be submitted no later than 2.00pm on Wednesday 21

st May 2014 for immediate opening

thereafter.

The completed Tender shall be submitted using the Form of Tender, in the copy of the Tender

Document provided. Submitting an incomplete “Form of Tender” will result in the tender

being rejected.

DESIGN-BUILD OF THE MCRS BUILDING GHQ BRADES

Enclosed please find, Tender Documents consisting of: 1) Instructions to Tenderers 2) Scope of Works (Client Requirement/ Brief) 3) Document Compliance Checklist

4) Form of Tender 5) Anti-Collusion Certificate 6) General Matters 7) General Specification 8) Appendices

Appendix 1: Payment Schedule

Appendix 2: Form of Bond(s)

Appendix 3A: EXAMPLE Design & Construction Work Programme

Appendix 3B: EXAMPLE Cash Flow Schedule

Appendix 4: EXAMPLE Design & Construction Schedule [inclusive of linkages / dependencies]

Appendix 5: Key Experts Form 9) Concept Design Drawings

Appendix 6: Site / Build Location Plan

Appendix 7: Ground Floor Furniture Plan

Appendix 8: First Floor Furniture Plan

It is expected that all tenderers would have visited the sites before preparing their tender to

ensure familiarity with site conditions.

All addendums would be sent electronically (via email) using the email addresses submitted during registration. Yours faithfully,

Lindorna Brade (Mrs) Deputy Financial Secretary Ministry of Finance and Economic Management Brades Montserrat


GOVERNMENT OF MONTSERRAT

DESIGN-BUILD of THEMCRS BUILDING GHQ BRADES

TENDER DOCUMENTS


DESIGN-BUILD of THE MCRS BUILDING GHQ BRADES

TABLE OF CONTENTS

INSTRUCTIONS TO TENDERERS

SCOPE of WORKS (Client Requirements / Brief) (Contractor

Obligations )

DOCUMENT COMPLIANCE CHECKLIST

FORM OF TENDER

ANTI-COLLUSION CERTIFICATE

GENERAL MATTERS

GENERAL SPECIFICATIONS

APPENDICES

CONCEPT DESIGN DRAWINGS


DESIGN-BUILD of the MCRS BUILDING GHQ BRADES

Instructions to Tenderers


INSTRUCTIONS TO TENDERERS

The following instructions have been included for the advice and guidance of Tenderers. Care should be exercised that the conditions and clauses are adhered to, since failure to comply may result in the

refusal of a tender.

1. Confidentiality of Documents All recipients of tender documents and concept design drawings for the proposed

contract (whether they submit a tender or not) shall treat the details of the documents and drawings as private and confidential Failure to do so will result in disqualification from this and future tenders.

2. Dispatch of Tenders

The Tender shall be delivered on or before the day and before the hour of tender closing stated in the Invitation to Tender. The Form of Tender shall be signed by an authorised representative of the Company. Tenders received late shall not be

considered.

The completed Tender shall be submitted using the Form of Tender, in the copy of the Tender Document provided. Submitting an incomplete “Form of Tender” will

result in the tender being rejected.

Tenders will be opened at 2:00 pm on the Tender Closing day stated in the Invitation

to Tender.

Tenders and all supporting documents should be enclosed in an inner envelope duly sealed and bearing the words, “Tender for Design-Build of the MCRS Building GHQ

Brades”. The name and address of the tenderer should also be written on the inner

envelope which should be addressed to the Chairman, Public Procurement Board, Ministry of Finance and Economic Management, Brades, Montserrat. The outer envelope should be duly sealed and bear the words, “Tender for Design-Build of the

MCRS Building GHQ Brades” and addressed to the Chairman, Public Procurement Board, Ministry of Finance and Economic Management, Brades, Montserrat. The outer envelope should reveal no indication as to the identity of the sender. All tenders MUST be submitted no later than 2.00pm on Wednesday 21

st May 2014

for immediate opening thereafter.

Below is a summary of the Contract Documents [Client Requirements/Contractor Obligations],

which must be submitted with the Form of Tender:

1. Schedule A – Labour Rates

2. Schedule B - Construction Materials

3. Schedule C - Construction Equipment

4. Schedule D - List of proposed established sub-contractors. 5. Schedule E – Payment Schedule

6. Architectural Design & Construction Schedule / Programme

7. Cash Flow Schedule

8. Anti-Collusion Certificate 9. Tax and Social Security Compliance Certificate - tenderers must submit a current

Tax Compliance Certificate with their bid if their place of business is registered in

Montserrat.

3. This Tender is based on the Design Brief, Scope of Works (Client Requirements),

Concept Design Drawings, Specifications, Articles of Agreement and Conditions of


Contract shall be the JCT Design and Build Contract 2005, hereafter referred to as

the Contract Documents.

4. No unauthorized alteration or addition should be made to the Form of Tender, or to

any other component of the Tender Document. If any such alteration or addition is made or these instructions are not fully complied with, the Tender will be rejected.

Should any further information be required, it will be supplied on request by the

Employer’s Agent, the Project Implementation Unit.

5. Any neglect or failure on the part of the tenders to obtain reliable information upon any matters affecting the design, cost, execution, construction, completion and

maintenance of the Works and the Contract shall not relieve the entity whose Tender

is accepted from any risks of liabilities for the completion of the Works, nor will any

claim for increase of the Contract sum be entertained as a result of such neglect or failure.

6. Tenderers shall at their own expense visit the site and obtain for themselves, on their

own responsibility, all information they may require prior to submitting a tender and entering into a contract. Each Tenderer, in submitting a proposal, warrants that he

has investigated and inspected the site and its surroundings and is acquainted with

the requirements of the Contract. Submission of a tender shall be considered

conclusive evidence that the Tenderer has made such examinations and knows all the conditions that will affect the Works.

7. Tenders must be submitted on the Form provided. Prices shall be in Eastern

Caribbean Dollars. Each form shall be completely filled out. Tender prices must be completed in ink. Erasures or other changes must be noted over the signature of the

Tenderer.

8. Each Tender must contain the name, residence and place of business of the person

or persons making the Tender and must be signed by the Tenderer with his usual

signature. Tenders by partnership must furnish the full names of all partners and must

be signed with the partnership name by one of the members of the partnership or by an authorised representative followed by the signature and designation of the person

signing. Tenders by corporation to be signed with the legal name of the corporation

followed by the name of the State of incorporation and by the signature and

designation of the President, Secretary or other person authorized to bind it in the matter. Satisfactory evidence of the authority of the signer on behalf of the firm

shall be furnished.

9. Evaluation of Tenders. In combining the technical and financial evaluations, technical proposals shall receive a weighting of 80% and financial proposals will receive a

weighting of 20%. The tender receiving the highest combined technical and financial

mark will be considered to be the preferred tender.

10. Award of Contract will be made, if at all, to the tenderer whose tender is deems most

advantageous to the Government of Montserrat. The Employer reserves the right to

reject any or all tenders or to accept any tender should it is deemed in the interests of

the Employer so to do, and, in particular, if only one tender is received, the Employer reserves the right to reject it.

The Employer does not bind himself to accept the lowest or any tender, or to

state the reason(s) for the rejection of any tender. The Tenderer shall bear the

cost of preparing the tender.

10. The Tenderer to whom the award is made will be required to enter into an agreement

with the Employer. This agreement will be of the form that is in the Tender

Documents.


11. Bonds

11.1 Performance Bond The Tenderer to whom the award is made will be required to furnish, and deliver to the Employer, a written bond of indemnity, of the same form as that in Appendix 2A,

in the amount of ten percent (10%) of the Contract Price, and with surety thereon

acceptable to the Employer. The bond shall be furnished and maintained at the

expense of the Tenderer.

The party to whom the Contract is awarded will be required to execute the Contract

and (if required) furnish the Performance Bond duly executed within seven days of

signing the contract, not including Saturday and Sunday or Legal Holiday. Failure to so execute the Contract shall be sufficient reason for the Employer’s Agent to cancel

the award without obligation or claim upon the Employer.

11.2 Advance payment Bond The Tenderer to whom the award is made on request of an Advance payment will be

required to furnish, and deliver to the Employer at the time of the request, a written

bond of indemnity, of the same form as that in Appendix 2B, in the amount of ten

percent (10%) of the Contract Price, and with surety thereon acceptable to the Employer. The bond shall be furnished and maintained at the expense of the

Tenderer.

12. Increases / Decreases in Cost of Labour and Materials

i. Increases / decreases in the current cost of labour and certain materials

subsequent to the date for closing of Tenders will not result in an adjustment to the Contract Price.

ii. Basic unit costs of labour, equipment and certain materials upon which the

Tender is based and upon which day-works and variations will be considered shall be listed in Schedule A, B and C of the Form of Tender. These Schedules shall be completed and submitted with the Tender. Failure to

submit them will lead to disqualification of the Tender.

13. Should there be any doubt or obscurity as to the meaning of the Tender Documents,

or as to anything to be done or not be done under the Contract or concerning these

instructions, or any other matter or thing, Tenderers shall set forth in writing such

doubts or obscurity and submit them to the Employer’s Agent not later than two weeks before the date for submission of Tenders i.e. 7

th May 2014. These and any

other outstanding matters will be answered in writing within one week of the above

date.

14. Tenderers are to fill in all blank spaces in the Form of tender including the appendix,

except where specifically instructed otherwise.

15. Pricing i. Tenderers are to insert rates or prices against each item in the Form of Tender,

Payment Schedules, Summary sheets and where required by these tender

documents to do so. Items against which no rate or price is entered by the Tenderer will be deemed to be covered by the rates of prices set against other items in the

Contract.

ii. Prices inserted shall be based on duty free imports from abroad of materials and goods required specifically for this project and shall be deemed to include for the

provision of all labour, materials and plant, for transport, for deliveries to Site (where

not specifically mentioned in the description), for temporary storage of materials and

return of empties, for the erection, maintenance and removal of scaffolding, temporary staging, protection, etc and for all other things necessary for the


completion of the Works in accordance with the Approved Drawings, Specifications

and Conditions of Contract.

16. Import Duty Concessions

i. The tenderer must ascertain from the responsible official of the Customs Department

the allowable concessions at present in force in respect of duty on imported materials to be incorporated in the Works.

ii. The tenderer must familiarize himself with the workings of the Customs Department

and shall allow for the costs of and shall accept responsibility for preparing and processing the necessary documents involved in the importation of materials, etc. to

be incorporated in the Works.

iii. The tenderer must allow for all Wharfage Dues, Package Tax, Importer's Licenses (where applicable), Stamp Duties, taxes and charge that may be required.

iv. Special rules are in force in respect of the importation of plant, scaffolding, tools,

equipment and consumable stores that are not incorporated in the Works. The tenderers must allow for the result of licenses, bonds deposits, duties, taxes, stamp

duties or any other charges that may be required.

17. Mistakes in Tenders: Arithmetic errors discovered in the Tender will be dealt with as follows: The Tenderer will be given details of such errors and afforded an opportunity of accepting the Client's correction(s) or withdrawing his offer. If the Tenderer withdraws, the tender of the second most advantageous tenderer will be examined, and if necessary this Tenderer will be given a similar opportunity.

18. Compliance with Instructions: i. No tender will be considered unless it complies with the conditions set out in these

instructions.

ii. All Addenda issued by the Employer’s Agent prior to the date stated for the closing of Tenders shall be attached to and form part of the Tender.

19. The Employer will not be responsible for any expenses or losses that may be incurred

by any Tenderer in the preparation of his Tender.

20. The Tenderer shall be bound by his Tender except as provided for in Paragraph 17 of

these instructions.

21. Discrepancies in Specifications or Drawings

i. Any ambiguity found in the concept design drawings or specifications shall be called

to the attention of the Employer’s Agent prior to the date provided in paragraph 13 for

clarification of tender queries.

ii. Ambiguities will be clarified by the Employer’s Agent by Addenda prior to accepting tenders, and one copy of each Addendum shall be submitted with the Tender. No consideration will be given to any claim by any tenderer that an ambiguity or question was settled verbally prior to submitting his Tender.

iii. All information given to bidders other than by means of the concept design drawings and contract documents or by Addenda as described above, is given informally and shall not be used as the basis of a claim.

iv. To receive consideration, such questions shall be submitted in writing to the Employer’s Agent so as to be received no later than the dates provided in paragraph 13.

v. Decisions rendered by the Employer’s Agent in response to questions received as above-provided will be arranged as Addenda and shall become a part of the Contract.


vi. All information given on the concept design drawings or in the contract documents relating to materials encountered, ground-water, sub-surface conditions, natural phenomena, and existing pipes and other structures is from the best source available to the Employer at present. All such information is furnished only for the information and convenience of tenderers.

22. Commencement of the Works

Tenderers are advised that the actual work of this Contract must not be started until a “Notice to Commence Work” has been issued by the Employer’s Agent. The Tenderer shall, however, commence work no later than the date specified in the above Notification.

23. The tenderer must submit a Design & Construction Schedule with his/her tender

showing a list of proposed activities and the duration.

24. The tenderer must submit a Design & Construction Work Programme with his/her

tender showing a list of proposed activities and the duration.

25. All works undertaken will be the subject of taxation and social security liability in

accordance with current legislation. Tenderers must submit a current Tax Compliance and Social Security Compliance certificate with their bid if locally based. All tenderers must be tax and social security compliant at the commencement of contract.

26. The successful Tenderer will be required to supply Construction All Risk Insurance to

the value of the Contract Sum. The insurance shall indemnify contractor and GoM. 27. Technical Compliance

The quality of each technical offer will be evaluated in accordance with the award criteria and the associated weighting as detailed in the evaluation grids for the MCRS-HQ Building Project. No other award criteria will be used.

