Progress Report 2013

1st Forum Quarterly Meeting 20133rd April, Abu Dhabi

Progress Report 2013

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Welcome

Welcome SpeechDr. Jaber Al Jaberi

Deputy Secretary GeneralEnvironment Agency – Abu Dhabi

Kelwyn Davies

Abu Dhabi Sustainable Procurement Steering Committee- Zuha Mousa- Khalfan Al Marar- Saeed Al Ameri- Samar Al Mansoori- Waleed Al Saeedi- Adil Al Mulla

General Secretariat -Dr. Nawal Al Hosany-Mathew Plumbridge-Andrew Broderick-Belinda Scott

AppreciationThe Abu Dhabi Sustainability Group appreciates the contribution of :

Fatema Al Sabaa

Sustainable Labor Practices

Dr. Jamila Khanji

AgendaTime

(Duration)Topic Details Presenter

9:30-10:00(30’)

Registration Welcoming participants EAD

10:00-10:10 (10’)

Opening Session

Welcoming remarks Dr JaberAppreciation Huda

10:10-10:25(1’)

Organisation Objectives, Agenda and Icebreaker MC

10:25-10:30 (5’)

Membership Welcoming new members Huda

10:30-11:30 (60’)

Progress Review

Share the progress made in the implementation of the ADSG Strategy 2011-2013 • G1 Communication• G2 Capacity Building• G3 Task Force• G4 Flagship Programmes• G5 International Cooperation• G6 Management Model • G6 Action Plan 2013

SandraBelindaSandraHudaHudaHuda Kelwyn

11:30 –12:00 (30’)

Discussion Q&A MC

12:00 Close Light Lunch All

Meeting Objectives• Share knowledge

• Provide updates on progress

• Seek input and feedback on activities and future direction

Welcome on board

Members (42)Under discussion/process

Content

G3: Provide a forum for experience sharing about sustainabilityIII

G1: Raise awareness and understanding of sustainabilityI

IV G4: Support sustainability in AD

G2: Facilitate the adoption of sustainabilityII

V G5: Create opportunities for international cooperation

VI G6: Build an excellent, autonomous and sustainable organization

VII Any Other Business (AOB)

Content







VII AOB

Managing Communication

Communications

Working in Collaboration to achieve the Group’s Vision by providing Communications Strategy and Plan

Portal Review

• Assessment• Analysis • Social Media • Develop a plan• Trial• Review

Hiwar

Hiwar re-launch

First Session in May:

UAE Vision 2021 and Global Green Growth Institute

Three more planned for the rest of the year

e-Journal

Launch of ADSG e-Journal • A platform for members to share best

practice and news• Quarterly• Bilingual• Member contribution and input required• Article Request sent 17th March for 1st

edition• Reminder: submission by 7th April

Member Survey

Member Prioritisation of ADSG Programmes

36.5% of Members Responded

Of those;• 73% score medium to little for

internal promotion of sustainability• 60% have medium to very little

number of sustainability KPIs • 46% will publish a sustainability

report this year (7)

“Sustainability is included in the scorecard“

“We are gathering data for inclusion into KPIs”

Member Sustainability Focus 2013

• Economic – 3

• Environmental - 6

• Social - 5 “Community relations in new international markets”

“Define what sustainability means”

“Transparent stakeholder engagement”

Content







Capacity Building Program1. 71 Participants to date 2. 25 Organisations3. Overall satisfaction rating was from 8.4 to 9.1 (out of 10)

Upcoming: Capacity Building Program

Activity Scope Registration Deadline

Participants

(max number)

Duration Date

Venue* Day Month Year

GUIDANCE & TRAINING Conditions: Registration can be for 1 Course per participant. Each organization can sign up to 2 participants. Each course is self-contained and participants are expected to be present during the full duration of the course. In case of cancellation, participants are eligible to participate in the next Course only if the maximum number of participants has not been reached. Training Course 1

(TC1) Day 1-2: Sustainability Mngt Day 3-4: Sustainability Reporting 30 March

20

4 days 14-17 April

2013 NBAD

Academy

Training Course 2 (TC2)

Day 1-2: Sustainability Mngt Day 3-4: Sustainability Reporting 30 July

20 4 days 16-19 September

2013

NBAD Academy

Awareness Course 1 (AC1) The roadmap to sustainability 30 April

20 1 day 12 June

2013 Hotel

Venue

Awareness Course 2 (AC2) The roadmap to sustainability 30 July

20 1 day 24 September

2013 Hotel

Venue SHARING

Conditions: Registration can be for 1-4 Workshops. Each workshop is independent. Each organisation can sign up to 2 participants in each Workshop. Theme Workshop 1

(TW1) Sustainability Planning & Roadmap 30 March

30 1 day 18 April 2013 ADCCI

Theme Workshop 2 (TW2)

