Program Guidelines for Disaster Funding in Ontario
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Transcript of Program Guidelines for Disaster Funding in Ontario
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Ontario Disaster Relief
Assistance Program
ODRAP
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Oaro Dar R
Aa Prora
Program Guidelines
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7. Disaster relief cOmmittee...............................................................................................14
Setting up the Committee.....................................................................................................14
Operations o the Disaster Relie Committee........................................................................14Responsibilities o the Disaster Relie Committee.................................................................15
Guidelines or Disaster Relie Committees............................................................................16
Extreme Financial Hardship..................................................................................................16
8. emergencY PrePareDness anD resPOnse in OntariO...................................................17
Individuals and Families.........................................................................................................17
Aected Municipality.............................................................................................................17
First Nations Communities....................................................................................................17
appd a: D chk o mp co...............................................................18
appd B: ep o ioo r o h
mp D ioo rpo.................................................................19
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OntARiO DisAsteR Relief AssistAnce PROgRAm Program Guidelines 1
1. PurPOse Of tHe PrOgram
Te Ontario Disaster Relie Assistance Program (ODRAP) is intended to assist those whose
essential property has been extensively damaged as a result o a sudden, unexpected natural
disaster such as a severe windstorm, tornado or food. ODRAP contains:
Private component: Individuals, homeowners, armers, small business enterprises and
non-prot organizations. Funds are raised by the community and may be matched up to 2:1
by the province;
Public component: Financial assistance may be provided by the province to aected
municipalities or disaster response and recovery.
Te program provides nancial assistance within the declared disaster area to restore
damaged public inrastructure and/or private property to pre-disaster condition, when the cost o
restoration exceeds the nancial capacity o the aected individuals, municipality and community
at large.
P i
ODRAP is not a substitute or adequate insurance coverage and does not provide ull cost
recovery.
Ontario Disaster Relief
Assistance Program (ODRAP)
Provincial Guidelines
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OntARiO DisAsteR Relief AssistAnce PROgRAm Program Guidelines2
ey m d c Poo a
ForamunicipalitytobeeligibleforODRAP,theMinisterofMunicipalAairsandHousing(herein
referredtoastheMinister)mustmakeadeclarationofadisasterareaforthepurposesofODRAP.
Municipalitiesarenotautomaticallyentitledtoreceivenancialassistancewhendeclaringalocal
emergencyundertheEmergencyManagementandCivilProtectionAct(EMCPA).Anemergency
declaredbytheheadofcouncilundertheEMPCAisseparateanddistinctfromthedeclarationofa
disasterareamadebytheMinisterforthepurposesofODRAP.
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OntARiO DisAsteR Relief AssistAnce PROgRAm Program Guidelines 3
2. intent Of tHe guiDelines
TheintentoftheseGuidelinesistoprovideinformationaboutODRAPtoassistanaffected
municipalitytodeterminewhetheritshouldrequesttheMinistertodeclareadisasterareaforthe
purposeofaccessingprovincialdisasterassistance.eregionalMunicipalServicesOceinthe
areacanprovideadditionalinformation.ContactinformationforMunicipalServicesOcesisin
AppendixA:DisasterChecklistforMunicipalCouncil.
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OntARiO DisAsteR Relief AssistAnce PROgRAm Program Guidelines4
3. rOle Of tHe ministrY Of municiPal affairs anD HOusing
ODRAPisadministeredthroughtheregionalMunicipalServicesOcesandcoordinatedthrough
theMunicipalProgramsandEducationBranchoftheMinistryofMunicipalAairsandHousing
(MMAH).eMunicipalServicesOcescarryoutthefollowing:
ProvideinformationtomunicipalitiesonmakingadisasterdeclarationrequesttotheMinister,
andcompletingtheMunicipalDisasterInformationReport,asdescribedinAppendixB;
InformmunicipalitiesonthepurposeofODRAP,eligiblepublicandprivatedamages,andtypes
ofnancialassistance;
ProvidetheMinisterwithinformationaboutthedisaster,itsimpactonthecommunityandthe
appropriatenessofdisasterreliefassistance;
Administerthelegalagreementwiththemunicipalityandotherdocumentation;
Advisemunicipalitiesonsettingupadisasterreliefcommitteeforprivatedamagesandestablishingoperatingprocedures;
Attendtheinauguralmeetingofthedisasterreliefcommitteeandprovideappropriatesupport;
DistributeprogramguidelinesandrelatedmaterialsissuedbytheMinistrytothedisasterreliefcommittee.
