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![Page 1: Program Evaluation: Guidelines for Effective Data Collection Sarah Schelle Mike Lloyd Indiana Department of Corrections Thomas L. Sexton, Ph. D., ABPP.](https://reader030.fdocuments.us/reader030/viewer/2022033104/56649e155503460f94affa90/html5/thumbnails/1.jpg)
Program Evaluation:Guidelines for Effective Data
Collection
Sarah SchelleMike Lloyd
Indiana Department of Corrections
Thomas L. Sexton, Ph. D., ABPPCenter for Adolescent and Family Studies
Indiana University-Bloomington
Center for Evidence-Based Practices Learning InstituteSeptember 21, 2010Bloomington, Indiana
![Page 2: Program Evaluation: Guidelines for Effective Data Collection Sarah Schelle Mike Lloyd Indiana Department of Corrections Thomas L. Sexton, Ph. D., ABPP.](https://reader030.fdocuments.us/reader030/viewer/2022033104/56649e155503460f94affa90/html5/thumbnails/2.jpg)
Program Evaluation….Evidence based Practices:– Require good data– Data is feedback– Feedback helps change practice
![Page 3: Program Evaluation: Guidelines for Effective Data Collection Sarah Schelle Mike Lloyd Indiana Department of Corrections Thomas L. Sexton, Ph. D., ABPP.](https://reader030.fdocuments.us/reader030/viewer/2022033104/56649e155503460f94affa90/html5/thumbnails/3.jpg)
Why?• Who…
• Clients of Community Corrections
• Practices• Community Corrections Components• CC Services
• Outcomes• Program Completion• Recividism• Improvement in Client Functioning
» Change in risk and protective factors
![Page 4: Program Evaluation: Guidelines for Effective Data Collection Sarah Schelle Mike Lloyd Indiana Department of Corrections Thomas L. Sexton, Ph. D., ABPP.](https://reader030.fdocuments.us/reader030/viewer/2022033104/56649e155503460f94affa90/html5/thumbnails/4.jpg)
Feedback --- Practice Cycle
Community Corrections Component
(list)CC Service
Outcome-Completion Rates
-Functioning Changes-Recividism
Change-elimination of a component
-addition of a service-change in the profile in way it is delivered
![Page 5: Program Evaluation: Guidelines for Effective Data Collection Sarah Schelle Mike Lloyd Indiana Department of Corrections Thomas L. Sexton, Ph. D., ABPP.](https://reader030.fdocuments.us/reader030/viewer/2022033104/56649e155503460f94affa90/html5/thumbnails/5.jpg)
Feedback --- Practice Cycle
Community Corrections Component
Electronic Monitoring
CC Service(Assessment/Thinking for a change)
Outcome-67% completed
-only small changes in R & P Factors-40% recidivated
Change-Different assessment
-Different match of Assessment profile to component-elimination of the component
![Page 6: Program Evaluation: Guidelines for Effective Data Collection Sarah Schelle Mike Lloyd Indiana Department of Corrections Thomas L. Sexton, Ph. D., ABPP.](https://reader030.fdocuments.us/reader030/viewer/2022033104/56649e155503460f94affa90/html5/thumbnails/6.jpg)
Good Data mean Good Services
• What works for whom?• Which
components/services/combinations work?• Which component, service, or
combination is best for which person • What needs to change?
