PROCUREMENTS OF DESKTOPS AND LAPTOPS … · (Desktops, Laptops, Projectors and Printers for ICAI...
Transcript of PROCUREMENTS OF DESKTOPS AND LAPTOPS … · (Desktops, Laptops, Projectors and Printers for ICAI...
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REQUEST FOR PROPOSAL (RFP)
FOR
PROCUREMENTS OF DESKTOPS AND LAPTOPS (Desktops, Laptops, Projectors and Printers for ICAI Mumbai Office)
THE INSTITUTE OF CHARTERED ACCOUNTANTS OF INDIA, BKC, MUMBAI
Issued on: 03th August 2017 (Bid closing 24th August 2017, 5PM IST)
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THE INSTITUTE OF CHARTERED ACCOUNTANTS OF INDIA (ICAI)
NEW DELHI TABLE OF CONTENTS
Section No. Particulars Page
No.
I TENDER NOTICE ( Press) 3
II RELEVANT INFORMATION AT A GLANCE 4
III TENDER NOTICE(Website) 5
IV BACKGROUND 7
V ELIGIBILITY CRITERIA 8
VI SCOPE OF THE WORK 10
VII INSTRUCTIONS TO BIDDERS 12
VIII GENERAL CONDITIONS OF THE CONTRACT 14
IX BID OPENING, EVALUATION PROCESS AND
SELECTION PROCEDURE
19
Annexure-A COVERING LETTER 20
Annexure-B TECHNICAL BID 22
Annexure-C FINANCIAL BID 23
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SECTION-I
TENDER NOTICE (Press)
The Institute of Chartered Accountants of India
ICAI Bhawan, I.P Marg, New Delhi – 110002
Request for Proposal
For
PROCUREMENTS OF (Desktops, Laptops, Projectors and Printers for
ICAI Mumbai Office)
The Institute of Chartered Accountants of India (ICAI) invites proposals in sealed
covers(Technical and Financial Bids) from established, reputed and reliable Supplier for
PROCUREMENTS OF (Desktops, Laptops, Projectors and Printers for ICAI
Mumbai Office) For more details, interested parties may visit www.icai.org. Last date for
submission of bid is
Wednesday the 24th August 2017 by 5.00PM IST at ICAI BKC office, Mumbai.
Secretary, ICAI
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SECTION-II
RELEVANT INFORMATION AT A GLANCE
EMD Rs. 1,00,000/- by way of Demand Draft drawn in favour of the
“Secretary, The Institute of Chartered Accountants of India”,
payable at Mumbai
Last date, time and address for
submission of bids
Bid should be submitted to ICAI on or before Tuesday the 24th
August 2017, 5.00PM
Addressed to
Y S Rawat,
Joint Secretary,
The Institute of Chartered Accountants of India
"ICAI TOWER"
Plot No. C-40, 'G' Block,
Bandra Kurla Complex,
Bandra (East), Mumbai - 400051 [India]
Date of opening of the
Technical/Financial Bid
Date will be informed through website (www.icai.org).
Rates The rates should be quoted for Desktop/Laptop separately as per
specifications.
Supply schedule All the items to be shipped to ICAI Mumbai BKC office following
the due process of GST Guidelines with utmost fairness.
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SECTION-III
TENDER NOTICE (Website)
Proposals are invited by ICAI in sealed covers (Techno- commercial and financial bids) from
established, reputed and experienced Supplier for supply & installation of PROCUREMENTS
OF (Desktops, Laptops, Projectors and Printers for ICAI Mumbai Office).
PLEASE SUBMIT ALL DOCUMENTS IN DUPLICATE / XEROX COPIES INCLUDING
PART – I & PART - II
S.
No.
Name of Project PROCUREMENTS OF PROCUREMENTS OF (Desktops,
Laptops, Projectors and Printers for ICAI Mumbai
Office) 1. Scope of Work As per Section VI
2. Earnest Money Deposit Earnest Money Deposit of Rs 1,00,000/- (Rupees one lac Only) in
the form of Demand Draft in favour of “Secretary, The Institute of
Chartered Accountants of India” payable at Mumbai.
3. Availability of RFP
Document
At ICAI’s Website www.wirc-icai.org
4. Pre Bid Meeting to
address queries of the
vendors and POC
NOT APPLICABLE
5. Submission of bids
Technical and Financial bids should be kept in separate sealed
envelopes super scribing ‘Technical bid’, ‘Financial Bid’ and the
two bids be placed again in a single envelope super scribing
PROCUREMENTS OF (Desktops, Laptops, Projectors
and Printers for ICAI Mumbai Office). The Tender Fee and EMD to be placed separately in main envelope.