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OntARiO DisAsteR Relief AssistAnce PROgRAm Program Guidelines 5
4. HOW ODraP WOrKs
mk o d do o pb d p
eMinisterisauthorizedtodeclareadisasterareaforthepurposesofODRAP.
o make a request, municipal council must adopt a resolution and orward it to the Minister
within 14 working days o the onset o the disaster. Te resolution must:
Statethetypeofnaturaldisasteranddateoftheevent;
Outlinethemunicipalitysrequestforadisasterareaforthe public and/or private components
ofODRAP;
Deneclearlyallareasdamagedbythedisaster,andwhetheralloraspeciedportionofthe
municipalityistobedeclaredadisasterarea.Municipalboundariesmaynotcoincidewith
theareasdamagedbythedisaster.Inthisregard,municipalitiesshouldtrytodeneallareas
damagedbythedisastertoensurefairtreatmenttoallaectedresidents.ItisimportanttonotethatonlyuninsureddamageswithinthedeclareddisasterareaareeligibleforODRAPfunding;
AgreetoestablishalocaldisasterreliefcommitteefortheprivatecomponentofODRAPassoon
aspossibleoncethedeclarationofadisasterareaismadebytheMinister.
sp roo r D Do o h Pb d Pa o ODraP
Whereas the municipality o (name) recently experienced a (describe type o natural disaster event) on
(date) and has experienced substantial damage to municipal property and inrastructure and has received
reported losses o private damage, the council o (name o the municipality) hereby requests the Minister o
Municipal Aairs and Housing to declare the (specic area/municipality) a disaster area or the purposes o
the Ontario Disaster Relie Assistance Program (ODRAP);
Further, should the Minister declare a disaster area regarding the private component o ODRAP, Council will
immediately, under the authority o ODRAP, appoint members to a disaster relie committee to administer
ODRAP.
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OntARiO DisAsteR Relief AssistAnce PROgRAm Program Guidelines6
mk o d do o pb wh o
h o py pd
Iftwoormoremunicipalitieshavebeenaectedbythesamenaturaldisasterandwishtoaccessthe
publiccomponentofODRAP,thecouncilofeachmunicipalityaectedbytheeventmustadopta
councilresolutionrequestingadeclarationofadisasterarea.eMinistermaydeclareonedisaster
areatocoveralltheaectedmunicipalities.
mk o d do o p oy
Iftwoormoremunicipalitieshavebeenaectedbythesamedisaster,thecouncilofeach
municipalityaectedbythedisastermustadoptacouncilresolutionrequestingthedisaster
areadeclaration.eMinistermaydecidetodeclareonedisasterareatocoveralloftheaected
communitiesforthepurposesofonedisasterreliefcommitteeadministeringtheprivatecomponent
fairlyandequitably.
Uppertiermunicipalities,i.e.counties,regionsortheDistrictMunicipalityofMuskoka,mayadopt
aresolutionrequestingadisasterdeclarationandagreetoappointadisasterreliefcommittee.Inthis
situation,localcouncilresolutionsofthosemunicipalitiesaectedbythedisastermustaccompany
theuppertiersresolution.
mk o d do o opod
Whileunincorporatedareasareexcludedfromthe14workingdaysrequirement,arequestfor
declarationofadisasterareaforprivateassistanceonlymaybemadetotheMinisterbyalocal
serviceprovider,e.g.localservicesboard,localroadsboard,localschoolboard,withinareasonable
timeframe,ideally,assoonaspossiblefollowingthedisasterevent.eMAHMunicipalServices
Ocecanprovidemoreinformationregardingthisprocess.
appo d do
Inevaluatingarequestfordeclaringadisasterarea,theMinisterconsidersboththecauseand
theextentofthedamagerelativetothenancialresourcesoftheaectedmunicipalityandthe
communityatlarge.
