PROFESSIONAL, FACULTY AND GA/TA TIME AND ATTENDANCE Office of Admissions May 4, 2000.
-
Upload
randall-atkins -
Category
Documents
-
view
212 -
download
0
Transcript of PROFESSIONAL, FACULTY AND GA/TA TIME AND ATTENDANCE Office of Admissions May 4, 2000.
![Page 1: PROFESSIONAL, FACULTY AND GA/TA TIME AND ATTENDANCE Office of Admissions May 4, 2000.](https://reader035.fdocuments.us/reader035/viewer/2022070407/56649e225503460f94b0ea33/html5/thumbnails/1.jpg)
PROFESSIONAL, FACULTYAND GA/TA TIME AND
ATTENDANCE Office of Admissions
May 4, 2000
![Page 2: PROFESSIONAL, FACULTY AND GA/TA TIME AND ATTENDANCE Office of Admissions May 4, 2000.](https://reader035.fdocuments.us/reader035/viewer/2022070407/56649e225503460f94b0ea33/html5/thumbnails/2.jpg)
Attendance andLeave Responsibilities
EMPLOYEE’S RESPONSIBILITY– COMPLETE , SIGN AND FORWARD TO
SUPERVISOR ALL BIWEEKLY OR MONTHLY AND SEMIANNUAL REPORTS
SUPERVISOR’S RESPONSIBILITY– VERIFY ACCURACY, CO-SIGN AND
FORWARD TO T & A RECORD KEEPER
![Page 3: PROFESSIONAL, FACULTY AND GA/TA TIME AND ATTENDANCE Office of Admissions May 4, 2000.](https://reader035.fdocuments.us/reader035/viewer/2022070407/56649e225503460f94b0ea33/html5/thumbnails/3.jpg)
RESPONSIBILITY
TIME AND ATTENDANCE RECORD KEEPER– PROVIDE EMPLOYEES WITH
ATTENDANCE AND LEAVE FORMS– UPDATE STAFF OF CHANGES IN T&A
POLICIES/PROCEDURES– FORWARD COMPLETED SEMIANNUAL
REPORTS TO STATE PERSONNEL
![Page 4: PROFESSIONAL, FACULTY AND GA/TA TIME AND ATTENDANCE Office of Admissions May 4, 2000.](https://reader035.fdocuments.us/reader035/viewer/2022070407/56649e225503460f94b0ea33/html5/thumbnails/4.jpg)
VACATION LEAVE
TEN MONTH ACADEMIC EMPLOYEES DO NOT ACCRUE VL
12 MONTH EMPLOYEES DO ACCRUE VL
MUST BE IN FULL PAY STATUS FOR THE MAJORITY OF THE MONTH TO ACCRUE
![Page 5: PROFESSIONAL, FACULTY AND GA/TA TIME AND ATTENDANCE Office of Admissions May 4, 2000.](https://reader035.fdocuments.us/reader035/viewer/2022070407/56649e225503460f94b0ea33/html5/thumbnails/5.jpg)
ACCRUING VACATION AND SICK LEAVE CREDITS
FULL TIME EMPLOYEES 0 - 12 MONTHS 1.25 DAYS PER MONTH 13 - 24 MONTHS 1.33 DAYS PER MONTH 25-36 MONTHS 1.50 DAYS PER MONTH 37-48 MONTHS 1.50 DAYS PER MONTH 49-60 MONTHS 1.50 DAYS PER MONTH 61-72 MONTHS 1.66 DAYS PER MONTH
73 + MONTHS 1.75 DAYS PER MONTH
![Page 6: PROFESSIONAL, FACULTY AND GA/TA TIME AND ATTENDANCE Office of Admissions May 4, 2000.](https://reader035.fdocuments.us/reader035/viewer/2022070407/56649e225503460f94b0ea33/html5/thumbnails/6.jpg)
PART-TIME ACADEMIC EMPLOYEES WHO TEACH
ACCRUE SICK LEAVE ONLY ACCRUALS ARE BASED ON THE
NUMBER OF COURSES TAUGHT 1 COURSE .25 DAYS PER MONTH 2 COURSES .50 DAYS PER MONTH 3 COURSES + 1.00 DAYS PER MONTH
![Page 7: PROFESSIONAL, FACULTY AND GA/TA TIME AND ATTENDANCE Office of Admissions May 4, 2000.](https://reader035.fdocuments.us/reader035/viewer/2022070407/56649e225503460f94b0ea33/html5/thumbnails/7.jpg)