6. Last date, time and
address for submission of
tenders
24th August 2017, 5.00PM
Addressed to
Y S Rawat,
Joint Secretary,
The Institute of Chartered Accountants of India
"ICAI TOWER"
Plot No. C-40, 'G' Block,
Bandra Kurla Complex,
Bandra (East), Mumbai - 400051 [India]
7. Date of opening the
Technical Bid (Cover-1)
Date will be informed through website (www.wirc-icai.org).
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8. Date of opening of
Financial bid (Cover –2)
After evaluating the technical bids on ICAI’s Parameters, the
Financial bids of successful bidders shall be opened on same or any
other date as per discretion of the ICAI as notified/informed even
if tenderers are not present.
9. Validity of offer 90 days from the last date for submission of bids.
10. Tender Fee (Non
Refundable)
Rs.1000/-(Rupees One Thousand Only) in the form of Demand
Draft/Pay Order. The DD/PO be made in the name of ‘Secretary,
The Institute of Chartered Accountants of India, Mumbai.
11. Bank Guarantee The Successful Bidder shall be required to furnish Performance
Bank guarantee for an amount equivalent to 10% of total contract
value having validity of three years in favor of ‘Secretary, The
Institute of Chartered Accountants of India’.
12. Timeline for Supply and
Installation
The Supply and Installation of Desktops & Laptops has to be
completed within 15 days and maximum of one month of placing
of the order.
Note:
1. A Bidder shall not be allowed to submit more than one Bid.
2. Bidder should have valid Service Tax registration number and meet all legal requirements.
3. The Bidder will not sub-let the work or co-ordinate to any other party/sister-concern.
4. Any amendment / corrigendum to the RFP document shall be posted on the ICAI’s
Website www.wirc-icai.org.
5. The ICAI reserves the right to call for any other details or information from any of the
Bidders.
6. ICAI reserves all rights to reject any bid at any time, at any stage, fully or partly for whole
process and/or for particular bidder and also reserves all rights at any time to add, alter,
modify, change, edit & delete any condition at any stage and/or vary all or any of these
terms and conditions or replace fully or partly for whole process and/or for particular
bidder or vary all or any of these terms and conditions or modify without assigning any
reasons whatsoever. In this regard, the decision of ICAI shall be final and binding on all
the participants.
7. ICAI may ask bidders to demonstrate quality of the product with samples, if desired at
their own cost.
8. ICAI may impose liquidated damages on the bidder in case of delay in Supply and/or
Installation.
9. The ICAI shall not be liable for non-receipt of any proposal.
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SECTION-IV
BACKGROUND
The Institute of Chartered Accountants of India (ICAI) is a statutory body established by the
Chartered Accountants Act, 1949 for regulating the profession of Chartered Accountancy in
India. During its over more than six decades of existence, ICAI has achieved recognition as a
premier accounting body not only in the country but also globally, for its contribution in the fields
of education, conducting course and exams leading to membership, professional development,
maintenance of high accounting, auditing and ethical standards. ICAI now is the second largest
accounting body in the world.
To equip its Mumbai BKC office quotes are invited for Supply of Desktops, Laptops, Printers
and Projectors at ICAI Bhawan, ICAI Bandra Kurla Complex office (in factory sealed
conditions).
1. Supply and installation of 72, i5 Desktops at ICAI Bhawan, ICAI Bandra Kurla
Complex office. (Sixty for DCO and twelve for WIRC)
Or Supply of 72, i3 ICAI Bhawan, ICAI Bandra Kurla Complex office. (Brands: Dell,
HP, Lenovo, Acer etc.)
2. Supply and installation of 11, i5 Laptops at ICAI Bhawan, ICAI Bandra Kurla
Complex office. (Brands: Dell, HP, Lenovo, Acer etc.) – (nine for DCO two for
WIRC)
Or Supply of 11, i3 Laptops ICAI Bhawan, ICAI Bandra Kurla Complex office.
3. Supply and installation of four high lumens Full HD & 4K Lampless projectors–
Along with all Standard, HDMI and RC ports with wi-fi and remote. (Compatibility
with full HD input for Audio/ video is required)
4. Procurements of four entry level Deskjet ink advantage Printers. (HP, Cannon, Epson
etc.) – costing around Rs. 3000 to 4000 (for WIRC)
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.
SECTION-V
ELIGIBILITY CRITERIA
1. This invitation to respond is open to partnership /proprietary firms/company which are having
tie up with OEMs or are the OEMs.
2. The eligible entities must be incorporated and registered under the Companies Act, 1956 or
2013 or The Partnership Act, 1932 or under relevant law.