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Dependingonthemagnitudeofanaturaldisaster,aProvincialDisasterAssessmentTeam(PDAT)
maybeactivatedtoprovidetheprovincesownassessmentofthescaleofthedisasterimpactsandthe
needfornancialassistancetotheMinister.
emunicipalityrequestingthedeclarationofadisasterareawillbenotiedbytheMinisterofthe
decision.Whenadisasterareaisdeclared,alegalagreementisestablishedbetweentheMinisterand
aectedmunicipalityforaccountabilitypurposes.
Maintaining verifcation and audit controls
Whendisasternancialassistanceisapproved,theaectedmunicipalitymustsubmitclaimforms,
accompaniedbyappropriatereceipts,inordertorecoveritscosts.Aseniormunicipalocialis
requiredtosignallclaims,verifyingexpenditures.eformsareprovidedbytheregionalMunicipal
ServicesOce,whichprovidesadviceontheircompletionandauditcontrols.
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5. PrOvincial financial assistance PuBlic Damage cOmPOnent
epubliccomponentofODRAPprovidesassistancetomunicipalitieswhendamageissoextensive
thatitexceedsthecapacityoftheaectedmunicipalitytomanage.
eMinisterconsiderstheimpactof,andnancialhardshipcausedbythenaturaldisasterontheaectedmunicipality.Municipalitieswithinthedeclareddisasterareamayreceiverepayment/reim-
bursementofupto100percentofeligiblecostsforuninsuredmunicipaldamageassociatedwitha
disaster.
sb p d oo po
Inadditiontothemunicipalcouncilresolution,theaectedmunicipalitymustsubmitamunicipal
disasterinformationreport(seeAppendixB)containingatleastapreliminaryestimateofpublic
damagelosseswithin14workingdaysfromthedateofthedisaster.However,fordisasterswith
signicantpublicsafetyconsequences,themunicipalcouncilresolutionandthemunicipaldisaster
informationreportshouldbesubmittedasearlyaspossibleincaseadvanceassistanceisneeded.
Additionalupdateswithinandafterthe14workingdayperiodcanbesubmittedtotheregional
MunicipalServicesOceasmoreaccuratedamageassessmentinformationbecomesavailable.
cop p d oo po
AmunicipaldisasterinformationreportassiststheMinistertodeterminetheappropriatenessof
ODRAP,andpermitsearlyconsiderationofnancialassistanceforimmediateneedsrelatedto
emergencyresponseandcleanup.efollowinginformationisrequired:
Extentofmunicipaldamagesuered,includingexpensesincurredbyothermunicipalitieswhich
supportresponseoperationsoractasaHostCommunity;
Preliminarycostestimatetorestore,replaceand/orrepairdamagetomunicipalpropertyand
infrastructuretopre-disastercondition;
Otherinformationcouncilbelievesispertinent(e.g.,ConservationAuthorityreports,
EnvironmentCanadareports,etc.).
epackageshouldincludenewspaperclippings,photographsandotherdocumentaryevidence
whereavailable.
