Professional Engineering Procurement Services (PEPS) Division 601CT0000002548 RFQ... · Page 1 of...

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Professional Engineering Procurement Services (PEPS) Division

Solicitation Number: 601CT0000002548

Original Posting Date: August 30, 2016 Posting Period: 21 Days

REQUEST FOR QUALIFICATIONS (RFQ) TO CONTRACT FOR

INDEFINITE DELIVERABLE CONTRACTS

ACCELERATED PROCESS

(WITHOUT INTERVIEW) WITH HUB GOAL

The Texas Department of Transportation (TxDOT) intends to enter into 3 indefinite deliverable contracts with prime providers pursuant to Texas Government Code, Chapter 2254, Subchapter A, and 43 Texas Administrative Code (TAC) 9.30-9.42, to provide the following services described below.

The approximate amount for each contract is $300,000, which is included for informational purposes only and may be adjusted by TxDOT.

Description of Services to be Provided:

The Abilene District is advertising for the following types of services. The work to be performed shall consist of various types of professional land surveying services in the Abilene District in support of preliminary engineering, right of way, construction and maintenance work within the district. The purpose of these contracts is to have the surveyor perform all work necessary to provide the Abilene District with complete surveying, parcel plats, legal descriptions, right of way maps, design and construction

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surveys, and horizontal and vertical control surveying. These are to be accomplished in accordance with the Rules and Regulations of the Texas Board of Professional Land Surveying, the States latest standards and procedures, and as directed by the State. All data transferred to the State will be in an approved format that is compatible with the Departments automation applications.

It is expected at the time of the solicitation that work will be only in the Abilene district.

For additional information, the following files are attached to this solicitation:

TxDOT Contract Template

Draft - Services to be Provided by the State

Draft - Services to be Provided by the Surveyor

Statement of Qualifications (SOQ) Deadline and Submittal Information:

SOQs must be received prior to 1:00 p.m. CT, on Tuesday, September 20, 2016.

Any SOQs received after the deadline date and time shown above will not be considered.

SOQs will be accepted by one of the following methods:

Hand Delivery:

TxDOT

Abilene District

Attention: Codie Parkhill

4250 North Clack Street

Abilene, TX 79601

Mail:

TxDOT

Abilene District

Attention: Codie Parkhill

4250 North Clack Street

Abilene, TX 79601

SOQs will not be accepted by fax or electronic mail.

To verify that the SOQ was received, the provider may contact the following person by email:

[email protected]

Standard Subject Line: Verification of SOQ Receipt, Solicitation No. 601CT 0000002548

Conflict of Interest:

The contract or contracts in this solicitation are subject to Texas Govt Code Sec. 2261.252(b), which prohibits the Texas Department of Transportation (TxDOT) from

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entering into contracts with certain private vendors in which certain TxDOT officers and employees have a financial interest. Each respondent shall include in its proposal a statement that it is not prohibited from entering into a contract with TxDOT as a result of a financial interest as defined under Texas Govt Code Sec. 2261.252(b). (Reference the Prime Provider Certification Statement section of this RFQ for additional information, and for inclusion of the statement on Statement of Qualifications (SOQ) - Cover Page.)

TxDOT requires that its consultants and sub consultants be able to work solely in TxDOTs interest, without conflicting financial or personal incentives. TxDOT reserves the right to disqualify any prime provider or subprovider, or to place contractual limits on work or on personnel, if there is a conflict of interest that might affect or might be seen to affect the prime providers or subproviderss duty to act solely in the interest of TxDOT.

A conflict of interest may involve conflicting incentives with regard to the firm as a whole, or any employee. The conflict may arise between the providers work under a contract entered as a result of this solicitation and a relationship involving TxDOT, a construction contractor, another engineering firm, a materials testing firm, a third party affected by the project, a subprovider for any other consultant or contractor, or any other entity with an interest in a project on which work is performed under a contract entered as a result of this solicitation.

Texas Ethics Commission Requirement Notification:

In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of the Government Code. The law states that a governmental entity or state agency may not enter into certain contracts with a business entity unless the business entity submits a disclosure of interested parties to the governmental entity or state agency at the time the business entity submits the signed contract to the governmental entity or state agency. The law applies only to a contract of a governmental entity or state agency that either (1) requires an action or vote by the governing body of the entity or agency before the contract may be signed or (2) has a value of at least $1 million. The disclosure requirement applies to a contract entered into on or after January 1, 2016.

A signed and notarized Form 1295 shall be tendered to TxDOT by providers selected to receive a contract prior to contract execution. TxDOT will not evaluate the information provided, or respond to any questions on how to interpret the Texas Ethics Commissions rules.

For additional information, please reference the Texas Ethics Commission webpage at: https://www.ethics.state.tx.us/tec/1295-Info.htm

Evaluation Criteria:

SOQs submitted in response to this RFQ will be evaluated according to the criteria provided in the Questions and Responses (Q&R) Template.

Total Q&R weight will be 95%.

In addition, TxDOT will evaluate the prime providers past performance scores in the CCIS database for department contracts reflecting less than satisfactory performance. Past performance score weight will be 5%.

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Questions and Responses (Q&R):

Firms must respond to the questions stated in Q&R Template. Responses must be submitted on the Q&R Template. No other format will be accepted.

Responses are limited to space allotted in the Q&R Template. Content outside the space allotted in the Q&R Template will not be evaluated. Additional pages will not be accepted, except for the attachments listed under the section SOQ Submittal Format.

Any false statement provided by a firm may void the submitted response. TxDOT may take any additional action provided by law regarding false statements submitted as part of the solicitation.

For the purpose of this RFQ, TxDOT will provide information related to the Q&R Template that can be found by clicking on the Documents button at: http://www.txdot.gov/business/consultants/architectural-engineering-surveying/advertised-contracts.html

Work Categories and the % of Work Per Category:

The Project Team Composition (PTC) form indicates the categories that are engineering and design related services. Refer to the Administrative Qualification Requirements section to ensure that all requirements are met for applicable firms.

Standard Work Categories:

15.1.1 Survey (5%)

15.1.2 Parcel Plats (5%)

15.1.3 Legal Descriptions (5%)

15.1.4 Right of Way maps (5%)

15.2.1 Design and Construction Survey (75%)

15.4.1 Horizontal and Vertical Control for Aerial Mapping (5%)

Precertification Requirements:

Standard Work Categories:

Task leaders, must be precertified by the SOQ deadline date and time specified in this Solicitation, for each of the advertised work categories they are identified to lead. Precertification status of subprovider task leaders, by individual, can be verified through the CCIS database using the Employee Precertification Categories query tool with a CCIS employee sequence number.

Annual Firm Renewal Requirement:

Annual renewal is governed by Section 9.33(i) of Title 43 in the Texas Administrative Code (TAC). The following is a summary of that requirement.

All precertified firms must complete the annual renewal process between January 1 and March 31 each year to maintain Active status for the firm. Active status is required for prime providers and subproviders with task leaders identified for standard work categories.

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As applicable, firms must obtain Active status by the SOQ deadline date and time specified in this solicitation. Active status is not required for firms proposing to perform only NLC services. Additional information on annual renewal for precertified firms is available on TxDOTs internet web site at: http://www.txdot.gov/business/consultants/architectural-engineering-surveying/precertification-renewal.html

A list of Active precertified firms is available at: http://www.txdot.gov/business/consultants/architectural-engineering-surveying/list-of-firms.html

Administrative Qualification Requirements:

Administrative qualification is not required to compete for solicitations using this process.

When applicable, administrative qualification is a process used by the department to verify that a provider has an indirect cost rate that meets department requirements.

Administrative Qualification is governed by Section 9.34(b) of Title 43 in the Texas Administrative Code (TAC).

Requirements are summarized on TxDOTs website, which includes a list of firms and their administrative qualification status. The website is found at the following location: http://www.txdot.gov/business/consultants/architectural-engineering-surveying/getting-started/administrative-qualification.html

The TAC exempts non-engineering firms and certain service types from administrative qualification. For such firms and service types, an indirect cost rate is not required.