3. The parent company of any subsidiary company, which is seeking qualification on the financial
strength of its parent company, would have to give a written undertaking that it would bear all
financial or contractual liabilities of the subsidiary with regards to this tender and contractual
obligations there under and the subsidiary has been authorized by them to submit the tender
for and on their behalf.
4. The parent company of any subsidiary company, which is seeking qualification on the
technical strength of its parent company, would have to give a written undertaking that its
technical capabilities/ resources would be available to the subsidiary company as and when
required for the completion of the subject contract.
5. Along with the General Eligibility criteria, bidder has to satisfy the following criteria also.
1. The bidder should have valid Registration No. of CST / VAT, Service Tax and PAN
No. (Copies to be enclosed).
2. The bidder should have an average annual turnover of at least Rs. 5,00,00,000/-
(Rupees Five Crore only) during last three financial years. Copies of the last three
years P&L Account and Balance Sheet duly certified by a Chartered Accountant
must be enclosed with the tender.
3. The Bidder must have exposure for supplying and installation of Desktops &
Laptops in large numbers of reputed brands like HP, Dell, Lenovo, Acer etc.
4. Bidder should be in the business of supplying and installation of Desktops and
Laptops for at least 5 years as on 31st March, 2016 (copies of relevant certificates to
be attached).
5. The bidder should have never been blacklisted/ barred by any Govt. Deptt.
/Regulator/statutory body.
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6. The bidder should have offices and support staff at Mumbai
How to apply:
Bidders desirous of applying may download the prescribed application form from the site, fill up
the same and submit it along with the following documents duly signed:
• List of similar assignments handled in the past.
• Organization information
• Name and postal address including telephone, fax numbers etc.
• Copies of original documents defining the legal status, place of registration and principal
places of business.
• Names and titles of Directors and officers concerned with the work with designation of
individuals authorized to act on behalf of the organization.
• Information on any litigation, if any, in which the applicant was involved during the last
3 years including any current litigation.
• Earnest Money Deposit (interest free, refundable) of Rs. 1,00,000 by way of a demand
draft drawn in favour of the “Secretary, The Institute of Chartered Accountants of India”,
payable at Mumbai.
• DD of Rs. 1000 /- against the Cost of Tender Form.
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SECTION-VI
SCOPE OF WORK
The Bidder has to be supply and install the items as follows:
1. Supply and installation of 72, i5 Desktops at ICAI Tower, ICAI Bandra Kurla
Complex office. (Sixty for DCO and twelve for WIRC)
Specifications:
(a) Intel Core i3 7100 7Gen 3.9 2400MHz Dual Core CPU (64 Bits), 4GB DDR42400 NECC
Unbuffered Memory, Standard wired keyboard and Mouse, 1TB 7200RPM SATA-6G 3.5in,
Standard Monitor 18.5 inches or equivalent, Standard Serial Parallel and HDMI port. Three
years onsite warranty with parts replacement and Three years subscription of one reputed
Antivirus like Quick heal, E trust etc. (having protection from Wanna cry Ransomware etc.)
Windows 10 Pro 64 INDIA.
(b) Intel Core i5 7500 7Gen 3.4 2400MHz Quad Core CPU (64 Bits), 4GB DDR42400 NECC
Unbuffered Memory, 1TB 7200RPM SATA-6G 3.5in, Standard wired keyboard and Mouse,,
Standard LCD Monitor 18.5 inches or equivalent, Standard Serial Parallel and HDMI port.
Three years onsite warranty with parts replacement and Three years subscription of one
reputed Antivirus like Quick heal, E trust etc. (having protection from Wanna cry
Ransomware etc.)
(ICAI may decide to go ahead with any one of the aforesaid models (a) or (b) or mix
of both).
2. Supply and installation of 11, i5 Laptops at ICAI Tower, ICAI Bandra Kurla
Complex office. (Brands: Dell, HP, Lenovo, Acer etc.) – (nine for DCO two for
WIRC)
(a) i3-7100U based laptop. Core i3, 720p Webcam 14 inch HD (1366x768) Anti-Glare LED SVA
for HD Webcam with 2 Antennas slim, 4GB DDR4 2133, 1TB 5400RPM SATA, Intel 7265 ac
2x2 nvP +Bluetooth 4.2 WW, Fingerprint Reader, 65 Watt Smart nPFC EM AC Adapter, C5
1.0m Power Cord INDIA, Clickpad Backlit INDIA, 3/3/3 Warranty A/P, Country Localization
INDIA, Carry Bag, Three years onsite warranty with Parts, Windows 10 Pro 64 India. Three
years subscription of one reputed Antivirus like Quick heal, E trust etc. (having protection to
Wanna cry Ransomware etc.)