NON-TEACHING PART-TIME ACADEMIC
EMPLOYEES NEW RATES EFFECIVE 1/1/00 ACCRUE SICK LEAVE ONLY ACCRUALS ARE BASED ANNUAL
SALARY $ 0 - $ 9,377 .25 DAYS PER MONTH $ 9,377 - $14,607 .50 DAYS PER MONTH $14,608 - $18,756 1.00 DAYS PER MONTH $18,757 -OR HIGHER 1.25 DAYS PER MONTH
![Page 8: PROFESSIONAL, FACULTY AND GA/TA TIME AND ATTENDANCE Office of Admissions May 4, 2000.](https://reader035.fdocuments.us/reader035/viewer/2022070407/56649e225503460f94b0ea33/html5/thumbnails/8.jpg)
PART-TIME PROFESSIONAL EMPLOYEES
EARN VACATION AND SICK LEAVE ACCRUALS ARE BASED ANNUAL
SALARY $ 0 - $ 9,377 .25 DAYS PER MONTH $ 9,377 - $14,607 .50 DAYS PER MONTH $14,608 - $18,756 1.00 DAYS PER MONTH $18,757 -OR HIGHER 1.25 DAYS PER MONTH
![Page 9: PROFESSIONAL, FACULTY AND GA/TA TIME AND ATTENDANCE Office of Admissions May 4, 2000.](https://reader035.fdocuments.us/reader035/viewer/2022070407/56649e225503460f94b0ea33/html5/thumbnails/9.jpg)
CHANGE IN ACCRUALS RATES
ALL PART-TIME FACULTY RECEIVE AN APPOINTMENT LETTER INDICATING THE CORRECT ACCRUAL RATE
THIS MAY BE ADJUSTED ON A SEMESTER BASIS BASED ON SALARY OR COURSES TAUGHT
![Page 10: PROFESSIONAL, FACULTY AND GA/TA TIME AND ATTENDANCE Office of Admissions May 4, 2000.](https://reader035.fdocuments.us/reader035/viewer/2022070407/56649e225503460f94b0ea33/html5/thumbnails/10.jpg)
VACATION LEAVE ACCUMULATION
EFFECTIVE SEPTEMBER 1997: VL MAY EXCEED 40 DAYS DURING
THE CALENDAR YEAR MUST USE THE AMOUNT OVER 40
DAYS OR FORFEIT IT ON THE LAST DAY OF THE CALENDAR YEAR (DECEMBER 31ST)
![Page 11: PROFESSIONAL, FACULTY AND GA/TA TIME AND ATTENDANCE Office of Admissions May 4, 2000.](https://reader035.fdocuments.us/reader035/viewer/2022070407/56649e225503460f94b0ea33/html5/thumbnails/11.jpg)
VACATION LEAVE
PER 1999 -2003 UUP CONTRACT:
ON JANUARY 2ND, EACH YEAR, 1 EXTRA DAY VACATION LEAVE IS ADDED TO THE ACCRUAL BALANCE FOR FULL-TIME EMPLOYEES
![Page 12: PROFESSIONAL, FACULTY AND GA/TA TIME AND ATTENDANCE Office of Admissions May 4, 2000.](https://reader035.fdocuments.us/reader035/viewer/2022070407/56649e225503460f94b0ea33/html5/thumbnails/12.jpg)
VACATION LEAVE
COMPENSATED UP TO 30 DAYS VACATION LEAVE UPON SEPARATION FROM STATE SERVICE
![Page 13: PROFESSIONAL, FACULTY AND GA/TA TIME AND ATTENDANCE Office of Admissions May 4, 2000.](https://reader035.fdocuments.us/reader035/viewer/2022070407/56649e225503460f94b0ea33/html5/thumbnails/13.jpg)
SICK LEAVE ACCUMULATION
MAXIMUM ACCUMULATION IS 200 DAYS
![Page 14: PROFESSIONAL, FACULTY AND GA/TA TIME AND ATTENDANCE Office of Admissions May 4, 2000.](https://reader035.fdocuments.us/reader035/viewer/2022070407/56649e225503460f94b0ea33/html5/thumbnails/14.jpg)
Sick Leave Exchange ProgramPhase I
Full-time and GFT UUP represented employees were able to forfeit 2.25 days of sick leave accruals in exchange for a $225 reduced premium on their health insurance.
