¶G-2203.72. Rev Proc 2014 -16 automatic consent procedure ...
Project Close Out Report Procedure Rev A
of 6
description
Procedure on how project should be closed out. From PMBOK.
Transcript of Project Close Out Report Procedure Rev A
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Company Management Systems
Project Management Office
Project Close-Out Report Procedure
PMO-PCR-P13 Rev. A
Name Title Signature Date
Prepared By : .
Reviewed By : .
Approved By : .
This document is the proprietary property of MMC. The contents may not be wholly or partially copied or disclosed to any other pa
without the written permission of the MMC legality.
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TABLE OF CONTENTS
TABLE OF CONTENTS ............................................................................................................................................... 2REVISION LOG ....................................................................................................................................................... 21. PURPOSE .................................................................................................................................................. 32. SCOPE ..................................................................................................................................................... 33. ABBREVIATIONS AND DEFINITIONS............................................................................................................... 34. FLOW CHART ............................................................................................................................................ 4
4.1. PROJECT CLOSE-OUT PROCESSES............................................................................................................... 45. PROCEDURE .............................................................................................................................................. 5
5.1. PROJECT CLOSE-OUT ................................................................................................................................ 56. RELATED DOCUMENTS ................................................................................................................................ 67. STANDARD FORMS..................................................................................................................................... 68. NOTES AND ATTACHMENTS......................................................................................................................... 6
REVISION LOG
Rev. No. Rev. Date Revision Details
A 23 Apr 13 The procedure is issued for the first review.
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1. PURPOSEThe purpose of this procedure is to provide guidelines and a Table of Contents for the project
close-out report.
This report shall be issued immediately after the issuance of the provisional certificate and
completion of the provisional handing-over and to be updated finally at the issuance of the
final certificate.
2. SCOPEThe procedure applies to all projects managed by MMC. The Project Close-out Report will be
produced during the handover/completion stage of a project and updated as necessary at
the end of the defects liability period.
3. ABBREVIATIONS AND DEFINITIONSCMS Company Management System
CR Client Representative
MD Managing Director
MMC Murtada Maaz Consultancy
PD Projects Director
PM Project Manager
PMS Project Management System
PMO Project Management Office
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4. FLOW CHART4.1. PROJECT CLOSE-OUT PROCESSES
Sec. 5.1 MMC
Project Manager initiates
process of Project Close-out
after the Contractor Handover
is complete
MMC
Project Manager shall prepare
the Project Close-out Report
Submits Report to MMC
Director of Projects for review
Comments?
Client
Reviews Final Closeout Report
No
END
Responsible Party
ActivitiesPredefined
ProcessDecision
Cont.d next
page DatabaseDocument
Owner/Receipient
INPUTS OUTPUTS
MMC Director of Projects reviews
Close-out Report and signs if
Approved
Forwards to MMC PM
START
Data Storage
Yes
ProjectManagement Plan
MMC
Comments?
Final ApprovedProject Close-out
Report
MMC
ContractorHanover
Procedure
Yes
No
Draft ProjectClose-out Report
MMC
MMC/PM
Project Manager forwards
approved Closeout Report to
Client for review and Commet
MMC
Project Manager forwards Final
Close-out Report to PD and
MD and proceeds with
archiving the project
MMC
Project Manager archives
project Close-Out Report and
Project documents
Color Legend
CR
MMC
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5. PROCEDURE5.1. PROJECT CLOSE-OUT
Preparation of the Project CloseOut Report will commence at the time of contractor
handover. Below are typical activities for the Close-Out a Project:
Executive summary Scope Management Schedule Control and Management Cost Control and Management Quality Management HSE Management Risk Management Design Management Procurement and Contract Management Construction Management Communication Management
1. Generally, the Project Manager (PM) initiates the Project Closeout processes. However,it could be carried out by another member of MMC in the event that the Project
Manager is not available or where delegated to by the Project Manager.
2. The PM reviews all contract documents and the Project Management Plan andprepares a draft Project Closeout Report (refer to form COM-CHO-F02) consistent with
this procedure. The PM submits the Report to the relevant corporate departments.
3. The Corporate departments reviews and makes comments on the Close out Report.Once approved, the corporate departments return the Project Closeout Report to the
Project Manager.
4. Once approved, the Project Manager forwards the Final Close Out Report to theProjects Director (PD) and Managing Director (MD) and proceeds to archive the
project.
5. The Project Manager also forwards the Project CloseOut Report to the Client either inpart or full as approved by the corporate departments.
6. The Project Manager ensures that all the project documents are archived inaccordance with MMC document control standards, Documents Archiving Procedure.
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6. RELATED DOCUMENTSDocument Ref. Document Title
Contractor Handover Procedure
Documents Archiving Procedure
7. STANDARD FORMSForm No. Form Title Rev. No.
COM-CHO-F02 Project Close-Out Report A
8. NOTES AND ATTACHMENTSNone