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OntARiO DisAsteR Relief AssistAnce PROgRAm Program Guidelines 9
eMinistermayalsoconsider:
Severityofimpactbasedonscienticevidence,e.g.levelF1-F5tornado,asdeterminedby
EnvironmentCanada;
Currentnancialcapacity,debtratioandcapitalcommitmentsoftheaectedmunicipality;
Localeconomicimpact,e.g.tourismandabilitytorecoverwithoutprovincialassistance;and
Futurenancialpressuresresultingfromresponseandrecoverycosts.
ep o b pb o d o d ODraP
Incremental,extraordinarymunicipalcosts,overandabovenormalmunicipalexpenditures,whichare
relatedtoresponseandrecoveryfromthedisaster,maybeeligible,suchas:
Food/waterforvolunteersanddisasterreliefworkers;
Emergencyresponsesuppliese.g.sandbags;
Municipalownedequipmentcosts(at50percentofMTORate)orequipmentrentalcosts(prorated);
Activationofthemunicipalemergencyoperationscentre;
Clearingandremovalofdebrisandwreckage,includingremovalofbuildingsandremovaloftreesand
limbsifpublicsafetyisendangered;
Overtimeforemployeesandthosehiredfordisasterresponse/reliefeort,ortobackllforregular
employeesdeployedfordisasterresponse/reliefeorts;
Incrementaladministrativecostsrelatedtodisasterreliefcommittee;
Emergencycommunications;
Additionalsecuritycosts;
Repairandrestorationtopre-disasterconditionofuninsuredpublicfacilities(e.g.buildings,libraries,
recreationalfacilitiesincludingparks,roadsanddrains,infrastructure);and
Evacuationandshelterofpeopleandanimals,includingincrementaloperatingexpenses.
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ep o b pb o d o d ODraP
Regularsalary;
Insurancedeductibles;
Municipalequipmentcosts(otherthanasdescribedabove);
Additionalcoststorepairorimprovestructuresofinfrastructurebeyondpre-disastercondition(e.g.in
asituationwhereasingle-lanebridgeisdestroyed,itsreplacementcostcanbeestablishedandusedto
contributetothecostofreplacingitwithatwo-lanebridge);
Lostrevenues(e.g.communitycentresorwastetippingfees).
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6. PrOvincial financial assistancePrivate Damage cOmPOnent
Intheeventofanaturaldisaster,individualsareexpectedtobeartheinitialresponsibilityfortheir
losses.Ifthelossesaresoextensivethatindividualscannotcopeontheirown,themunicipalityand
thecommunityatlargeareexpectedtoprovidesupport.
eprivatecomponentofODRAPisintendedtoprovidethenecessitiesoflifetohelp
thoseimpactedbyanaturaldisastergetbackontheirfeet,whenitisbeyondthecapacityofthe
municipalityorcommunitytoassist.
r o D r co
WhentheMinisterdeclaresadisasterareawhichincludesprivatedamages,themunicipality
isrequiredtoestablishadisasterreliefcommitteetoimplementtheprogramlocally.Allfunds
raisedforvictimsofthedisastereventarechanneledtothedisasterreliefcommittee.eprovince
maymatchfundsuptoa2to1ratiotosettletheclaims,upto90percentoftheestimatedeligibleamount.
eMinistermayalterfundingarrangementsdependingonthemagnitudeand/orfrequencyof
disaster(s),aswellasthegeographiclocationoftheimpactedmunicipalityand/orunorganizedarea.
sb p d oo po
Inadditiontothemunicipalcouncilresolution,theaectedmunicipalitymustsubmitamunicipal
disasterinformationreport(seeAppendixB)containinganestimateofprivatedamagelosseswithin
14workingdaysfromtheonsetofthedisaster.emunicipaldisasterinformationreportassists
theMinistertodeterminetheappropriatenessofODRAP,asitdescribestheimpactoftheevent
including:
emagnitudeofestimatedprivatedamagesueredbyindividuals/families,farms,small
businessesandnon-protorganizations;
Numberofdamagedpropertieswithinsurancecoverage;
Preliminarycostestimatetorestore,replaceorrepairessentialpropertyandcontentsto
pre-disastercondition.isinformationcanbegatheredfromthoseaectedthroughamunicipal
surveyoraregistrationprocess;
Newspaperclippings,photographsandotherdocumentaryevidencewhereavailable;
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OntARiO DisAsteR Relief AssistAnce PROgRAm Program Guidelines12
Otherinformationcouncilbelievesispertinent(e.g.,ConservationAuthorityreports,
EnvironmentCanadareports,etc.).