(b) Core i5 – G7 based laptop. (64 bits) , Integrated HD 720p Dual Array Mic Webcam, 14 inch
HD (1366x768) Anti-Glare LED SVA for HD Webcam with 2 Antennas slim, 4GB DDR4 2133,
Integrated HD 720p DualAryMic Webcam 1TB 5400RPM SATA, Intel 7265 ac 2x2 nvP
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+Bluetooth 4.2 WW, Fingerprint Reader, 65 Watt Smart nPFC EM AC Adapter, C5 1.0m Power
Cord INDIA, Clickpad Backlit INDIA, 3/3/3 Warranty A/P, Country Localization INDIA, Carry
Bag, Three years onsite warranty with Parts, Windows 10 Pro 64 India. Three years
subscription of one reputed Antivirus like Quick heal, E trust etc. (having protection from
Wanna cry Ransomware etc.)
(ICAI may decide to go ahead with any one of the aforesaid models (a) or (b) or mix
of both).
3. (a) Supply and installation of four high lumens 1080 Full HD Lampless Extra Bright
(around 3000 plus lumens) Wi Fi Projectors of Light source of around twenty thousand
hours (Along with all Standard, HDMI and RC ports. Aspect ratio of 16:9 & 4:3
(Compatibility with full HD input for Audio/ video is required)
4. (b)Supply and installation of 4K Lampless Advanced Projector Extra Bright (around
4000 plus lumens) Wi Fi Projectors of Light source of around twenty thousand hours
(Along with all Standard, HDMI and RC ports. Aspect ratio of 16:9 & 4:3 (Compatibility
with full HD input for Audio/ video is required)
5. Procurements of four entry level Deskjet ink advantage Printers. (HP, Cannon, Epson
etc.) – costing around Rs. 3000 to 4000 (for WIRC)
The work of all above three items will include the shipment of Items at respective locations &
GST. ICAI will not provide any sales tax, road permit forms any octroy charges may be factored
in the commercials quoted in Annexure C. The installation has to be performed by well-trained
technical resources onsite and will include applying of all patches etc., and provide to ICAI
system in ready to use conditions.
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SECTION-VII
INSTRUCTIONS TO BIDDERS
1. Every page of the RFP document shall be signed by the bidder or by a person duly authorized
by the bidder.
2. Bidder shall submit letter of authorization, authorizing the person signing the RFP document
on behalf of the bidder and the written power of attorney in the name of person who is
empowered for making such authorizations.
3. All changes, alterations, corrections in the RFP document shall be signed in full by the
person(s) signing the RFP document, with date. No eraser and/or over writing without
authentications is/are permissible.
4. The complete RFP document along with the documentary evidence should be numbered and
cross-referenced/linked with RFP Clause Number.
5. The Bidder shall submit its RFP in two (2) parts, namely; Part-I will have Technical Bid (as
enclosed at Annexure-B) and Part-II will have Financial Bid (as enclosed at Annexure-C) in
separate envelopes. Technical Bid and Financial Bid shall be submitted on the Bidder’s letter
head.
6. RFP submitted shall be in the prescribed format as given in Annexures and shall also have
the relevant documents including documentary evidences.
Bidder must submit the original ‘Technical’ and ‘Financial Bid’ in separate sealed envelopes
and put again in a sealed envelope, super scribed “Bid for PROCUREMENTS OF DESKTOPS
AND LAPTOPS (Desktops, Laptops, Projectors and Printers for ICAI Mumbai Office)
7. The Bids completed in all respects as specified in this RFP shall be sent/submitted by
post/courier to –
Y S Rawat,
Joint Secretary,
The Institute of Chartered Accountants of India
"ICAI TOWER"
Plot No. C-40, 'G' Block,
Bandra Kurla Complex,
Bandra (East), Mumbai - 400051 [India]
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8. The Bids shall be valid for a period of 90 days from the closing date for submission of the Bid.
9. Date & Time of submission of Bid: 24th August 2017, 5.00PM.
10. The complete bid document should be submitted before due date and time as given at Clause
10 above. Bid received after the stated time and date would not be considered and are liable
for rejection.
11. The ICAI reserves the right to select or reject any/all the bid(s) including the lowest bid
without assigning any reason and no correspondence in this regard shall be entertained. The
ICAI takes no responsibility for delay, loss, or non-receipt of response to this RFP.
12. The bidder shall carefully examine and understand the specifications/conditions of RFP and
seek written clarifications, if required, to ensure that they have understood all
specifications/conditions of RFP.
