8/22/2019 Procurement Planning Presentatin

1/2

PROCUREMENT PLANNING

1. a) Definition of procurement

According to the PPDA Act 2003, Procurement means acquisition by

purchase, rental, lease, hire purchase, licence, tenancy, franchise or any

other contractual means of any type of works, services or supplies or any

combination.

Procurement process means the successive stages in the procurement

cycle including planning, choice of procedure, measures to solicit offers from

bidders, examination and evaluation of those offers, award of contract and

contract management.

Public funds means monetary resources appropriated to procuring and

disposing entities through budgetary processes, including the consolidated

fund, grants and credits put at the disposal of the procuring and disposing

entities by foreign donors and revenues generated by the procuring and

disposing entities.

6. PROCUREMENT PLANNING

Procurement planning is the responsibility of the user department. However

the user department should work closely with both the Finance Department

and the Procurement and Disposal Unit in doing so.

A user department should prepare three types of plans:

1. A multi-annual, rolling work plan for procurement

2. A procurement plan

3. A combined work plan

A multi-annual, rolling work plan for procurement based on the approved

budget should be submitted to the procurement and disposal unit. The

8/22/2019 Procurement Planning Presentatin

2/2

purpose is to facilitate orderly execution of the annual procurement activities.

A multi-annual, rolling work plan normally covers three to five years.

The user department has to send the plan at the beginning of the financial

year to allow the procurement and disposal unit to consolidate with other

plans and to communicate with the finance department.

A procurement plan covers one year and should be integrated into a multi-

annual sector expenditure programme. The purpose of this plan is to enhance

financial predictability, accounting and control over procurement budgets.

This plan also should be sent to the procurement and disposal unit early in

the financial year.

A combined work plan is to be used by the procurement and disposal unit to

plan, organise, forecast and schedule for the entire procuring and disposing

entitys procurement activities for the financial year/these plans should

include:

a) A detailed break down of activities of works, services or supplies to

be produced.

b) A schedule of procurement requirements in order of priority.

c) A statement of required resources supported by a schedule of the

projected funding.