Central Michigan UniversityPROGRAM BOAD

Constitution

PreambleIn order that the students of Central Michigan University may have an instrument by which they organize, regulate, schedule, encourage, and finance social, cultural, and educational events for the whole of the University community; and,

In order that the students of Central Michigan University may have an opportunity to participate in activities conductive to personal, social, and educational development through the university experience, the students and administration of Central Michigan University hereby establish the Program Board.

ARTICLE I

Section A. Name1. The name of this organization shall be “The Central Michigan University

Program Board,” hereafter referred to as Program Board.

ARTICLE IIMembership

Section A. Membership GuidelinesThese shall be the members of Program Board:1. Any registered CMU student may be a general member of Program

Board, on a semester-by-semester basis, originating from the date of the first attended meeting.

2. In order to be considered an “active” member of Program Board, one must complete the minimum requirements for general members:

A. Attend, at a minimum, half (50%) of all events after joining Program Board during a given semester

B. Attend, at a minimum, two thirds (67%) of all general meetings after joining Program Board during a given semester

3. Guidelines are subject to the individual’s educational requirements. Program Board understands that members are students first, and any Program Board events that overlap with class commitments will not count against any other requirements. Any other absences must follow the guidelines later in this Article (Section F).

Section B. Membership Qualifications1. Nondiscrimination clause: Central Michigan University Program Board

upholds CMU’s non-discrimination clause by maintaining that an RSO

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may not discriminate on the basis of age, color, disability, gender, familial status, height, marital status, national origin, political persuasion, race, religion, sexual orientation, veteran status or weight.

2. At the start of participation with Program Board, each member must be in good academic standing and free of disciplinary action with the University.

Section C. Selection of Members1. New members are welcome to participate in Program Board at anytime.

Section D. Voting Privileges1. All active members of Program Board are welcome to voice their

opinions regarding issues and to vote on presented issues.2. Active members in good standing shall be defined as listed in Section A,

No. 2 of this Article.3. Members must be considered “active” one month prior to the proposed

election.

Section E. Termination of Membership1. Program Board is not based on a merit/demerit system. Members may

be asked to leave the organization should their acts or behaviors infringe upon the rights of others as stated in Section B. No. 1. Members may also be asked to leave should their acts or behaviors violate University Policy and/or Procedures and/or jeopardize the safety of others during any aspect of a Program Board performance.

2. Members may also be asked to leave should their acts or behaviors compromise the ethical expectations established at the beginning of each academic year which include, but are not limited to, the NACA Statement of Professional Ethics.

3. Should an individual(s) on Program Board violate any of the aforementioned violations (section E, no.2), he/she will be asked (in writing) to appear before the Executive Board of Program Board within one week of the act/behavior. If a violation of university policy, the student is immediately referred to the university discipline process.

Section F. Absences1. A general member, in order to constitute an excused absence, must

excuse themselves to the President and/or the committee chair responsible for the specific event during a time span consisting of one week before or one week after the occurring absence.

2. In order to constitute an excused absence, an Executive Board member must excuse themselves one week prior to the event or meeting.

3. Extraneous circumstances shall be determined by the Executive Board.

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ARTICLE IIIOfficers

Section A. Appointed Officers1. The appointed officers and their accompanying responsibilities are:

A. President 1. Act as a liaison between Program Board and the University Community

and serve as spokesperson for Program Board.2. Serve in an ex-officio capacity on all standing and special committees.3. Oversee Committee Chairs and serve as a liaison between committee

chairs and Program Board Advisor.4. Chair all Executive Board and special meetings.5. Oversee and facilitate Executive Board election proceedings.6. Call for special or Executive Board meetings as necessary.7. Work with the Director of Student Life to appoint advisors when

necessary.8. Devise a workable budget with the Program Board Advisor, and advise

Program Board in financial matters.9. Act as a liaison between Program Board and the National Association for

Campus Activities.10. Fulfill Vice Presidential duties in the absence of the Vice President.11. Assist the Vice President and Advisor with the selection and coordination

of the NACA delegations.