For information purposes only, the Project Team Composition (PTC) Form indicates the work categories that are exempt from administrative qualification for this solicitation. For firms not subject to exemption, if selected, an indirect cost rate is necessary for rate schedule development. These firms have two options:

Be administratively qualified by selection notification, or

Accept the TxDOT developed indirect cost rate of 120%. o To accept the TxDOT developed rate, a Certification of No Indirect Cost

Rate Audit form must be completed and submitted by selection notification.

o The instruction are part of the form that can be found at: http://ftp.dot.state.tx.us/pub/txdot-info/des/cco/professional_services/certification_no_indirect.doc

Administrative qualification information is for TxDOT use only. This information will only be released with the approval of the provider or as required by state or federal statute.

Prime Provider Certification Statements:

See the Statement of Qualifications (SOQ) Cover Page for certification information. The prime provider must certify that they meet the following requirements:

The prime firm is registered or licensed with the Texas Board of Professional Land Surveyors. If proposing as a joint venture, the requirement applies to each joint venture member.

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The prime provider firm certifies that it is registered with the Texas Secretary of State office to do business in the state of Texas with the legal firm name as indicated on this form. If proposing as a joint venture, the requirement applies to each joint venture member.

Individuals on the project team are currently employed by either the prime provider or a subprovider firm identified on the team.

A professional land surveyor registered or licensed in Texas will sign and seal the work to be performed on the contract.

The prime provider shall perform at least 30 percent of the contracted work with its own work force.

Individuals on the team are not prohibited from entering into a contract with TxDOT as a result of a financial interest as defined under Texas Govt Code Sec, 2261.252(b). (Reference the Conflict of Interest section of this RFQ for additional information.)

Project Manager Requirement:

The prime providers project manager, as proposed in the SOQ, is required to be a registered Professional Land Surveyor licensed in Texas by the SOQ deadline specified in this Solicitation. The project manager must be an employee of the prime provider.

Project Manager Commitment:

TxDOT expects the prime provider to commit its project manager, as proposed in the SOQ, to the duration of the contract. TxDOT further expects the project managers commitment to the contract to include commitment as project manager to each work authorization without further delegation or substitution over the course of the contract. In selecting a provider, TxDOT evaluates the project managers qualifications and skills against the specific requirements and unique demands of the contract. The project managers commitment to the duration of the contract, therefore, is of key importance to TxDOT. Project manager replacement on an active contract, while not strictly prohibited, will require TxDOTs prior consent. Any such replacements will be subject to the terms of the agreement.

Joint Venture Requirements:

TxDOT allows joint ventures. Submittal of a joint venture proposal is at the discretion of the provider. A joint venture is considered the prime. All joint venture parties must be clearly identified.

A single project manager must be identified on the Project Team Composition (PTC) form to represent the joint venture. The project manager must be an employee of one of the joint venture firms (the prime provider).

All joint venture parties will be required to sign the contract and take equal 100% responsibility for the contract. Refer to Prime Provider Certification Statements section for additional requirements.

Employment Law:

A prime provider or subprovider currently employing former TxDOT employees must be aware of the revolving door employment laws and rules, including Government Code, Chapters 572.054 and 2252.901 and Texas Administrative Code, Rules 10.6,

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10.101, and 10.102. The firm and former TxDOT employees are responsible for understanding and adhering to these rules and laws.

E-Verify Certification

In order to comply with Executive Order RP-80, the provider must certify that for all contracts for services, the provider will, to the extent permitted by law, utilize the U.S. Department of Homeland Securitys E-verify system to determine the eligibility of:

1. All persons employed by provider during the term of the contract to perform duties within the State of Texas; and

2. All persons, including subcontractors, assigned by provider to perform work pursuant to the contract.

The attached TxDOT Contract Template reflects this certification.

Information on E-Verify can be found at the following link: http://www.uscis.gov/e-verify

Title VI Assurance:

The Texas Department of Transportation, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S. C. 2000d to 2000d-4) and the Regulations, hereby notifies all providers that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit Statements of Qualifications in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

Statement of Qualifications (SOQ) Submittal Format:

The prime provider must submit five (5) duplicate original SOQs. Each SOQ must be submitted with a binder or paper clip (no staples). No other binding will be accepted.

The SOQ submittal must consist of and is limited to the following attachments in numerical order:

Attachment 1: SOQ Cover Page See the fillable file attached to this Solicitation.

Attachment 2: Questions & Responses (Q&R) Template See the fillable file attached to this Solicitation.

Attachment 3: Project Team Composition (PTC) Form (Parts 1, 2 and 3) See the fillable file attached to this Solicitation. Prime provider and subprovider names listed in the Project Team Composition (PTC) form should be the legal firm names as registered with the Texas Comptroller of Public Accounts. For precertified firms, the firm name in the TxDOT CCIS database should also be the legal firm names as registered with the Texas Comptroller of Public Accounts. For Administratively Qualified firms, the firm name on the Administrative Qualification list posted on the TxDOT website must either be the same as the legal name listed on the PTC form, or be the same as a dba which has been noted in the SOQ.

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(When complete, three parts will be available to print. Instructions for completing and printing Parts 1, 2, and 3 are included on Part 1, under the button labeled Instructions.)

Attachment 4: HUB Subcontracting Plan (HSP): See the section Historically Underutilized Business Participation for instructions to download and complete the required form.

Project Manager or Task Leader Replacement during Selection:

Prior to selection notification, the prime providers project manager may be replaced only by another prime provider staff person proposed in the SOQ, as approved in writing by the consultant selection team (CST).

Prior to selection notification, a task leader may be replaced by another person proposed in the SOQ from the team, as approved in writing by the CST.

Selection Procedure:

Providers will be selected based upon their responses to the questions in the Questions and Responses (Q&R) Template, which is attached to this solicitation.

Contract Information:

Contract execution is expected by November, 2016.

Contract duration is expected through November, 2018.

The proposed contract payment type is specified rate / lump sum / unit cost.

Work authorizations (WA) may be issued within the first two years of the contract. Contract duration is expected through the latest WA termination date.

Work authorizations under the contract(s) will be issued in conformance with TxDOTs Prioritization Process for Assigning Work Authorizations.

Debriefs:

Requests for debriefs will be accommodated up to four months after contract execution. Debriefs will not be conducted prior to provider selection.

Special Accommodations:

To request special accommodations pursuant to the Americans with Disabilities Act (ADA), please notify the contact shown below, a minimum of 48 hours prior to a scheduled meeting. Codie Parkhill at [email protected], using the standard subject line: Special Accommodations, Solicitation No. 601CT0000002548 To request special accommodations pursuant to the Language Assistance Plan (LAP) for those with limited English proficiency who need the RFQ or other information translated into another language please notify the contact shown below. Codie Parkhill at [email protected], using the standard subject line: Language Assistance Request, Solicitation No. 601CT0000002548

Selection Team:

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The following TxDOT employees are involved in the selection process for this procurement:

Michael Haithcock, P.E.

Lawrence Wayne Ekdahl, P.E., R.P.L.S.

Eduardo Eddie Castaneda

William Billy Dezern

Note: Do not contact these individuals about this procurement. Since the procurement process has started, these TxDOT employees will not respond to questions about this procurement.

To ask questions about this solicitation, please see the section below titled: Questions about this Solicitation.

PEPS Procurement Engineer:

The PEPS Procurement Engineer for this solicitation is Larry Wenger, P.E.

Questions about this Solicitation:

Questions regarding this Solicitation must be submitted in writing (via email) to Codie Parkhill at [email protected] to be considered. Submit questions using the standard subject line: Questions & Answers, Solicitation No. 601CT0000002548

The deadline for submitting questions regarding this Solicitation is 12:00 p.m. CT, on Thursday, September 8, 2016.

Significant and relevant Solicitation Questions and Answers will be posted on TxDOTs website by Thursday, September 15, 2016. They will be posted under this Solicitation Number, by clicking on the Q&A button at: http://www.txdot.gov/business/consultants/architectural-engineering-surveying/advertised-contracts.html

Historically Underutilized Business Participation: In accordance with Texas Government Code 2161.252, a proposal that does not contain a HUB Subcontracting Plan (HSP) is non-responsive and will be rejected without further evaluation. In addition, if the Department determines that the HSP was not developed in good faith, it will reject the proposal for failing to comply with material Request for Qualifications (RFQ) specifications.