The program runs from April 1, 2000 to December 31, 2000
Employees must have had their application into State Personnel no later than March 10, 2000 with a signature date no later than February 29, 2000
![Page 15: PROFESSIONAL, FACULTY AND GA/TA TIME AND ATTENDANCE Office of Admissions May 4, 2000.](https://reader035.fdocuments.us/reader035/viewer/2022070407/56649e225503460f94b0ea33/html5/thumbnails/15.jpg)
SL Exchange Program-Eligibility
– must be full time or GFT – must be UUP represented (M/C not eligible)– must have 15 days of sick leave accrued at
the time of election (Feb. 1, 2000)– be eligible to earn sick leave– be on the payroll for some portion of the
election period ( 2/1/00 to 2./29/00)– be enrolled in Empire Plan or an HMO
![Page 16: PROFESSIONAL, FACULTY AND GA/TA TIME AND ATTENDANCE Office of Admissions May 4, 2000.](https://reader035.fdocuments.us/reader035/viewer/2022070407/56649e225503460f94b0ea33/html5/thumbnails/16.jpg)
SL Exchange Program-Timesheets
– Employees earn 2.25 days less sick leave from April 1, 2000 to December 31, 2000.
– Should be assessed from April 2000 until the employee forfeited 2.25 days of sick leave.
– Example of calendar year employee with 7 + years of state service, earns 1.75 days per month:
April 2000 - do not earn any SL accruals -forfeit 1.75 days
May 2000, earn 1.25 days SL- forfeit .50 days
![Page 17: PROFESSIONAL, FACULTY AND GA/TA TIME AND ATTENDANCE Office of Admissions May 4, 2000.](https://reader035.fdocuments.us/reader035/viewer/2022070407/56649e225503460f94b0ea33/html5/thumbnails/17.jpg)
SL Exchange- Employees with 200
days sick leave Employees who have the maximum 200
days of sick leave accruals should maintain their 200 days balance as they are already forfeiting 1.75 days per month accruals
![Page 18: PROFESSIONAL, FACULTY AND GA/TA TIME AND ATTENDANCE Office of Admissions May 4, 2000.](https://reader035.fdocuments.us/reader035/viewer/2022070407/56649e225503460f94b0ea33/html5/thumbnails/18.jpg)
Sick Leave Exchange Program - Phase II 2001
In 2001 an eligible employee will be able to forfeit 3 days of sick leave in exchange for a $300.00 reduction in health insurance premiums from January 1, 2001 to December 31, 2001.
The application period for Phase II will be November 2000.
![Page 19: PROFESSIONAL, FACULTY AND GA/TA TIME AND ATTENDANCE Office of Admissions May 4, 2000.](https://reader035.fdocuments.us/reader035/viewer/2022070407/56649e225503460f94b0ea33/html5/thumbnails/19.jpg)
PRESIDENTIAL SICK LEAVE
THE PRESIDENT MAY GRANT ADDITIONAL SICK LEAVE AT FULL OR PARTIAL PAY
THIS LEAVE, TOGETHER WITH THE USE OF SICK LEAVE ACCRUALS CANNOT EXCEED A TOTAL OF 6 MONTHS
![Page 20: PROFESSIONAL, FACULTY AND GA/TA TIME AND ATTENDANCE Office of Admissions May 4, 2000.](https://reader035.fdocuments.us/reader035/viewer/2022070407/56649e225503460f94b0ea33/html5/thumbnails/20.jpg)
PRESIDENTIAL SICK LEAVE (CON’T)
