PSP2 Pre-placement Briefing

PSP2Pre-placement BriefingProgramme of Workshops17th AprilPre-placement briefing inc H&S and Risk assessment of placementsPennine

24th AprilPreparing for PSP3 Pennine

Pre-placement Briefing

Important information re preparing for and doing (well on) your placement

Shortly, you will be emailed to collect 2 envelopes of placement information:1 for you (marked 'S')1 for your employer (marked 'E') only collect when you have a placement - electronic versions of the docs are on BbFor student:1 copy of 'General information for placement supervisors and students'1 copy of 'Professional & Scientific Practice 3' module bookletGuidance for Students on Reporting Accidents1 'individual learning plan for PSP3'H&S booklet

For employer:Letter for WPS1 copy of General Information...1 copy of PSP3 booklet

The docs are all on PSP2 Bb site

Before starting placement:

Check email and blackboard for messages on a regular basis

Ensure you still have the placement booklet provided in year one

Ensure SHU has info relating to start date, contract etc. (Ensure you have at least offer email - preferably more)

look at Hallam Union website for useful info: http://www.hallamstudentsunion.com/advice_help/

You will be notified (by email) when to:confirm that you have read the SHU letter authorising start of placement (on PSP2 Bb site - careers & employability tab)

For students going into an accredited pathology lab.; ensure you have a letter confirming details of course to allow application for IBMS competence portfolio, if the placement provider has agreed to support this.

Remember to take compulsory H&S test - you must pass it before starting placement

On starting placement:

Complete and return the following items asap to the placement team (adminbiosciplacements@shu.ac.uk )

'contact details' form (placement information form - pg 2 learning plan, also on Bb)'provision of information, instructions & training' form risk assessment

Whilst on placement:

Check blackboard site / student placement portal regularly for announcements

Check SHU email account regularly for messages

Keep in touch with VT (you don't have to wait for them to contact you!)

Eligibility to start placement:

you are advised NOT to start your placement with multiple referrals still to clear

having a placement to go to does NOT overide exam results / University assessment regulation

Eligibility for a sandwich degree:

'to obtain a sandwich degree you must satisfactorily complete 48 week placement'

you are an employee - contracts can be terminated!

2 components to the 'placement':48 weeks FT science-based* work experienceUniversity assessments (20C PSP3)

* you must be using your scientific knowledge in some way

Conduct on placement:

SHU representative

behave professionally

be pro-activeContact with SHU whilst on placement:Still a SHU student:with assessments to complete!must enrol online

Maintain regular contact with SHU; VT or adminbiosciplacements@shu.ac.uk

MUST return 'information form' within 2 weeks of starting (p2 of 'Learning Plan' ; also on Bb)

VT will make contact by phone or email

Contact with SHU whilst on placementGenerally, contact point should always be VT

Contact Placement Administrator if you haven't heard from us!

Section 5 of 'General Info...' booklet covers contact

Usual contact:initial phone or email contact by VTVT visits within ~ 3 months of startVT phones/emails at placement midpointVT visits about 4 weeks before finishInformal email / phone contact throughout

Records kept by VT - forms in 'General Info...'booklet

You should keep a record of activity

What if there are problems?

tell us - contact your VT asap or SSO or placement team

tell us before work performance is affected

VT will liaise with WPS, as appropriate

confidentiality will be respected, as much as possible

VT may need to speak to SHU colleagues e.g. CL, SSO

Placement tutor can also be contacted

All cases treated individually - guidance on Bb

Finances on Placementthere is no tuition fee for the placement year - for any type of placement - if you are on the 9000 fee regime

student on both unpaid and paid placements can apply for their student loanstudent loan amounts vary significantlysome students take other PT work to support themselves when on an unpaid placementFinancial support for unpaid placementsYou should be eligible for some or all of your student loan; this depends on:the nature of the placementpersonal circumstances*

Generally, unpaid placements in the following areas qualify for your* full loan:

Service with Local Authority in UK which is related to the health, welfare or care of children/young persons, or similar activities in voluntary organisations in the UKService in a hospital/public health laboratory in UKService in prison, probation, or aftercare service in UKResearch in UK/overseas institutionService with a health authority in England and Wales or equivalent in Scotland or Northern Ireland

Your loan - unpaid placementsthe loan is still means testedfor NHS / research placements you should get the same amount as years 1 and 2the amount may vary if you are living at home / away from home you may need a letter from SHU to confirm your placement details / statusamounts are individualEuropean placementsErasmus funding may be availableapply once have placement offermaximum grant ~ 300 per month; disadvantaged students may get morealso eligible for student loanHealth & Safety

Health & Safety:

Covered in the general info booklet (when you get it - read it!)

Read the HWB H&S handbook

You are required to take a test to show you have adequate understanding of H&S; you must pass this before you can go on placement

H&S test is on placement Bb site

Info in placement booklets and on Union website

Health & Safety (cont'd):

On placement you are an employee with employee's rights

H&S will feature in your Induction - complete 'provision of information, instructions and training form' after this

Employees (you!) must comply with company H&S regulations

You should declare anything which will affect your H&S or that of your work colleagues

If you have a disability you should decide when and how to disclose this information

Health & Safety (cont'd):All companies will have completed a H&S checklist before they take a placement student

Each placement is 'Risk Assessed' - you play a major role in this

VT will complete a further H&S check during first visit

You should monitor H&S throughout your placement and notify your WPS and/or VT of any concerns

You must inform the University of any accident or work-related illness whilst on placement, via Placement Team

Hepatitis B vaccinations may be required:

check with employer

course of injections; ensure you complete it!

SHU medical centre offers Hep B jabs - need form from Sarah confirming you need these for placement

some placements may require other immunisations; occupational health will adviseRisk Assessment of PlacementsWhy risk assess?Monitoring H&S of placements is a legal requirementSHU takes H&S / risk assessment of placements very seriouslyYOU are in the best position to assess the risks to YOU on YOUR placementidentifying potential hazards allows risks to be minimisedHazard & RiskBy identifying a potential HAZARD, steps can be taken to minimise the RISK

Hazard: something that could happenRisk: the likelihood of it happening

ExampleHazard: Getting run over by a busRisk: low, under normal circumstancesRisk Assessment Procedure:Completion of a PRA 1 formInitial info completed by placement team (based on H&S checklist, prior knowledge etc)student sent partially completed form & guidelineson starting placement, student risk assesses their specific placement and records this on PRA1 formstudent sends PRA 1 form back to SHUplacement team complete info, check and approve formThe form used (PRA 1):This is in PSP2 Bb site folder related to this lecture (Lecture 14: Essential Placement Info, H&S & risk assessment).

https://shuspace.shu.ac.uk/webapps/portal/execute/tabs/tabAction?tab_tab_group_id=_18_1

Completing the PRA1SHU placement team complete section 1 - using info supplied by the company and student

Student completes section 2 (including emergency arrangements), referring to guidance notesGuidance NotesThese are on PSP2 Bb site (Lectures - Lecture 14...)Page 3 onwards gives info on what is classed as high risk etc

https://shuspace.shu.ac.uk/webapps/portal/execute/tabs/tabAction?tab_tab_group_id=_18_1

Points to note:Lab work involving toxic / hazardous materials will be classed as high riskyou must include details of how the risk will be minimised (training, supervision, use of SOPs, PPE etc)

Travel, environment and health/personal issues could also introduce medium or high risk areasyou must again include details of how the risk will be minimisedPoints to note:If areas of your placement are classed as 'high risk':

you can still proceed on the placementyou are not 'in danger'by identifying the hazard you can put processes in place to minimise the riskNext steps:Student returns PRA1 to SHU

Placement team check section 2, complete section 3provided there are no 'issues' with section 2, the placement risk assessment is approved

VT, placement team and student keep a copy of the form

Any Questions?Next session (24th April)All current level 5 students should attend this session

Requirements for PSP3completing the portfolioevidencing employabilitywriting a literature review (guidance from LITS)

Info for Unplaced Students