Advanceassistancemaybeconsidered,sothatcleanupandrepairstoprivatepropertycanget
underwayforsafetyandaccesspurposes.Additionalupdateswithinandafterthe14workingday
periodcanbesubmittedtotheregionalMunicipalServicesOceasprivatedamageassessmentsare
rened.
ep o b p o d o d ODraP
Restoration,repairorreplacementtopre-disasterconditionofaprincipal,year-roundresidence,farm
buildingsandprincipalbusinessenterprisebuilding;
Essentialfurnishingofaprivateresidence,includingrefrigerator,freezer,furnace,stove,clotheswasher
anddryer;
Toolsorotheritemsessentialtotheclaimantslivelihood,includingfarmmachineryandequipment;
Forfarms,replacementcostonlyoforchardtrees;
Forbusinessenterprises,replacementofinventoryatcost;
Livestockfencing;
Restoration,repairorreplacementtopre-disasterconditionofchurches,cemeteries,andotherfacili-
tiesofnot-for-protorganizations,charities,serviceclubs;
Emergencyexpenses(e.g.evacuationcosts,foodandshelter,generators,essentialclothing);
Perishablefood.
Note: Someeligibleitemsmayonlyreceivecoveragetoamaximumallowableamount
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OntARiO DisAsteR Relief AssistAnce PROgRAm Program Guidelines 13
ep o b p o d o d ODraP
Lossescoveredbyinsurance;
Insurancedeductible;
Secondaryresidences,e.g.cottages;
Non-essentialfurniture,e.g.stereos,recreationroomfurniture;
Landscaping,fencing,drivewaysandretainingwalls;
Recreationalvehicles,e.g.boats,snowmobiles;
Antiquesandcollections;
Lossofrevenueorwages;
Lossesrecoverablebylaw.
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OntARiO DisAsteR Relief AssistAnce PROgRAm Program Guidelines14
7. Disaster relief cOmmittee
Adisasterreliefcommitteeshouldbeestablishedassoonaspossibleonceadisasterareahasbeen
declaredbytheMinister.Individuals,families,farms,smallbusinessesandnon-protorganizations
withinthedisasterareamaysubmitclaimstothelocaldisasterreliefcommitteewhosepurposeisto:
Raisefundsforthebenetofdisastervictims;and
Receiveandsettletheeligibleclaimsofthevictimsasecientlyaspossible.
s p h co
Municipalcouncilshouldconsiderpreparingalistofpotentialcommitteemembersinadvanceof
thedeclarationorasearlyaspossible,inordertoensurethatthedisasterreliefcommitteecanbe
activatedexpeditiouslyafteradisasterareadeclarationbytheMinister.escopeandnatureof
damageswillhelpdeterminehowmanycommitteemembersarerequired.
ecommitteememberscannotbemembersofcouncilandshouldhavenoconictofinterestin
thecollectionanddistributionoffunds.ecommitteeshouldavoidselectingmemberswhowill
likelybesubmittingclaimsfordamages.
Inunincorporatedareas,thecommitteeshouldbeappointedbytheorganizationorgroupthatmade
therequestfordisasterareadeclaration(e.g.localservicesboard).
Ifmorethanonejurisdictionisaectedbyadisaster,ajointdisasterreliefcommitteeshould
beformedwithrepresentativesappointedfromeachoftheaectedjurisdictions.Equitable
representationonthecommitteeisencouraged.
Opo o h D r co
edisasterreliefcommitteeanditssub-committees,ifany,actautonomouslyfrommunicipal
council,operatingwithinprovincialguidelinestoraisefundsandsettleclaims.ecommittee
ensuresthatallclaimsaredealtwithfairlyandequitably.Dependingontheseverityofthedisaster,
thedisasterreliefcommitteemayoperateforaperiodofseveralmonthsorforuptooneyearor
more,inordertoreceiveandsettleallclaims.Membersofthedisasterreliefcommitteereceiveno
remuneration.eycanbereimbursedforexpenses,however,suchastraveltomeetings.