SICK LEAVE ACCRUALS MUST BE EXHAUSTED IN ORDER TO RECEIVE ADDITIONAL SICK LEAVE
ADDITIONAL SICK LEAVE WITHOUT PAY MAY BE GRANTED UP TO ONE CALENDAR YEAR
DO NOT EARN OR CHARGE ACCRUALS DURING THIS LEAVE
![Page 21: PROFESSIONAL, FACULTY AND GA/TA TIME AND ATTENDANCE Office of Admissions May 4, 2000.](https://reader035.fdocuments.us/reader035/viewer/2022070407/56649e225503460f94b0ea33/html5/thumbnails/21.jpg)
LONG-TERM DISABILITYELIGIBILITY
M/C AND UUP REPRESENTED EMPLOYEES
ALL ACTIVE FULL-TIME EMPLOYEES PART-TIME EMPLOYEES WHO ARE
ELIGIBLE FOR HEALTH INSURANCE– PRIMARILY TEACHING MUST TEACH
TWO COURSES PER SEMESTER
![Page 22: PROFESSIONAL, FACULTY AND GA/TA TIME AND ATTENDANCE Office of Admissions May 4, 2000.](https://reader035.fdocuments.us/reader035/viewer/2022070407/56649e225503460f94b0ea33/html5/thumbnails/22.jpg)
LTD (CON’T)
PART-TIME PRIMARILY NON-TEACHING MUST EARN $10,196 ANNUALLY
MUST HAVE ONE FULL YEAR OF STATE SERVICE
![Page 23: PROFESSIONAL, FACULTY AND GA/TA TIME AND ATTENDANCE Office of Admissions May 4, 2000.](https://reader035.fdocuments.us/reader035/viewer/2022070407/56649e225503460f94b0ea33/html5/thumbnails/23.jpg)
LTD (CON’T)
LTD BEGINS ON THE FIRST OF THE MONTH FOLLOWING SIX CONSECUTIVE MONTHS OF TOTAL DISABILITY AND CONTINUES TO AGE 65
LTD PROVIDES EQUAL TO 60% OF SALARY, NOT TO EXCEED $5,000 MONTHLY
![Page 24: PROFESSIONAL, FACULTY AND GA/TA TIME AND ATTENDANCE Office of Admissions May 4, 2000.](https://reader035.fdocuments.us/reader035/viewer/2022070407/56649e225503460f94b0ea33/html5/thumbnails/24.jpg)
SABBATICAL LEAVE
GRANTED FOR PLANNED EDUCATIONAL TRAVEL, STUDY, FORMAL EDUCATION, RESEARCH, WRITING OR OTHER EXPERIENCE OF PROFESSIONAL VALUE
![Page 25: PROFESSIONAL, FACULTY AND GA/TA TIME AND ATTENDANCE Office of Admissions May 4, 2000.](https://reader035.fdocuments.us/reader035/viewer/2022070407/56649e225503460f94b0ea33/html5/thumbnails/25.jpg)
ELIGIBILITY FOR SABBATICAL LEAVE
MUST BE FULL TIME MUST BE TENURED ACADEMIC EMPLOYEES HAVING
CONTINUING APPOINTMENTS AND HAVE COMPLETED 6 YEARS OF
CONSECUTIVE SERVICE HAVE COMPLETED 6 YEARS OF SERVICE
SINCE LAST SABBATICAL LEAVE
![Page 26: PROFESSIONAL, FACULTY AND GA/TA TIME AND ATTENDANCE Office of Admissions May 4, 2000.](https://reader035.fdocuments.us/reader035/viewer/2022070407/56649e225503460f94b0ea33/html5/thumbnails/26.jpg)
TERMS AND CONDITIONS OF SABBATICAL LEAVE
MAY BE GRANTED UP TO ONE YEAR AT A SALARY NOT TO EXCEED ONE-HALF THE BASIC ANNUAL SALARY
OR MAY BE GRANTED FOR ONE-HALF
YEAR AT A SALARY NOT TO EXCEED THE FULL BASIC ANNUAL SALARY
![Page 27: PROFESSIONAL, FACULTY AND GA/TA TIME AND ATTENDANCE Office of Admissions May 4, 2000.](https://reader035.fdocuments.us/reader035/viewer/2022070407/56649e225503460f94b0ea33/html5/thumbnails/27.jpg)
SABBATICAL LEAVE APPLICATIONS
MUST BE SUBMITTED TO THE CHAIR, DIRECTOR, DEAN, PROVOST AS FAR IN ADVANCE AS POSSIBLE– NO LATER THAN 6 MONTHS IN
