Presented By:

Dr. Hasli IbrahimCawangan Kerja Kesihatan,Ibu Pejabat JKR Malaysia.

11 Oktober 2016

PROJECT IMPLEMENTATION APPROACH(PLANNING, DESIGN & PROCUREMENT PHASE)

1. Overview

2. Project Life Cycle

3. Project Implementation Approach:

a) Planning

b) Procurement

c) Design

4. Summary

5. Q & A

1. Overview

2. Project Life Cycle

3. Project Implementation Approach:

a) Planning

b) Procurement

c) Design

4. Summary

5. Q & A

CONTENT

a. Project Implementation:

Process whereby “project inputs are converted to project

outputs”.

Looked at as:

Putting in action the activities of the project,

Putting into practice what was proposed in the project brief into

the actual project, and

Management of the project or executing the project intentions

(time, cost and quality).

“Doing Right Project Rightly”

1.0 OVERVIEW

2.0 Project Life Cycle”Competing Demands

Cost to

Planning

- Initial

Design

- Develop

Procurement

- Execute

Construction

- Finish

Planning Execution

Total Project Life Cycle

Decre

asin

g O

pp

ort

un

ity

Incre

asin

g C

ost

Time

Constructive

Opportunity

Destructive

Intervention

Handing Over /

DLP

HODT

Lead HODT (Coordination)

PROJECT FROM INCEPTION TO HANDING OVER BY JKRPROJECT FROM INCEPTION TO HANDING OVER BY JKR

PLANNING

HODT’S

DESIGN PROCUREMENT

LA CPC

KKM

CONSTRUCTION /

H/OVER / DLP

Issue Related With Design

Lead HODT Vs. HOPT:

Design Review / Verification – Lead HODT

Design Acceptance / Validation - HOPT

CKK Ar Str Civ Elek Mek

Ar

HODT / S.O.S.O.

QS

MONITORING

PPPK (B) / Negeri / JD

PASUKAN PROJEK

ROLE & RESPONSIBILITY CKK, JKR AS “PROGRAM MANAGER”

PMO / HOPT

PMO / HOPT

HODT + SO

HOPT / SO /HODT

HOPT

PRE CONTRACT POST CONTRACT

QS KKMCKK

KKM

TASK DAN TANGGUNGJAWAB

Task

Tanggungjawab

KKM JKR

1. SkopMedical Brief

(MBOR)Teknikal Brif

2. Tapak Cadangan / LokasiPandangan /

Ulasan Teknikal

3. Peruntukan Siling Projek PDA / ATDA

4. Pengurusan Nilai VM / VA VE / VR

5. RekabentukPersetujuan

secara Dasar

Penyediaan /

Kelulusan

Value Management (VM)

3.0 PROJECT IMPLEMENTATION

(Design & Build Approach)

A. PLANNING PHASE

• BPPP (Borang Permulaan Pelaksanaan Projek)

i. Project Brief Medical BriefMedical Equipment RequirementEngineering Brief Needs Statement

ii. Ceiling Cost

iii. Location Plan

• Project Register in SKALA JKR Achieved Category 3 (Land, Brief & Ceiling - ok)

Siling / Kos

Nota:Ketepatan untuk “Translate Medical Brief” kepada‘Projek Brief” & “Kos Projek” sangat penting – bagimengelakkan perbezaan jurang ketara Brif Projekberbanding Kos Projek yang diperuntukkan.

• Appointment of Head of Project Team (HOPT) by Program Manager

• Appointment of Head of Design Team (HODT) by Program Manager

i. HODT Architect

ii. HODT Mechanical

iii. HODT Electrical + ICT

iv. HODT Civil

v. HODT Structure

vi. HODT QS

• BPPP + Brief to HODTs + Meeting

(B) Design and Build– Tender

• Pre-Q (open tender)(by JKR) – No Letter of Intent to Contractors.

• Selective Tender (Name of Contractors by Treasury) -Issue letter of invitation to contractors.

(B) Design and Build– Tender

• Pre-Q (open tender)(by JKR) – No Letter of Intent to Contractors.

• Selective Tender (Name of Contractors by Treasury) -Issue letter of invitation to contractors.