13. The bidder should have offices and support staff at Mumbai. The Bidder shall authorize a
representative for interacting with the ICAI during evaluation of the Bid.
14. The successful Bidder shall be required to enter into an agreement with the ICAI, within
fifteen (15) days of the award of the work or within such extended period, as may be specified
by the ICAI in this regard.
15. Submission of illegible documents shall lead to disqualification of the bidder.
16. Date & Time of opening of Bids- The date and time of opening of Technical Bid and Financial
Bid shall be communicated to the short listed bidders through website i.e., www.icai.org.
17. The bid must be accompanied with Earnest Money Deposit (interest free, refundable) in the
form of a Demand Draft drawn on any Nationalized/Scheduled Bank in favor of Secretary,
ICAI payable at Mumbai. Tenders not accompanied with EMD shall be summarily rejected.
18. If the bidder, after submission, revokes his/its bid or modifies the terms and conditions thereof
during the validity of his/its bid except where the ICAI has given opportunity to do so, the
earnest money deposit submitted by Bidder shall, in such case, be forfeited. The Earnest Money
Deposit of unsuccessful bidders shall be returned within reasonable time, after award of
contract.
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SECTION-VIII
GENERAL CONDITIONS OF THE CONTRACT
1. Application
These general conditions shall apply to the extent that provisions in other parts of the RFP do
not supersede them. For interpretation of any clause in the RFP or Contract Agreement, the
interpretation/clarification of the ICAI shall be final and binding on the Supplier/vendor.
2. RFP Clarifications
During technical evaluation of the bids, ICAI may, at its sole discretion, ask Supplier/vendor
for clarifications on their bids. Any word used in singular shall have the connotation of plural
as well.
3. Amendments in RFP
At any time prior to deadline for submission of bid, ICAI may for any reason, modify the RFP.
The Supplier/vendor having received the RFP shall be notified of the amendments by posting
the same at ICAI’s Website www.icai.org and such amendments shall be binding on them.
4. Partnership /Company
If the Supplier/vendor is a Partnership Firm/Company, the full particulars of the composition
of the organization in detail should be submitted along with name(s) and address(es) of the
partners, copy of the Articles of Association /Power of Attorney/any other relevant document.
5. Disqualifications
The ICAI may at its sole discretion and at any time during the evaluation of Bid, disqualify any
Supplier/vendor, if the Supplier/vendor has Submitted the Bid documents after the response
deadline; Made misleading or false representations in the forms, statements and attachments
submitted in proof of the eligibility requirements; Exhibited a record of poor performance such
as abandoning works, not properly completing the contractual obligations, inordinately delaying
completion or financial failures, etc. in any project in the preceding three years; submitted bid
that is not accompanied by required documentation or is non-responsive; Failed to provide
clarifications related thereto, when sought; Submitted more than one Bid; Declared ineligible
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by the Government of India or any other body for corrupt and fraudulent practices or blacklisted;
or modified the terms and conditions of RFP.
6. Preparation of Bid
• The Supplier/vendor shall comply with the following related information during
preparation of the Bid:
• The Bid and all associated correspondence shall be written in English and shall conform
to prescribed formats.
• Any interlineations, erasures or over writings shall be valid only if they are initialled by
the authorized person signing the Bid.
• The Bid shall be typed or written in indelible ink and shall be signed by the
Supplier/vendor or duly authorized person(s) to bind the Supplier/vendor to the contract.
The letter of authorization shall be supported by written power of attorney and shall
accompany the Bid.
• Supplier/vendors are not permitted to modify, substitute, or withdraw bids after its
submission.
7. Submission
Technical & Financial bids must be enclosed in separate sealed envelopes.
8. Deadline for submission of Bids
Bids from Supplier/vendor, complete in all respects, must be received by the ICAI at the address
and by the date specified in the RFP.
9. Payment Schedule
100% payments against the Delivery and Successful Installation of the Desktops and Laptops.
(ICAI will not make any advance payements).
10. Right to Accept Bid
With regard to the RFP, the ICAI has the following rights:
a) Accept or reject any of the proposals, without assigning any reasons thereof.
b) Ask for re-submission.
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c) Request clarification from Supplier/vendor s.
d) to accept any Bid in whole or in part.
e) Reject whole process
11. Conflict of Interest
ICAI requires that Supplier/vendors should provide professional, objective, and impartial
advice and at all times hold the ICAI’s interest’s paramount, strictly avoid conflicts with other
assignments/jobs or their own corporate interests.