Responsible Marketing & Communication 30 March

30 1 day 17 November 2013 ADNEC


Responsible Supply Chain & Procurement 30 March

30 1 day 19 November 2013 ADNEC


Energy Management & Forecasting 30 March

30 1 day 26 January 2014 ADNEC

SUPPORT Conditions: The Support program comprises of quarterly workshops, followed by 1-to-1 support at the location of the organisation. A maximum number of 10 organizations can register. A maximum number of 2 participants from each organization can attend. All parts of the Support program are mandatory and organisations are expected to attend all four workshops, receive the in-house consultation for the quarterly one-on-one support on the dates available, follow the agreed plan to deliver a Sustainability Report and develop the Report in-house (without any further external assistance). Organisations who do not attend any of the above, will automatically be dismissed from the program. Participants in the Support Program should have participated or should participate in the first available 4 day ADSG Training Course. Support Workshop

(SW1) Phase 1- Prepare 30 March

10 1 day 9 June 2013 EAD

One-to-one Support (SO1) TBA with each organization 30 March

10

1 day 10-20 June 2013 In house

Support Workshop (SW2)

Phase 2 - Connect Phase 3 - Define 30 March

10

1 day 15 September 2013 EAD


10

1 day 8-12,

22-26 September 2013 In house

Support Workshop (SW3)

Phase 4 - Monitor Phase 5 - Report 30 March

10

1 day 18 November 2013 EAD


10

1 day 19-30 January 2014 In house

Support Workshop (SW4) Phase 5- Communicate 30 March

10

1 day 6 April 2014 EAD


10

1 day 7-18 April 2014 In house

Facilitate the adoption of sustainability

Guidance, Training and Support

Roadmap to Sustainability & GRI Reporting & Communication

materials – contents – logistics – developments

Assessment Tool

User IDs Issued

Completed 100%

Partially Completed

Not YetCommenced

Organisations 25 5 4 16

Individuals 58 13 8 37

Ranking 1 2 3 4 5

Users 10% 20% 20% 20% 30%

Tool Usage Breakdown

Tool User Satisfaction Breakdown

Training Arrangements & Logistics 2013

Guidance, Training and Support

– Environment Agency - Abu Dhabi

– National Bank of Abu Dhabi

– Stream Management, Greece

– Rotana

– ADNEC

– ADCC&I

materials – contents – logistics – developments

http://www.ead.ae/ar/default.aspx

Content







VII AOB

ADSG Communications

Proposal for ADSG Communications task force

PurposeIn support of the ADSG Strategic Goal, raising awareness and understanding of sustainability management and reporting principles and practices, the ADSG will make increasingly effective use of current and emerging technology to enhance communication with internal and external audiences and stimulate collaboration among its members

Focus Areas

1. Conduct a mini benchmark study of similar organisations’ communications

2. Gather information from ADSG members

3. Develop ADSG's communications strategy and plan

4. Submit a final report with recommendations

Call for Task Force Participation

Expertise in any one of the following:

• Communications;• Media management; • Web development, and • Social media

Nomination of Representatives

Please nominate task force members by the 18th April by email to Rasha.

Email to members’ representatives will follow soon.

Content







VII AOB

G4: Support Sustainability in ADFlagship programs

Presentations/Updates on FSPs

• Sustainable Procurement

• Sustainable Labour Practices

• Sustainable Financial Services

• Sustainable ICT

• Sustainable Education

Challenges

Transition Management incl.– Impact of Global Financial

Crisis

– Legal issues

– Resource availability

Content







VII AOB

G5: Create opportunities for international recognition and cooperation

Partnerships

1. IRENA and Musanada on Energy Efficiency and Sustainable Procurement

2. GGG Forum with IISD on Sustainable Procurement

3. GGG Institute with MOFA on Green Economy

Content







VII AOB

Thank you

Mission: To promote sustainability management in Abu Dhabi by providing learning and knowledge sharing opportunities for government entities, private companies and not for profit organisations in a spirit of shared responsibility, cooperation and open dialogue In the spirit of cooperation and open dialogue to ensure the highest levels of transparency Commit to supporting national plans and strategies

No ADSG Strategic Goals Objectives Actions for 2013/14 Action Lead Stakeholders Progress Priority Comments

1

Raise Awareness and Understanding of Sustainability

Management and Reporting Principles and Practices

High level of awareness and understanding of sustainability amongst government, private and not for profit organisations

ADSG Communications; Web Portal Revision, Launch Journal: Develop plan for developing the portal. 4 quarterly ADSG electronic journals

SA

G L

ALDAR: Believe communication is a key incubator for success and perhaps should shift to High Priority

Launch 1st Survey for member feedback and input into ADSG programmes

SA G H

ALDAR: Agreed and it will be important to chase response and disseminate quickly. Prepare for one to one follow-up to capture responses.

Develop Sustainability Ambassador Programme SA

G M

ALDAR: Would raise to High Priority as Ambassadors will give immediate visibility at events - AGSG own and other initiatives where ambassador volunteers are often called for - Earth Hour called recently for vounteers. Imagine if each ADSG member had even 5 Young Ambassadors how this could quickly mobilise response. Make it a coveted role too - retained by consistent and effective contribution.

