Project Closure Report1

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PROJECT CLOSURE REPORT

Project Title:Feel the power of the clean

environment! Its About Finding a Better Way

Funded by: The Visionaries

Focus Area: Corporate Social Responsibility

Process: Arrangement of Activities for Anti-

littering and CSR at QAU from April 04 June 15,

2011

SUBMITTED BY: THE VISIONARIES

Project Manager: Farhan Ahmed Khan

Project Officers: Syeda Atiya Rahat

Noor Ahmed

Jameel Ahmed

Muhammad Hasnain

SUBMITTED TO: Ms. Sarah Pervaiz

Quaid-i-Azam School of Management Sciences

Quaid-i-Azam University Islamabad


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TABLE OF CONTENTS

1. Project Details

2. Project Closure report

Purpose............................

3. Project Closure Report

Goals


Summary............................

4.1.Project Background

Overview....................................

4.2.Project highlights and best

practices..

4.3.Project closure

synopsis

.

4.4.Goals and objectives

performance...

4.5.Success criteria

performance

.

4.6.Milestones & deliverable

performance.......................

4.7.Budget

performance..........................

..............

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5. Project Closure

Tasks

.

5.1.Resource

Management............................

..........

5.2.Issue

management

..

5.3.Risk management...

.

5.4.Asset

management............

...................

5.5.Lessons learned...

..........................................

5.6.Post project

tasks...................................

.......

5.7.Project closure

recommendations........................

.


Approvals.

7. Annexure


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1. Project details:

Project Title: Feel the power of the clean environment! Its About Findinga Better Way

Funded by: The Visionaries

Focus Area: Corporate Social Responsibility

Process: Arrangement of Activities for Anti-littering and CSR at QAU

from April 04 June 15, 2011

Project Advisor: Ms. Sarah Pervaiz

Project Manager: Farhan Ahmed Khan

Project Officers: Syeda Atiya Rahat

Noor Ahmed

Jameel Ahmed

Muhammad Hasnain


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2. Project Closure Report Purpose

This project report closure report is final document make for the project supervisor by

Project Leader on behalf of The Visionaries team. This report will help the project

team and the supervisor to assess the success of project identify best practices forfuture project resolve all open issues and formally close the project.

3. Project Closure Report Goals

This project report is prepared to accomplished the following goals

Review and validate the milestones and success of the project

Confirm outstanding issues, risks, and recommendation

Outline tasks and activities required to close the project

Identify project highlights and best practices for future projects

4. Project Closure Report Summary

4.1. Project Background Overview

Thanks to Visionaries Team for the successful arrangements and funding of the events

for project Feel the power of clean environment? Its about finding a better way. Our

focus was to increase the awareness among the university students about the vitality

of clean environment and taken some steps to made it possible and convenient for

them to follow.

4.2.Project Highlights and Best Practices

Project Highlights:

Registered 50 volunteers to educate the university students

Two walks for the promotion of the cause of Anti-Littering campaign were

arranged

Anti-Littering Campaign in QAU

Tree Plantation Activity in QAU


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Awareness campaign in QAU to make our surroundings clean

The Competition on Ideas of Pollution Reduction was arranged

A seminar on the Corporate Social Responsibility titled: Feel the power of the

clean environment! Its About Finding a Better Way was conducted

Best Practices:

Gain support from the administration as well as volunteer students for the cause of

Anti-littering and promotion of Cleanliness in university

Worked closely with the administrative staff and help the estate office in the

process of cleanliness by conducted meetings and addressed issues of university

with CDA authorities

Through seminar students were provided opportunity to gain practical knowledge

from an experienced person, National Coordinator of United Nations Industrial

Development Organization

All participants got Completion Certificates Awards

Cash prizes were awarded for 1st and 2nd positions in Ideas Competition to

encourage the young talent

4.3. Project closure synopsis

The project has reached its planned conclusion on scheduled as planned. Due to the

success of the project, the Vice Chancellor and the Incharge Quaid-i-Azam School of

Management Sciences appreciated the efforts of The Visionaries team.

4.4. Goals and objectives performance

Total in 35 trees were decided to plant at different locations of QAU. In the original

100 trees were planted which indicates the performance of 285% more than

planned

A Walk to Margallah Hills was arranged in which target was to gather two faculty

members and 25 students, in the original 2 faculty members and 30 volunteer

students participated. This activity also resulted 120% above the planned target

Successfully launch Anti-Littering Campaign in QAU with the help of estate office

of university and volunteer students


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A Walk of Anti-Littering Campaign in Quaid-i-Azam University was arranged in

which 4 faculty member and 50 students participated exceeded the forecasted

performance by 200%

Awareness campaign in QAU to make our surroundings clean and about 300-400

students were being taught by The Visionaries team and Volunteers against

the forecasted target of 150 students to be taught. The performance achievement

was more than 200%

The Competition on Ideas of Pollution Reduction was arranged in which 10

Bachelors and Master students took participation with innovative and solid ideas.

Two students were awarded cash prizes.

A seminar on the Corporate Social Responsibility titled: Feel the power of the

clean environment! Its About Finding a Better Way was successfully arranged on

June 15, 2011 to raised public awareness about Environmental Issues

4.5. Success criteria performance

We wanted to aware the students about the importance of Clean

Environment

The Visionaries aimed to keep students aware the importance of Cleanliness and was

very successful to promote the ideas and gain moral support to implement the ideas.