28. Scope Statement

The proposed works embodying this contract comprises the design-build of the MCRS Building GHQ COMPLETE with all the required deliverables provided and in accordance with the Scope of Works.


DESIGN-BUILD OFTHE MCRS BUILDING GHQ BRADES

SCOPE of WORKS

SCOPE of WORKS (Client Requirements / Brief) (Contractor Obligations)


Design-Build SCOPE of WORK of the

MCRS Building GHQ – Brades

Statement of requirements Introduction The purpose of this document is to present the parameters defining the overall extent of work to be included in the Montserrat Customs and Revenue Services (MCRS) Building Government Headquarters Brades. The MCRS Building GHQ is a subproject of the Government Accommodation Project. It follows on from accommodation requirements identified in previous studies pertaining to the needs of the Government of Montserrat for permanent fit for purpose accommodation. This document fixes the component elements which will be used in order to choose a Design-Build entity for the project. The entity will be chosen using an open competitive invitation to tender procurement process. Design-Build Entity Requirements

1. Entities are asked to register their intention to tender by, completing the registration form at the PIU Office.

2. Pay fee of $500.00 to the PIU to obtain tender pack. (N.B. $300.00 will be refunded to all applicants who have submitted, completed and valid tender documents)

3. Complete the Tender documents and deliver to:

The Chairman

Public Procurement Board Ministry of Finance and Economic Management Government Headquarters Brades Montserrat

Tenders and all supporting documents should be enclosed in an inner envelope duly sealed and bearing the words, “Tender for Design-Build of the MCRS Building GHQ Brades”. The

name and address of the tenderer should also be written on the inner envelope which should be addressed to the Chairman, Public Procurement Board, Ministry of Finance and Economic Management, Brades, Montserrat. The outer envelope should be duly sealed and bear the words, “Tender for Design-Build of the MCRS Building GHQ Brades” and addressed to the Chairman, Public Procurement Board, Ministry of Finance and Economic Management, Brades, Montserrat. The outer envelope should reveal no indication as to the identity of the sender. All tenders MUST be submitted no later than 2.00pm on Wednesday 21

st May

2014 for immediate opening thereafter.

4. Finalised Outline Proposals (finalised approach to layout, design and construction in

order to obtain sign-off from client).


5. Complete Design for the Works – (Scheme Design, Detail Design, Production / Construction Drawings) from Concept Design, Finalised Outline Proposal & Scope of Works provided.

6. Telecoms Network Design & Working Drawings in collaboration with DITES.

7. Submission of complete Production/Construction Drawings for Planning Approval

after Client has accepted and signed off drawings.

8. Project Programme / Schedule (inclusive of architectural & construction works) inclusive of milestone, critical path, a Gant Chart indicating programme for the whole works (Architectural & Construction) (including Sub-Contractor Works).

9. Project Cash Flow Schedule

10. Method Statement

11. Construction of Works The Design-Build Entity is required to provide in his tender, costs and details for carrying out the above mentioned works.

Employer’s Requirements/Client Expectations

The project outputs will include a new building for:

Montserrat Customs and Revenue Service (MCRS): Construction of a 2 storey office building approximately 5,300 sq. ft. at the Government Headquarters Compound Brades to replace dilapidated Assemble Prefab Units and Steel Frame Structure & Metal Roof buildings (demolition not in scope) and complement other more recently constructed buildings on the Government Headquarters site (primarily the New Premier Building).

The proposal submitted should be competitive and detailed to provide specific deliverable (milestones) start & finish dates for:-

o Outline Proposal start and finish dates

o Design start date

o Scheme Design start and finish dates

o Detail Design start and finish dates

o Production / Construction / Working Drawing start and finish dates

o Design finish date

o Planning Approval start & finish dates

o Construction start date

o Practical Completion/finish date

o Commission of Building & Handover of Keys

o Defects Liability Period start date

o Defects Liability Period completion date

Baseline: Four (4) weeks after the Tender submission date.


Detail Design Outline Specifications This section describes in outline basic types of materials which are proposed for the construction of the proposed MCRS Office Building Government Headquarters. In addition to the Detail Design Outline Specifications provided below, tenderers are guided to use the New Premier Building Government Headquarters and the Ministry of Communication Works & Labour Headquarters Building Brades as to the appropriate materials specification minimum standards and workmanship specification for the proposed MCRS Building GHQ. Building Shell

Structural Frame: The structural frame is reinforced concrete for all framing members

inclusive of footings, columns, beams and floors. The frame MUST be SEISMIC Resistant to appropriate standards for our region. Roof: Timber roof with Corrugated or Troughed Sheet Roofing 22-guage. Exterior Walls: These will be 8-inch concrete block, with concrete infill plus vertical and

horizontal reinforcement. Windows and Doors

Exterior Doors: This design includes wood panel doors, locally made from Red cedar or similar hardwood for all Exterior Doors. Interior Doors: Interior doors to the various offices and support areas are specified as flush wooden panel doors on wood frame with glass vision panel inserts and / or fixed louver vent inserts. Windows: Dade County approved Aluminium Frame, Impact Resistant Windows, with insect screens are proposed for all windows.

Finishes

Ceilings: “BRIGHTON 266 2'-0" X 2'-0" X 1/2" MINERAL FIBER CEILING TILES WITH FIRE RETARDATION, SOUND REDUCTION AND MILDEW RESISTANT PROPERTIES

FROM ARMSTRONG OR EQUIVALENT is proposed for all areas. Floors: Porcelain hard tiles are proposed for all offices and support areas. The external stairs and landings will have stained concrete finishes. Exterior Walls: All exterior walls are to be finished in a colored textured rendering such as Marmoran or Trowel Tex on ½” thick sand & cement rendering. Interior Walls: Anti-fungal semi-gloss emulsion paint is proposed for all interior dry wall and rendered block wall surfaces.

Services

Electrical Supply: The building will be supplied with 3 phase 400/230 supply with both 230v and 115v power outlets distributed throughout the building. Telecoms: Voice and data networks are proposed throughout the building, which will be connected to the LIME external networks. Telecoms MUST be design in collaboration with DITES. Fire Alarm: A digital fire alarm system is proposed with a network of smoke detectors, strobe/sirens, and manual pulls stations located in all areas of the building and connected to a main control/monitoring station on the ground floor. HVAC: Air Conditioning; Supply & Install complete Air Conditioning system to meet the follow room requirements:-

First Floor – Approx. 2400 sq ft:

Private Areas (individual offices, archive/storage & conference room)

o The Director General o Offices # 3, 4, 5 & 6

Large Conference Room (capable of seating 14 people)

Archive / Storage


Open Plan Areas (individual cubical spaces & all other staff areas)

o Work stations # 17 to 22 o Personal Assistant – to the Director General

Refer to Organisational Chart & First Floor Plan

Ground Floor – Approx. 2900 sq ft:

Private Areas (individual office, File Room / Archive & Interview rooms)

o Office # 1 o IR 1 & IR 2 o File Room / Archive

Open Plan Areas (individual cubical spaces & all other staff areas)

o C1,2, & 3 o Casheir o WS # 1 to 16

Refer to Organisational Chart & Ground Floor Plan

Extractor Fans: Toilets (male & female) and Kitchenettes Fixtures

Lighting: Lights in office areas with suspended ceilings will be 2’x2’ drop-in ceiling fixtures with energy efficient fluorescent tubes. Outdoor lights will be weather resistant wall and post mounted fixtures with LED or Compact fluorescent lamps. Plumbing: All sanitary ware will be of vitreous china. All lever handle type faucets will use polished chrome or stainless steel finish. Door Hardware: A master keyed system of stainless steel lever handled door locks each with 2 keys is proposed throughout. Stainless ball bearing type door hinges are also proposed.

Site Works

-All parking areas will be asphalt surfaced, with concrete curbs and walkways at the perimeters. Un-paved areas will be landscaped as far as the budgets permits with grass lawns and ornamental trees. -The sewage system proposed is septic tank with a soak pit. Surface drainage will be via slipper and trench drains to roadside culverts. -Retaining walls around the site will be of reinforced concrete & 8ʺ reinforced concrete block construction.

Background and process The Project Implementation Unit (PIU) is task with project managing the proposed Government Accommodation Project. Supervision of Construction Works will be provided by a private sector service provider. The MCRS building will be one of four buildings to be constructed within the Government Accommodation Project.

In 2006 a detailed survey of the state and adequacy of GOM office facilities at Government Headquarters (GHQ) and at other locations, revealed that many of the buildings occupied, were grossly inadequate in terms of the effective and efficient functioning of government and the delivery of essential public services.


Procurement This is a Design-Build approach in which the client has an indicative concept design (floor plans) and requires the Finalised Outline Proposal, Complete Design for the Works – (Scheme Design, Detail Design, Approved Production / Construction Drawings) from Concept Design [Phase1] and Construction of Works [Phase2] .The successful Design-Build entity will be contracted deliver both phases 1 & 2. The design-build solution will be chosen by open tender amongst the entities that tendered for this project. Design-Build Entities who choose to enter the open tender process will follow the process outlined below:-

1. Entities are asked to register their intention to tender by, completing the registration form at the PIU Office.

2. Pay fee of $500.00 to the PIU to obtain tender pack. (N.B. $300.00 will be refunded to all applicants who have submitted, completed and valid tender documents)

3. Complete the Tender documents and deliver to:

The Chairman Public Procurement Board

Ministry of Finance and Economic Management Government Headquarters Brades Montserrat

Tenders and all supporting documents should be enclosed in an inner envelope duly sealed and bearing the words, “Tender for Design-Build of the MCRS Building GHQ

Brades”. The name and address of the tenderer should also be written on the inner

envelope which should be addressed to the Chairman, Public Procurement Board, Ministry of Finance and Economic Management, Brades, Montserrat. The outer envelope should be duly sealed and bear the words, “Tender for Design-Build of the

MCRS Building GHQ Brades” and addressed to the Chairman, Public Procurement Board, Ministry of Finance and Economic Management, Brades, Montserrat. The outer envelope should reveal no indication as to the identity of the sender. All tenders MUST be submitted no later than 2.00pm on Wednesday 21

st May 2014

for immediate opening thereafter.


Administrative Compliance – Checklist / Form

Contract title :

DESIGN-BUILD for

MONTSERRAT CUSTOMS and REVENUE SERVICES

GOVERNMENT HEADQUARTERS, BRADES MONTSERRAT

Project Reference: Ref: MCRS-HQ

Tender envelope number

Tender delivered

before day

& hour of tender closing

(Yes/No)

Tenderer name Form of tender

signed by

authorized officer of company

(Yes/No)

Tender documents enclosed in a sealed

envelope and

addressed as instructed

(Yes/No)

All Contract Documents mandated

to be supplied +

Addendums

issued were submitted

(Yes/No)

Tender submitted

using form of

tender in copy of the

tender

documents provided.

(Yes/No)

Unauthorised alterations or additions

made to contract

documents

(Yes/No)

Tender contained

name,

residence & place of

business of

person(s) making the

tender &

signed by tenderer

(Yes/No)

Satisfactory evidence of the authority

of the signer on behalf of

firm

furnished.

(Yes/No)

Additional Documents ALL

completed &

provided, Design & Construction

Schedule, Design &

Construction Work Programme & Cash

Flow Schedule,

Design & Construction

Milestone List &

Payment Schedule

(Yes/No)

Copies of current

Tax

Certificate & current

Social

Security Certificate

(Yes/No)

Anti-collusion certificat

e signed?

(Yes/No)

Overall decision?

(Accept / Reject)

1

2

3

4

5

Chairman's name

Chairman's signature

Date


Technical Evaluation Criteria: The quality of each technical offer will be evaluated in accordance with the award criteria and the associated weighting as detailed in the evaluation grids for the MCRS-HQ Building Project below. TECHNICAL EVALUATION CRITERIA

Criteria Maximum

Score Actual score

Provision of a Design & Construction Schedule 1

Provision of a Milestone List 1

Detailed Activity List 7

Logical relationship of Activities 5

Activity Duration 4

Major Deliverables List 4

Major Deliverables Completion Dates 3

Project Start & Completion Dates 2

Total score for Project Schedule & Milestone List 27

Criteria Maximum

Score Actual score

Greater Than +10% of Engineer’s Estimate 0

+5.1% to +10% of Engineers Estimate 2

Equal Engineers Estimate to +5% of Engineer’s Estimate 3

Less Than Engineers Estimate to -5% of Engineers Estimate

5

-5.1% to -10% of Engineers Estimate 10

Greater Than -10.1% of Engineers Estimate (Bond MUST be

comparative with Percentage difference from Engineers estimate)

15

Total score for Project Cost / Contract Sum 15

Criteria Maximum

Score Actual score

Provision of a Method Statement 2

Architectural Strategy 4

Construction Strategy 4

Risk Management Strategy 3

Synergy between Method Statement & Schedule 8

Total score for Method Statement 21

Criteria Maximum

Score Actual score

Greater Than +10% of Engineer’s Estimate 0

Equal Engineers Estimate to +10% of Engineer’s Estimate

3

Less Than Engineers Estimate to -5% of Engineers Estimate

5

-5.1% to -10% of Engineers Estimate 7.5

Greater Than -10.1% of Engineers Estimate 10

Total score for Project Duration 10


a. Design & Construction Schedule and Milestone List:

- A Design & Construction Schedule inclusive of (activities/deliverables)

dependencies (indicated linkages) and made up of Major Design &

Construction activates and deliverables MUST be provided. (Detailed Activity

List, Logical Relationship of Activities, Activity Durations, Project Start & Completion

Dates)

- A project Milestone List indicating Major Design & Construction products /

activities completion with date corresponding to project schedule MUST be

provided. (Major Deliverables List, Major Deliverables Completion Dates)

b. Project Cost / Contract Sum

c. Method Statement [consisting of the following elements]

- Introduction

- Design Methodology (Scheme Design, Detail Design, Construction Documents,

Planning Approval)

- Construction Methodology (Mobilization, Procurement, Site Preparation, Deliveries

and Access, Setting Out, Substructure, Superstructure, External Works, Completion,

Maintenance Period, Environmental Control Measures, Health and Safety,

Payments)

- Risk Management Strategy (Identify Risks, Perform Risk Analysis, Plan Risk

responses, Monitor & Control Risks)

d. Project Duration

e. Design-Build Entity Key Personnel:


KEY EXPERTS EVALUATION CRITERIA

1 2 3 4 5 6 7 8 TOTAL MAXIMUM MAX MAX MAX MAX MAX MAX MAX MAX

KEY EXPERT (KE1)

ARCHITECT/DESIGN TEAM LEADER

Qualifications and Skills

Degree or Diploma in Architecture 1.5

No relevant degree or Diploma 0

General professional experience

20+ years in design and supervision of building construction projects

1.5

10 - 20 years in design and supervision of building construction projects

1

<10 years in design and supervision of building construction projects

0.5

Specific professional experience

10+ years in design and supervision of building construction of Commercial /Office or similar related projects

3

5-10 years in design and supervision of building construction of Commercial /Office or similar related projects

1.5

<5 years in design and supervision of building construction of Commercial /Office or similar related projects

0.5

KEY EXPERT (KE2)

CONTRACTOR

Registered as a General Contractor

Constructed a minimum of three (3) buildings valued of $1,000,000.00 or more each.