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Usuallyprogramadministration,nancialrecordsandpaymentsaremadebyamunicipalityupon
therecommendationofthedisasterreliefcommittee.eprogramadministrationcostsofthe
disasterreliefcommitteeareincrementaltonormalmunicipaladministrationactivities,andare
eligibleforreimbursementfromtheMinistry.esecostscouldinclude:
Aprogrammanagertoassistthedisasterreliefcommitteewithdaytodayoperations,fundraising
andclaimsettlement;
Aninsuranceadjustertoassistwithreviewingclaims;
Secretarialandothersupportstafees,auditfees,stationary,printing,advertisingandpostage
costs;
Rentalofocespaceandfurnitureifnecessary.
Alladministrativeexpendituresofthelocaldisasterreliefcommitteemustbedocumentedand
keptseparatefromfundraising.Noadministrativecostsaretobedeductedbythedisasterrelief
committeefromthelocallyraisedfunds.Alldonationsmustbechanneleddirectlytothedisaster
reliefcommitteetobematchedwithprovincialfundsupto2:1andusedforclaimsettlement.
rpob o h D r co
eresponsibilitiesofthecommitteeareasfollows:
Appointachairpersonandappropriatevice-chairsforsub-committees,whereestablished;1.
Appointatreasurerandasecretary,ifoneisrequired.etreasurershouldnotbea2.
memberofthecommitteebutshouldbeamunicipalstapersonor,dependingonthescaleof
theemergency,apaidcontractposition;
Establishadisasterrelieffundandbankaccounttoreceivedonations;3.
RegisterasacharitywithRevenueCanadatoreceiveacharitableregistrationnumber,ifnot4.
availablethroughthemunicipality;
Solicitdonationstothefundandorganizefundraisingactivities;5.
Establishproceduresforthereceipt,appraisal,andsettlementofclaimsforlossesanddamage;6.
Advisethemunicipalitytoissueadvancepaymentsinexceptionalcircumstancesnotexceeding507.
percentoftheestimatedeligiblepayout;
Distributeclaimforms;8.
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Advertisetheexistenceofthefund,availabilityofassistance,andtermsonwhichassistancewill9.
beprovided;
Appraisedamageforclaimslessthan$500and,ifnecessary,hireprofessionaladjuster(s)for10.
claimsgreaterthan$500;
Approvepaymentsinaconsistentmannerbasedonreportsfromtheadjusterand/orprogram11.
manager,andinaccordancewithODRAPguidelinesandthecommitteesprocedures;
Advisethemunicipalitytomakepaymentstoclaimantsusingthemunicipalnancialsystem;12.
Hireauditorstoreviewtheactivitiesofthefundandprepareanauditreport;and13.
SubmitanauditedreporttotheregionalMunicipalServicesOceforreviewandnalpayment14.
oftheprovincialcontribution.
gd o D r coeregionalMunicipalServicesOcewillprovideacopyoftheGuidelines for Disaster Relief
Committeesfortheuseofthecommitteeandsub-committeemembers.eGuidelinesoutlinethe
operationsofthecommitteeandtherolesandresponsibilitiesofthesub-committees.eyalso
containasectiononbestpracticesusedbyotherdisasterreliefcommitteesandachecklistofitemsto
assistnewlyappointedcommitteemembers.
e f Hdhp
Insomeinstances,victimsofanaturaldisastermaysuerextremenancialhardshipbecauseoflossesand
expenseswhichdonotqualifyforassistanceunderODRAPandforwhichothersourcesofassistanceare
unavailableorinadequate.edisasterreliefcommitteemayprovideadditionalnancialassistancein
thesecases.Asub-committeehavingprovincialrepresentationmustrstbeestablishedtodealwiththe
cases,asoutlinedintheGuidelinesforDisasterReliefCommittees.