Anti-littering campaign was launched to obtain clean, fresh and healthier environment

Promoted the idea of Corporate Social Responsibility

Made the university environment clean and fresh by practicing the proper disposal of

garbage and the use of trash cans. Discouraged the use of non-disposable material

and encouraged students to use recyclable material. Through this making it

convenient to preserve environment

Tree plantation activity

The inauguration of tree plantation was successfully held by the Incharge School of

Management Sciences Dr. Basit B. Tayyab in the lawn of QASMS. The 100 trees

received from PTC and successfully planted in the botanical garden of QAU.


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4.6. Milestones & deliverable performance

Registered about 50 volunteers to educate the university students

The actual registration exceeded to 50 volunteers than the forecasted target of 15

volunteers to be registered.

Achieve a participation rate of 50 active students in seminar

The participation of students exceeded by 80 active participants which also shows the

huge success of the event.

By the tree plantation activity The visionaries contributed to control

the global warming

Tree plantation activity was also achieved about 3 times more than forecast and 100

trees were planted at university.

Through Walk a general public awareness about Cleanliness and Anti-

littering was built among the Students of QAU

The walk in university as also successful event in which 4 faculty members and 50

students were participated indicates the more than forecasted target and success rate

was about 200%.

Arranged a Seminar on Corporate Social Responsibility (CSR)

The National Coordinator of United Nations Industrial Development Organization

addressed the current issues and the different possible solutions how we contribute to

our environment and the possibilities to handle the waste. The Vice Chancellor also

motivates the students to continue the healthy practices and the ways to preserve the

environment.

Achieve the maximum participation of students in ideas competition

activity

The event was designed to appeal young students. The participation of students

showed their interests and ideas to improve the environment. Students were awarded

prizes for their concrete and implement able ideas.

4.7. Budget performance


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The budget for the project was funded by The Visionaries team. The estimated

expenditures for the Anti-littering Campaign were Rs. 5000 and in total actual

expenditures for the event were Rs. 4975 which indicates the efficient usage of

monetary resources.

The total budgeted expenditures for the Seminar. The actual expenditures were totalin amount of Rs. 13708. This activity was decided to fund by the selling of tickets but

due to 80 students rather than 50, our refreshment costs were higher and other

expenditures lead to the excess in costs.

The Overall expenditures for the project are total Rs. 18683. The revenue generation

in total was Rs. 11550 and the budget deficit was Rs 7133. This amount was charged

to the team members of Visionaries.

5. Project Closure Tasks

5.1. Resource Management

Thanks to the support of the Project Supervisor, Incharge QASMS, Incharge

Horticulture Cell, Estate Office and all those colleagues who made it possible to

successful completion of the project of The Visionaries team. Horticulture Cell helps

in tree plantation activities. Estate Office of University helps in Anti-Littering

Campaign. The main resource was our exceptional volunteer team who performed

their tasks with constant passion throughout. We were also considerably supported by

the QASMS administration.

5.2. Issue management

The main issue we face while delivering the project was lack of funds due to

unavailability of sponsorships. The Visionaries team was unable to seek the

sponsorship because of closing dates of budgets in the organizations. The issue was

resolved by doing a revenue generation through seminar ticket selling and also by

personal investment.

5.3. Risk management


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The whole project site and the key things involved were visited pre launch of project

and a risk assessment was carried out. The risk of unavailability of sponsorships was

actually faced by our team and this risk was mitigated by the contribution of funds

from each individual member of team and revenue generation through project, as was

planned in the project proposal.

5.4. Asset management

The Visionaries team did not require any assets during this project as this was not the

part of the project plan.

5.5. Lessons learned

The procedure, activities, students participation and support from the QASMS,

state office, and horticulture department and most importantly of our worthy Vice-chancellor, in making this project possible is appreciated and reflects for the dire

need and necessitate of this type of projects.

Students enthusiastically participated in the competition on idea of pollution

reduction, that shows the eagerness inside the youth to make this world a clean

place to live. This shows that the youth is motivated to do something but is facing a

problem of lack of guidance and proper direction.

The visionaries team will consider this exceptional response to this type of events

in planning future activities.

5.6. Post project tasks

Visionaries team held a meeting with volunteers, who were from different

departments. The meeting agenda included to give a detailed visual report of the

project from initiation stage to completion stage, thanking their participation and to

ask their future cooperation with us.

5.7.Project Closure Recommendations

Our main recommendation is to hold such awareness creating activities on social

concerns in other institutes also specially to teenagers. To teach teenagers is

recommended because they are highly passionate and in a stage in which they want


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to implement what they have learnt and still learning. They would get motivated and

motivate others for any cause that gives recognition to them.

6. Project Closure Report Approvals

Prepared by: Farhan Ahmed Khan

Project Manager on behalf of the Visionaries, QASMS.


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ANNEXURE

ANTI LITTERING WALK TO MARGALLAH MAY 14

FIGURE 1

FIGURE 2


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EVENT PICTURES (SEMINAR JUNE 15)

FIGURE 3

FIGURE 4

FIGURE 5


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FIGURE 6

FIGURE 7

FIGURE 8

Project Closure Report1

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