B. Vice President1. Oversee general members and serve as a liaison between them, the

Executive Board, and Program Board Advisor.2. Chair committee meetings in the absence of the committee chairs.3. Chair Executive Board and special meetings in the absence of the

President.4. Chair the Gentle Friday committee.5. Assist the President with organization business.6. Oversee new member orientation.7. Assist the Secretary with an incentive program for retention and

participation purposes.8. Assist in event planning, promotions, and presentation.9. Assist the President and Advisor with the selection and coordination of

the NACA delegations.10. Chair all general assembly meetings.

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C. Secretary1. Record, distribute, and file all minutes of the General Assembly.

A. Record and distribute all minutes of General Assembly.B. If an E-board member is absent from an E-board meeting,

distribute minutes to that member.2. Handle all official correspondence of Program Board.3. Compile and index all committee reports to be filed for future reference.4. Schedule and notify all Program Board members of forthcoming

meetings and appointments.5. Institute, with the Vice President, an incentive program for retention and

participation.6. Record membership attendance at all meetings and events. Keep record

of membership profiles.7. Organize community service projects.8. Maintain supplies and resources within the Program Board Office.

Conduct all office management business.9. Keep the office Display Board up to date.10. Provide regular event evaluations for all Executive Board members.11. Provide an Annual Report, based off of said evaluations, to share with

future Program Board members and other relevant members of the campus community.

D. Lecture Committee Chair1. Serve as the voice between the Lecture Committee and the Executive

Board.2. Lead the Lecture Committee to decisions on programs that will not only

interest the student body but also be informative and entertaining.3. Serve as the main contact between agents and Program Board for

lectures.4. Maintain communication with the Advisor and the President and Vice

President on contract and rider obligations for each program.5. Organize the committee with all duties necessary for proper

programming of contracted lectures.6. Represent Program Board and CMU in a positive light while developing

innovative programs and planning future events.7. Attend all other Program Board Committee events and ensure, when

time is available, that all Program Board committees have what is necessary to fulfill their roles in Program Board.

8. Be aware of other speakers and lectures coming to campus.

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E. Comedy Committee Chair1. Serve as the voice between the Comedy Committee and the Executive

Board.2. Lead the Comedy Committee to decisions on programs that will not only

interest the student body but also be informative and entertaining.3. Serve as the main contact between agents and Program Board for

comedy.4. Maintain communication with the Advisor and the President and Vice

President on contract and rider obligations for each program.5. Organize the committee with all duties necessary for proper

programming of contracted comedy shows.6. Represent Program Board and CMU in a positive light while developing

innovative programs and planning future events.7. Attend all other Program Board Committee events and ensure, when

time is available, that all Program Board committees have what is necessary to fulfill their roles in Program Board.

8. Be aware of other comedy events coming to campus.

F. Concert Committee Chair1. Serve as the voice between the Concert Committee and the Executive

Board.2. Lead the Concert Committee to decisions on programs that will not only

interest the student body but also be informative and entertaining.3. Serve as the main contact between agents and Program Board for

concerts.4. Maintain communication with the Advisor and the President and Vice

President on contract and rider obligations for each program.5. Organize the committee with all duties necessary for proper

programming of contracted concerts.6. Represent Program Board and CMU in a positive light while developing

innovative programs and planning future events. 7. Attend all other Program Board Committee events and ensure, when

time is available, that all Program Board committees have what is necessary to fulfill their roles in Program Board.

8. Be aware of other music and concert events coming to campus.

G. Film Committee Chair1. Serve as the voice between the Film Committee and the Executive Board. 2. Lead the Film Committee to decisions on movies for campus through

agencies, such as Swank and Criterion and other screening agencies.

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3. Serve as the main contact between the agencies, such as Swank and Criterion, and other screening agencies and Program Board.

4. Lead the Film Committee to decisions of films that will not only interest the student body but also be informative and entertaining.

5. Maintain communication with the Advisor, President, and Vice President on contracts and the rider obligations for each film.

6. Organize the committee with all duties necessary for proper programming of contracted films.

7. Represent Program Board and Central Michigan University in a positive light while developing innovative programs and planning future events.

8. Attend all other Program Board Committee Events and ensure, when time is available, that all Program Board committees have what is necessary to fulfill their roles in Program Board.