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OntARiO DisAsteR Relief AssistAnce PROgRAm Program Guidelines 17
8. emergencY PrePareDness anD resPOnse in OntariO
idd d f
Individualsandfamiliesareexpectedtotakereasonableprecautionstoensuretheirownsafetyand
protection,aswellasthatoftheirproperty.Anemergencysurvivalkitshouldallowthemtomanageforaminimumof72hourswithoutemergencyintervention.
ODRAP is not an alternative to adequate private insurance coverage and sound risk
management practices. Claimsfromhouseholdsandbusinessesshouldbedirectedrsttoinsurance
companiestodeterminethepolicyholderscoverage.
Intheeventofanaturaldisaster,individualsareexpectedtobeartheinitialresponsibilityfortheir
losses.Ifthelossesaresoextensivethatindividualscannotcopeontheirown,themunicipalityand
thecommunityatlargeareexpectedtoprovidesupport.
ad mpy
Mostincidentsthatdooccurarehandledatthelocallevelbytrainedemergencyresponders.Inthe
eventofalargerincident,theheadofcouncilmaydecidetodeclareanemergencyandassemble
localocialsatthemunicipalEmergencyOperationsCentre.isapproachensuresacoordinated
andeectivestrategicresponse.Often,municipalitiesaugmenttheiremergencyresponseoperations
throughmutualassistanceagreementswithneighbouringmunicipalitiesandspecialarrangements
withlocalserviceorganizationsforemergencysocialassistance.
Ifanaectedmunicipalityhasexperiencedextraordinarydamagetoitspublicpropertyand
infrastructure,damageclaimsshouldbedirectedrsttoinsurancecompaniestodeterminecoverage
undermunicipalpolicies.MunicipalitiescancontacttheregionalMMAHMunicipalServicesOce
todiscusscostsandeligibilityforassistanceforuninsuredpublicandprivatepropertydamageunder
ODRAP,asdescribedearlierinthisdocument.
f no co
eMinistryofCommunitySafetyandCorrectionalServices,EmergencyManagementOntario,
isresponsibleforcoordinatingarrangementsandrespondingtoanemergencyinaFirstNations
community.
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Completed Pending Task
Municipal Emergency Response Plan activated? Follow procedures outlined in municipal
emergency response plan. Contact Emergency Management Ontario, 416 314-0472 or
1 866 314-0472 (toll free) to report a declaration of an local emergency under theEmergency Management and Civil Protection Act.
Contact local Municipal Services Office of the Ministry of Municipal Affairs and Housing:
Central Toronto: 1-800-668-0230
Northeastern Sudbury: 1-800-461-1193
Western London: 1-800-265-4736
Northwestern Thunder Bay: 1-800-465-5027Eastern Kingston: 1-800-267-9438
Ask about appropriateness of assistance under ODRAP. Request clarification about the
date for submitting a municipal resolution and the Municipal Disaster Information Report.
The resolution must be passed and forwarded to the MAH Minister within 14 working days
of the date of the disaster event, along with the Municipal Disaster Information Report.
Establish a process for receiving reports of private damage from individuals, families,
businesses, farms and not-for-profit groups such as a municipal call centre, online or door-to-
door survey, if necessary. Record the number of damaged properties covered by insurance.
Estimate amount of public and/or private damages using the Municipal Disaster Information
Report. Fill in as much detail as possible i.e. number of households/ businesses/ farms/non-profit
organizations. Do not include damages sustained by cottages/seasonal properties. Map/chart/
document damage area including peripheral areas. If possible, take pictures of damage.
If there are reports of private damage, start fundraising as soon as possible.
Contact local banks to arrange to receive donations until accounts can be opened by the
committee. Seek legal advice about issuing tax receipts for donations and/or applying to the
federal government for the charitable organization tax status.
Consider preparing a list of potential committee members in advance in order to ensure that
the disaster relief committee can be activated expeditiously after a disaster area declaration
is made by the Minister of Municipal Affairs and Housing. The scope and nature of damage
will help determine how many committee members are required.
Contact local press and advise them once the area has been declared a disaster area for
ODRAP purposes.