ADVANCE
![Page 28: PROFESSIONAL, FACULTY AND GA/TA TIME AND ATTENDANCE Office of Admissions May 4, 2000.](https://reader035.fdocuments.us/reader035/viewer/2022070407/56649e225503460f94b0ea33/html5/thumbnails/28.jpg)
FAMILY MEDICAL LEAVE ACT (FMLA)
ELIGIBILITY:– MUST BE EMPLOYED FOR A MINIMUM
OF ONE YEAR– MUST WORK A MINIMUM OF 1250
HOURS PER YEAR (.67 FTE)– MEDICAL DOCUMENTATION IS
REQUIRED
![Page 29: PROFESSIONAL, FACULTY AND GA/TA TIME AND ATTENDANCE Office of Admissions May 4, 2000.](https://reader035.fdocuments.us/reader035/viewer/2022070407/56649e225503460f94b0ea33/html5/thumbnails/29.jpg)
FMLA
FMLA RUNS CONCURRENT WITH WORKERS COMPENSATION OR MATERNITY AND USE OF SICK LEAVE ACCRUALS
EARN 12 WEEKS FMLA PER CALENDAR YEAR
ALLOWS EMPLOYEE TO MAINTAIN HEALTH INSURANCE AT THE EMPLOYEE SHARE
![Page 30: PROFESSIONAL, FACULTY AND GA/TA TIME AND ATTENDANCE Office of Admissions May 4, 2000.](https://reader035.fdocuments.us/reader035/viewer/2022070407/56649e225503460f94b0ea33/html5/thumbnails/30.jpg)
CHILDREARING LEAVE
PERIOD OF DISABILITY– FOUR WEEKS PRIOR TO THE
ANTICIPATED DUE DATE– SIX WEEKS FOLLOWING CHILDBIRTH
SICK LEAVE CAN BE USED ONLY DURING THIS 10 WEEKS PERIOD– MEDICAL DOCUMENTATION IS REQUIRED
FOR DISABILITIES BEYOND THIS PERIOD
![Page 31: PROFESSIONAL, FACULTY AND GA/TA TIME AND ATTENDANCE Office of Admissions May 4, 2000.](https://reader035.fdocuments.us/reader035/viewer/2022070407/56649e225503460f94b0ea33/html5/thumbnails/31.jpg)
CHILDREARING LEAVE(con’t)
MATERNITY LEAVE MAY BE FOLLOWED BY CHILDREARING LEAVE WITHOUT PAY AT THE EMPLOYEE’S REQUEST FOR UP TO 7 MONTHS FROM DATE OF DELIVERY OR ADOPTION
VACATION LEAVE MAY BE USED DURING THIS PERIOD
![Page 32: PROFESSIONAL, FACULTY AND GA/TA TIME AND ATTENDANCE Office of Admissions May 4, 2000.](https://reader035.fdocuments.us/reader035/viewer/2022070407/56649e225503460f94b0ea33/html5/thumbnails/32.jpg)
CHILDREARING LEAVE(con't')
IN THE EVENT BOTH PARENTS ARE STATE EMPLOYEES, THE 7 MONTHS OF LWOP MAY BE SPLIT INTO TWO SEPARATE BLOCKS WITH EACH PARENT TAKING ONE BLOCK OF LEAVE, NOT TO EXCEED A COMBINED TOTAL OF SEVEN MONTHS
![Page 33: PROFESSIONAL, FACULTY AND GA/TA TIME AND ATTENDANCE Office of Admissions May 4, 2000.](https://reader035.fdocuments.us/reader035/viewer/2022070407/56649e225503460f94b0ea33/html5/thumbnails/33.jpg)
FAMILY SICK LEAVE/BEREAVEMENT LEAVE
– 15 DAYS PER YEAR FOR DEATH OR ILLNESS IN IMMEDIATE FAMILY
![Page 34: PROFESSIONAL, FACULTY AND GA/TA TIME AND ATTENDANCE Office of Admissions May 4, 2000.](https://reader035.fdocuments.us/reader035/viewer/2022070407/56649e225503460f94b0ea33/html5/thumbnails/34.jpg)
FAMILY SICK LEAVE
AUTHORIZATION SHOULD NOT BE UNREASONABLE DENIED
![Page 35: PROFESSIONAL, FACULTY AND GA/TA TIME AND ATTENDANCE Office of Admissions May 4, 2000.](https://reader035.fdocuments.us/reader035/viewer/2022070407/56649e225503460f94b0ea33/html5/thumbnails/35.jpg)
DID YOU KNOW?