1

Constructed a minimum of two (2) buildings valued of $1,000,000.00 or more each.

0.5


20+ years supervision and contract management in the Construction of Buildings

1.5

10-20 + years supervision and contract management in the Construction of Buildings

1.0

<10 + years supervision and contract 0.5


management in the Construction of Buildings


10+ years supervision and contract management in the Construction of Commercial / Office Buildings

6

5-10 years supervision and contract management in the Construction of Commercial / Office Buildings

3

<5 years supervision and contract management in the Construction of Commercial / Office Buildings

0

KEY EXPERT (KE3)

STRUCTURAL ENGINEER

Qualifications and skills

Degree in Structural Engineering and membership of a relevant professional body or institute

1

No relevant degree 0


20+ years of general post qualification experience in structural engineering design of building and associated structures with experience as part of construction supervision team

1

10-20 years of general post qualification experience in structural engineering design of building and associated structures with experience as part of construction supervision team

0.75

<10 years of general post qualification experience in structural engineering design of building and associated structures with experience as part of construction supervision team

0.5


10+ years of specific post qualification experience in structural engineering design of building and associated structures in locations of seismic risk, storms and hurricanes environments overseas

2

5-10 years of specific post qualification 1.5


experience in structural engineering design of building and associated structures in locations of seismic risk, storms and hurricanes environments overseas

<5 years of specific post qualification experience in structural engineering design of building and associated structures in locations of seismic risk, storms and hurricanes environments overseas

0.5

KEY EXPERT (KE4)

HVAC ENGINEER

Qualifications and skills

Degree in Mechanical Engineering and membership of a relevant professional body or institute

1

No relevant degree 0


20+ years of general post qualification experience in mechanical engineering design for building facilities & substantial construction projects

1

10-20 years of general post qualification experience in mechanical engineering design for building facilities & substantial construction projects

0.75

<10 years of general post qualification experience in mechanical engineering design for building facilities & substantial construction projects

0.5


10+ years in planning design / supervision of building construction, commissioning and building maintenance of hospitals/healthcare/similar related healthcare projects

2

5-10 years in planning design / supervision of building construction,

1.5


commissioning and building maintenance of hospitals/healthcare/similar related healthcare projects

<5 years in planning design / supervision of building construction, commissioning and building maintenance of hospitals/healthcare/similar related healthcare projects

0.5

KEY EXPERT (KE6)

ELECTRICIAN

LICENSED PPU License Electrician 0.5

Not a PPU License Electrician 0


20+ years of general post qualification experience in pre and post contract QS and cost estimating and cost planning for complex building projects

1

10-20 years of general post qualification experience in pre and post contract QS and cost estimating and cost planning for complex building projects

0.75

<10 years of general post qualification experience in pre and post contract QS and cost estimating and cost planning for complex building projects

0.5


15+ years of specific post qualification experience in pre and post contract QS and cost estimating and cost planning for complex building projects overseas

1.5

10-15 years of specific post qualification experience in pre and post contract QS and cost estimating and cost planning for complex building projects overseas

1.0

<10 years of specific post qualification experience in pre and post contract QS

0.5


and cost estimating and cost planning for complex building projects overseas

KEY EXPERT (KE7)

FOREMAN


25+ years in contract administration and on site supervision of substantial construction projects

1

15-25 years in contract administration and on site supervision of substantial construction projects

0.75

<15 years in contract administration and on site supervision of substantial construction projects

0.5


15+ years experience in contract administration and on site supervision of substantial hospitals/healthcare/similar related healthcare projects

2

10-15 years experience in contract administration and on site supervision of substantial hospitals/healthcare/similar related healthcare projects

1.5

<10 years experience leader in contract administration and on site supervision of substantial hospitals/healthcare/similar related healthcare projects

0.5

KEY EXPERT (KE8)

PLUMBER


20+ years on site supervision of substantial construction projects

0.5

10-20 years on site supervision of substantial construction projects

0.25

<10 years on site supervision of substantial construction projects

0.10


10+ years experience on site supervision of substantial hospitals/healthcare/similar related

1.5


healthcare projects,

5-10 years experience on site supervision of substantial hospitals/healthcare/similar related healthcare projects,

1.0

<5 years experience on site supervision of substantial hospitals/healthcare/similar related healthcare projects,

0.5

NOTE: The named Key experts MUST be the persons who implement the works. Permission MUST be sort and granted from the

Client Representative before any other Key Experts can be used on this project.


Appendix 6 Key Experts (To be completed by the tenderer)

Years of Experience

Name of expert Area of Expertise

General Specific

Nationality Qualifications

/ License

General Experience

Project

Examples

Specific Experience

Project

Examples

1.

2.

3.

1.

2.

3.

1.

2.

3

1.

2.

3.

1.

2.

3.

1.

2.

3.

1.

2.

3.

1.

2.

3.

1.

2.

3.

1.

2.

3.


Operational Context Operational Context Three (3) MCRS departments [Direct/Indirect Taxes, Support Services & Law Enforcement] will be located within the proposed MCRS Building. The client has approved the floor plan layout for the building. Located on the Ground Floor are an Office, Cashier area, Counter Serving Areas, Open Plan Work Stations, Kitchenette, Large File Room/Archive, Server Room, Two Interview Rooms and Male & Female Toilets. Located on the First Floor are five (5) Offices, Open Plan Work Stations, Kitchenette, DG Personal Assistant Work Area, Conference Room, Small Archive / Storage Room and Male & Female Toilets. Geographic Context The Government Headquarters compound houses various ministries and departments of Government of Montserrat in multiple buildings. The New Premier Building, Old Chief Minister Building & the Human Resources & DITES Building are the only permanent fit for purpose building on the compound. All other departments are currently house in temporary building not fit for purpose. A partial Survey of the Government Headquarters Compound MCRS indicating the proposed locations of the MCRS Building will be made available (appendix 6). The Old Inland Revenue Building will be demolished to facilitate the construction of the proposed MCRS building. Environmental Context Montserrat has a tropical climate with little seasonal variation; temperatures range from 77°F to 88°F, with constant breezes from the sea and mountains. Rainfall is plentiful; the annual rainfall is about 1,250-2,000 mm or 50-80 inches, well distributed throughout the year, with a wetter season from July to November. Hurricanes can strike during the summer or autumn. There is some risk from periodic light ash falls from the active Soufriere Hills volcano which contain damaging chemicals. The building is also located relatively near the sea. Key issue and success criteria The key issues and main criteria for success for the project is the construction of a functional, structurally sound, effective group and individual workplace, customer friendly building. The overall aim of the MCRS Building is to provide the ministry with a fit for purpose workplace ensuring effective performance in the delivery of the ministries mandate. The chosen design/build entity is mandated to work with the Project Manager to ensure the client requirements are met.


Image/style The client ministry is open to options presented by tendering design/build entities. However the proposed MCRS building must complement the existing permanent fit for purpose building [The New Premier Building, Old Chief Minister Building & the Human

Resources & DITES Building] on the Government Headquarters Compound. Client expectations Government of Montserrat aims to choose a design/build entity that can produce a fit for purpose building within the stated constraints. All local building regulations, codes and laws of Montserrat MUST be adhered to for this project. Concrete block and reinforced concrete are the main methods of construction on the island. There is a good level of skill amongst local construction companies in these methods. Internal wall partitions will be primarily soft walls as indicated on the Concept Floor Plans. Accommodation Requirements The amount of floor space to be used in total is estimated to be approximately 5300 sq ft on two (2) levels. The minimum size of the proposed building would be 5,227 sq ft. Refer to enclosed Plans (Ground Floor Furniture Plan & First Floor Furniture Plan). The proposed MCRS Building is to be located on the area designated “Inland Revenue” on the GHQ Development – Layout1 Plan (Appendix 6). First Floor – 2,342 sq ft: (Please refer to First Floor Plan)

Director General Office, with individual cubical for DG-Personal Assistant adjacent to DG-Office.

Personal Offices #’s 3 to 6

All other staff members are to be placed in open plan areas Work Station #’s 17 to 22.

Conference Room (capable of seating 14 people)

Small Archive / Storage area

Male & Female staff Toilets and washrooms

Kitchenette Ground Floor – 2,885 sq ft: (Please refer to ground Floor Plan)

Personal Office # 1

Counter Serving Points C1 to C3

All other staff members are to be placed on open plan areas Work Station #’s 1 to 16.

Cashier area

Interview Rooms #’s IR1 and IR2

Large File Room / Archive

Male & Female staff Toilets and washrooms

Kitchenette

Foyer & Waiting Area


Site & Access Physical restraints: There will be full physical access to the site

Existing infrastructure: The existing prefabricated Building will be demolish prior to construction

Site Plan & Build Location survey (appendix 6) attached.

Standards The project should follow the indicated standards.

1. Physical Planning Act - Montserrat 2. The Montserrat Building Code (Draft)

Quality Criteria The project must be delivered to meet all construction laws of the Government of Montserrat. The following standards must be adhered to:

Physical Planning Act – Montserrat

The Montserrat Building Code (Draft)

Approved Physical Development Plan for North Montserrat 2012 – 2020.

Institute of Electrical Engineers Wiring Regulations – IEE, 121st Edition & Best Practice tailored to Montserrat

Design Outline Specification and Specification of the New Premier Building and Ministry of Communication & Work Headquarters Building Brades.

Quality Method

Supervision & inspections of works by PIU Construction Manager and Project Engineer.

Inspections of works by PWD Architect.

Measured Works Review Stage meetings attended by Design / Build Entity representative(s), Project Manager, Construction Manager, Project Engineer, PWD Architectural Department Representative(s).

Electrical & Plumbing system tests to verify good working order.

Inspection of Building Works by the Government of Montserrat Building Inspector.

Inspection of Electrical Works and the issuing of Electrical Certifications (Temporary & Final) by the Government of Montserrat Electrical Inspectorate.

Quality Tolerance

All project works (workmanship & materials) must be of a high standard of quality and must meet the satisfaction of the Project Construction Manager and Project Engineer.

Quality Check skill Requirements

This function should be carried out by individuals who are trained, and experienced in construction supervision, construction management; or by an Architect. A minimum of five years experience in construction management or other closely related field is required.


Time – overall program, milestones, as per Approved Work Programme Services and Maintenance – A document indicating the location of technical services and relationship to other spaces; supplies delivery and storage and maintenance schedule needs for the first five (5) years of occupancy will be developed by the chosen architect after appointment. Design / Build Costs – must not exceed EC$ 2,100,000.00



DOCUMENT COMPLIANACE CHECKLIST


Document Compliance Checklist

Project Title: “Tender for Design-Build of the MCRS Building GHQ Brades Date scheme advertised: 24th April 2014 Tender Deadline Date: Wednesday 21st May 2014 Tender Deadline Time: 1400 hours (2:00pm) The following documents must be provided by the tenderer for his tender to be considered compliant. Tenderers are required to supply and tick off the following information. Failure to provide any of the stated documents will result in the bid being considered non-compliant and rejected.

1. The Form of Tender should be fully completed and signed (Including time for completion and notice period) [ ]

2. Tax & Social Security Compliance Certificate (If company is Locally Based) [ ] 3. Proof of three (3) construction contracts valued over $1,000,000.00 or greater [ ]

4. Schedule A - Labour Rates [ ]

5. Schedule B - Construction Materials [ ]

6. Schedule C - Construction Equipment [ ]

7. Schedule D - List of proposed establish sub-contractors [ ]

8. Signed Anti-Collusion Certificate [ ]

9. Appendix 1 - Payment Schedule [ ]

10. Appendix 3 - Design & Construction Work Programme & Cash Flow Schedule [ ]

11. Appendix 4 – Design & Construction Schedule [inclusive of linkages / dependencies] [ ]

12. Appendix 6 – Key Experts Form [ ]

13. Milestone List [ ]

14. Method Statement (Design & Construction) [ ]

15. Satisfactory evidence of authority of signer on behalf of firm [ ]

16. Copy of ALL Addendums (if issued) [ ]

17. Document Compliance Checklist [ ]

......................................... ………………………… Signed on behalf of Tenderer Date:



Form of Tender


Note: The Appendix forms part of the Tender.