Establish a municipal council contact for the disaster relief committee.
Contact local MAH Municipal Services Office with date/time of inaugural meeting of the
disaster relief committee.
Once the disaster relief committee has been established, the committee can take over relief
efforts. The committee will be given a copy ofGuidelines for Disaster Relief Committees.
Municipal Emergency Response Plan activated? Follow procedures outlined in Municipal
Emergency Response Plan. Contact Emergency Management Ontario, 416 314-0472 or
1 866 314-0472 (toll ree) to report a declaration o a local emergency under the EmergencyManagement and Civil Protection Act.
Contact local Municipal Services Oce o the Ministry o Municipal Aairs and Housing:
Central oronto: 1-800-668-0230 Eastern Kingston: 1-800-267-9438
Northeastern Sudbury: 1-800-461-1193 Western London: 1-800-265-4736
Northwestern Tunder Bay: 1-800-465-5027
Ask about appropriateness o assistance under ODRAP. Request clarifcation about the date
or submitting a municipal council resolution and the Municipal Disaster Inormation Report.
Te resolution must be passed and orwarded to the Minister within 14 working days o the
onset o the disaster event, along with the Municipal Disaster Inormation Report.
Establish a process or receiving reports o private damage rom individuals, amilies,
businesses, arms and not-or-proft groups such as a municipal call centre, online or door-to-
door survey, i necessary. Record the number o damaged properties covered by insurance.
Estimate amount o public and/or private damages using the Municipal Disaster Inormation
Report. Fill in as much detail as possible, i.e. number o households/ businesses/ arms/non-
proft organizations. Do not include damages sustained by cottages/seasonal properties. Map/
chart/document damage area including peripheral areas. I possible, take pictures o damage.
I there are reports o private damage, start undraising as soon as possible.
Contact local banks to arrange to receive donations until accounts can be opened by the disasterrelie committee. Seek legal advice about issuing tax receipts or donations and/or applying to
the ederal government or the charitable organization tax status.
Consider preparing a list o potential committee members in advance in order to ensure that the
disaster relie committee can be activated expeditiously ater a disaster area declaration is made
by the Minister o Municipal Aairs and Housing. Te scope and nature o damage will help
determine how many committee members are required.
Contact local press and advise them once the area has been declared a disaster area or ODRAP
purposes.
Establish a municipal council contact or the disaster relie committee.
Contact local MMAH Municipal Services Oce with date/time o inaugural meeting o the
disaster relie committee.
Once the disaster relie committee has been established, the committee can take over relie eorts. Te committee will be given a
copy o Guidelines or Disaster Relie Committees.
aPPenDix a: Disaster cHecKlist fOr municiPal cOuncil
Completed Pending ask
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OntARiO DisAsteR Relief AssistAnce PROgRAm Program Guidelines 19
aPPenDix B: examPles Of infOrmatiOn requirements
fOr tHe municiPal Disaster infOrmatiOn rePOrt
Dateofthedisasterevent
DateofemergencydeclaredundertheEmergencyManagementandCivilProtectionAct
DateofmunicipalresolutionrequestingadeclarationofadisasterareabytheMinisterof
MunicipalAairsandHousingforthepurposeoftheOntarioDisasterReliefAssistanceProgram
Municipalcontactinformation
Descriptionofdisasterandcharacteristicsoftheareaimpacts
Informationaboutpersonalinjuryandlosses
Estimatedcostsofevacuationandshelter
Descriptionandcostestimateofpublicpropertydamage
Descriptionandcostestimateofprivatedamage
Informationabouttheneedforearlynancialassistance
ContacttheregionalMMAHMunicipalServicesOcetoreceiveaMunicipalDisasterInformation
Report.
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my o mp a d Ho
Queens Printer for Ontario, 2009
ISBN 978-1-4435-1043-1 (Print)
ISBN 978-1-4435-1044-8 (HTML)
ISBN 978-1-4435-1045-5 (PDF)
09/09
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