ProcurementContractSetupStepsCOUG2009
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Transcript of ProcurementContractSetupStepsCOUG2009
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8/6/2019 ProcurementContractSetupStepsCOUG2009
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CONFIDENTIAL: All capabilities and dates are for planning purposes only and may not be used in any contract
Procurement Contracts
Ryan Ramroop
Setup Steps for Release 12:
The Procurement Professionals Release
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2 CONFIDENTIAL: All capabilities and dates are for planning purposes only and may not be used in any contract
Overview of Procurement Contracts
Key Features of Procurement Contracts
A Look at the Procurement Contract Process
Procurement Contract Questionnaire
Setup Sequence of Tasks
Agenda
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CONFIDENTIAL: All capabilities and dates are for planning purposes only and may not be used in any contract
Overview of Oracle PC
Companies rely on procurement contracts to define: Specific products or services that they buy. Contract terms governing their price, shipment, payment, quality,
and other mutual obligations of the involved parties.
Oracle Procurement supports the basic business processes of theprocurement contract life cycle.
Note: Oracle Contracts (Agreements and Terms Library) and OraclePurchasing are mandatory prerequisites for Oracle ProcurementContracts; Oracle Sourcing and Oracle iSupplier Portal are optional.
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CONFIDENTIAL: All capabilities and dates are for planning purposes only and may not be used in any contract
Oracle Procurement Contracts -Key Features
Oracle Procurement Contracts supports all the stages of
a complete contract life cycle.
The key stages of the contract life cycle are:
Establish Contract Standards
Author Contracts
Negotiate Contracts
Approve and Sign Contracts
Execute and Monitor Contracts Administer Changes
Renegotiate and Close Out Contracts
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CONFIDENTIAL: All capabilities and dates are for planning purposes only and may not be used in any contract
Procurement Contracts features, functions, and benefitsin a typical purchasing transaction
PO Approved
Sent to Supplier
Supplier
E-Signs theContract
PO/Contract isapproved and sent tothe supplier
Supplier viewsPO/Contract viaiSupplier Portal
Supplier E-Signs theContract
BuyerReviews theContract
Buyer Reviews theSuppliers response
Then alsoelectronically signsthe Contract
Buyer creates aPurchase Order
attaches a contractto the PO
Views Contract PDF
PO
PO/Contract
A Look at the Procurement Contract Process
Contract
A
greement
Contract
Creation
Buyer E-signsthe Contract
Buyer
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CONFIDENTIAL: All capabilities and dates are for planning purposes only and may not be used in any contract
Procurement ContractQuestionnaire
1. How many organizations will be involved in the implementation?
2. Will any of these organizations establish and administer standard contract policies and terms atthe global level?
3. Do your local organizations require customizing to meet local business and policy? Regulations?4. Do you have the following user roles for the library defined?
1. Contract Terms Library Administrator
2. Approvers for the contract terms library for procurement contracts5. Which organizations will administer and control the Standard contract terms at the global level?6. How does your organization create and store Contracts.
7. Does your org have formal approval cycle for the standard contract terms? If so, do you needadditional approvers to approve business documents with contract terms as compared to businessdocuments w/o contract terms.
8. What are the processes that you and your suppliers will collaborate on in order to complete andsign off on the Contractual Obligations?
9. What are the Std print formats for your Contracts PDF, MS Word10. Are there standard business rules based on which Contract clauses need to be included while
authoring a Contract.
11. Is the Contract term always the same based on a purchasing document type.
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CONFIDENTIAL: All capabilities and dates are for planning purposes only and may not be used in any contract
Setup Sequence of Tasks Setup Organizations Profile options
Approval workflows Lookup Codes
Enable Keyword search
Setup layout template Setup purchasing document
format Associate layout template to
document types
Setup Dffs Setup auto numbering
Value sets Functions Security Migrate clause to contract terms
library
Import clauses from external
sources
Setup contract folders
Setup variables.
Setup numbering schemes
Sections
Standard clauses
Contract templates
Contract expert
Contract repository
Setup Contract work bench
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CONFIDENTIAL: All capabilities and dates are for planning purposes only and may not be used in any contract
Create Purchase Order with Contract
1. Log into Purchasing
2. Create Purchase Order
3. Add Contract Terms to Purchase Order
4. Insert Alternate Clause
5. Contract Deliverables
9. Preview and Validate Contract (PDF file of the actual contract)
Supplier User Reviews, Signs PO/Contract
Buyer Signs PO/Contract
Sequence of Processing
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CONFIDENTIAL: All capabilities and dates are for planning purposes only and may not be used in any contract
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Ryan Ramroop
Senior Consultant