Tenderers are requested to fill all blank spaces in this Tender Form and Appendix.

The Tenderer declares that:

a) No person, other than the tenderer, has any interest in this tender or in the Contract proposed to

be entered into.

b) This tender is made without any connection, knowledge, comparison of figures or arrangement

with any other person or persons making a tender for the same work, and is in all respects fair

and without collusion or fraud.

c) The general matters stated in the said tender are in all respects true.

The tenderer has carefully inspected the locality and site of the proposed works, as well as all the

concept design drawings, form of tender, instruction to tenderers, specifications, general conditions, agreement and bond, and hereby accepts the same as part and parcel of this

contract, and to hereby tender and offer to enter into a contract to do all the work, provide the

labour and plant and to provide, furnish, deliver, place and erect all materials mentioned and

described or implied therein, to construct, complete and maintain the whole of the said works in conformity with the said Approved drawings, conditions of contract, and specification, to complete

and deliver the whole of the works comprised in the contract within the time stated in the

Appendix.

The tenderer also agrees that this offer is to remain open to acceptance for a period of three

months from the return date of the tender, until receipt of written acceptance of the tender, or until the formal contract is executed by the successful tenderer, and that the Employer may at any

time, without notice, accept this tender whether any other has been previously accepted or not.


FORM OF TENDER

To: The Chairman of the Public Procurement Board

Ministry of Finance and Economic Management

Government Headquarters

Brades Montserrat

Sir,

Design- Build of the MCRS Building GHQ Brades

Having examined the Concept Design Drawings, Conditions of Contract and Specifications for the Design & Construction of the above-named works, we, the undersigned, offer to Design, construct, complete and

maintain the whole of the said Works for the sum of:

.............................................…….....…………………………………………………………………

....................................………………………………. (EC$........………………………………........)

or such other sum as may be ascertained in accordance with the said conditions.

We undertake, if our tender is accepted, to commence the Works within seven calendar days of receipt of

the Employer’s Agent’s order to commence, and to complete and deliver the whole of the Works comprised in the Contract within ........................... calendar days calculated from the date of

commencement not including Public Holidays.

If our Tender is accepted we will, if required, obtain the guarantee of an Insurance Company or Bank or alternatively provide two good and sufficient sureties (to be approved by you) to be jointly and severally

bound with us in a sum not exceeding ten percent (10%) of the above-named sum for the due

performance of the Contract under the terms of a Bond to be approved by you.

We agree to abide by this tender for the period of ninety days from the date fixed for receiving the same

and it shall remain binding upon us and may be accepted at any time before the expiration of that period.

Unless and until a Formal Agreement is prepared and executed this Tender, together with your written acceptance thereof, shall constitute a binding Contract between us.

We understand that you are not bound to accept the lowest or any tender you may receive.

Dated this . . . . . . . . . . . day of . . . . . . . . . . . . . . .2014

Signature . . . . . . . . . . . . . . . . . . . . . . in the capacity of . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

duly authorised to sign tenders for and on the behalf of . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . (IN BLOCK CAPITALS)

Address . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .


APPENDIX TO FORM OF TENDER

Clauses

Amount of Bond or Guarantee (if required): 10 percent of contract price

Minimum Amount of Third Party Insurance EC$2,100,000.00

Period for commencement from

Employer’s Agent’s order to commence 14 Calendar Days.

Time for completion (design & construction) 279 Calendar Days

Amount of Liquidated Damages EC$300 per day or part thereof

Period of Maintenance 12 months

Percentage of Retention 5 percent

Limit of Retention Money 5 percent of Contract Sum

Time within which payment to be made after issue of Certificate 14 Calendar Days

Dated this . . . . . . . . . . . day of . . . . . . . . . . . . . . .2014

Signature . . . . . . . . . . . . . . . . . . . . . . in the capacity of . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

duly authorised to sign tenders for and on the behalf of . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . (IN BLOCK CAPITALS)

Address . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .


APPENDIX: 2A FORM OF BOND BY THIS BOND WE.......................................................................................................................

Of ………….............................................................................. (Hereinafter called "The Design-

Build Entity") and

.........................……................................................................................................................. .

of............................................................................................ (Hereinafter called "The Surety")

are held and firmly bound unto the

........................................................................................................

.of............................................................................................ (Hereinafter called "The

Employer") in the sum

of...........................................................................................................................dollars

(EC$...................…………………...) for the payment of which sum the Design-Build Entity and

the Surety bind themselves their successors and assigns jointly and severally by these

presents.

Whereas the Design-Build Entity by an Agreement made between the Employer of the one part

and the Design-Build Entity of the other part has entered into a Contract (hereinafter called "the

said Contract") for the Design, construction, completion and maintenance of certain Works as

therein mentioned in conformity with the provisions of the said Contract.

NOW THE CONDITION of the above-written Bond is such that if the Design-Build Entity shall duly perform and observe all the terms, provisions, conditions and stipulations of the said Contract on the Design-Build Entity's part to be performed and observed according to the true purport intent and meaning thereof or if on default by the Design-Build Entity the Surety shall satisfy and discharge the damages sustained by the Employer thereby up to the amount of the above-written Bond then this obligation shall be null and void but otherwise shall be and remain in full force and effect but no alteration in terms of the said Contract made by agreement between the Employer and the Design-Build Entity or in the extent or nature of the Works to be designed, constructed, completed and maintained there under and no allowance of time by the Employer or the Employer Agent under the said Contract nor any forbearance or forgiveness in or in respect of any matter or thing concerning the said Contract on the part of the Employer or the said Employer Agent shall in any way release the Surety from any liability under the above written Bond. SIGNED AND DELIVERED by the said..............................................................

................................................................. In the presence of:-

SIGNED AND DELIVERED by the said.............................................................

..................................................................in the presence of:-


APPENDIX: 2B

Clause 4-2-1 (c) “Bond in respect of payments for off-site materials and /or goods”

Advance Payment Bond

1 THE parties to this Bond are: (1)-------------------------------------------------------------------------------------------------------------------------------- whose registered office is at----------------------------------------------------------------------------------------------------------

--- -------------------------------------------------------------------------------------------------------(‘the Surety’), and (2)-------------------------------------------------------------------------------------------------------------------------------- of--------------------------------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------(‘the Employer’).

2 The Employer and-----------------------------------------------------------------------------------(‘the Tenderer’) have agreed to enter into a contract for building works ‘(the Works’) at ---------------------------------------------------------------------------------------------------------------------------(‘the Contract’). 3 The Employer has agreed to pay the Tenderer the Sum of -------------- as an advance payment of sums

due to the Tenderer under the Contract (the Advance Payment) for reimbursement by the Surety on the following terms: (a) When the Surety receives a demand from the Employer in accordance with Clause 3(b) the Surety

shall repay the Employer the sum demanded up to the amount of the Advance Payment.

(b) The Employer shall in making any demand provide to the Surety a completed notice of demand in the form of the Schedule attached hereto which shall be accepted as conclusive evidence for all purposes under this Bond. The signature on any such demand must be authenticated by the Employer’s bankers

(c) The Surety shall within 5 Business Days after receiving the demand pay to Employer the sum so

demanded. ‘Business Day’ means the day (other than a Saturday or a Sunday) on which commercial banks are open for business in Montserrat.

4 Payments due under this Bond shall be made notwithstanding any dispute between the Employer and the

Tenderer and whether or not the Employer and the Tenderer are or might be under any liability one to the other. Payment by the Surety under this Bond shall be deemed a valid payment for all purposes of this bond and shall discharge the Surety from liability to the extent of such payment.

5 The Surety consents and agrees that the following actions by the Employer may be made and done without

notice to or consent of the Surety and without in any way affecting changing or releasing the Surety from its obligations under this Bond and the liability of the Surety hereunder shall not in any way be affected hereby. The actions are:

(a) waiver by the Employer of any of the terms, provisions, conditions, obligations and agreements of the

Tenderer or any failure to make demand upon or take action against the Tenderer;

(b) any modification or changes to the Contract: and/or (c) the granting of any extension of time to the Tenderer without affecting the terms of clause 7-c below.

6 The Surety’s maximum aggregate liability under this Bond which shall commence on payment of the advance by the Employer to the Tenderer shall be the amount of which shall be reduced by the amount of any reimbursements made by the Tenderer to the Employer as advised by the Employer in writing to the Surety.


7 The obligations of the Surety and under this Bond shall cease upon whichever is the earliest of:

(a) the date on which the Advance Payment is reduced to nil as certified in writing to the Surety by the Employer;

(b) the date on which the Advance Payment or any balance thereof is repaid to the Employer by the

Tenderer (as certified in writing to the Surety by the Employer) or by the Surety; and (c) (longstop date to be given), and any claims hereunder must be received by the Surety in writing on or before such earliest date.

8 This Bond is not transferable or assignable without the prior written consent of the Surety. Such written

consent will not be unreasonably withheld. 9 This Bond shall be government and construed in accordance with the laws of Montserrat.

IN WITNESS hereof this Bond has been executed as a Deed by the Surety and delivered on the date below:

EXECUTED as a Deed by-------------------------------------------------------------------------------------------------------- for and on behalf of the Surety------------------------------------------------------------------------------------------- EXECUTED as a Deed by-------------------------------------------------------------------------------------------------------- for and on behalf of the Surety-------------------------------------------------------------------------------------------- Date:-------------------------------------------------------------------------------------------------------------------------------


ARTICLE OF AGREEMENT

THIS AGREEMENT made the................................... Day of ............................... 2014

Between the Ministry of Finance and Economic Management [Government of Montserrat]

(hereinafter called "The Employer") of the one part and

................................................................……………………………………………………………

of

................................................................………………………………………………………………

(Hereinafter called "The Design-Build Entity") of the other part WHEREAS the Employer is desirous that certain Works should be designed and constructed, namely DESIGN-BUILD of the MCRS BUILDING GHQ BRADES And has accepted a Tender from the Design-Build Entity for the design development, production of construction drawings, planning approval & build, the completion and maintenance of such Works; Now this agreement witnesses as follows:-

1. In this agreement words and expressions shall have the same meanings as are respectively assigned to them in the Conditions of Contract hereinafter referred to.

2. The following documents shall be deemed to form and be read and construed as part of this Agreement: (a) The Tender Document (b) The Bond (c) Article of Agreement

(d) JCT Design & Build Contract 2005

2. In consideration of the payments to be made by the Employer to the Design-Build Entity as hereinafter mentioned the Design-Build Entity hereby covenants with the Employer to design & construct, complete and maintain the Works in conformity in all respects with the provisions of the Contract.

3. The Employer hereby covenants to pay the Design-Build Entity in consideration of the designing, construction, completion and maintenance of the Works the Contract Price at the times and in the manner prescribed by this Contract.

IN WITNESS whereof the parties have hereunto set their respective hands and sealed the day and year first above-written SIGNED AND DELIVERED by the said.....................................................

............................................................................in the presence of:-

SIGNED AND DELIVERED by the said..............................................................

...................................................................in the presence of.


SCHEDULE A - LABOUR RATES

I (We) hereby certify that to the best of my (our) knowledge and belief the wages, hours of work, and

conditions of labour of all work people proposed to be employed by me (us) on this project for which I

(we) am (are) offering myself (ourselves) as a Design/Build Contractor are fair and reasonable having regard to the statutory provisions regulating rates of wages as are in force in Montserrat on the date of

this my (our) Tender and I (we) will accept responsibility for the observance of these regulations by sub-

contractors employed by me (us) in the execution of the works.

The above mentioned wages and hours of work are as listed on the following pages:

The Tenderer shall list the labour, by classification, which he proposes to have on the site for performing

all of the work, together with the applicable hourly rates. The rates stated shall include all fringe benefits, overhead and profit.

Class of Work person Rates of Wages (*) Hours of Work (**)

$ (EC) Foreman

Mason

Carpenter

Steel bender/fixer Skilled Labourer

Labourer

Electrician

Plumber Tiller

I (We) shall pay . . . . . . times the above rates of wages for normal overtime work in excess of . . . . . hours per work day and . . . . . . . . . times the above rates of wages for work on Sunday and Statutory

Holidays.

* per hour ** In a normal working day

Dated this ............. day of ...................... 2014

............................................................ (Signature) (Name in Block Letters)

being an officer of, and duly authorized to sign on behalf of

...............................................................…………………………..

...............................................................…………………………………. (Business Address)

........................

(Telephone)

Witness .................... Occupation ...................…………

Address ………………………………………………………….


SCHEDULE B CONSTRUCTION MATERIALS

On the following pages I (We) have listed to the best of my (our) knowledge all of the required

construction materials to be incorporated into the Permanent Works, together with the names of my (our)

proposed suppliers and the unit for each material including the country of origin thereof.

We have satisfied ourselves that the suppliers’ delivery schedules are realistic and/or we have satisfied

ourselves that materials are available in sufficient quantities to execute the works without delay, and that

materials conform with all requirements of the Specification.

We understand that all materials will be subject to inspection and tests by the Architect/Construction

Manager.

Supplier Unit (Including Country Cost

Material of Origin if not locally purchase) $ (EC)

Blocks Sand

Aggregate

Cement

Reinforcement – ½” Reinforcement – 3/8”

Reinforcement – 5/8”

Reinforcement – 1”

Lumber – 2” x 4” Lumber – Form Ply ¾”

Conduit

Wiring per point Copper pipe

Upvc pipe

Concrete

Dated this ............. day of ...................... 2014



...............................................................…………………………..


........................ (Telephone)


Address ………………………………………………………….


SCHEDULE C CONSTRUCTION EQUIPMENT

I (We) propose to employ the following construction machinery and equipment for the execution of the

Works and to the best of my (our) knowledge, the equipment listed is in sufficient capacity to construct all

of the Works within the time specified for completion.