9. Be aware of other film events coming to campus.

H. Public Relations Chair

A. External Relations1. Be the one to accomplish all off-campus tasks.

These include:a. Communicating with Radio stations in the area about our

upcoming events.i. Keep a running list of contacts to radio and TV

stations, newspapers, CMU PR office, etc.ii. Be available and informed for interviews and

comments on all events.b. Being in contact with local businesses promoting our

upcoming events.c. Placing Ads on online communities (i.e. Facebook,

Myspace, etc.) to promote our upcoming shows.d. Placing Ads in the Newspaper (i.e. CM Life, The Morning

Sun, etc.) to promote our upcoming shows.e. Notify CMU Public Relations on all upcoming events.f. Develop at least one newsletter per semester that includes

stories and pictures about recent events, conferences, and other information. Theses newsletters should be distributed to the Board of Trustees, the President of the university, Program Board members, Student Life, the Dean of Students, Public Relations and Marketing, and any other person or office that requests copies.

g. Oversee the development of the Program Board website and provide the webmaster with up to date information on events and meetings, such as press releases.

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2. Work with the Internal Relations Chair to promote upcoming events.

B. Internal Relations1. Be one to accomplish all on-campus tasks.

These include:a. Poster the halls around campus to promote our upcoming

shows.b. Chalk the sidewalks as well as chalk boards to promote our

upcoming shows.c. Keep the Display Board on the first floor of the U.C. up to

date.d. When working with other Registered Student

Organizations on campus, gather the necessary Co-Sponsorship materials needed to promote the upcoming shows.

e. Assist the External Relations Chair with the Newsletter.f. Take pictures at all events.g. Work on the scrapbook at the end of each semester,

adding all the events from that semester.2. Work with the External Relations Chair to promote upcoming

events.

C. Combined Duties of the Public Relation Chairs1. Maintain communication with the Advisor, President, Vice

President, and Committee chairs on all events and programs.2. Represent Program Board and CMU in a positive light while

promoting and developing innovative programs and future events.

3. Attend all other Program Board Committee events and ensure, when time is available that all Program Board committees have what is necessary to fulfill their roles in Program Board.

4. Work together to keep a running list of all events and related information (date, time, etc.).

D. Special Circumstances 1. In the event that CMU Program Board decides to employ a

Public Relations Student Intern, the following guidelines shall be observed:a. The intern shall be under the supervision and direction of

the Advisor and the President of Program Board.b. The intern will adhere to the guidelines set in the

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position description (i.e. hours of work per week, etc.) that will be determined by the Advisor, President, and Vice President.

c. The intern will be held to the same professional expectations as all other Executive Board members.

d. Program Board will appoint one (1) Public Relations Chairperson from within Program Board following normal application procedures.

e. The intern and Public Relations Chair will work collaboratively with the President and Advisor to delegate all of the above listed internal and external public relations tasks.

f. With approval of President and Advisor, the intern will have the ability to restructure Program Board’s Public Relations procedures and strategies as they see fit.

I. Special Events Committee Chair1. Serve as the voice between the Daytime Programming Committee and

the Executive Board.2. Lead the Daytime Programming Committee to decisions on programs that

will reach not only on-campus students, but also to students that are not capable of returning to campus for evening programs.

3. Serve as the main contact between agents and Program Board for any program put on by the Daytime Programming Committee.

4. Maintain Communication with the Advisor and the President and Vice President on contract and rider obligations for each program.

5. Organize the committee with all duties necessary for proper programming of contracted daytime shows.

6. Attend all other Program Board Committee events and ensure, when time is available, that all Program Board committees have what is necessary to fulfill their roles in Program Board.

J. Cultural Events Committee Chair1. Serve as a voice between Cultural Events Committee and the Executive

Board.2. Coordinate programs that bring awareness to the rich diversity that exists

on the Central Michigan University Campus.3. Serve as the main contact between agencies, CMU departments,

registered student organizations and Program Board.4. Assist the Public Relations Chair in their efforts to effectively market the

selected programs.5. Maintain communications with the Advisor, President, and Vice President

on contracts and the rider obligations for each program.

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6. Organize the committee with all the duties necessary for proper programming of programs.