I.1 Introduction The Department is committed to promoting full and equal business opportunities for businesses in state contracting in accordance with the goals specified in the State of Texas Disparity Study. The Department encourages the use of Historically Underutilized Businesses (HUBs) through race, ethnic and gender-neutral means. Pursuant to Texas Government Code 2161.181 and 2161.182, and the Departments HUB policy and rules, the Department is required to make a good faith effort to increase HUB participation in its contracts. The Department may accomplish the goal of

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increased HUB participation by contracting directly with HUBs or indirectly through subcontracting opportunities. I.2 Departments Administrative Rules The Department has adopted the Comptroller of Public Accounts (CPA) HUB rules as its own. The Departments HUB rules are located in Title 43, Part 1, Chapter 9, Subchapter L of the Texas Administrative Code, and the CPA rules are located in Title 34, Part 1, Chapter 20, Subchapter B. If there are any discrepancies between the Departments administrative rules and this RFQ, the rules shall take priority. I.3 HUB Participation Goal The CPA has established statewide HUB participation goals for different categories of contracts in 34 T.A.C. 20.13. In order to meet or exceed the HUB participation goals, the Department encourages outreach to certified HUBs. Contractors shall make a good faith effort to include certified HUBs in the procurement process. This contract is classified as a Professional Services contract under the CPA rule, and therefore has a HUB Annual Procurement Utilization Goal of 23.7% per fiscal year. State of Texas HUB applications may be found at: http://www.window.state.tx.us/procurement/prog/hub/hub-forms . I.4 Required HUB Subcontracting Plan In accordance with Government Code, Chapter 2161, Subchapter F, each state agency that considers entering into a contract with an expected value of $100,000 or more over the life of the contract (including any supplemental agreements shall, before the agency solicits a Request for Qualifications (RFQ), determine whether subcontracting opportunities are probable under the contract. In accordance with 34 T.A.C. 20.14(a),(1),(C) of the HUB Rules. State agencies may determine that subcontracting is probable for only a subset of the work expected to be performed or the funds to be expended under the contract. If an agency determines that subcontracting is probable on only a portion of a contract, it shall document its reasons in writing for the procurement file. The Department has determined that subcontracting opportunities are probable for this RFQ. As a result, the respondent must submit an HSP with its proposal. The HSP is required whether a respondent intends to subcontract or not. In the HSP, a respondent must indicate whether it is a Texas certified HUB. Being a certified HUB does not exempt a respondent from completing the HSP requirement.

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The Department shall review the documentation submitted by the respondent to determine if a good faith effort has been made, in accordance with solicitation and HSP requirements. During the good faith effort evaluation, The Department may, at its discretion, allow clarifications or enhancements to information submitted with the HSP. If the Department determines that the respondents HSP was not developed in good faith, the HSP will be considered non-responsive and will be rejected as a material failure to comply with the advertised specifications. The reasons for rejection shall be recorded in the procurement file.

The current State of Texas HSP can be found at the following link: http://www.window.state.tx.us/procurement/prog/hub/hub-subcontracting-plan/

I.5 CPA Centralized Master Bidders List Respondents may search for HUB subcontractors in the CPAs Centralized Master Bidders List (CMBL)/ HUB Directory. For this procurement, the Department has identified the following class and item codes for potential subcontracting opportunities: NIGP Class/Item Code:

Surveying services:

925-86 Surveyor Services

905-04 Aerial Photogrammetry Services

905-10 Aerial Surveys and Mapping Services

962-52 Mapping Services (Including Cartography and Surveying Services, not Aerial)

The Department does not endorse, recommend nor attest to the capabilities of any company or individual listed on the CPAs CMBL. The list of certified HUBs is subject to change, so respondents are encouraged to refer to the CMBL often to find the most current listing of HUBs. Additional information on the NIGP Commodity Book, by Numeric Index can be found at: https://cmblreg.cpa.state.tx.us/commodity_book/Numeric_index.cfm I.6 HUB Subcontracting Procedures If a Respondent Intends to Subcontract An HSP must demonstrate that the respondent made a good faith effort to comply with the Departments HUB policies and procedures. The following subparts outline the items that the Department will review in determining whether an HSP meets the good faith effort standard. A respondent that intends to subcontract must complete the HSP to document its good faith efforts.

I.6.1 Identify Subcontracting Areas and Divide Them into Reasonable Lots

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A respondent should first identify each area of the contract work it intends to subcontract. Then, to maximize HUB participation, it should divide the contract work into reasonable lots or portions, to the extent consistent with prudent industry practices.

The following table includes probable areas of subcontracting, but in no way should be considered an exhaustive list. Other areas of subcontracting may be more appropriate given your business structure and internal resources.

Fo For precertified work groups or categories, search the TxDOT precertification database for firms precertified in the above categories at the following link: http://www.txdot.gov/business/consultants/architectural-engineering-surveying/list-of-firms.html Search the State of Texas HUB Database for HUB vendors at the following link: https://mycpa.cpa.state.tx.us/tpasscmblsearch/index.jsp Minority and women owned business association resources are available for your subcontracting solicitations to State of Texas HUB vendors at this link: http://www.window.state.tx.us/procurement/prog/hub/mwb-links-1. I.6.2 Notify Potential HUB Subcontractors

The HSP must demonstrate that the respondent made a good faith effort to subcontract with HUBs. The respondents good faith efforts shall be shown through utilization of all methods in conformance with the development and submission of the HSP and by complying with the following steps:

I.6.2.1 Divide the contract work into reasonable lots or portions to the extent consistent with prudent industry practices. The respondent must determine which portions of work, including goods and services, will be subcontracted.

I.6.2.2 Use the appropriate method(s) to demonstrate good faith effort. The respondent can use either method(s) 1, 2, 3, or 4:

I.6.3 Method 1: Respondent Intends to Subcontract with only HUBs:

The respondent must identify in the HSP the HUBs that will be utilized and submit written documentation that confirms 100% of all available subcontracting opportunities will be performed by one or more HUBs; or

Group Categories Group Name

15 15.1.1, 15.1.2, 15.1.3, 15.1.4, 15.2.1, 15.4.1,

Surveying and Mapping

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I.6.4 Method 2: Respondent Intends to Subcontract with HUB Protg(s):

The respondent must identify in the HSP the HUB protg(s) that will be utilized and should:

Include a fully executed copy of the Mentor Protg Agreement, which must be registered with the CPA prior to submission to the Department, and

Identify areas of the HSP that will be performed by the protg.

The Department will accept a Mentor Protg Agreement that has been entered into by a respondent (mentor) and a certified HUB (protg) in accordance with Texas Government Code 2161.065. When a respondent proposes to subcontract with a protg(s), it does not need to provide notice to three (3) HUB vendors for that subcontracted area.

Participation in the Mentor Protg Program, along with the submission of a protg as a subcontractor in an HSP, constitutes a good faith effort for the particular area subcontracted to the protg; or,

I.6.5 Method 3: Respondent Intends to Subcontract with HUBs and Non-HUBs (Meet or Exceed the Goal):

The respondent must identify in the HSP and submit written documentation that one or more HUB subcontractors will be utilized; and that the aggregate expected percentage of subcontracts with HUBs will meet or exceed the goal specified in this solicitation. When utilizing this method, only HUB subcontractors that has existing contracts with the respondent for five years or less may be used to comply with the good faith effort requirements.

When the aggregate expected percentage of subcontracts with HUBs meets or exceeds the goal specified in this solicitation, respondents may also use non-HUB subcontractors; or,

I.6.6 Method 4: Respondent Intends to Subcontract with HUBs and Non-HUBs (Does Not Meet or Exceed the Goal):

The respondent must identify in the HSP and submit documentation regarding both of the following requirements:

Written notification to minority or women trade organizations or development centers to assist in identifying potential HUBs of the subcontracting opportunities the respondent intends to subcontract.