Note: Indicate (*) if equipment is to be rented or sub-contracted locally, and provide details. Also list the

rate of hourly hire of all equipment for Daywork purposes. Do not list hand tools or normal tools required

by trade persons.

Hourly Rate

for Day work

Description of Equipment Age (Years) $ (EC)

Concrete Mixer (with hopper)

Concrete Mixer (without hopper)

Rough Rider

Bobcat 5 Ton Lorry

3 Ton Lorry

Excavator

Backhoe Compressor

Vibrator

Tele-handler

Crane Concrete mixer truck

Dated this ............. day of ...................... 2014



...............................................................…………………………..

...............................................................………………………………….(Business Address)

........................

(Telephone)


Address ………………………………………………………….


SCHEDULE D - LIST OF PROPOSED ESTABLISH SUB-CONTRACTORS

I (We) propose to sub-contract the following parts of the Works to the sub-contractors listed below. I (We)

agree not to make changes to this list without the written consent of the Project Manager.

In my (our) opinion, the sub-contractors named hereunder are reliable and competent to perform that part

of the works for which each is listed and, in any case, I (we) understand that all proposed sub-contractors

shall be subject to the Architect/Contract Administrator's written approval.

Name and Address of Sub-Contractor Part of the works

Steel Bender Electrician

Plumbing

Tiling

Painter Landscaping

HVAC [A/C] Installer

Dated this ............. day of ...................... 2014



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DESIGN DEVELOPMENT / BUILD of the MCRS BUILDING GHQ BRADES

ANTI-COLLUSION CERTIFICATE


GOVERNMENT OF MONTSERRAT

TENDER SUBMISSION ANTI-COLLUSION CERTIFICATE

I/WE CERTIFY THAT THIS TENDER IS MADE IN GOOD FAITH, AND THAT WE HAVE NOT FIXED OR ADJUSTED THE

AMOUNT OF THE TENDER BY OR UNDER OR IN ACCORDANCE WITH ANY AGREEMENT OR ARRANGEMENT WITH ANY

OTHER PERSON. I/WE ALSO CERTIFY THAT WE HAVE NOT AND I/WE UNDERTAKE THAT WE WILL NOT BEFORE THE

AWARD OF ANY CONTRACT FOR THE WORK:

DISCLOSE THE TENDER PRICE OR ANY OTHER FIGURES OR OTHER INFORMATION IN CONNECTION WITH THE TENDER

TO ANY OTHER PARTY (INCLUDING ANY OTHER COMPANY OR PART OF A COMPANY FORMING PART OF A GROUP OF

COMPANIES OF WHICH I AM/WE ARE A PART OF) NOR TO ANY SUB-CONTRACTOR (WHETHER NOMINATED OR

DOMESTIC) NOR SUPPLIER (WHETHER NOMINATED OR DOMESTIC) OR ANY OTHER PERSON TO WHOM SUCH

DISCLOSURE COULD HAVE THE EFFECT OF PREVENTING OR RESTRICTING FULL COMPETITION IN THIS TENDERING

EXERCISE

ENTER INTO ANY AGREEMENT OR ARRANGEMENT WITH ANY PERSON THAT THEY SHALL REFRAIN FROM TENDERING, THAT THEY SHALL WITHDRAW ANY TENDER ONCE OFFERED OR VARY THE AMOUNT OF ANY TENDER TO BE

SUBMITTED OR OTHERWISE COLLUDE WITH ANY PERSON WITH THE INTENT OF PREVENTING OR RESTRICTING FULL

COMPETITION

PAY, GIVE OR OFFER PAY OR GIVE ANY SUM OF MONEY OR OTHER VALUABLE CONSIDERATION DIRECTLY OR

INDIRECTLY TO ANY PERSON FOR DOING OR HAVING DONE OR CAUSING OR HAVING CAUSED TO BE DONE IN

RELATION TO ANOTHER TENDER OR PROPOSED TENDER FOR THE WORK ANY ACT OR THING OF THE SORT

DESCRIBED AT I), II) OR III) ABOVE.

I/WE FURTHER DECLARE THAT I/WE HAVE NO KNOWLEDGE EITHER OF ANY SUM QUOTED OR OF ANY OTHER

PARTICULARS OF ANY OTHER TENDER FOR THIS CONTRACT BY ANY OTHER PARTY.

I/WE FURTHER CERTIFY THAT THE PRINCIPLES DESCRIBED ABOVE HAVE BEEN, OR WILL BE, BROUGHT TO THE

ATTENTION OF ALL SUB-CONTRACTORS, SUPPLIERS AND ASSOCIATED COMPANIES PROVIDING SERVICES OR

MATERIALS CONNECTED WITH THE TENDER AND ANY CONTRACT ENTERED INTO WITH SUCH SUB-CONTRACTORS, SUPPLIERS OR ASSOCIATED COMPANIES WILL BE MADE ON THE BASIS OF COMPLIANCE WITH THE ABOVE

PRINCIPLES BY ALL PARTIES.

I/WE ACKNOWLEDGE THAT ANY BREACH OF THE FOREGOING PROVISIONS SHALL LEAD AUTOMATICALLY TO THIS

TENDER BEING DISQUALIFIED AND MAY LEAD TO CRIMINAL OR CIVIL PROCEEDINGS. THE GOVERNMENT OF

MONTSERRAT SHALL TREAT ANY TENDER RECEIVED IN CONFIDENCE BUT RESERVES THE RIGHT TO MAKE THE SAME

AVAILABLE TO ANY OTHER FUNDING ORGANISATION OR STATUTORY REGULATORY AUTHORITY EITHER HAVING

JURISDICTION OVER THE WORKS OR WHO MAY NOW OR AT ANY TIME IN THE FUTURE HAVE STATUTORY POWER TO

REQUIRE DISCLOSURE OF THIS TENDER.

IN THIS CERTIFICATE, THE WORD ‘PERSON’ INCLUDES ANY PERSONS AND ANY BODY OR ASSOCIATION, INCORPORATED OR UNINCORPORATED; ANY AGREEMENT OR ARRANGEMENT INCLUDES ANY TRANSACTIONS, FORMAL OR INFORMAL AND WHETHER LEGALLY BINDING OR NOT; AND ‘THE WORK’ MEANS THE WORK IN RELATION

TO WHICH THIS TENDER IS MADE.

SIGNATURE………………………………………………. IN CAPACITY OF ……….……….…….…….…………..

DATE……………………………………………………2014

DULY AUTHORISED TO SIGN TENDERS AND ACKNOWLEDGE THE CONTENTS OF THE ANTI-COLLUSION CERTIFICATE

FOR AND ON BEHALF OF:

NAME OF FIRM……………………..…………………………………………………………………………

FULL POSTAL ADDRESS…………………………………………………………………………….

TELEPHONE NO………………………….……. FAX NO ………………………………………….


DESIGN DEVELOPMENT / BUILD of the MCRS BUILDING GHQ BRADES

GENERAL MATTERS


The Works

Description of the Works

This project comprises the development of concept design drawings to satisfy Client requirements/expectations. Provide approved working drawings of approximately 6559 sq ft of floor space between two separate floors to house the proposed MCRS building functions. To supply all plant materials and labour and complete the construction of the proposed high quality, air conditioned new two storey reinforced concrete block structure. Supply and hand over keys with completed building, and maintain works during defects liability period all in accordance with signed contract documents.

Description of the Site

The Site is located on then Government Headquarter Compound Brades, in Brades and access will be from the local roadway, a location plan of the site and topography is attached. The site is an occupied area where the general public and workers of Government offices carry out day to day activities which has to continue during construction work. The site has a number of buildings to be removed under separate contracts but the Design-Build Entity will be responsible for demolition and removal of the concrete bases and foundations. The Design-Build Entity is requested to visit the site and ascertain the current site conditions, it’s their own responsibility to collect any information they may require to assist in the preparation of their tender. Each Design-Build Entity, in submitting a proposal, warrants that he has investigated the site and is acquainted with the requirements of the Contract. Submission of a tender shall be considered conclusive evidence that the Design-Build Entity has made such examination and knows all the conditions that will affect the proposed works.

Inspection of Site The Design-Build Entity is recommended to make a personal inspection of the site and existing adjacent properties. He shall satisfy himself as to the local conditions, accessibility of the site, accommodation for material and plant, supply and conditions of labour, availability of water supply, electricity and other services. No claim arising from the Design-Build Entity’s failure to inspect the site and/or lack of knowledge of prevailing conditions shall be entertained. Any neglect or failure on the part of the Design-Build Entity to obtain reliable information upon any matters affecting the cost, execution, construction, completion and maintenance of the works and the contract shall not relieve the Design-Build Entity whose tender has been accepted from any risks of liabilities for the completion of the works, nor will any claim for increase of the contract be entertained.

Existing main / services

Existing services may be encountered in the area of the new works and or in the area of any existing structure. The Design-Build Entity is expected to allow for any costs of dealing with existing water, electrical, drainage, sewage or other services encountered in carrying out the works.

Phasing The works are to be constructed in a single phase, the Design-Build Entity can however breakdown the works in separate phases. A timetable showing schedule of all phases should be agreed with the Employer as maintaining safe customer and workers activity during construction is necessary. All works should be carried out in accordance with all local building codes guidelines and practices of the Government of Montserrat and Physical Planning Unit.


The Employer Agent The Employer has separately employed the services of a Construction Manager to directly advise the contracting firms as to Employer requirements, the suitability of designs for efficient construction, liaise between Employer and Design-Build Entity during the entire design and construction process, provide onsite supervision during construction phase, and manage quality control, safety and approved codes and or practices. The Design-Build Entity offering the lowest cost scheme for full design and construction will normally be given full consideration; notwithstanding the reputation of the Design-Build Entity for getting work completed efficiently and on time but competitive cost and good quality proposals along with the services provided will be important considerations in the selection process. In summary the Employer is not bound to accept the lowest or any tender.

Tender Documents

Tenders are invited for these Works on the basis of the information contained in the invitation to tender, Design-Build Entity requirements, Client requirements, Scope of works, topography and location plans of existing buildings and services on site, Concept design drawings, Conditions of Contract, General Specifications and Anti-collusion Certificate, which are hereinafter referred to as the Tender Documents.

Conditions of Contract

The works embraced in this Contract are to be carried out in accordance with all local building codes guidelines and practices of the Government of Montserrat Physical Planning Unit for works of such nature.

Tests and Samples

Allow for any testing of materials or workmanship which may be required to comply with specified standards and regulations.

Safety, Health and Welfare of Workpeople The Design-Build Entity is responsible for the safety of all persons employed by him.

He shall in no way carry out any work that could be seen to endanger the life of any of his employees or of any member of the general public, including any other employee of the Employer. The Design-Build Entity shall comply with all local regulations in force relating to the work people (including those employed by sub-Design-Build Entity’s) on the site or in places where work is being prepared for incorporation into the Works and shall include all costs in connection therewith inclusive of payment to the Social Security Fund and Payroll taxes. The Design-Build Entity is to ensure a safe working environment as the Employer will be maintaining activities and services to the general public from other locations in the area. Clearly marked signs and hoardings shall be placed to secure the works from the general public. Provide an adequate First Aid Kit on site (mandatory).

Notice Board Provide and maintain for the duration of the contract a suitable notice board in a location to be agreed with the Employer. The information displayed shall be agreed between Client and Design-Build Entity.


Site Management Costs Provide for all on and off site management costs, including costs of foreman or competent person in charge and all fees associated with undertaking all of the works.

Labour

The Design-Build Entity shall comply with all labour legislation in accordance with the requirements of the Government of Montserrat. The Design-Build Entity shall make his own arrangement for the engagement of all labour local or otherwise, and save insofar as the Contract otherwise provided, for the transport, housing, feeding and payment thereof. In all dealings with labour in his employ, the Design-Build Entity shall have due regard to all recognised festival days of rest and religious or other customs. Provide as necessary all skilled, semi-skilled and unskilled labour required for the execution and completion of the Works. Engage all necessary unskilled labour and as much skilled labour, except key personnel, as possible from the territory in which the project is being carried out. If the Works necessitate any labour from outside the country, the Design-Build Entity shall bear all responsibility for providing same inclusive of making service agreements with the persons concerned and containing and paying for Work Permits as well as necessary visas, and complying with Immigration and other laws in force. The Design-Build Entity shall, in like manner, ensure repatriation of these persons on completion of the Contract or before completion where departure of these persons is deemed necessary for public security reasons. Work permits for overseas workers must be obtained prior to arriving in Montserrat and the necessary application forms can be obtained from the Labour Office, Government of Montserrat. The Design-Build Entity shall abide by the decision of the Government of Montserrat in respect of the importation of employees. All personnel engaged upon the Works should be issued with such identification documents as are necessary to identify themselves to Government inspectors and security authorities. Montserratian operatives should be given preference for employment opportunities.

Labour On-costs

Provide for all costs in respect of all work people for:- a) Social Security Contribution b) Pensions c) Annual and Public Holidays d) Travelling time, expenses, fares and transport e) Guaranteed Time f) Non-productive time and other expenses in connection with overtime necessary to complete

the Contract within the date for completion. g) Incentive and bonus payments h) Sick leave i) Costs of living allowance j) Subsistence allowance k) Any other disbursements arising from employment of labour.

Safeguarding the Works

The Design-Build Entity shall safeguard the works, materials and plant against damage of theft including and necessary watching, fencing and lighting for the security of the Works and the protection of the public.


Adverse Weather Conditions, including volcanic eruptions and all associated phenomenon The Design-Build Entity shall take all steps necessary to adequately protect the Works and ensure the safety of his labour and materials on site during periods of adverse weather conditions, including high winds, torrential rains, volcanic activity etc. Provision shall be made for adequately covering and securing all loose materials, items of plant etc, securing all temporary buildings, constructing the Works in such a way as to provide the maximum bracing against high winds etc, at all times and all necessary temporary supports to the structure during such conditions.