» Different components, services?» Different delivery of these» Different match with Client
![Page 7: Program Evaluation: Guidelines for Effective Data Collection Sarah Schelle Mike Lloyd Indiana Department of Corrections Thomas L. Sexton, Ph. D., ABPP.](https://reader030.fdocuments.us/reader030/viewer/2022033104/56649e155503460f94affa90/html5/thumbnails/7.jpg)
THE NEW DATA REPORTING METHOD:
OFFENDER SPECIFIC DATA
Sarah Schelle, Research AnalystIndiana Department of Correction
(317) 233-4764
![Page 8: Program Evaluation: Guidelines for Effective Data Collection Sarah Schelle Mike Lloyd Indiana Department of Corrections Thomas L. Sexton, Ph. D., ABPP.](https://reader030.fdocuments.us/reader030/viewer/2022033104/56649e155503460f94affa90/html5/thumbnails/8.jpg)
REASON FOR CHANGE IN FORMAT
•More powerful data•Measure outcomes•Justify funding levels•Chances for Grant Funds•Combine recidivism at State and Local Levels•Just makes good sense
![Page 9: Program Evaluation: Guidelines for Effective Data Collection Sarah Schelle Mike Lloyd Indiana Department of Corrections Thomas L. Sexton, Ph. D., ABPP.](https://reader030.fdocuments.us/reader030/viewer/2022033104/56649e155503460f94affa90/html5/thumbnails/9.jpg)
DATA ELEMENT CATEGORIES
DemographicsAssessment InformationSentencing InformationComponent InformationProgram/Treatment InformationMiscellaneous
![Page 10: Program Evaluation: Guidelines for Effective Data Collection Sarah Schelle Mike Lloyd Indiana Department of Corrections Thomas L. Sexton, Ph. D., ABPP.](https://reader030.fdocuments.us/reader030/viewer/2022033104/56649e155503460f94affa90/html5/thumbnails/10.jpg)
Demographics• First Name• Last Name• Middle Initial• Social Security Number (Last 4
Digits)• Sex• Race• Date of Birth
![Page 11: Program Evaluation: Guidelines for Effective Data Collection Sarah Schelle Mike Lloyd Indiana Department of Corrections Thomas L. Sexton, Ph. D., ABPP.](https://reader030.fdocuments.us/reader030/viewer/2022033104/56649e155503460f94affa90/html5/thumbnails/11.jpg)
Assessment Information
• Assessment Score• Assessment Type• Assessment Date
![Page 12: Program Evaluation: Guidelines for Effective Data Collection Sarah Schelle Mike Lloyd Indiana Department of Corrections Thomas L. Sexton, Ph. D., ABPP.](https://reader030.fdocuments.us/reader030/viewer/2022033104/56649e155503460f94affa90/html5/thumbnails/12.jpg)
Sentencing Information
• Sentencing Charge• Sentence Level• Length of Sentence
![Page 13: Program Evaluation: Guidelines for Effective Data Collection Sarah Schelle Mike Lloyd Indiana Department of Corrections Thomas L. Sexton, Ph. D., ABPP.](https://reader030.fdocuments.us/reader030/viewer/2022033104/56649e155503460f94affa90/html5/thumbnails/13.jpg)
Component Information
• Component Name• Component Start Date• Component End Date• Component Referral Type
![Page 14: Program Evaluation: Guidelines for Effective Data Collection Sarah Schelle Mike Lloyd Indiana Department of Corrections Thomas L. Sexton, Ph. D., ABPP.](https://reader030.fdocuments.us/reader030/viewer/2022033104/56649e155503460f94affa90/html5/thumbnails/14.jpg)
Program Information
• Program/Treatment Name• Program/Treatment Begin Date• Program/Treatment End Date• Program/Treatment End Type
![Page 15: Program Evaluation: Guidelines for Effective Data Collection Sarah Schelle Mike Lloyd Indiana Department of Corrections Thomas L. Sexton, Ph. D., ABPP.](https://reader030.fdocuments.us/reader030/viewer/2022033104/56649e155503460f94affa90/html5/thumbnails/15.jpg)
Miscellaneous
• County Code • Community Corrections Start Date• Community Corrections End Date• Community Corrections Completion Type• Education Level• Employment• Recidivism• Veteran• DOC Number• Driver’s License Status
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REPORTING FORMAT
Comma Separated Value File (CSV)Based on Template filedo not alter the template
![Page 17: Program Evaluation: Guidelines for Effective Data Collection Sarah Schelle Mike Lloyd Indiana Department of Corrections Thomas L. Sexton, Ph. D., ABPP.](https://reader030.fdocuments.us/reader030/viewer/2022033104/56649e155503460f94affa90/html5/thumbnails/17.jpg)
REPORT DUE ON THE 15TH DAY AFTER THE REPORTING PERIOD HAS
ENDED
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CHANGES IN REPORTING
•No longer submit the paper form•Looking at all offenders served in time period•Will add variables as needed•Will start to validate submissions
•File Reviews
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COUNTIES WITH CASE MANAGEMENT SYSTEMS•Currently drafting queries to make data extraction as easy as a click of a button•Once Queries are available, you will be contacted by the Case Management System Company you are contracted with
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DATA RELEASE ISSUES – CONFIDENTIALITY Diane Mains, Staff Attorney, Indiana Judicial
Center•Provided us with an Audit Agreement data release form•Data Security
•All information will be held on a secured State server•Raw data will not be shared with any other agency without permission by county
•Each county must sign it to be able to report•IDOC will maintain a signed copy