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Respondents must give minority or women trade organizations or development centers at least seven (7) working days prior to submission of the respondent's response for dissemination of the subcontracting opportunities to their members. A list of minority and women trade organizations is located on the CPAs website under the Minority and Women Organization link.

Written notification to at least three (3) HUB businesses of the subcontracting opportunities that the respondent intends to subcontract. The written notice must be sent to potential HUB subcontractors prior to submitting proposals and must include:

a description of the scope of work to be subcontracted,

information regarding the location to review project plans or specifications,

information about bonding and insurance requirements,

required qualifications and other contract requirements, and

a description of how the subcontractor can contact the respondent.

Respondents must give potential HUB subcontractors a reasonable amount of time to respond to the notice, at least seven (7) working days prior to submission of the respondent's response unless circumstances require a different time period, which is determined by the agency and documented in the contract file;

Respondents must also use the CMBL, the HUB Directory, and Internet resources when searching for HUB subcontractors. Respondents may rely on the services of contractor groups; local, state and federal business assistance offices; and other organizations that provide assistance in identifying qualified applicants for the HUB program.

I.6.7 Written Justification of the Selection Process

The Department will make a determination if a good faith effort was made by the respondent in the development of the required HSP. One or more of the methods identified in the previous sections may be applicable to the respondents good faith efforts in developing and submission of the HSP. The Department may require the respondent to submit additional documentation explaining how the respondent made a good faith effort in accordance with the solicitation.

A respondent must provide written justification of its selection process if it chooses a non-HUB subcontractor. The justification should demonstrate that the respondent negotiated in good faith with qualified HUB bidders, and did not reject qualified HUBs who were the best value responsive bidders.

I.7 Method 5: Respondent Does Not Intend to Subcontract When the respondent plans to complete all contract requirements with its own equipment, supplies, materials and/or employees, it is still required to complete an HSP.

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The respondent must complete the Self Performance Justification portion of the HSP, and attest that it does not intend to subcontract for any goods or services, including the class and item codes identified in Section I.3.5. In addition, the respondent must identify the sections of the proposal that describe how it will complete the Scope of Work using its own resources or provide a statement explaining how it will complete the Scope of Work using its own resources. The respondent must agree to comply with the following if requested by the Department:

provide evidence of sufficient respondent staffing to meet the RFQ requirements,

provide monthly payroll records showing the respondent staff fully dedicated to the contract,

allow the Department to conduct an onsite review of company headquarters or work site where services are to be performed, and

provide documentation proving employment of qualified personnel holding the necessary licenses and certificates required to perform the Scope of Work.

I.8 Post-award HSP Requirements The HSP shall be reviewed and evaluated prior to contract award and, if accepted, the finalized HSP will become part of the contract with the successful respondent(s). After contract award, the Department will coordinate a post-award meeting with the successful respondent to discuss HSP reporting requirements. The contractor must maintain business records documenting compliance with the HSP, and must submit monthly subcontract reports to the Department by completing the HUB Prime Contractor Progress Assessment Report. This monthly report is required as a condition for payment to report to the agency the identity and the amount paid to all subcontractors. As a condition of award the Contractor is required to send notification to all selected subcontractors as identified in the accepted/approved HSP. In addition, a copy of the notification must be provided to the agencys Contract Manager and/or HUB Program Office within 10 days of the contract award. During the term of the contract, if the parties in the contract amend the contract to include a change to the scope of work or add additional funding, the Department will evaluate to determine the probability of additional subcontracting opportunities. When applicable, the Contractor must submit an HSP change request for the Departments review. The requirements for an HSP change request will be covered in the post-award meeting. When making a change to an HSP, the Contractor will obtain prior written approval from the Department before making any changes to the HSP. Proposed changes must comply with the HUB Program good faith effort requirements relating to the development and submission of a HSP.

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If the contractor decides to subcontract any part of the contract after the award, it must follow the good faith effort procedures outlined in Section I.3.6 of this RFQ (e.g., divide work into reasonable lots, notify at least three (3) vendors per subcontracted area, provide written justification of the selection process, or participate in the Mentor Protg Program). For this reason, the Department encourages respondents to identify, as part of their HSP, multiple subcontractors who are able to perform the work in each area the respondent plans to subcontract. Selecting additional subcontractors may help the selected contractor make changes to its original HSP, when needed, and will allow the Department to approve any necessary changes expeditiously.

Failure to meet the HSP and post-award requirements will constitute a breach of contract, and will be subject to remedial actions. The Department may also report noncompliance to the CPA in accordance with the provisions of the Vendor Performance and Debarment Program (see 34 T.A.C. 20.108 relating to Debarment) and (see 34 T.A.C. 20.105 relating to Procedures for Investigations and Debarment).

http://texreg.sos.state.tx.us/public/readtac$ext.TacPage?sl=R&app=9&p_dir=&p_rloc=&p_tloc=&p_ploc=&pg=1&p_tac=&ti=34&pt=1&ch=20&rl=108http://texreg.sos.state.tx.us/public/readtac$ext.TacPage?sl=R&app=9&p_dir=&p_rloc=&p_tloc=&p_ploc=&pg=1&p_tac=&ti=34&pt=1&ch=20&rl=105

TxDOT Receipt Deadline

Receive by: 09/20/16

Time: 1:00 PM (CT)

Solicitation Number: 601CT0000002548

Statement of Qualifications (SOQ) Cover Page

Instructions: Prime Provider must complete the sections below. Original signature required.

Print completed forms and submit with the SOQ submittal packet.

Prime Provider (legal firm name):

CERTIFICATION

YES

NO

FOR TxDOT USE ONLY

The Prime Provider Firm certifies that it is registered or licensed with the Texas Board of Professional Land Surveying. If proposing as a joint venture, the requirement applies to each joint venture member.

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The Prime Provider Firm certifies that it is registered with the Texas Secretary of State office to do business in the state of Texas with the legal firm name as indicated on this form. If proposing as a joint venture, the requirement applies to each joint venture member.

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The Prime Provider Firm certifies that the individuals on the project team are currently employed by either the Prime Provider or a Subprovider Firm that has been identified as part of the team.

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The Prime Provider Firm certifies that a Professional Land Surveyor, registered or licensed in Texas, will sign and seal the work to be performed on the contract.

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The Prime Provider Firm certifies that they will perform at least 30 percent of the contracted work with its own work force.

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The Prime Provider Firm certifies that neither the prime provider, nor any of the sub-providers on the team, are prohibited from entering into a contract with TxDOT as a result of a financial interest as defined under Texas Govt Code Sec, 2261.252(b). (Reference the Conflict of Interest section of this RFQ for additional information.)

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CERTIFICATION:

With the signature below, you acknowledge and agree with the certification statements on this form.

I certify that the information in this SOQ represents the knowledge and experience of me, my firm

and subproviders (if any).

Printed Name of Prime Providers Project Manager:

Prime Providers Project Manager Signature: ________________________________________ Date:

Prime Providers Applicable TBPE/TBAE/TBPLS Firm Registration Number:

Project Managers Email Address:

Project Managers Address:

Project Managers Phone Number:

The SOQSubmittal Packet must include ( 5 ) duplicate originals.

List of Attachments

Notes:

SOQ Cover Page

Questions & Response Template

Project Team Composition Form (Part 1, 2 & 3)

HUB Subcontracting Plan (HSP)

Contract for Surveying Services Contract No. __________

Survey-Survey_Contract Page 1 of 1 Attachment B

ATTACHMENT B

SERVICES TO BE PROVIDED BY THE STATE Subject to availability, the services to be provided or performed by the State will include, but not be limited to, the following items: A. Name, address and phone number of the States Project Manager. B. Specifications requirements for all surveys. C. Periodically inspect equipment and procedures of the Surveyor. D. Maintain oversight of all services provided by the Surveyor through periodic

inspections. E. Control, Section and Job Number (CSJ). F. Copies of the latest Horizontal and Vertical Control Data. G. Approved Schematic Design Layout, if any. H. Planimetric (2D) and Digital Terrain Model (3D) Files. I. Approved district design standards including Title Sheets with Title Blocks. J. Diagrams, sketches, photographs, and other applicable documents. K. Current Right-of-Way (ROW) Geo-Database Templates.