7. Work to partner with other university departments and organizations on various programs.

8. Represent CMU Program Board in a positive light while developing innovative and creative cultural programs.

9. Attend all other Program Board Committee events and ensure, when time is available, that all Program Board committees have what is necessary to fulfill their roles in Program Board.

10. Be aware of other cultural events coming to campus.

Section B. Standing Committees1. The following committees shall be considered standing committees:

A. LectureB. ComedyC. ConcertD. FilmE. Special EventsF. Cultural EventsG. Public Relations

2. General members of Program Board shall sign up for the specific committee of their choice.

3. Members of all committees have the opportunity to voice their opinion to other committees.

4. Various ad hoc committees may be created when necessary.

Section C. Special Positions

A. Student Government Association Representative1. Serve as the link between Program Board and SGA in turn

strengthening the link between students and SGA.2. Attend all meetings of both SGA and General Assembly meetings

of Program Board.3. Keep all members of Program Board updated with the events and

issues with SGA.4. Oversee the liaisons and provide support to those officers.5. Office hours may be split between Program Board and SGA.

B. Alumni Relations Chair1. Serve as the link between Program Board and Program Board

Alumni, in turn strengthening the relationship between Program Board and Alumni.

2. Work with the Vice President on all updates and information received from Program Board Alumni and keep general members

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informed.3. Keep the Program Board website up to date with all Alumni

information, as well as making Alumni aware of Program Board’s events.

4. Provide an Alumni Relations Newsletter each semester to be given to all Alumni through email.

Section D. Qualifications for Holding Office1. All active members that are on academic or social discipline are not qualified for

holding any office – elected or appointed.2. In order for a member to serve on, or be elected to the Executive Board, the

candidate for chair must have at least a 2.5 cumulative GPA.3. If at some point an Executive Board member drops below a 2.5 GPA, they will be

required to meet with the Program Board Advisor, President, and Vice President to discuss their academic performance.

4. The Program Board Advisor, President, and Vice President will then have the discretion to decide whether or not to ask the Executive Board member to step down from their position.

5. If an Executive Board member drops below a 2.0 GPA, the Executive Board member will automatically be removed from their position.

6. All Executive Board members are required to designate and spend no less than four hours in the office each week.

7. Each member of E-board must maintain a Legacy folder for his/her position. The folder will be kept in the Program Board office and open to the public. The folders should contain all relevant information pertaining to each E-board position, such as contact information, program evaluations, contracts and riders, etc. These folders will be passed down to future E-board members.

8. A general member cannot hold an Executive Board position in the same semester that they join Program Board.

Section E. Selection of Officers1. Program Board will utilize an application and interview process for all executive

board positions2. Interested candidates will need to fill out the application on Orgsync and indicate

what positions they are interested in.A. Interviews will then be set up for prospective candidates.

3. Interviews will be conducted for President and Vice President first, after which remaining interviews will take place.

A. Interview schedule will be coordinated by the Chair of the Selection Committee

4. All candidates will be expected to take part in a candidate forum at a general member meeting.

A. General members will have the opportunity to ask candidates questions and provide feedback to interviewing committee.

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B. If a candidate is unable to attend the candidate forum, they must notify the Chair of the Selection Committee and schedule a time for the candidate to meet with the current Executive Board

5. The following individuals will make up the Selection Committee:A. Coordinator of Student ActivitiesB. Two (2) Outgoing members of current Executive BoardC. One (1) Current general member not running for a positionD. One (1) Member of SGA Executive CouncilE. Once new President and Vice President are selected they will join the

committee6. New officers will assume their roles on Gentle Friday; current officers shall remain in

office until the conclusion of the “Gentle Friday” event.

Section F. Filling Vacancies1. Should any officer withdraw their membership in Program Board or decide to

step down from office, the vacancy will be dealt with thusly.A. The Executive Board will contact the general assembly to announce the

vacancy and the requirements for holding the position.B. Vacant position must be discussed at soonest possible general assembly

meeting.C. Program Board will utilize an application and interview process in the

event of a vacancy.D. Interested candidates will fill out the application on Orgsync.E. Interviews will be scheduled and completed by a selection committee

consisting of the President, Vice President and Program Board Advisor.F. Results of interviews will be discussed at the soonest possible Executive

Board meeting following the completion of interviews.G. One nominee will be selected by the Executive Board to fulfill the

position and presented to the general assembly for approval.H. Entire process should take no longer than two (2) weeks.I. The newly approved Executive Board member will begin a probationary

period in which the President or Vice President assists them learn and properly execute the responsibilities of the position.