Develop approach to reducing carbon footprint SAG L

ALDAR: Believe this sector is fast moving and announcements affecting businesses likely from government this year. Better placed as a High Priority.

2Facilitate the Adoption of

Sustainability Management and Reporting Practices

Best practices of sustainability management and reporting adopted amongst government, private and not for profit organisations

Develop 2014 Capacity Building Programme VS

G L

ALDAR: Agreed but as time moves quickly this will soon move, and perhaps even now, to High Priority.

Run 2 Training Courses for new members Stream A L ALDAR: Agreed

Run 2 Awareness Courses for Senior Management Stream A L ALDAR: Agreed but a High Priority

Run 4 Theme Workshops Stream R H ALDAR: Agreed

Run 4 Support Workshops Stream A H ALDAR: Agreed

Provide 1 on 1 support for reporting by members Stream A M ALDAR: Agreed but make High PriorityA M

3

Provide a Forum for Experience Sharing and

Learning About Sustainability Principles and Practices

Experience shared amongst government, private and not for profit organisations.

Plan and run quarterly Hiwar sessions SA

G L

ALDAR: Agreed but as these will be visible events which will cement ADSG position as Authoritative Voice then make High Priority.

Re-launch Communications team and develop ADSG communications plan for 2013 and longer term strategy

SAA H

ALDAR: Agreed and should move to Green light.

Plan and run quartely FQMs SA

A M

ALDAR: Agreed and as consistency is key to member confidence in ADSG's ability to deliver these should always run to time - with missed opportunites best avoided as this will erode member attendance levels.

4Support Sustainability

Initiatives Within the Emirate of Abu Dhabi

Economic, environmental, social and governance issues advocated by ADSG, addressed by its members and other entities in Abu Dhabi

Produce an Issue Paper for the Waste Flagship Programme (FSP)

MP

G L

ALDAR: Make High priority. The sector is already waiting in anticipation for ADCWM strategy publication - this is the important step for members and the issue may be how we can bring publication forward. The Issue Paper may encapsulate the member expectations as it is difficult for businesses to move forward with confidence without an Abu Dhabi Emirate wide Waste Management Strategy publication. So the issue paper will raise this concern and in a spirit of cooperation offer the ADSG membership expertise as a consultative practitioners focus group to help the peer review process and speed publcation.

Produce an Issue Paper for the SLP FSP JK A LALDAR: Agreed - raise to medium priority.

Submit proposal for SP FSP to GSEC ZM ALDAR: Suggest R progress H Priority

Produce an approach for the Sustainable Finance FSP

BSA L

ALDAR: Agreed but the issue is building momentum and a medium priority is perhaps more appropriate.

Prepare Brief for Sustainable Education FSP VS R H ALDAR: Agreed

Convene/attend meeting to plan Sustainable Transport project with DoT for launch in 2014

HH ALDAR: Suggest R progress H Priority

5Create Opportunities for

International Cooperation and Recognition

ADSG recognised by the international community as an active group promoting sustainability management and reporting

Develop approach for International research co-operation (i.e. United Nations Sustainable Development Office,Pearl Initiative, IISD, IRENA), in addition to promoting regional cooperation (KSA, Qatar, Bahrain, Kuwait)

VS

A H

ALDAR: Agreed

Innitiate working relationship with Emirates Centre for Strategic Studies and Research

HH A M ALDAR: Agreed

Produce concept paper and outline plan for AD Sustainability Week SA G H ALDAR: Agreed

Identify speaker for Strathclyde Dialogue HH G L ALDAR: Agreed

Plan support for 2nd Social Responsibility and ISO 26000 Conference - Abu Dhabi University

SA A L ALDAR: Agreed

Meet with Zayed Future Energy Prize re. 2013 submission

KD/VS G H ALDAR: Agreed

6Build an Excellent,

Autonomous and Sustainable Organisation

A critical mass of high impact organisations engaged as ADSG members

ADSG strategy review VS

A L

ALDAR: Agreed but overall think this is a High Priority.

Develop ADSG 2014 action plan and budget MD R H ALDAR: Agreed.

Develop strategy and implementation plan for managing the ADSG membership base

VS A H ALDAR: Agreed

Design ADSG Performance Report/Scorecard VS A M ALDAR: Agreed

Organise 1 CEO/MD event SA A MALDAR: Agreed but would raise to High Priority.

Finalise ADSG Presentation HH G LALDAR: Agreed but make Medium Priority

Recruit TAWTEEN and AD Police as ADSG members HH G L

ALDAR: Agreed but suggest this shifts to High Priority.

A L

23

Abu Dhabi Sustainability Group Matrix

G6: Build an excellent, autonomous and sustainable organization

Action Plan 2013 Prioritising Criteria and Approval Request

1. Sequencing of work? 2. Determining budget allocation? 3. Resource planning? 4. Being prepared to drop things if more important things come

along?

The GS requests the authority from the FQM to continue to develop the Action Plan for subsequent approval under the new Management Model.

Content







VII Any Other Business AOB

Progress Report 2013

Documents

Transcript of Progress Report 2013