Maintenance of Roads etc

The Design-Build Entity shall be held responsible for any damage caused by him, his work-people, Sub-Design-Build Entities, Suppliers or Named Sub-Design-Build Entities to public or private roads, paved areas, paths, verges, trees, shrubs, fences, boundary walls, gates, drains and services during the execution of the Contract or his attendance during the Defects Liability Period, and shall make good at his own expense to the satisfaction of the Local and/or other Authorities and/or owner. The Design-Build Entity shall keep all private roads, paths, etc. free from dirt or debris and any obstruction associated with the works which would prejudice the safe and normal use of the said roads and paths.

Watching and Lighting

Allow for watching and lighting and other protection necessary for the security of the works, materials and plant, and also for the security of the public.

Work to, or Affecting, Adjoining Property

The Design-Build Entity shall give the Employer a clear days notice in writing before executing work to, or affecting, adjoining, properties.

Area of Operations

Provide for taking reasonable precautions to prevent workmen including those employed by sub-Design-Build Entity’s, from trespassing on adjoining property or any parts of the premises that are not affected by the Works.

Allow for taking all necessary precautions to avoid inconvenience to adjoining users or occupiers.

No work people employed on the works will be allowed to trespass upon adjoining properties. If the execution of the works requires people to enter an adjoining property, the necessary permission shall first be obtained by the Design-Build Entity, who shall see that these instructions are carried out.

The Design-Build Entity shall indemnify the Employer against any claim or action arising out of any trespass or other misconduct of the Design-Build Entities’, his Sub-Design-Build Entity’s or Suppliers’ employees.


Observance of Laws and Regulations

The Contract shall be subject to the laws of Montserrat. The Design-Build Entity shall allow for respecting and observing all laws and regulations in force in Montserrat. He shall abide by all police, health, labour or other Government Department regulations and obtain at his own expense and responsibility such licence or permit required by any laws, public or municipal regulations or by-laws in force

Protection of Public and Private Services

Protect, uphold and maintain all pipes, ducts, sewers, service mains, overhead cables etc. during the execution of the Works. The Design-Build Entity is to make good any damage due to any cause within his control at his own expense or pay any costs and charges in connection therewith.

Water for the Works Provide clean, fresh water from an approved source for use on the Works, pay all charges in connection therewith, providing all temporary storage, plumbing services, distribution about the site, connections etc. and clear away and make good on completion

Lighting and Power

Provide all artificial lighting and power for use on the Works, pay all charges in connection therewith, provide all temporary connections, leads, fittings, distribution points etc. and clear away and make good on completion.

Fire Precautions

Before any works is carried out the Design-Build Entity is to discuss his proposals with the Chief Fire Officer to ensure that he is fully aware of any fire hazard that may be involved. He is to draw the attention of all his workmen and sub-Design-Build Entitys’ workmen to the dangers involved in the careless disposal of matches and cigarettes, etc.

Contract Information The Design-Build Entity shall request any information required for completing any stage of the works, and it shall be made available within 24 hours.

Commencement and Mobilisation Period The Design-Build Entity will be required immediately upon acceptance of Tender and notification of appointment take control of the site and mobilise to prepare and execute the works .

Evidence of Insurance

The Design-Build Entity shall take out and maintain insurance for the duration of this project, produce such evidence as the Employer may reasonably require that the insurances referred to herein have been taken out and are in force at all material times.

Payment to the Design-Build Entity

Payment to the successful Design-Build Entity will be made in either one lump sum or in staged payments as shown on payment schedule details to be agreed between both parties. Retention of 5% of the contract sum will be held and, such retention money will be released at the end of the warranty period provided that all works and repairs have been executed to the satisfaction of the Employer.


Warranty Period

A warranty period of six (6) months is part of the Contract Agreement, during which time the Design-Build Entity bears the full responsibility for the execution of maintenance of the Works and any repair or correction which might become necessary due to the failure and incorrect performance of the Design-Build Entity.

Liability to Taxes The Design-Build Entity will comply with all requirements of the Customs Authority in the submission of a comprehensive list of materials and quantities of materials to be imported for the Project. In addition, it is strongly recommended that the consignment information make reference to the name of the Project. The Design-Build Entity shall be subject to all taxes, dues and duties imposed according to local laws, excepting Import duties on construction materials and equipment, providing that all such imports are exempt by the Government of Montserrat Customs Duties Ordinance (Revised Laws of Montserrat 2008).

Handover of Completed Work The Design-Build Entity shall notify the Employer in writing of his completion of the contracted Works. Said work shall be subject to the satisfaction of the Employer and the Statutory Body having jurisdiction that all the Work is completed and in good order. The Construction Manager shall certify the date when in his opinion, the works have reached practical completion. This date shall be the date of commencement of the warranty period. A provisional date for handing over the works shall be agreed and approximately two weeks prior to this the Employer being satisfied that the work is in a suitable state of readiness shall complete a snag list of omitted and or defective items and the formal handover shall not take place until all items on the snag list have been remedied.

At the formal handover, a responsible representative of the Design-Build Entity shall accompany the Employer, together with such other representatives that are deem necessary, on an inspection of the works, and if such an inspection shows the works to be completed in every respect, the Works shall be taken over. Any minor omission and/or defects found to exist at this point shall be remedied by the Design-Build Entity within seven days.

Temporary Roads

Provide and maintain all necessary temporary roads, hard standings and crossings on and to the site, including removing access road and reinstating ground on completion.

Temporary and Permanent Site Buildings Provide temporary office accommodation and sanitary accommodation for the Design-Build Entity’s staff and visiting officials, also watertight sheds for the storage of materials, tools and tackle and the use of the work men employed on the site in positions to be agreed with the Employer. Alter, shift and adapt as necessary from time to time. Allow for maintaining, including electrical charges and cleaning the above for the duration of the contract and for removal of the temporary accommodation and services connections on completion.

General Scaffolding

Provide all necessary temporary scaffolding for the proper execution and completion of the Works. Include for maintaining, altering as necessary and removing on completion.


Mechanical Plant Provide all necessary mechanical plant, including cranes, hoists, transport, concrete mixers and the like for the proper execution and completion of the Works.

Small Plant and Tools Provide all necessary small plant and tools for the proper execution and completion of the Works.

Removing Materials and Rubbish Provide for removing all rubbish from the site and deposit in an approved dump site both as it accumulates from time to time and on completion, and for generally keeping the Works and the site clean and tidy at all times.

Cleaning the Buildings Provide for cleaning the buildings inside and out, removing stains and touching up paintwork and polished work, cleaning all floors, cleaning all glass both sides, cleaning all sanitary fittings, removing all spots, splashes and stains, cleaning all surfaces, and leaving the whole of the Works and site clean to the satisfaction of the Employer on completion.

Protecting the Works Provide for protecting the Works, including in addition to any methods specifically mentioned in the works, temporary casings, coverings, planked barrow runs, padding for ladders and scaffolding bearing on the Works, and all other measures to protect the Works from damage or soiling. The Design-Build Entity shall not permit anything to be done that is calculated to injure the stability of the Works or building, and no cutting through walls or floors shall be done other than as indicated by the Drawings, or as described herein without sanction by the Employer. The Design-Build Entity shall be held responsible for all damage arising through carelessness or inadvertence in this respect.

Injury to or Death of a Person

The Design-Build Entity shall be liable for and shall, indemnify the Employer against any expense, liability, loss, claim or proceedings whatsoever arising under any statute or at Common Law in respect of personal injury to or death of any person whomsoever arising out of or in the course of or caused by the carrying out of the Works.

Damage to Property

The Design-Build Entity shall be liable for and indemnify the Employer against any expense, liability, loss, claim or proceedings in respect of any damage whatsoever to any property real or personal insofar as such damage arises out of or in the course of or by reason of the carrying out of the Works and is due to any negligence, omission or default of the Design-Build Entity or any person for whom the Design-Build Entity is responsible.

Matters not Contained in the Contract

Any matter not explicitly provided for within this Contract shall be in the matter of a separate Agreement between the Employer and Design-Build Entity. Any such agreement shall be part of this Contract.


Matter of Disagreement

If in the execution of this Contract any matter arises that cannot be agreed on by the Design-Build Entity and the Employer, the matter shall be referred to an arbitrator agreed on by both parties. Should both parties fail to agree on an arbitrator the provisions of the Arbitration Act shall apply. Each party shall bear its own cost in arbitration proceedings.


DESIGN DEVELOPMENT / BUILD of PROPOSED MCRS BUILDING BRADES

GENERAL SPECIFICATIONS


1.00 General Specifications of the works

1.01 Materials and Workmanship

All materials and workmanship shall be in accordance with current good practice and shall be fit for their purpose. As much as possible materials are to be locally supplied and readily available to minimize delays.

1.02 Manufactured Materials

Strictly observe all manufacturers’ instructions. Ensure that the manufacturers’ instructions are available at the site. Incompatible materials shall not be mixed (for example, metric and imperial drainage systems). Where proprietary materials are specified on the drawing, the phrase “or equal approved” shall be deemed to be included.

1.03 Alternative Materials “Or equal approved” means that products other than those specified may be used provided that the Tenderer satisfies the Architect/Clients representative as to their suitability and obtains his written approval. The Architect/Clients representative reserves the right to insist on the specified product if such approval is not given.

1.04 Accuracy Work within dimensional limits that are suited to the structural stability and final appearance of the works taking account of the need for a good fit for prefabricated components.

1.05 Inspections Give the Employer reasonable notice (24 hours) in respect of any work that must be inspected before covering up no work shall be covered up until inspections have been carried out. Such works include pipe-work, drains and structural elements, e.g., foundations, ground slab and reinforcement for concrete.

1.06 Scaffolds Properly constructed scaffolds shall be provided for all work that cannot be done safely by workmen standing on permanent or solid construction, except when such work can be done safely on ladders. All such scaffolds shall be substantially constructed, to support at least four times the maximum load and shall be secured to prevent swaying. Roof brackets, roof scantling, crawling boards and similar forms of support shall be substantial in construction and securely fastened in place when in use. Planks used in the construction of stationary scaffolds shall not be less than 2” nominal thickness. Where such planks overlap at the ends, the overlap shall be not less than 6”. Planks shall be placed so that they cannot tip under the weight of the worker at any point. Nails used in construction of scaffolds shall be of ample size and length to carry loads they are intended to support and all nails shall be driven full length. No nails shall be subject to direct pull. Barrels, boxes or other similar unstable objects shall not be used as supports for planking intended as scaffolds or places of work. No materials or equipment other than required by the workers shall be placed on scaffold platforms.

1.07 Clearing and Cleaning

Remove all timber forms for concrete or other timber not required in the permanent works from the site. Keep the site clean and tidy at all times during construction. On completion, remove all plant, materials, waste and rubbish, repair any damaged existing features. Remove all stains and splashes, clean glass, remove all dust and dirt from surfaces and leave the completed structure(s) to the Employer’s satisfaction.


2.00 EXCAVATION AND EARTHWORKS

2.01 Site Conditions The Design-Build Entity shall make local inquiries and carry out his own investigations in respect of the ground conditions, water table and other factors affecting the proposed excavations. The Design-Build Entity shall take photos of all existing site conditions to secure both parties from litigations.

2.02 Levels Set up and maintain an accurate site datum level. Carry out and record a site level grid and agree with

the Employer. Excavate the site to the reduced levels as agreed with the Employer.

2.03 Foundations

Trenches are to be squarely dug and vertically stepped where necessary. Level and ram bottom of foundations to receive concrete. Excavate soft spots and fill with Class D concrete. Excavate, break up and remove all boulders that may be encountered. Keep excavation clear of water. Plug any pipes cut off at the perimeter with Class D concrete, rammed immediately into at least 12” depth. For un-reinforced foundations, place concrete immediately after completing excavation. For reinforced concrete foundations, place minimum 2” thick Class D concrete immediately after completing excavation and compact level with the back of the spade.

2.04 Hardcore Hardcore or fill to consist of hard dry stone or broken concrete or other locally supplied compactable materials (approved by the Architect/Clients representative) capable of passing a 4” ring in all directions and thoroughly compacted by maximum 6” layers.

2.05 Damp Proof Membrane / Underlay Under all concrete ground slabs, lay 500 gauge polythene sheet over the blinded hardcore to be lapped accordance with manufacturer instructions. Care must be taken to prevent the sheet being punctured before the placing of reinforcement or concrete.

2.06 Backfill Backfill to all trenches to consist of hardcore or selected excavated material, free from organic matter thoroughly compacted in 6” layers. This excludes internal backfill to the building foundation, which shall be hardcore as specified above.

2.07 Disposal Remove all excavated material not suitable for fill or top soil and cart away off site to approved tip.

2.08 Termite Treatment Treat the buildings to prevent Termite activity. The work is to be carried out by an approved local specialist, using “Torpedo” or other approved proprietary system. The treatment is to be carried out in accordance with the manufacturer’s recommendations using the higher concentrations where a range is recommended. Underground slabs; apply the treatment solution to the entire ground surface with additional applications at the slab perimeters and penetrations such as drains.

2.09 Grassing On completion of the work, make good all disturbances to grassed surfaces caused by excavations, access, etc.


3.0 CONCRETE WORK All structural concrete used on this project will be of Class A for columns and beams and Class B for other reinforced concrete work.

3.01 Sand No sea dredged or beach sand is to be incorporated in any of the structural work covered by this contract. Sand for concrete work shall be obtained from a local source approved by the Employer and shall be sifted only where necessary on site for screeds and rendering. All sand shall be clean and free from soil or deleterious matter.