12. Confidentiality
Nothing shall be disclosed by any Supplier/vendor or any other person not officially concerned
with such process until the selection process is over. The undue use by any Supplier/vendor of
confidential information related to the process may result in rejection of its Bid. Except with
the prior written consent of the ICAI, the Supplier/vendor (s) and their personnel shall not at
any time communicate to any person or entity any confidential information acquired in the
course of the Contract.
The Supplier/vendor shall not, without the ICAI’s prior written consent, disclose the provisions
of Contract, specifications, plan, pattern, samples to any person other than an entity/persons(s)
engaged by the ICAI for the performance of the Contract.
13. Standards of Performance
The selected Supplier/vendor shall perform and carry out their obligations under the Contract
with due diligence and efficiently. The Supplier/vendor shall always act in respect of any matter
relating to this contract as faithful advisor to the ICAI. The Supplier/vendor shall always support
and safeguard the legitimate interests of the ICAI in any dealings with the third party. The
Supplier/vendor shall conform to the standards laid down in RFP in totality.
14. Deliverables
The Supplier/vendor shall submit all the deliverables on due date as per the stipulated delivery
schedule.
The deliverables include the following:
• Delivery and installation of Desktops and Laptops, Printers and Projectors.
• User Manual, Admin Manual.
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15. Schedule of Delivery, Installation and Commissioning of Desktop & Laptops
• Desktops shall be delivered and installed within five to seven days from the date of issue
of Letter of Intent/work order.
• Laptops shall be delivered, installed and commissioned within seven days from the date
of issue of Letter of Intent/work order.
16. Warranty Period
Desktops & Laptops shall be under warranty period for three years. During warranty period, the
Supplier/Vendor shall rectify/replace the faulty Desktop/Laptop at its own cost and expenses.
In case the vendor does not rectify/replace the faulty Desktop/Laptop within seven days from
the date of notification of such default, ICAI will get it rectified/replaced by another vendor at
the cost and expense of the vendor.
17. Assignments
The Supplier/vendor shall not assign the work to any other Agency/individual, in whole or in
part, to perform its obligations under the Contract, without the ICAI’s prior written consent.
18. Liquidated Damages
If during the contract period, following problems are found, a Liquidated damages @ 0.5% of
contract value per week on each default and maximum up to 5% of the total Contract value shall
be imposed on the vendor by the ICAI:
• Quality of deliverables is not up to the mark (till the quality is improved to the
required extent).
• Delay beyond stipulated schedule in delivery, installation and commissioning of
deliverables.
• Delay in Maintenance/ Replacement and extending support.
If the delay is beyond 2 weeks, then the ICAI may rescind the Contract and shall be free to get it
done from other Agency at the risk and costs of the Supplier/vendor.
19. Termination
The ICAI may, by giving 15 days’ advance written notice to the Supplier/vendor terminate the
contract for the following defaults on the part of the Supplier/vendor:
• for Default to perform obligations under the Contract or if the quality is not as
per the specifications/satisfaction of the ICAI or in the event of non adherence to
time schedule by the Supplier/vendor.
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• becomes incapable of or unable to perform the Contract; death or dissolution of
vendor or commencement of liquidation or winding up proceedings or
appointment of a Receiver or insolvency of the Supplier/vendor.
• Supplier/vendor assigns or sub-lets the work under the contract without the prior
written permission from the ICAI
• Supplier/vendor violates any of the terms and conditions of the contract.
However, the termination notice may be revoked provided the vendor rectifies the default within
notice period to the satisfaction of the ICAI. No consequential damages shall be payable to the
Supplier/vendor in the event of such termination.
20. Consequences of Termination
Upon Termination of the Contract, the work undertaken by the Supplier/vendor shall become
the property of the ICAI and all its rights shall vest in the ICAI.
21. Indemnity
The Supplier/vendor shall indemnify, save harmless and defend ICAI from and against any loss,
damage, claim, action, proceedings, costs, charges, expenses and penalties that may be suffered
or incurred by ICAI on account of any misrepresentation made by Supplier/vendor or material
breach of the terms and conditions herein contained or on a account of any default or breach or
violation or non-observance or non performance by Supplier/vendor of any applicable law,
statute, rule, regulations, directive or guidelines etc. of the Govt. or any local authority or
infringement of Intellectual Property Right of third party.
22. Arbitration
In case any dispute arising between the parties in relation to any of the terms and conditions of
RFP or meaning or interpretation of the contract arising thereunder, in the first instance, the
parties shall try to resolve the dispute amicably, failing which the dispute shall be referred to
the sole arbitrator to be appointed mutually by the parties. The Arbitration and Conciliation Act,
1996 and any statutory modification or re-enactment thereof, shall apply to these arbitration
proceedings. Arbitration proceedings shall be held at Delhi and the language of the arbitration
proceeding and that of all documents and communications between the parties shall be in
English. The decision of the arbitrator shall be final and binding upon both the parties. All
arbitral awards shall be in writing and shall state the reasons therefor. The expenses of the
arbitration as determined by the arbitrator shall be shared equally by the parties.