(A) Design & Build- Direct Negotiation

• Issue Letter of Intent to contractor (Appointed by Treasury) for direct negotiation project.

Note: Contractor to submit name of consultants for JKR approval.

(A) Design & Build- Direct Negotiation

• Issue Letter of Intent to contractor (Appointed by Treasury) for direct negotiation project.

Note: Contractor to submit name of consultants for JKR approval.

HOPT All HODTsMOH

• HODTs to prepare queries to MOH for clarification /discrepancies of Medical Brief.

• Clarification of scope of works (e.g. ICT, HICT, THISrequirement, medical equipment, loose medicalequipment, furniture and space requirements)

• MOH to issue addendum if any / MOH to reply in writingon any changes of requirement. If major, revise theMedical Brief.

• Finalise Medical Brief

• Preparation of Technical Need Statements of Architecture,Civil and Structure, Mechanical, Electrical and ICT based onfinalised Medical Brief (2 – 3 weeks).

• Discuss Implementation Schedule - JKR to prepare Q-Planand D-Plan.

• Inform of Site Visit date.

• Prepare SPB Form Borang JKR.PK(O).01-2 – Borang VerifikasiHarta Pelanggan.

• Prepare SPB Form Borang JKR.PK(O).01-3 – Senarai SemakanLawatan Tapak. Enclose with HODTs comments on sitecondition.

• HODTs to study site condition. Site requirement / informationto be included in the Technical Need Statements forcontractor to comply.

(e.g. Demolishing works, utility requirement, water supply,sewerage, telephone and TNB requirements etc.)

Comprises of :

Technical Need Statements

Financial Need Statements

Volume 1 – Contractual and General Requirements

Volume 2 – Architectural Requirements

– Medical Brief (MBOR)

Volume 3 – Civil Requirements

Volume 4 – Structural Requirements

Volume 5 – Mechanical Requirements

Volume 6 – Electrical Requirements

Volume 7 – ICT Requirements

Volume 8 – Environmental and Energy Efficiency

Volume 9 – Medical, Non-Medical Equipment, Furniture and Vehicles.

* VA must complete & PDA must be approved before issuing Pre-Bid

B. PROCUREMENT PHASE

• After issue Pre-Bid, No discussion with individual tenderer.

• Contractual and General Requirements under instructionto tenderer. After 1 week of issuing Pre-Bid, tenderers cansend queries to Project Director for clarification.

• Project Director may issue further instructions /information / addendum to Pre-Bid.

• Briefings may be given to all tenderers.

• HOPT held meeting with all HODTs an KKM to agree onevaluation format - weightage and percentage of eachscope of work of respective disciplines.

• HOPT develop overall weightage format agreed by allHODTs & KKM.

• HODTs to evaluate all contractors technical proposal usingformat of compliance / non compliance consisting ofscoring system / rating system and prepare NCR report.

• HODT CKUB evaluate financial proposal.

• MOH to evaluate on medical planning requirement andequipment requirement and prepare NCR report.

• Medical Equipment Mechanical and Electrical related.Specification as in Pre-Bid document. Proposed bycontractor to be evaluated by MOH and JKR.

• Loose Medical Equipment (Not specified in NeedStatement evaluate by MOH)

Four different groups of Medical Equipment / furniture :-

Group I:

Supplied and installed by contractor. Major items includeMechanical and Electrical related (sterilizer equipment,autoclaves, surgical lights, imaging equipment includingbuilt-in furniture.)

Group II:

Supplied by client and installed by contractor.Equipments with Mechanical and Electrical requirement(e.g. salvageable from existing hospital)

Group III:

Supplied and installed by client. (Plug and playequipment requirement, electrical outlets/water sources,loose furniture and portable medical equipment – occupyspace).

Group IV:

Other items with storage implication (e.g. linen andconsumable.)

CONTOH FORMAT LAPORAN PEMARKAHAN PENILAIAN

TEKNIKAL (KESELURUHAN)

• Tender Evaluation Report (Technical + Financial) andrecommendation to Tender Board.

< RM 100 million approval by JKR

> RM 100 million approval by Treasury

• SPP Bil 5 Tahun 2007 / Garis Panduan Penilaian Tender(SAP 21 Mac 2008)

• Issue Letter of Intent to the successful tenderer with all theNCR report.