3.02 Coarse Aggregate

All coarse aggregate shall consist of clean approved hard stone or gravel, free from soil or deleterious materials. Sea dredged or beach aggregate shall not be used. Both sand and coarse aggregates shall be stored on hard clean surfaces and shall be handled so as to remain clean and well graded and shall be kept separate from one another by separating walls if space is restricted until placed in the mixture.

3.03 Water

All water used throughout the works shall be clean fresh water free from harmful matter in undesirable quantities. Seawater shall not be used.

3.04 Cement

The cement for the whole works shall be Portland cement or locally supplied from an approved manufacturer. Cement, which is not manufactured in Trinidad or Barbados, shall have a certified average alkali content of 0.6% or less. Cement shall be delivered in the original sealed bags of the manufacturer and stored in a suitably dry, weatherproof and properly ventilated store.

3.05 Concrete Mixes

Concrete specified by Class shall be mixed in the nominal proportions stated below, the proportion of sand to coarse aggregate being carefully adjusted to provide a dense and workable concrete to the satisfaction of the Employer. The water content shall be adjusted so that the slump lies within the limits stated and the quantity of water added to the mix shall be measured accurately. Batch testing shall be carried out before commencement of concreting.

Class of Concrete

Normal Mix Allowable Slump

Nominal Minimum Cube Strength

Nominal Average Cube Strength

A 1 : 1½ : 3 1” to 3” 4500 psi 5500 psi B 1 : 2 : 4 1” to 3” 3000 psi 4000 psi C 1 : 3 : 6 1” to 2” 1000 psi 1500 psi D 1 : 4 : 8 1” to 2” - -


3.06 Admixtures Nothing shall be added to the essential ingredients of the concrete (cement, sand and coarse aggregate and water) without prior written approval.

3.07 Steel Reinforcement Steel bar reinforcement shall be deformed high yield steel bars, steel fabric (mesh) reinforcement shall be high yield welded fabric, all reinforcement shall be free from loose mill scale, loose rust, oil, grease, paint, etc. Bar reinforcement in the bottom of foundations, ground beams or ground-bearing slabs must be fixed on 2” thick Class D blinding concrete. All intersections of bars shall be bound together with soft pliable 16 SWG wire so that they will not be displaced in the process of depositing the concrete. The whole of the steel reinforcement shall be spaced with concrete block or other proprietary spacers. Spacers should be as maximum 3’ 0” centres but closer centres may be necessary. For fabric reinforcement, spacers should be at 18” centres.

3.08 Formwork Generally Formwork shall be constructed to shape and dimensions and sufficiently tight to prevent leakage and shall be securely braced and shored to prevent displacement, at the same time safely supporting the construction loads. Formed finishes shall have the appearance of a dense, well-compacted concrete and any minor voids or honeycombing shall be made good as directed. Vertical formwork for columns, walls, sides of beams and other parts not supporting the weight of the concrete may be removed as soon as the concrete has hardened sufficiently to resist damage from removal operations but not less than twelve (12) hours after concreting. Formwork for soffits of beams and slabs and other parts that support the weight of the concrete shall remain in place until the concrete has reached the specified strengths.

Soffits of Slabs eight (8) days

Soffits of beams and cantilever slabs twelve (12) days

The Design-Build Entity shall be solely responsible for the safety of the construction during and after form work removal.

3.09 Gauge Boxes

Gauge boxes of suitable sizes shall be employed to give exact volumes of fine and coarse aggregate but due allowance shall be made for the bulking effect of sand in wet weather and the additional water entrained in the aggregates. In all cases, the amount of cement employed in a given mix shall be based on the concrete mixes table and shall be such that it is necessary to divide a full bag of cement.

3.10 Mixing Concrete

The mixing of the concrete shall be carried out by means of a batch machine of approved design and capacity to be agreed prior to the commencement of the works. The mixing shall continue until there is a uniform distribution of the materials and the mass is uniform in color and consistency. The mixing time shall not be less than two minutes and the batch or any part thereof shall not be permitted to remain in the drum longer than ten minutes after being completely mixed.

3.11 Placing Concrete

Before placing commences, all formwork shall be clean and free from construction debris and shall be properly oiled or LIME-washed. All reinforcement shall have been placed in proper position and firmly supported and forms for all construction joints and stop ends completely installed. Runaways shall have been placed and any steel disturbed, properly replaced. The formwork shall be wetted down to eliminate suction and all water used for this purpose drained away. Immediately after mixing, the concrete shall be placed in the work in layers not exceeding 6” thick. Each layer shall be thoroughly vibrated or rammed until it has been made to penetrate and fill all the spaces


between and around the reinforcement or other embedded fixtures and has properly and completely surrounded them throughout their entire length in such a manner as to ensure that all surfaces are dense and free from honey-combing or other defects. It is imperative that the work to be done quickly as well as effectively and a sufficient number of men shall be employed to ensure this. Vibrators must be used for all columns, beams and suspended slabs and for all paths, roads or hard-standings exceeding 4” thickness. In no circumstances shall the concrete be thrown or dropped from a height or deposited under conditions that would cause the separation of the coarser from the finer portions of the concrete. No concrete of any kind shall be placed during inclement weather. The Construction Manager reserves the right to stop concrete placing during periods of excessive rainfall unless adequate precautions are taken to protect freshly placed concrete from the weather.

3.12 Worked Finishes

Tamped Finish: when no specific finish is required, tamp to a plain or evenly ribbed finish with tolerance suitable for subsequent work or use. Wood Float Finish: close the surface with a wood float to produce an even slightly course texture, free from ridges and depressions. Steel Trowel Finish: repeatedly trowel by appropriate means (e.g. power float) to produce a dense smooth surface free from ridges and depressions. If a thin floor finishing is to be applied no defect in the concrete should show through the finish. Maximum permissible deviation 1/8” from a 9” straight edge Brush Finish: after working to a smooth finish, draw a stiff bristled brush across the surface to produce an even non-slip finish of fine parallel line free from ridges and depressions. Trowel the margins of the panel with a steel float to produce a uniform band approximately 4” wide. Generally: Form falls where required to ensure that all areas drain naturally towards outlets and other run-off points. All newly finished surfaces shall match existing finished surfaces.

3.13 Curing of Concrete Concrete after taking its initial set shall be protected from drying out at all times during the first three days. Acceptable methods of curing are by flooding, by polythene sheeting in close contact, by permanently wet Hessian or by an approved proprietary curing compound which should not affect adhesion of subsequent finishes, not stain exposed concrete. During the curing period the concrete should be shaded from direct sunlight.

3.14 Construction Joints All joints including day joints should be straight and perpendicular to the surfaces. Construction joints for slabs and beams may be located at or near the middle of the span. Construction joints for columns and horizontal wall joints shall be made only at the underside of floor members or at floor level unless otherwise approved. Un-reinforced slabs are to be laid in bays not exceeding 20’ 0” in length and no bay should have a length exceeding 1½ times its width. Fabric reinforced slabs are to be laid in bay not exceeding 30’ 0” in length. Hardened concrete faces of joints should be prepared for subsequent concrete by cleaning and roughening the face of the joint to remove laitance and expose but not disturb the larger aggregate. For horizontal surfaces, washing off laitance and fines after concreting may attain exposure, once initial set has occurred. 3.15 Samples and Testing Samples for compressive strength shall be taken from concrete Classes A and B at the rate of 1 sample per 10 batches, but not less than 1 sample from each Class on each day of casting. A sample shall consist of three standard 6” cubes that shall be cured by immersion in water until tested. One cube from each sample shall be tested at 7 days and the remaining two cubes at 28 days. Each cube shall be marked with a unique reference number and record shall be kept to record the class, date of casting and location of member corresponding to the cube. Slump tests shall be carried out for each batch.


4.00 MASONRY

4.01 Concrete Block Cement, sand, coarse aggregate and water are to be as specified for concrete. The hollow concrete blocks shall be obtained from an approved local supplier. All blocks shall be cured at the place of manufacture for a minimum of fourteen (14) days before being transported to the site and off loading shall be carried out with care – tipping will not be permitted and damaged blocks must not be used. For blocks laid in half bond, half blocks shall either be purpose made or cut from two (3)-core full blocks. They shall not be cut from two (2)-core blocks.

4.02 Mortar Mortar for block work and stonework is to be composed of one part cement to three parts sand, mixed on the site with the minimum quantity of water to achieve a workable consistency. The proportions are to be obtained by actual measurement in gauge boxes, making due allowance for bulking of wet sand. Mortar is to be made in such quantities as can be used within one hour after mixing and no mortar that has become set or hard must be used on any part of the work. Re-tempering is permitted only up to one hour after mixing.

4.03 Blockwork Reinforcement

Vertical reinforcement is to be ½” diameter high yield ribbed bars. Horizontal reinforcement is to be Dur-O-Wal Extra Heavy Duty galvanized “Ladur Type” ladder reinforcement with cross bars at 16” centres and with prefabricated corners and tees or 3/8” diameter bars in alternate courses. Vertical starter bars are to be anchored in the base concrete with 8” bends located below the top layer of reinforcement, or drilled 4½” deep into the concrete and anchored with Hilti “HIT C100” resin. At tops of walls, vertical bars are to be bent eight inch (8”) into slabs or beams cast on top. Freestanding walls are to be capped with a four inch (4”) deep concrete beam reinforced with one continuous ½” diameter bar, lapped two foot (2’ 0”) at splices and intersections. Vertical bars are to be lapped two foot (2’ 0”). Horizontal ladder reinforcement is to be lapped one foot (1’0”). Reinforcement is to be provided as follows: Vertically: At each corner, end or intersection

Beside each opening exceeding 2’0” in width or height At the following centers, measured horizontally: 4” block work - 48”

6” block work - 32” 8” block work - 16”

Horizontally: At the following centers, measured vertically: 4” block work - 48”

6” block work - 16” 8” block work - 16”


4.04 Grout Grout for filling the cores of blocks to comply with the concrete specification, is to have a slump of 8 to 10 inches and is to be of the following proportions, volume:

Block Size Cement Sand 3/8” Nominal Size Aggregate

4” 1 3 - 6” and 8” 1 3 2

4.05 Workmanship The concrete blocks shall be laid in half bond in mortar as specified with joints nominally ½” thick covering all concrete areas of the block. Blockwork shall be carefully set out at foundation and floor level so that at jambs of opening only half blocks and full blocks are used: cut blocks may be used where necessary above and below centers of openings, midway between openings and at faces of columns. Where lintels, ring beams, etc are cast over open block cores, place Dur-O-Wal “Dur-O-Stop” mesh over cores to prevent concrete from dropping through. Grout shall be placed and compacted in maximum 4’0” lifts. Excess mortar shall be removed from cavities before grouting. Grout shall be placed to 1” below the top of the blocks to provide a key. Protection shall be provided at all times as necessary to prevent damage to work done by storms and no part of a wall shall be built higher than 4’0” above the surrounding walls. Generally conduits shall be built into the cores of new work. Otherwise, chases shall be formed as required for the installation of other work. There shall be at least 10” of masonry between the chases and the jambs of openings. Where chasing exposes block cores, they shall be solidly grouted. Chases exceeding 2’ 0” in length shall have expanded metal lath fixed over them before plastering. The lath shall be 6” wider than the chase. Unfinished work shall be stepped back to permit jointing of new work. Chasing shall not take place on both sides of the same wall.

5.00 CARPENTRY & JOINERY

5.01 Timber and Plywood All timber and plywood is to be clean, sound, merchantable, properly seasoned timber, free from any defects making it unsuitable for its function in the Works and obtained locally.

5.02 Preservative Timber and plywood are to be pressure impregnated with copper/chrome/arsenic (CCA) solution to BS 4072. After cutting or machining, brush on preservative in two applications to cut surfaces.

5.03 Fastenings All fastenings are to be galvanized or zinc plated. Bolt washers are to be large diameter, i.e., at least three (3) times the bolt diameter with a thickness of at least ¼ of the bolt diameter.

5.04 Doors A specialist manufacturer shall construct doors. Timber shall be specially selected for straightness and is to be well seasoned, tenoned and glued and wedged or pinned together when being fabricated. Plywood faced doors shall be glued and pressed to the framework and suitably dressed and finished with lipped stiles for internal doors.

5.05 Built-In Cabinets The Design-Build Entity shall finish and/or furnish and install complete the interior finished joinery work. All brads and screws shall be brass and all nails shall be galvanized.


Work shall be assembled at the workshop in so far as practicable and delivered ready for erection and shall be done in accordance with measurements taken at the job. Cabinet tops, bottoms, slides, divisions and shelves shall be ¾” plywood or clear white pine, drawer faces shall also be of ¾” plywood unless otherwise specified. Upper and lower cabinets should be adequately framed and braced internally as necessary to provide rigidity and prevent sagging of shelving and worktops. Cabinet tops shall be surfaced in Formica or as otherwise specified, with hardwood edge and shall have compensating veneer on the underside, cabinet drawers shall have Formica on the front face only, with hardwood trim on all edges. Interior of drawers and cabinets and all surfaces seen shall be sealed with undercoat and finished with two coats of gloss enamel paint. All drawers shall have patent Roller Slides and shall be screwed to a tight and even fit.

5.06 Door and Window Frames

Door and window frames should be fixed to all sides of openings at not more than 12” centres. Fixtures are to consist of built-in cramps, plugs and anchorages at least 2” deep into the adjacent structure.

6.00 ROOF CONSTRUCTION

All concrete roofs shall be reinforced sufficiently with mild steel bars equally spaced in both directions. Roofs are to have a minimum of 6” thickness and trowel finished with an approved waterproofing barrier applied in two coats on the exterior. Note roofs should be designed to allow ease of water runoff.