23. Jurisdiction
Subject to the arbitration clause herein contained, all disputes between the parties pertaining to
this contract shall be subject to the jurisdiction of the competent Courts at Delhi only.
24. Taxes and Duties
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The Supplier/vendor (s) shall fully familiarize themselves about the applicable taxes such as
Service Tax, on amount payable by ICAI under the contract. The Supplier/vendor shall pay such
tax, duties, fees and other impositions (wherever applicable) levied under the applicable law.
SECTION –IX
BID OPENING, EVALUATION PROCESS AND SELECTION
PROCEDURE
Evaluation Process
Response to this RFP would be evaluated in two phases. Initially technical bids will be opened
and evaluated. Those bidders who satisfy the technical requirements of the work, as per the
requirements/specifications and the terms and conditions of this RFP, shall be short-listed.
Financial bids shall be opened only for the short-listed bidders who have qualified in the technical
bid.
Technical Evaluation
The bids will be technically evaluated on various components. Each response to the RFP from
each bidder will be judged on its own merit. As part of the Technical Bid Evaluation, bidders may
be required to demonstrate to the ICAI, their works of similar nature, which forms part of the
knowledge base of the bidder for the work and also exhibits bidder’s domain expertise.
Financial Evaluation
The Financial bids of the short listed bidders will be evaluated on the basis of the amount quoted
in the Bid.
Page 20 of 26
Annexure-‘A’
COVERING LETTER (ON THE BIDDER’S LETTER HEAD)
Date:
To,
The Secretary,
The Institute of Chartered Accountants
Of India,
New Delhi – 110 002
Dear Sir,
Sub: BID FOR PROCUREMENTS OF PROCUREMENTS OF DESKTOPS AND LAPTOPS
(Desktops, Laptops, Projectors and Printers for ICAI Mumbai Office)
Having examined the RFP, I/we, M/s___________, offer our proposals for the subject works and
are in full conformity with the said RFP.
We have read the provisions of RFP and confirm that these are acceptable to me/us. I/We further
declare that additional conditions, variations, deviations, if any, found in my/our bid, it shall not
be given effect to.
I/We agree to abide by the terms and conditions of this Bid, including this letter, the Technical
and Financial Bid, the duly notarized written power of attorney, and all attachments and it shall
remain binding upon me/us and may be accepted by you at any time before the expiry of the
validity period.
I/We confirm having deposited following demand draft: -
Page 21 of 26
1. Earnest Money of Rs. 1,00,000/- (Rupees one lac only) by Demand Draft
no….........dated….........drawn on…........................ Bank….......................Branch
attached hereto.
2. Cost of tender form Rs. 1000/- (Rupees one thousand only) by way of Demand Draft
no….........dated….........drawn on…........................ Bank….......................Branch
attached hereto.
I/We hereby declare that all the information and statements made in this bid are true and any
misleading/false information contained in it may lead to our disqualification.
We understand that you reserve the right to accept or reject any bid.
Dated this [date / month / year]
Authorized Signatory (in full and initials):
Name and title of signatory:
Duly authorized to sign this Bid for and on behalf of [Name of Respondent]
Name of Firm:
Address:
Note: This will be enclosed in original along with both Technical & Financial Bid.
Page 22 of 26
Annexure-‘B’
TECHNICAL BID
(On the Letterhead of the Bidder)
1. Name of the Individual /Firm/Company:
2. Physical address:
3. Address of the company/Firm (Pl. Enclose Proof):
4. Contact details (Telephone/email/Fax):
5. Date of incorporation/registration (Pl. Enclose Proof, if applicable):
6. Date of commencement of business (Pl. Enclose Proof, if applicable):
7. Net worth of the company/firm ((Pl. Enclose Proof, If applicable):
8. Name(s) of the directors/Partners:
9. Names of the major customers:
10. Details of similar assignments handled in the past (Pl. Enclose Proof):
11. Current related assignments on hand (Pl. Enclose Proof):
12. Details of turnover for the past 5 years (Pl. Enclose Proof):
13. Attach copies of audited annual accounts for the past 3 years:
14. Number of employees:
15. Of which, the number of technical personnel:
16. Persons authorized by the company to execute documents on its behalf, with ICAI
17. PAN Number (Pl. Enclose Proof):
18. Service Tax Number (Pl. Enclose Proof, if Applicable):
19. Brand Name with Model No. proposed for which financials are quoted for in Annexure
C “Financial Bid” _____________________
Declaration
We hereby declare that the above information furnished is true to the best of our knowledge and
information and if it is discovered at a later date that any or all of the above information is
incorrect, we shall be disqualified and that if the assignment is already awarded, ICAI shall be
within its rights to cancel the contract forthwith without assigning any reasons whatsoever.