• Finalise zoning and layout floor plan. Minor changes to suitfunction with NO CHANGES ON THE BUILDING FOOTPRINT.

• Room Data Interaction:

No additional items added unless to comply to function andneed statement of pre-bid document.

• Preparation of Architectural drawings, loaded drawings /preliminary / concept drawings for mechanical and electricalrequirement.

• Contractor to prepare coordinated drawings. (Architecture,M&E and Structure).

• Finalizing and confirmation of finishes and materialoffered by successful tenderer.

• Confirm systems offered.

• Confirm brands; medical and non medical equipment.

• All NCR to be closed.

• Issue Letter of Acceptance (LA).

“No Additional Cost Should Be Allowed In Closing The NCR

i.e. Finalizing The Materials, Finishes, Equipment Layout

Floor Plans, Room Data Interactions Must Be Within The

Tendered Cost”

C. DESIGN PHASE

(a) Architecture

• Working drawing • Landscaping

• Sanitary fittings • Kitchen layout

• Ironmongery • Colour scheme

• Signages • ID works

• Built in furniture and loose furniture

• Miscellaneous details (e.g. Hatches, grills etc)

• Room Data Documentation should be bound between 6 months

– 1 year after LA (about 20% work progress on site)

• Finalised coordinated drawings 6 – 12 months after Letter of

Acceptance.

(b) Medical Equipment

• Schedule of Technical Specification Adherence (TSA)submission agreed by JKR and MOH

• TSA documentation concurred by JKR and MOH (in stages)

(c) Electrical Scope of Works

• Detail Design and all scopes of electrical works

• E.g. Standard size of circuit, DB etc, Location of electrical rooms

• Coordination of electrical security system and architectural security requirement

• Detail drawings of inter electrical services • TSA – Technical Specification Adherence

• Detail coordinated drawings of Mechanical & Electrical services, Architecture and Structural drawings

• E.g. Location of light fittings, PA system, CCTV, MATV etc.

• Coordination drawings of ceiling pattern, air condition ducting and grills

• Contract Documentation (4 months after LA)

• Shop drawings related to design

(d) Mechanical Scope of Works

• Detail Design and all scopes of mechanical works E.g. Chiller size, AHU, Medical Gas, Plant Room Size

• Detail of final selected systems E.g. AHU/FCU manifold system / plant system

• Shop drawings related to design.(Working drawings / construction drawings based on shop drawings approved by consultants)

• Detail coordinated drawings of Mechanical & Electrical services

• TSA – Technical Specification Adherence

• Final calculation endorsed by consultants • Contract Documentation

WHAT NEXT??…………………….

CONSTRUCTION PHASE

To Be Discuss later …….

4.0 SUMMARY

PELAKSANAAN PROJEK HOSPITAL SEMASA

1. Tempoh Perancangan SEBENAR Projek Hospital:

Kategori Projek Tempoh

a) Rekabentuk Piawai 9 Bulan

b) Rekabentuk One-off (Normal) 15-18 Bulan

c) Rekabentuk One-Off (Major) 20-24 Bulan

d) Rekabentuk D&B 15-18 Bulan

2. Ringkasan

Program Kerja:Pelaksanaan Projek Secara D&B

Total = 278 Hari Bekerja

≈ 12.6 Bulan

Continued..

2. Ringkasan

Program Kerja:Pelaksanaan Projek Secara D&B

Total = 278 Hari Bekerja

≈ 12.6 Bulan

PELAKSANAAN PROJEK HOSPITAL SEMASA (Samb..)

2. Tempoh Pembinaan (Kontrak) Projek Hospital:

3. Pelaksanaan projek-projek Fasiliti Kesihatan sangat memerlukankerjasama erat di antara Pelanggan dan Agensi Pelaksanadisebabkan kompleksiti dan keunikan tersendiri projek tersebutberbanding fasiliti-fasiliti awam yang lain.

Kategori Projek Tempoh

a) Naik Taraf Hospital / Fasiliti Kesihatan 30-36 Bulan

b) Hospital Baru 40-48 Bulan

THANK YOU