L. ROW Mapping Check List (s). M. Existing ROW maps. N. Access to States Real Time Kinematic (RTK) Virtual Reference Station (VRS)

Network via License Agreement. O. Required Horizontal and Vertical Datum to be used. P. 3.5 Aluminum Disks (ROW, Benchmark and Global Positioning System (GPS)

Control). Q. Metal Delineator Post (Wing Channel Post). R. Delineator Placement Detail Sheet. S. 8 x 11 Survey Control Data Sheet form in Microsoft Office Word 2010. T. The States current Level Library Files.

Contract for Surveying Services Contract No. ____________

Survey-Survey_Contract Page 1 of 29 Attachment C

ATTACHMENT C

SERVICES TO BE PROVIDED BY THE SURVEYOR

General Standards

All surveys must meet or exceed the standards set in the Professional Land Surveying Practices Act, the General Rules of Procedures and Practices promulgated by the Texas Board of Professional Land Surveying (TBPLS), and the Texas Department of Transportation (TxDOT) TxDOT Survey Manual, latest edition, and shall be accomplished in an organized and professional manner, subject to the approval of the State. The Surveyor shall use the States ROW Vol. 1 - Procedures Preliminary to Release, (online at: http://onlinemanuals.txdot.gov/txdotmanuals/ppr/index.htm) and the TxDOT Survey Manual, latest edition, as the basis for the format and preparation of all right-of-way documents produced, including Right-of-Way (ROW) maps, property descriptions (including parcel plats), and other Right-of-Way work products, unless otherwise specified by the State. The surveyor shall use the North American Datum of 1983 (NAD83), Texas Coordinate System of 1983 (State Plane Coordinates), applicable to the zone or zones in which the work is performed, with values in U.S. Survey Feet, as the basis for all horizontal coordinates derived, unless otherwise directed by the State. The Surveyor shall use the datum adjustment currently in use by the State unless otherwise specified by the State. Project or surface coordinates must be calculated by applying a Combined Adjustment Factor (CAF) to State Plane Coordinate values. The State may direct the Surveyor to use a specific CAF for a project to: a) match existing or ongoing projects, b) conform to a county-wide surface adjustment factor, or c) be calculated specifically for the project area. Elevations must be based on the North American Vertical Datum 88 (NAVD88), unless otherwise specified by the State. All GPS work, whether primary control surveys or other, must meet or exceed the current TxDOT Survey Manual, latest edition, to the order of accuracy specified in the categories listed below or in a work authorization. If the order of accuracy is not specified in this Contract or in a work authorization, the work must meet or exceed the order of accuracy specified in the publications listed in this paragraph. All conventional horizontal and vertical control surveys must meet or exceed the TxDOT Survey Manual, latest edition, and the Texas Society of Professional Surveyors (TSPS) Manual of Practice for Land Surveying in the State of Texas, latest edition, to the order of accuracy specified, and in the categories listed below or in a work authorization. If

http://onlinemanuals.txdot.gov/txdotmanuals/ppr/index.htm



the order of accuracy is not specified in this Contract or in a work authorization, the work must meet or exceed the order of accuracy specified in the publications listed in this paragraph. In order to ensure accuracy and accountability of the services provided under this Contract, the State may require the Surveyor to certify work performed under this Contract as true and correct according to FGCS standards, the TxDOT Survey Manual, latest edition, or the TSPS Manual of Practice for Land Surveying in the State of Texas, as may be applicable. The Surveyor shall provide temporary signing and traffic control in and around survey operations; the signing and traffic control shall comply with provisions of the Texas Manual of Uniform Traffic Control Devices. All signs, flags and safety equipment shall be provided by the Surveyor. The Surveyor shall notify the Public Information Office of the District where the work is to be performed at least five working days in advance of any lane closures. The Surveyor shall provide all personnel, equipment, and materials necessary for the performance of the activities required by this agreement or by any work authorization. The Surveyor shall provide Survey Data (original and processed) to the State on a compact disk or other approved medium. The Survey Data must be fully compatible with the States computer system and with programs in use by the State at the time of the submission, without further modification or conversion. The current program formats used by the State are: Microsoft Office Word 2010 for word processing, MicroStation V8i and GEOPAK Survey for graphics applications and ArcGIS for its Geo-Database platform. Data collection programs must be compatible with the current import formats allowed by GEOPAK Survey and be attributed with current Feature Codes. These programs may be replaced at the discretion of the State. Variations from these software applications or other requirements listed above shall only be allowed if requested in writing by the Surveyor and approved by the State. The Surveyor shall perform Quality Control/Quality Assurance on all procedures, field surveys, data, and products prior to delivery to the State. The State may also require the Surveyor to review the survey work performed by other surveyors. If, at any time, during the course of reviewing a submittal of any item it becomes apparent to the State that the submittal contains errors, omissions, and inconsistencies, the State may cease its review and return the submittal to the Surveyor immediately for appropriate action by the Surveyor. A submittal returned to the Surveyor for this reason is not a submittal for purposes of the submission schedule. The Standards for services that are not boundary-related but that relate to surveying for engineering projects may be determined by the construction specifications, design specifications, or as specified by the State.



Specific Work To Be Performed

The Surveyor shall perform surveying services for projects and locations as directed by the State per the function codes and description of work provided below. FUNCTION CODE 130(130) RIGHT-OF-WAY (ROW) DATA A. ROW Mapping

ROW Mapping includes the performance of on the ground surveys and preparation of parcel maps, legal descriptions (metes and bounds descriptions), and right-of-way maps.

1. PURPOSE

The purpose of right-of-way mapping is to prepare documents suitable for the acquisition of real property interests and the probable issuance of a title policy.

2. DEFINITIONS

For purposes of this Contract, the following definitions shall apply:

a. Abstract Map (Working Sketch) A drawing to scale prepared from record documents depicting proposed right-of-way lines, existing right-of-way lines, easement lines, and private property lines with relevant grantee names, recording data, and recording dates.

b. Closure/Area Calculation Sheet A computer generated print-out

of the area and the perimeter bearings, distances, curve data, and coordinates of an individual parcel of land to be acquired.

c. Denial of Access Line A line which indicates specific location

where access to the roadway is denied. d. Property Description A document prepared as an exhibit for the

conveyance of a property interest, reflecting a boundary survey, signed and sealed by a Registered Professional Land Surveyor (RPLS), attached to an acquisition deed as Exhibit A, and consists of the following two (2) parts:

i. A written metes and bounds description delineating the area and

the boundary and describing the location of an individual parcel of land unique to all other parcels of land.



ii. A parcel plat An 8 inch by 11 inch formatted drawing to scale depicting all the information shown on the right-of-way map regarding an individual parcel of land to be acquired.

e. Owner The most current title holder of record as determined by a

study of the Real Property Records. f. Parent Tract A unit or contiguous units of land under one

ownership, comprising a single marketable tract of land consistent with the principle of highest and best use.

A parent tract may be described by a single instrument or several instruments. A single parent tract cannot be severed by a public right-of-way, easement, or separate ownership which destroys unity of use.

g. Parent Tract Inset A small line drawing, to an appropriate scale,

of the parent tract perimeter placed upon the right-of-way map in the proximity of the respective parcel. Parent tract insets are used in cases where the parent tract cannot be shown to the same scale as the right-of-way map. Since parent tract insets are used to identify the limits and location of parent tracts, they must include public right-of-ways, utility easements and fee strips, and identifiable water courses which bound the parent tract.

h. Point of Beginning (P.O.B.) A corner of the parcel of land to be

acquired, located on the proposed right-of-way line and being the beginning terminus of the first course of the property description.

i. Point of Commencing (P.O.C.) A monumented property corner

which can be identified in the Real Property Records and is located outside the proposed right-of-way corridor. For title purposes, the point of commencing must be a monumented back corner of the parent tract. In the event a monumented back corner of the parent tract cannot be recovered, the nearest identifiable monumented property corner located outside the proposed right-of-way corridor may be used.

j. Preliminary Right-of-Way Layout A drawing to scale depicting

proposed right-of-way lines; existing right-of-way lines; proposed pavement; access denial lines; the proposed centerline alignment, private property lines; easement lines; visible improvements; visible utilities; and the station and offset from the centerline alignment to each Point of Curvature (PC), Point of Tangency (PT), and angle point in the proposed right-of-way lines and to each PC, PT, and



angle point in the existing right-of-way lines in areas of no proposed acquisition.

k. Right-of-Way Maps A series of 22 inch by 34 inch drawings to

scale depicting the results of relevant elements of records research, field work, analysis, computation, and map making required to determine title, delineate areas and boundaries, and locate and describe utilities and improvements to the extent necessary to appraise the value and negotiate the acquisition of individual parcels of private land for a proposed right-of-way project.