Place
Date:
Signature
Page 23 of 26
Annexure-‘C’
FINANCIAL BID
(On the Letterhead of the Bidder) Sir,
I/We hereby submit our Proposal for PROCUREMENT OF PROCUREMENTS OF (Desktops,
Laptops, Projectors and Printers for ICAI Mumbai Office)
as per technical specification given in this Tender document within the time specified and in
accordance with Terms and Conditions. The rates are quoted in the prescribed format as
hereunder (the prices to be quoted in in Indian Rupee):
(A) (Full composite pricing to be provided)
Sr.
No.
Work/Service Details Rate (Excluding GST and
taxes). Price GST and other
taxes if any to be separately
indicated
1 72, i3 Desktops for ICAI Mumbai BKC office as per
the specifications indicated in this tender document
2 72, i5 Desktops for ICAI Mumbai BKC office as per
the specifications indicated in this tender document.
3 11, i3 Laptops for use of various departments of ICAI
as per specifications indicated in the tender document.
4 11, i5 Laptops for use of various departments of ICAI
as per specifications indicated in the tender document.
(B) Part-wise Pricing to be provided:
Sr.
No.
Work/Service Details Rate (Excluding GST and
taxes). Price GST and other
taxes if any to be separately
indicated
Page 24 of 26
1 (a) Cost of 72, i3 Desktops CPU for ICAI
Mumbai BKC office as per the specifications
indicated in this tender document……………
(b) Cost of 18.5 inches Monitor……………
(c) Cost of Windows Pro 10 (india)………….
(d) Cost of MS office 2016 Standard
(Perpetual)……….
(e) Cost of Keyboard and Mouse …………..
(f) Cost of creative entry level speakers ………..
(g) 3 Years antivirus including features of anti
Ransomware Wanna Cry
2 (a) 72, i5 Desktops CPU for ICAI Mumbai BKC
office as per the specifications indicated in this
tender document.
(b) Cost of 18.5 inches Monitor……………
(c) Cost of Windows Pro 10 (india)………….
(d) Cost of MS office 2016 Standard
(Perpetual)……….
(e) Cost of Keyboard and Mouse …………..
(f) Cost of creative entry level speakers ………..
(g) 3 Years antivirus including features of anti
Ransomware Wanna Cry
3 (a) 11, i3 Laptops for use of various departments
of ICAI as per specifications indicated in the
tender document………………..
(b) Cost of Battery……………
(c) Cost of Charger ………….
(d) Cost of Power Cable………………
(e) Cost of MS office 2016 Standard
(Perpetual)……….
(f) Cost of Windows 10 India
(perpetual)……………..
(g) 3 Years antivirus including features of anti
Ransomware Wanna Cry
4 (a) 11, i5 Laptops for use of various departments
of ICAI as per specifications indicated in the
tender document………………..
(b) Cost of Battery……………
Page 25 of 26
(c) Cost of Charger ………….
(d) Cost of Power Cable………………
(e) Cost of MS office 2016 Standard
(Perpetual)……….
(f) Cost of Windows 10 India
(perpetual)……………..
(g) 3 Years antivirus including features of anti
Ransomware Wanna Cry
(C )
Sr.
No.
Work/Service Details Rate (Excluding GST and
taxes). Price GST and other
taxes if any to be separately
indicated
1 Four Full HD 1080p Projectors for ICAI BKC as per
the scope of work indicated in this document. (with all
necessary ports)
2 Four 4K Projectors for ICAI BKC as per the scope of
work indicated in this documents. (with all necessary
ports)
For Deskjets ink advantage printers for BKC Mumbai
3 11, i3 Laptops for use of various departments of ICAI
as per specifications indicated in the tender document.
4 11, i5 Laptops for use of various departments of ICAI
as per specifications indicated in the tender document.
Note:
1. ICAI will not be responsible for any another payment apart from the aforesaid
commercials.
2. (ICAI may order all the items together or in part and can be selective in ordering for
respective requirements.
Page 26 of 26
3. If different vendors are L1 in different products ICAI may split the orders in favor of
different vendors.
Name:
Date:
Sign:
Address with Phone No. and E Mail ID:
Stamp
Note: Please sign and stamp each page of the bid submitted.