J. Said probationary period will expire at such a time that the President or Vice President deems the new Executive Board member capable of fulfilling the position responsibilities on their own.

2. The President or most qualified Executive Board member will serve as interim chair for vacant position until it is filled.

3. The Vice President will always step in for the President should the vacancy be the Presidency.

4. Executive Board rank shall be as follows:a. Presidentb. Vice Presidentc. Secretary

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d. Most senior Executive Board member

Section G. Recall of Officers1. Officers may be dismissed from their duties in the event that the

aforementioned situations are met as stated previously in Article II, Section E of this document. Grounds for removal of Executive Board members may also consist of the following:a. Failure to honorably fulfill or continue gross or willful neglect of the

duties and responsibilities of his/her role.b. Failure or refusal to disclose necessary information on matters of

organizational business.c. Unauthorized expenditure, misuse of organization funds, or forging

documents.d. Misrepresentation of the organization and its officers to outside persons.e. If an Executive Board member has a cumulative GPA less than 2.5, they

may be asked to step down from their position if the Program Board Advisor, President, and Vice President feel it necessary.

f. Being on academic probation and/or disciplinary probation with the university.

2. All payment will be terminated immediately if an officer is removed from office.

ARTICLE IVAdvisors

Section A. The Advisor of Program Board shall be the Coordinator of Student Activities.1. The Advisor’s main duty is to ensure that all populations represented on

CMU’s campus are equally and positively represented in the programming selected and produced by the CMU Program Board.

2. The Advisor shall provide one-on-one advising sessions with all Executive Board members and attend all or as many meetings as requested by the Program Board.

3. The Advisor shall oversee all expenditures of Program Board.4. The Advisor shall provide resources and training where necessary.5. The Advisor shall communicate with other institutions and with NACA in

order to assist Program Board with quality resources and timely events.

ARTICLE VMeetings

Section A. Frequency of Regular Meetings1. The Program Board General Assembly meets each Wednesday at 8:00 PM in the

Bovee University Center.2. The Program Board Executive Board shall meet on a weekly basis at times

determined by the Executive Board.

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3. Each committee meeting takes place after the General Assembly meeting.

Section B. Special Meetings1. The Executive Board may call a special meeting in order to organize a new

program or to address a specific issue that does not require the entire General Assembly.

2. Special meetings are announced in the General Assembly meetings. Notification must be received twenty-four (24) hours prior to the meeting time and include the specific business to be discussed.

3. Any disbursement of funds, contractual agreements, or general business conducted during the summer months or during any period when Program Board is not in session must be cleared by the President and the Advisor.

Section C. Parliamentary Authority1. “Roberts Rules of Order” shall serve as the Parliamentary Authority for Program

Board.

ARTICLE VIFinances

Section A. Program Board is provided inancial resources at the beginning of each school year based on an allocation from the Campus Programming Fund.

Section B. Program Board establishes its budget for the following school year at the end of the current academic year. The President and Vice President, with the assistance of the Program Board Advisor will establish all moneys and present to the general assembly for an acceptance vote. While the amount of the allocation is not negotiable, the amounts per line item may be challenged by the general assembly.

Section C. Banking1. Program Board does not utilize an off-campus bank account.

Section D. Disposition of Funds1. In the event that the Program Board becomes inactive, all funds

remaining in the budget will be split evenly between the SBAC and SGA.

ARTICLE VIIConstitution

Section A. The Executive Board shall revise the constitution and make appropriate suggestions to update the document. A committee may be formed to aid in this process. Revisions shall be made no less than once every three years.

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Section B. Amendments and changes to the Constitution shall be approved by a majority vote of general members of Program Board during a regularly scheduled meeting, unless otherwise stated. Members must be given notice and supplied with proposed amendments at least one week prior to voting.

Section C. This constitution shall stand as legitimate and official until such time as it is revised and amended by Program Board, where by this document will expire and be superseded by the revised document.

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