3. PROCEDURE

All standards, procedures and equipment used by the Surveyor shall be such that, at a minimum, the results of the survey shall be in compliance with the Precision and Accuracy Requirements set forth by the latest Board Rule as promulgated by the Texas Board of Professional Land Surveying (TBPLS). a. Abstract Map (Working Sketch)

The Surveyor shall prepare an abstract map sufficient to determine the following:

i. Any and all interests of public record held in the land to be acquired.

ii. The total record holdings to be acquired from an owner

contiguous to a land.

iii. Any and all interests in land held in common to be acquired (shopping mall parking lots, subdivision reserves, etc.)

iv. Any and all improvements proposed by other agencies which may

have a bearing on project development.

v. All called monuments, bearings, and distances as per recorded information.

b. Right-of-Way Map

The Surveyor shall field locate items such as: property corners, existing right-of-way markers, improvements, and visible utilities. The Surveyor shall verify and update the planimetric file as directed by the State.



The Surveyor shall prepare a right-of-way map for each proposed right-of-way project. A right-of-way map must include a title sheet, an index sheet, a survey control index sheet, a horizontal control data sheet, and sufficient plan sheets to cover the proposed project, and other sheets as directed by the State. The State has developed standard title sheets, index sheets, and plan sheets, copies of which the Surveyor shall request and secure for all purposes of this Contract. By mutual agreement between the TBPLS and the State, right-of-way maps need not be signed and sealed by a RPLS. Plan sheets must include, but need not be limited to, the following items of information:

i. Proposed right-of-way lines delineated with appropriate bearings, distances, and curve data. Curve data must include the radius, delta angle, arc length, and long chord bearing and distance.

ii. Existing right-of-way lines delineated with appropriate bearings,

distances, and curve data to the extent necessary to describe the individual parcels of land to be acquired. Curve data must include the radius, delta angle, arc length, and long chord bearing and distance.

iii. The proposed project baseline alignment delineated with

appropriate bearings, distances, and curve data. Curve data must include the station of the curve, Point of Intersection (PI), radius, delta angle, arc length, tangent length, long chord bearing and distance, and the N and E coordinates of the curve PI. All alignment PCs, PTs, and even 500 foot stations must be labeled as to station.

iv. Proposed paving lines combined with relevant existing paving

lines must be shown to the extent necessary to compile a complete picture of proposed traffic movements. Proposed paving on the final product submitted to the State must be shaded with a dot pattern or highlighted by some other means acceptable to the State.

v. Denial of Access lines must be shown sufficiently to indicate

areas where access is to be denied and where access is to be permitted.

vi. Private property lines must be delineated with appropriate

bearings, distances, and curve data to the extent necessary to



describe the individual parcels of land to be acquired. Curve data shall include the radius, delta angle, arc length, and long chord bearing and distance.

vii. League lines and survey lines must be shown and identified by

name and abstract number.

viii. County lines and city limit lines must be located and identified by name.

ix. A north arrow must be shown on each sheet, and, if possible,

located in the upper right corner of the sheet.

x. Monumentation set or found must be shown and described as to material and size.

xi. A station and offset must be shown for each PC, PT, and angle point in the proposed right-of-way lines. Stations and offsets shall be shown with respect to the proposed centerline alignment.

xii. Intersecting and adjoining public right-of-ways must be shown and identified by name, right-of-way width, and recording data.

xiii. Railroads must be shown and identified by name, right-of-way width, and recording data.

xiv. Utility corridors must be identified as to easement or fee.

xv. Easements and fee strips must be shown and identified by width, owner, and recording data.

xvi. Building lines or set-back lines must be shown and identified. xvii. Visible improvements located within the proposed right-of-way

corridor or within 50 feet of a proposed right-of-way line must be shown and identified.

xviii. Structures must be identified as commercial or residential, by

number of stories, and as to type (brick, wood frame, etc.).

xix. Structures which are severed by a proposed right-of-way line must be dimensioned to the extent necessary to completely delineate the severed parts.

xx. Parking areas, billboards, and other on-premise signs which are

severed by a proposed right-of-way line must be dimensioned to



the extent necessary to delineate that portion of the parking area, billboard, or sign which is located within the proposed right-of-way corridor.

xxi. In cases where structures are located outside the proposed right-

of-way corridor and within ten feet of a proposed right-of-way line, the shortest distance between the structure and the proposed right-of-way line must be shown.

xxii. If the structure is an element of the planimetric furnished to the

Surveyor by the State, the Surveyor may snap to the structure to determine the shortest distance to the proposed right-of-way line. However, if the distance is less than three feet, the Surveyor shall verify the distance in the field.

xxiii. Visible utilities located within the proposed right-of-way corridor or

within 50 feet of a proposed right-of-way line must be shown and identified.

xxiv. Visible location of vents and filler caps of underground fuel

storage tanks situated within the proposed right-of-way corridor or within 50 feet of the corridor must be determined and shown.

xxv. Points of commencing and points of beginning must be shown

and labeled. Points of beginning must be shown with their respective N and E surface coordinates. As an exception, a point of commencing will not be required in the case of a total taking without a remainder.

xxvi. Each parcel of land to be acquired must be identified by a parcel

number which shall appear in the ownership tabulation and on the right-of-way map in the proximity of the respective parcel. If the Surveyor is unfamiliar with the criteria used by the State to assign parcel numbers, the Surveyor shall seek the assistance of the State at the time the abstract map is complete.

xxvii. An ownership tabulation must be shown that includes the parcel

number, existing area of the parent tract, lot(s) and block(s) constituting the parent tract when applicable, owners name, type of conveyance, film code, county clerks file number, taking area, and remaining area of the parent tract located left and right of the centerline alignment or both. Types of conveyance, film code and file numbers refer to conveyances to the State and will be added to the right-of-way map by the State at a later date. The Surveyor must provide several blank lines in the tabulation block to facilitate future map additions.



xxviii. A parent tract inset must be shown for each parent tract which

cannot be shown to scale on the right-of-way map. The use of broken scale lines must be avoided. When parent tract insets are used, the point of commencing with the appropriate bearing and distance to the point of beginning may be shown on the parent tract inset.

xxix. A note must be included on the title sheet and each map sheet

stating the source of bearings, coordinates, and datum used. The note must also include the National Geodetic Survey (NGS) or other basis monument(s) name or identification number, State Plane Coordinate zone information, EPOCH information, Grid or Surface values and the Combined Adjustment Factor or Surface Adjustment Factor.

xxx. Appropriate notes must be included on the title sheet and each

map sheet stating the following:

Month(s) and year abstracting upon which the map is based.

Month(s) and year field surveys were conducted upon which the map is based.

Month and year the map was completed by the Surveyor.

xxxi. The right-of-way Control-Section-Job (CSJ) number, if available, shall be shown on each right-of-way map sheet.

xxxii. The Surveyor shall Place four Tick Marks, one in each quadrant of the map sheet, showing the Latitude and Longitude (Lat/Long) and the surface coordinate of each mark. The tick marks may be placed on the match lines of each map sheet, if convenient. A foot note must also be placed on the sheet defining the tick marks as Lat/Long in Decimal Degrees.

c. Exhibits

The Surveyor shall prepare a Property Description for each parcel or tract consisting of two parts: (1) a metes and bounds description of the property and (2) a parcel plat. Each part of a Property Description must be signed and sealed by a RPLS.

i. Metes and bounds description



A metes and bounds description must be prepared for each parcel of land to be acquired. The State has developed standard formats for metes and bounds descriptions, copies of which the Surveyor shall request and secure for all purposes of this Contract. Metes and bounds descriptions must include, but need not be limited to, the following items of information:

State, County, and Survey within which the proposed parcel of land to be acquired is located.