AN EMPLOYEE MAY CONTINUE HIS/HER HEALTH INSURANCE AFTER RETIREMENT AT THE EMPLOYEE SHARE !– 90% OF COST FOR THE EMPLOYEE– & 75% OF COST FOR DEPENDENTS IS
PAID BY THE STATE
![Page 36: PROFESSIONAL, FACULTY AND GA/TA TIME AND ATTENDANCE Office of Admissions May 4, 2000.](https://reader035.fdocuments.us/reader035/viewer/2022070407/56649e225503460f94b0ea33/html5/thumbnails/36.jpg)
THE GOOD NEWS IS ---
200 DAYS OF SICK LEAVE CAN BE CONVERTED TO A DOLLAR EQUIVALENT OF AN EMPLOYEE’S SALARY TO PAY HEALTH INSURANCE PREMIUMS AFTER THEY RETIRE FROM STATE SERVICE
![Page 37: PROFESSIONAL, FACULTY AND GA/TA TIME AND ATTENDANCE Office of Admissions May 4, 2000.](https://reader035.fdocuments.us/reader035/viewer/2022070407/56649e225503460f94b0ea33/html5/thumbnails/37.jpg)
RESIGNATIONTERMINATIONRETIREMENT
SUBMISSION OF FINAL SEMIANNUAL TIME SHEET
PERSONNEL WILL COMPLETE AN AUDIT OF ALL SEMIANNUALS AND THE RESULTS ARE FORWARDED TO PAYROLL TO INITIATE THE LUMP SUM PAYMENT FOR VACATION LEAVE (IF DUE)
![Page 38: PROFESSIONAL, FACULTY AND GA/TA TIME AND ATTENDANCE Office of Admissions May 4, 2000.](https://reader035.fdocuments.us/reader035/viewer/2022070407/56649e225503460f94b0ea33/html5/thumbnails/38.jpg)
GRADUATE AND TEACHING ASSISTANTS
ALL GA/TA EMPLOYEES MUST COMPLETE BOTH MONTHLY AND SEMIANNUAL TIME SHEETS
EARN A MAXIMUM OF 5 DAYS LEAVE FOR PERSONAL ILLNESS PER ACADEMIC YEAR
![Page 39: PROFESSIONAL, FACULTY AND GA/TA TIME AND ATTENDANCE Office of Admissions May 4, 2000.](https://reader035.fdocuments.us/reader035/viewer/2022070407/56649e225503460f94b0ea33/html5/thumbnails/39.jpg)
GA/TA
PERSONAL LEAVE IS EARNED IN A LUMP SUM AFTER THE COMPLETION OF ONE SEMESTER IN STATE SERVICE (10 BIWEEKLY PAY PERIODS FOR 12 MONTH EMPLOYEES
THIS LEAVE IS NOT ACCUMULATIVE FROM ONE ACADEMIC YEAR TO THE NEXT
![Page 40: PROFESSIONAL, FACULTY AND GA/TA TIME AND ATTENDANCE Office of Admissions May 4, 2000.](https://reader035.fdocuments.us/reader035/viewer/2022070407/56649e225503460f94b0ea33/html5/thumbnails/40.jpg)
GA/TA
THIS LEAVE IS TO BE USED FOR PERSONAL ILLNESS OR ILLNESS OR DEATH IN THE IMMEDIATE FAMILY
IF IT IS NOT USED IT IS LOST ONCE REAPPOINTED FOR A NEW
ACADEMIC YEAR, AWARD 5 DAYS AGAIN IN A LUMP SUM
ARE NOT ELIGIBLE FOR FMLA
![Page 41: PROFESSIONAL, FACULTY AND GA/TA TIME AND ATTENDANCE Office of Admissions May 4, 2000.](https://reader035.fdocuments.us/reader035/viewer/2022070407/56649e225503460f94b0ea33/html5/thumbnails/41.jpg)
QUESTIONS AND ANSWERSSTATE PERSONNEL
645-5000
LIZ DUNDON ext. 1266
or
www.business.buffalo.edu/hrs/