6.01 Roof Sheeting Roof sheeting of corrugated or Troughed Sheet Roofing 25-guage as manufactured by Henderson’s (Antigua) Ltd or equivalent supplied and approved by client. Provide and fix all screws, weather strips and capping etc as to ensure water tightness and stability. All ridges, hips and the like shall match the main areas of roofing.

6.02 Timber Timber used in the construction of the roof shall be clean, sound, merchantable, properly seasoned timber, free from any defects making it unsuitable for its function in the works. Unless otherwise stated, timber is to be stress graded imported Southern Yellow Pine, Grade No. 1. Each piece of timber shall be marked with the grade and species. Plywood is to be American construction and industrial A-C or B-C grade sanded plywood, ʺAPA: A-C (or B-C ) exterior.ʺ

6.03 Preservative Timber and plywood are to be pressure impregnated with copper/chrome/arsenic (CCA) solution to BS 4072. After cutting or machining, brush on preservative in two applications to cut surfaces.

6.04 Fastenings All fastenings are to be galvanised or zinc plated. Bolt washers are to be large diameter, at least 3 times the bolt diameter with a thickness of at least ¼ of the bolt diameter.

6.05 Splices Do not splice timber members unless where shown on the drawings.

6.06 Roof Boarding ¾ʺ exterior grade pressure treated Plywood deck


7.00 Ironmongery Provide and fix all screws, nails, bolts, washers, galvanized wall ties, metal flashings etc to complete the contract. Security locks will be provided by the security door supplier and locks shall be fixed on site by others.

7.01 Finished Hardware The Design-Build Entity shall supply and install all operating gear, finished hardware locking devices and similar appliances. Hardware for windows shall be supplied as part of the window assembly. Locksets and latch sets shall be as secure and fit for their intended purposes. Locks by Schlage or Yale manufacturer shall be supplied with master keys. Locks must be provided with two keys that will be turned over to the Employer on completion of this Contract. All hardware shall be stained chrome on brass or other non-ferrous metal base. All butts, fingerplates, bolts, door closers, stops and holdbacks shall have similar finish. All locksets and latch sets shall be of cylindrical type with mechanism throughout constructed of rust resistant materials.

7.02 Windows Windows shall be of Lausell manufacturer or equivalent

8.00 PLASTERING, PAVING AND TILING

8.01 Materials Sand for rendering work shall be obtained from a local source approved by the Employer and shall be sifted where necessary on site. All sand shall be clean and free from soil or deleterious matter.

8.02 Substrates All surfaces specified or indicated to be plastered or rendered are to be cleaned and well wetted before the work is executed. Plaster on concrete surfaces shall be applied to galvanized expanded metal lath, securely fixed and overlapping by 4” onto adjacent block work. Joints between new and existing plaster are to be carefully executed by cutting plaster on a splay before applying new plaster.

8.03 Proportioning Mixing and Timing The proportions shall be one part of cement to between four and six parts of sand. Once an acceptable mix within this range has been determined, the same proportions shall be used throughout. Mortar mixes shall be used up within two hours of the first contact of the cement with water. All mixes remaining after this time are to be discarded. No re-tempering shall be carried out.

8.04 Cement Screeds Lay sand and cement screeds to the thickness necessary, well bonded to the sub-concrete. Screeds are to be smooth and level prior to applying tiling or finish. Screeds to floors shall be mixed one part cement to three parts sand; the cement and sand shall be clean and smooth and mixed only with sufficient water to bind the sand and cement. Adequate protection shall be supplied and laid by the Design-Build Entities as soon as possible after laying.

8.05 Tiling The Employer shall choose color and approve tiles before incorporation into the Works. Vegetable based mastic shall not be used. Tiles are to be laid on approve manufacturers Latex adhesive.

9.00 PAINTING

9.01 Preparation


Clean down all new and existing surfaces and brush off all loose and flaky paint before commencing decoration. Remove any oil or grease spots with white spirit. Apply fungicide treatment to existing surfaces where necessary. All surface-fixed hardware, fittings and hinges shall be protected from paint spills etc. removed before painting/re-painting and re-fixed on completion. Existing metal surfaces are to be washed down with soap and water and roughened with abrasive paper. Surfaces of wood to be painted shall be filled as required at no more than 1/8” per layer, each layer being dried in between. Treat all knots, shakes and resinous portions of timber with shellac knotting. Rub down and remove dust and decorate.

9.02 Materials

All painting materials and colors shall be selected and approved by the Employer. Samples of all colors shall be submitted to the Employer for approval. Undercoats shall be flat, All paint, when approved, is to be ordered in one batch to ensure the matching of colors. Paint shall be latex based for all wood and concrete surfaces except where otherwise specified by the Employer.

9.03 Mixing

All paint shall be properly mixed and strained free from skins and loose particles before application.

9.04 Painting All paints to be used on this project shall be manufactured by Lee Wind Paints (1980) Ltd and are to be free from skins, etc. Paints shall be lead and mercury free. All surfaces to be painted are to be free from oil, rust, dust, chalking and any other deleterious materials or conditions. External rendered block work or exposed concrete surfaces: Apply two coats Weathershield Lee Wind Exterior Paint in accordance with the manufacturer’s instructions. Internal rendered block work or exposed concrete surfaces: Apply one coat Lee Wind Enviroseal primer and two coats of Lee Wind Economy Latex paint. Woodwork generally: To all external and internal woodwork apply one coat Lee Wind G.P. Undercoat GPU 100 primer (other than pre-finished woodwork/joinery) and two coats of Lee Wind hard gloss paint.

9.04 Woodstain Woodstain shall be Dulux Woodpride (or equivalent)

10.00 PLUMBING 10.01 Water Authority The water supply is to be executed in accordance with the requirements, regulations and approval of the Local Water Authority (MUL) , by qualified and competent workmen.

10.02 Water Pipes Cold-water service pipes to be copper tubing with fittings to match. Copper pipes shall have compression or capillary fittings. Connections to each sanitary fitting are to be by means of an approved union. The use of pressure type PVC tubing will be permitted but for cold water services only and shall be installed according to manufacturer’s instructions. Only proprietary brackets shall fix surface mounted pipes.

10.03 Solder Only lead free solder is to be used. This shall be clearly marked on the product labels.

10.04 Stopcock


Provide and fix a brass pressure screw-down stopcock on the cold-water service at point of entry to buildings showing plumbing installations. Install an isolating valve at every fixture (sinks, washbasins, water closets, showers, urinals, etc.)

10.05 Waste Pipes Run the waste pipes so as to discharge the wastewater from basins, etc in a sanitary manner.

10.06 Protection and Fixtures The Design-Build Entity will be responsible for covering up and protecting against damage from building materials, acids, tools and equipment, all plumbing fixtures, worktables, etc.

10.07 Water Main Pay all fees including charges for water meter installation, new connection and all water charges during construction.

10.08 Water Meter

Provide a concrete block chamber using 4” blocks on 4” concrete base with 2” concrete loose slabs top, to house the water meter, pressure reducing valve and main stock cock.

10.09 Rainwater Pipes and Gutters All pipes and gutters shall be PVC to the appropriate British Standard

11.00 ELECTRICAL INSTALLATION

11.01 Compliance with Statutory Authorities The electrical installation is to be executed by qualified and competent workmen in accordance with the requirements and IEE regulations of and to the approval of Montserrat Electricity Services Ltd., and the Physical Planning Electrical Inspectorate Division.

11.02 Examination of Work The Design-Build Entity is to process the “Application to Wire for Electricity Supply” forms and submit them to the Electrical Inspectorate Division. Make safe existing electrical installation and liaise with supply authority as necessary. Before starting work and from time to time as the work progresses, the Design-Build Entity shall examine the work and materials installed by Sub-Design-Build Entity insofar as it affects his own work and shall promptly notify the Employer if any conditions exist that will prevent him from carrying out satisfactory work. The Design-Build Entity will be required to have sufficient workmen on site during the whole period of construction to ensure that all conduits, duct sleeves etc can be placed in position as the work progresses.

11.03 Approval, Testing, Fees and Permits

The work shall include the provision of all necessary notices, obtaining and paying for all permits, governmental taxes, fees and other costs in connection with their work; filing all necessary plans, preparation of all documents and obtaining all necessary approvals of Government Departments having jurisdiction; obtaining all required Certificates of Inspection for the work and delivery of the same to the Employer before request for acceptance and final payment.

12.00 DRAINAGE

12.01 Excavation


Excavations for drainage trenches shall be in straight lines and to the correct depths and gradients required. In the event of excavations being made deeper than necessary, they shall be filled to the proper level with rammed bedding Class D concrete at the Design-Build Entity’s expense. All rock projections must be removed from the bottom and sides of the trench. The minimum excavation depth should provide 15” cover generally to the crown of the pipe and 3’ 0” under pads, unless protected by a concrete slab.

12.02 Bedding Drains shall be laid in 4”sand beds and surrounded with material comprising stone crushed to pass a 5/8” ring (i.e., 3/8” nominal size) and complying in other respects with the specification for coarse aggregate.

12.03 Drains Drains shall be constructed with PVC pipes and fittings all laid and jointed in accordance with the manufacturer’s instructions. Particular care shall be taken to remove burrs and excess solvent at joints.

12.04 Testing Drains shall be water tested to a pressure equal to 5’ 0” head of water measured above the invert at the head of the drain. The drain should be filled, left to stand for two hours and topped up. The leakage over 30 minutes should be measured and should not exceed 2½ pints per 100’ 0” of 3” drain or proportional for other pipe sizes

12.05 Manholes Manholes are to be made of 4” solid filled block work laid in cement mortar on Class C concrete bases, properly haunched and channelled. Internal surfaces to be rendered in cement and sand (1:3) and finished with a steel trowel to a smooth hard surface. Manhole covers to be reinforced concrete.

12.06 Soak pits and septic tanks The existing septic tank and soak pit is to be relocated and a new septic tank and soak pit suitable for the proposed design incorporated. All works related to the relocation and construction of the new waste facility is to be considered.


DESIGN DEVELOPMENT / BUILD of the MCRS BUILDING BRADES

APPENDICIES


APPENDIX 1

Payment Schedule The Client shall make payments to the Contractor for the Services which have been certified by

Construction Supervisor as properly carried out by the Contractor, in the following stages:-

PAYMENT STAGES TRIGGER POINT VALUE

MOBILISATION [ADVANCE PAYMENT ] Presentation of:- 1. Advance payment Bond 2. Construction All Risk

Insurance

$

Stage 1: SUBSTRUCTURE Casting of Floor $

Stage 2: SUPERSTRUCTURE Casting of Ring Beams $

Stage 3: Roof Roof complete $

Stage 4: FINISHES,FIXTURES & FITTINGS

Plastering (internal & external); Electrical 3

rd Fix; Plumbing 2

nd Fix;

Window & Doors; Painting (internal & external); Tiling; Cabinets;

$

Stage5: FINISHES, EXTERNAL WORKS,PRACTICAL COMPLETION

Electrical Final Fix and Plumbing Final Fix; Drainage Works; Walkway; Clear site of all construction debris and General site Cleanup; Snagging; Electrical Certification and Handover of Building to Client

$

FINAL RETENTION PAYMENT Certification ALL defects are made good, 12-months after Practical Completion

$

Total Contract Price $

For the purposes of this Schedule, if the Contract Price is adjusted, the amounts payable at each Stage

under the Schedule will be adjusted by agreement and until then the amounts due under the Schedule

will be payable. The date for payment of each stage payment shall be 14 days after the Contractor’s

payment application is received and accepted by the Client. Rates for certain aspects of the work and/or

which will be used to calculate any additional work, are set out in the relevant schedules.

ADVANCE PAYMENT REPAYMENT SCHEDULE

Advance Payment Repayment will commence at the Stage within which 20% of the Contract Sum falls within and will be completed at the Stage within which 80% of the Contract Sum fall within. The Advance payment will be reimbursed to the employer in the following amount(s) and at the following time(s).

PAYMENT STAGES REPAYMENT VALUE

Stage $

Stage $

Stage $

Stage $

Total ADAVANCE PAYMENT REPAYMENT $


APPENDIX 3A (TENDERER TO PRODUCE PROGRAMME)

DESIGN & CONSTRUCTION WORK PROGRAMME -

YEAR: 2013 MONTH 1 MONTH 2 MONTH 3 MONTH 4 MONTH 5

WK1 WK2 WK3 WK4 WK5 WK6 WK7 WK8 WK9 WK10 WK11 WK12 WK13 WK14 WK15 WK16 WK17 WK18 WK19 WK20


APPENDIX 3B (TENDERER TO PRODUCE PROGRAMME)

CASH FLOW SCHEDULE -

YEAR: 2014 MONTH 1 MONTH 2 MONTH 3 MONTH 4 MONTH 5

WK1 WK2 WK3 WK4 WK5 WK6 WK7 WK8 WK9 WK10 WK11 WK12 WK13 WK14 WK15 WK16 WK17 WK18 WK19 WK20

1 WEEKLY TOTAL

2 MONTHLY TOTAL


APPENDIX 4 EXAMPLE OF PROJECT SCHEDULE


Appendix 5 Key Experts (To be completed by the tenderer)

Years of Experience

Name of expert Area of Expertise

General Specific

Nationality Qualifications

/ License

General Experience

Project

Examples

Specific Experience

Project

Examples

1.

2.

3.

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2.

3.

1.

2.

3

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3.

1.

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3.

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3.

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2.

3.


Appendix 6: Site / Building Location Plan (GHQ Development Layout1)


Appendix 6: Site / Building Location Plan 1


Appendix 7: Ground Floor Furniture Plan


Appendix 8: First Floor Furniture Plan

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