A reference to unrecorded and recorded subdivisions by name, lot, block, and recording data to the extent applicable.

A reference by name to the grantor and grantee, date and recording data of the most current instrument(s) of conveyance describing the parent tract.

Where possible, the Engineer shall use execution dates in deed references as opposed to recording or filing dates. In any case, the metes and bounds description shall make clear which date is being used.

A point of commencing.

A point of beginning with the appropriate N and E surface coordinates.

A series of courses, identified by number and proceeding in a clockwise direction, describing the perimeter of the parcel of land to be acquired, and delineated with appropriate bearings, distances, and curve data. Curve data must include the radius, delta angle, arc length, and long chord bearing and distance.

Each course must be identified either as a proposed right-of-way line, an existing right-of-way line, or a property line of the parent tract. Each property line of the parent tract must be described with an appropriate adjoiner call.

A description of all monumentation set or found shall include, as a minimum, size and material.

A reference to the source of bearings, coordinates, and datum used.



ii. Parcel plat

A parcel plat must be prepared for each parcel of land to be acquired. The State has developed standard formats for parcel plats, copies of which the Surveyor shall request and secure for all purposes in this Contract. Parcel plats must include each and every item of information shown on the right-of-way map which concerns the individual parcel.

4. ADHERENCE TO STANDARDS

For purposes of clarity, consistency, and ease of understanding, the State, as an acquiring agency of private property for public use, has adopted standards and formats for right-of-way mapping which have proven to facilitate the processes of negotiation, appraisal, relocation assistance, and condemnation. The Surveyor shall adhere to these standards and formats to every extent possible to ensure that the needs of the State are met.

5. GENERAL SPECIFICATIONS

For purposes of this Contract, the following general specifications for right-of-way mapping apply: a. Completed right-of-way maps must be submitted to the State in

both Microstation CADD files and Adobe PDF format that conform to producing a final print or plot which is 22 inches by 34 inches in size with a 21 inch by 32 inch printed border positioned inch from the top, bottom, and right edge of the sheet.

b. Parcel plats must be submitted to the State on 8 inch by 11 inch

bond paper with respective borders of 7 inches by 10 inches, positioned inch from the top, bottom, and right edge of the sheet. Match lines must be used where more than one sheet is required.

c. Right-of-way maps must be drawn to a scale of 1 inch = 50 feet.

An appropriate scale other than 1 inch = 50 feet may be used on some proposed right-of-way projects with prior approval by the State.

d. The smallest size lettering acceptable on a right-of-way map shall

be 1/10 of one inch (Leroy #100) because right-of-way maps are reduced in size by one-half for archiving purposes, t . A right-of-way map which contains any lettering smaller than 1/10 of one inch will not be accepted by the State.



e. Parcel plats must be drawn to a preferred scale of 1 inch = 50 feet. An appropriate scale other than 1 inch = 50 feet may be used on some proposed right-of-way projects with prior approval by the State. In the case of a very large parcel which would be difficult to show with clarity on a single 8 inch by 11 inch sheet, the Surveyor shall use multiple 8 inch by 11 inch sheets with matching lines.

f. The smallest size lettering acceptable on a parcel plat shall be 0.06

of an inch (Leroy #60). g. Property descriptions shall be submitted on 8 inch by 11 inch

bond paper. h. The Surveyor shall obtain State approval prior to using a paper

product not previously approved by the State.

6. GENERAL REQUIREMENTS For purposes of this Contract, the following general requirements shall apply: a. Copies of instruments of record submitted to the State must be

indexed by parcel number. b. Coordinates appearing on right-of-way maps, on parcel plats, and

in property descriptions must be surface coordinates based on the Texas Coordinate System. The appropriate combined adjustment factors (sea level factor multiplied by the scale factor) for each zone of the coordinate system, which have been developed by the State, must be noted.

In order to obtain surface coordinates, the Surveyor shall multiply grid coordinates by the appropriate combined adjustment factor for each zone, as provided by the State (The Grid coordinates multiplied by the combined adjustment factor = surface coordinates).

c. Line and curve tables may be used when necessary. d. The number of centerline alignment stations to be shown on a

single plan sheet are restricted to the extent necessary to allow approximately four inches between match lines and sheet borders for future details and notes.



e. A minimum four inch by four inch space shall be reserved at the bottom right corner of each map sheet for future revision notes.

f. Based on the discretion and direction of the State, a 5/8 inch Iron

Rod with the States Aluminum Cap (or other appropriate monument) may be set on the proposed right-of-way line, and may be replaced at a later date with the States Type II right-of-way marker.

When the States 5/8 iron rod with the States Aluminum Cap is set for PCs, PTs, PIs, and 1500 foot stations, the double asterisk symbol (**) must be shown on the map sheets and written into and shown in the property description and must be accompanied by the following note:

**The monument described and set may be replaced with the States Type II right-of-way marker upon the completion of the construction project, under the supervision of a RPLS, either employed or retained by the State.

7. GIS SUBMISSION REQUIREMENTS AND STANDARDS All ROW Mapping project work authorizations are subject to the following submission requirements and standards: a. The required geo-referenced parcel data (features) must be

submitted in ArcGIS 10 format or the current version in use by the State and in the format of the current ROW Geo-Database Template, which shall be provided by the State.

b. The template is available for download from the ROW Divisions webpage on the States internet site (txdot.gov), along with more detailed requirements.

c. The templates Coordinate System is Geographic coordinates (longitude and latitude), North American Datum of 1983 in Decimal Degrees (8 or more place after the decimal point).

d. The data must be geospatially correct and submitted to the State in

the exact format of the template.

8. ELECTRONIC RIGHT-OF-WAY MAPPING STANDARDS



The primary purpose of this section is to provide instructions for the graphics standards, file management structure, and naming conventions, for right-of-way mapping electronic deliverables submitted to the States Right-of-Way Division by the Districts, other Divisions, and Consultants, as an integral part of the right-of-way mapping package. The software, file types and file formats must be compatible with those used by the District/Division Design for Schematics and PS&E (e.g., native MicroStation V8i files for graphics, Microsoft Office Word 2010 for metes and bounds descriptions). a. MicroStation V8i

All graphic files for Map Sheets and Parcel Plats must be native DGN files created using MicroStation V8i with the States current seed files and the States workspace environment, settings, and resource files.

b. Level Library Files The Surveyor shall use the States current MicroStation V8i Level Library Files for right-of-way mapping. The files contain all the predefined levels that will normally be needed for right-of-way mapping and to show existing utilities.

c. Separate DGN Files for Each Map Sheet The Surveyor shall provide one DGN file for each map sheet so that each right-of-way map sheet is spatially correct (snapping on elements gives correct coordinate values), This allows multiple users to work on different sheets at the same time from a server in production, with all the sheets utilizing the same master reference files. (Note: It is possible to have all the sheets in one DGN, but only one person at a time would be able to work on the project.) The sheet file naming convention is ROW CSJ_Sheet Number.dgn, with an example as follows: 212104065_S01.dgn In the example above, the first nine (9) numbers 212104065 is the right-of-way CSJ for the project and S01 is the sheet number, beginning with number 1 as the cover sheet.

d. Format of the MDF/MRF (Master Design File or Master Right-of-Way Files) DGN Reference Files and Map Sheet Naming Conventions



The recommended naming prefix for design files is MDF (Master Design File). Therefore, the prefix must be different for the right-of-way files because the location of the existing and proposed right-of-way in the design files from the schematic will change to some degree after an on the ground survey is made for right-of-way mapping. Therefore, the prefix could be MRF for Master Right-of-Way File. The corrected Master Right-of-Way Files shall be given to the design engineer to be used in the final PS&E so that all features of construction and the relocation of utilities shall be correctly placed in relation to the highway right-of-way and the right-of-way of cross streets or roadways. The Master Right-of-Way File naming convention is: MRF ROW CSJ_Logical Name.dgn, with examples as follows: MRF212104065_Schematic90.dgn (Schematic layout 90% submittal); MRF212104065_Schematic100.dgn (Schematic layout 100% submittal); MRF212104065_SchemApprov.dgn (Final Approved [State & FHWA] Schematic); MRF212104065_PSEDesign.dgn (Final P.S.&E. Design); MRF212104065_ExROW.dgn (Existing right-of-way determined by RPLS); MRF212104065_PropROW.dgn (Proposed right-of-way of final design); MRF212104065_DeedPlot.dgn (Deed Record); MRF212104065_Planimetric.dgn (Aerial mapping topography); MRF212104065_ROWTopo.dgn (Improvements data collection); MRF212104065_DesignTopo.dgn (Design level data collection topography); MRF212104065_ExUtil.dgn (Existing utilities), etc. All sheet files with a plan view must have the MRF referenced to allow more than one sheet file to be worked on at the same time.

e. File Structure of Master and Reference DGN Files If possible, the file structure will not have any subfolders, to allow better transfer of data to different PC or server drive names or CD/DVDs without path problems to reference files when the sheet files are opened.

f. Lines Weights, Line Styles, Colors, Text Size, Text Fonts, Scale, and Annotations



Legibility is the primary concern when choosing the scale, line weights and text size. Not only must the sheets be legible at full scale sheet size (22 inches x 34 inches), they must be completely legible at half scale sheet size (11 inches x 17 inches). Even if the originals or first generation plots are legible, the reproductions (copies) must also be legible. The normal scales for the full scale sheet size must be 1 inch = 50 feet (urban) and 1 inch = 100 feet (rural), which shall be 1 inch = 100 feet and 1 inch = 200 feet, respectively, when plotted or reduced to the half scale sheet size. Minimum line weights, text size and text font are dictated by legibility at half scale sheet size (11 inches x 17 inches). Even if the originals or first generation plots are legible, the reproductions (copies) must also be legible. Standard cell library: TxdotSurv_04.cel or current State cell files; Standard Font: 1 Leroy; and standard State color tables: V256COLR.ctb or Txgpk.ctb. The Surveyor shall use the States current GEOPAK Survey SMD file that sets up new feature codes in SMD file for alignment chains, parcel chains and survey chains that can be drawn by GEOPAK Survey from the GPK file with the correct line styles, colors and weights to the designated levels loaded into the dgn by the States current level library files. The Surveyor shall use MicroStation Packager for the submission of electronic deliverables, which would capture any non-State standard rsc, cel, text, etc. files that were used in the mapping that look and plot differently in the States MicroStation V8i workspace.

g. Text and Line Colors When Using Color Digital Orthoimagery in the Background The predominate colors of the digital orthoimagery (greens, browns, etc) dictate which line and text colors stand out and are legible. Some degree of trial and error is sometimes needed.

h. Required Data in the GEOPAK Right-of-Way GPK File Alignments, chains of proposed and existing right-of-way lines, parent tracts and taking parcels, and all otherpoints collected in the field (start with schematic or design GPK file) are required.



If the design GPK file is too detailed for right-of-way use, input files can be created for the information sought from the design GPK file to load into the right-of-way GPK file.

i. Surface Coordinate and the ROW GIS Geo-Database Surface adjustment factors and basis of datum must be well documented in the electronic deliverables file structure/deliverables read me file.

j. Requirements for Electronic Deliverables Native MicroStation V8i DGN files (reference files, sheets files, and parcel plats files); GEOPAK Survey GPK files; Separate comma delimited point files (ASCII file) and .csv file in the following types of coordinates: Surface or Projected Coordinates, Grid Coordinates (Texas Coordinate System of 1983 in U.S. Survey feet) and Geographic Coordinates (WGS-84 in decimal degrees) in the following format: point number, northing or latitude, easting or longitude, elevation, feature code, description. Text/.csv point file naming convention is: ROWCSJ_Type of Coordinates.csv (Example: 212101065_Surface.csv, 212101065_Grid.csv, and 212101065_WGS84.csv); PDFs created in MicroStation V8i of Map Sheets (both 22 inches x 34 inches and 11 inches x 17 inches, one set in black and white and another set in color if there is orthoimagery for the background; PDFs of signed and sealed Property Descriptions, Parcel Plats, and Surveyors Reports and Microsoft Office Word 2010 documents of Property Descriptions and Surveyors Reports; Raw and processed GPS files including adjustment reports.

DELIVERABLES The Surveyors shall prepare and submit the following:

An Abstract Map (Working Sketch) of the current record title holders.

A Preliminary Map showing the proposed schematic and existing right-of-way.



A Right-of-Way map for the project limits under cover of Title Sheet, Index Sheet, Control Data Sheet, and Exhibits of the property descriptions and parcel plats.

Documentation stating that the appropriate monuments were set on the proposed right-of-way lines at intersecting property lines, and at all PCs, PTs, angle points, intersecting right-of-way lines of side streets, and at 1,500 foot stations.

Documentation stating that the appropriate monuments were set on the existing right-of-way lines in areas of no acquisition at all PCs, PTs, angle points, and 1,500 foot stations, and as directed by the State.

The Surveyors report, outlining the approach, reasons or basis for the existing right-of-way determination, and conclusions made.

A copy of the States right-of-way mapping check list, signed by the Surveyor.

FUNCTION CODE 160(150) ROADWAY DESIGN

A. Design Surveys and Construction Surveys

Design Surveys and Construction Surveys include performance of surveys associated with the gathering of survey data for topography, cross-sections, and other related work in order to design a project, or during layout and staking of projects for construction. 1. PURPOSE

The purpose of a design survey is to provide field data in support of transportation systems design. The purpose of a construction survey is to provide field data in support of highway construction.

2. DEFINITIONS A design survey is defined as the combined performance of research, field work, analysis, computation, and documentation necessary to provide detailed topographic (3-dimensional) mapping of a project site. A design survey may include, but need not be limited to locating existing right-of-way, cross-sections or data to create cross-sections and Digital Terrain Models (DTM), horizontal and vertical location of utilities and



improvements, detailing of bridges and other structures, review of right-of-way maps, establishing control points, etc. A construction survey is defined as the combined performance of reconnaissance, field work, analysis, computation, and documentation necessary to provide the horizontal and vertical position of specific ground points to be used by the construction contractor for determining lines and grades.

3. TASKS TO BE COMPLETED a. Design Surveys

The State will request design surveys on an as needed basis. The Surveyor shall perform tasks including, but not limited to the following:

i. Obtain or collect data to create cross-sections and digital terrain models.

ii. Locate existing utilities.

iii. Locate topographical features and existing improvements.

iv. Provide details of existing bridge structures.

v. Provide details of existing drainage features (e.g., culverts,

manholes, etc.).

vi. Locate wetlands.

vii. Establish additional and verify existing control points. Horizontal and Vertical control ties must be made and tabulated, to other control points in the vicinity, which were established by other sources such as, the National Geodetic Survey (NGS), and the Federal Emergency Management Agency (FEMA), and any other local entities as directed by the State.

viii. Locate existing right-of-ways.

ix. Review right-of-way maps.

x. Locate boreholes.

xi. Perform hydrographic surveys.



xii. Update existing control data and prepare survey control data sheets, as directed by the State for inclusion into a construction plan set.

The Surveyors shall also prepare a Survey Control Index Sheet and a Horizontal and Vertical Control Sheet(s), signed, sealed and dated by the professional engineer in direct responsible charge of the surveying and the responsible RPLS for insertion into the plan set. The Survey Control Index Sheet shows an overall view of the project control and the relationship or primary monumentation and control used in the preparation of the project; whereas, the Horizontal and Vertical Control sheet(s) identifies the primary survey control and the survey control monumentation used in the preparation of the project. Both the Survey Control Index Sheet and the Horizontal and Vertical Control Sheet(s) must be used in conjunction with each other as a set. The States forms for these sheets can be do

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