Procurement Plansbip.org.pk/download/prc/Procurement Plan SBIP-June-2016.pdf · 2016-08-15 · This...
Transcript of Procurement Plansbip.org.pk/download/prc/Procurement Plan SBIP-June-2016.pdf · 2016-08-15 · This...
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GOVERNMENT OF SINDH RRIGATION DEPARTMENT
Procurement Plan Goods, Works & Services.
Sindh Barrages Improvement Project Rehabilitation and Modernization of Guddu
Barrage
Revised
June 2016
This Procurement Plan covers all the procurement activities from 2015 to 2020 under components A, B and C of the Sindh Barrages Improvement Project
PROJECT MANAGEMENT OFFICE
SINDH BARRAGES IMPROVEMENT PROJECT
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Project Data:
Country Pakistan
Borrower Islamic Republic of Pakistan represented by the Economic Affairs Division of the Ministry of Economic Affairs and Statistics
Project Name PK Sindh Barrages Improvement Project
Loan/Credit No 5684-PK
Project Implementing Agency (PIA) Irrigation Department through Project Management Office
Project ID number
P131324
Date of General Procurement Notice as an update of the GPN published in Development Business on April 15, 2015.
Period covered by this procurement plan Up to 2020
Project components:
Component Description Cost Allocation
A Rehabilitation of Guddu Barrage US$ 195 Million
B Improved Barrage Operation US$ 6 Million
C Project Management Coordination,
Monitoring and Evaluation, and technical
assistance and training
US$ 7 Million
Review by the WB (Prior Review Thresholds):
Procurement Method Threshold
ICB (Goods) All ICB contracts for goods
NCB (Goods) First NCB contract for goods, irrespective of value, awarded by each implementing agency and thereafter each contract for goods estimated to cost USD 600,000 equivalent or less;
ICB (Works) All ICB contracts for works
NCB (Works) First three NCB contracts for works, irrespective of value;
Single source selection or direct contracts All
Shopping First contract procured through shopping, by each implementing agency
Consultants’ services contracts with consulting firms
The first contract, irrespective of value, awarded by each implementing agency, and there after all contracts with firms estimated to cost US$ 0.5 million equivalent or less;
Consulting services contract with individual consultants
All First consultant contract will be Prior Review whereas the others will be Post review.
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*Various methods of Procurement (Threshold) ICB (Works) : > US$ 3 Million NCB (Goods) : < US$ 600,000 NCB (Works) : < US$ 3Million Shopping (Goods / Works) : <= US$ 100,000 Consulting Firms : <US$ 500,000 Individual Consults : < US$ 100,000
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SINDH BARRAGES IMPROVEMENT PROJECT PROCUREMENT PLAN
Services
Procurement Activities
Activity 1 Component- A (S#8)
Construction Supervision, Quality
Control and Contract Management Consultancy Services
Estimated Cost: US$ 7.0 million/(Revised US$ 8.4)
Procurement Method: QCBS/Prior Review
Activity 2 Component- C-2 (S#2)
Monitoring and Evaluation of the Project Impact
Consultancy Services Estimated Cost: US$ 2.0 million
Procurement Method: QCBS/Prior Review
Procurement Process Planned/Actual Planned/Actual
Submission of ToR/TOR/EoI to Bank June 30, 2016
NoL on EoI July 04 ,2016
Publishing EOI July 10, 2016
Submission date EoI August 15 ,2016
Submission of Short Listed Firms and RFP to Bank for NOL August 30,2016
NOL of short listed firms and RFP September 15,2016
Issuing RFP to Short listed firms September 16,2016
Submission date RFP November 01,2016
Opening of Technical Proposals November 01,2016
Submission of Technical Evaluation Report to Bank for NOL December 01,2016
NOL for Technical Evaluation Report December15,2016
Opening of Financial Proposals December 21,2016
Preparation of Combined Evaluation Report based on Technical and Financial Proposals
December 28,2016
Negotiations regarding combined evaluation report May 20, 2015/May 20 to Nov. 30, 2015 December 30,2016
Award Recommendation June 8 , 2015/ December 11, 2015 January 02,2017
NoL on Award Recommendation June 30, 2015/Feb 8, 2016 January 16,2017
Letter of Award January 17,2017
Contract Award/ Signing February 23, 2016 January 27, 2017
Contract Notification/Commencement January 31,2017
Contract Completion 5 years December 2020
Revised Completion Date
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SIND BARRAGES IMPROVEMENT PROJECT PROCUREMENT PLAN
Services
Procurement Activities
Activity 3A Component-A (S#7)
Dolphin conservation plan Consultancy Services
Estimated Cost: US$ 0.5 million
Procurement Method: QCBS/Prior Review
Activity 3B Component-A (S#7)
Social Action Management plan Consultancy Services
Estimated Cost: US$ 50,000
Procurement Method: CQS/Prior Review
Procurement Process Planned/Actual Planned/Actual
Submission of TORs/EoI to Bank June 30, 2016/July 16, 2016 March 01, 2017
NoL on EoI July 04 ,2016 March 15, 2017
Publishing EOI July 10, 2016 March 22, 2017
Submission date EoI August 15 ,2016 April 22, 2017
Submission of Short Listed Firms and RFP to Bank for NOL August 30,2016 May 31, 2017
NoL for Short Listing Firms and RFP September 15,2016 June 15, 2017
Issuing RFP to Short listed firms September 16,2016 June 30, 2017
Submission date RFP November 01,2016 July 15, 2017
Opening of Technical Proposals November 01,2016 July 15, 2017
Submission of Technical Evaluation Report to Bank for NOL December 01,2016 August 15, 2017
NOL for Technical Evaluation Report December15,2016 August 30, 2017
Opening of Financial Proposals December 21,2016 September 09, 2017
Preparation of Combined Evaluation Report based on Technical and Financial Proposals
December 28,2016 September 16, 2017
Negotiations with best responsive evaluated Firm December 31,2016 September 22, 2017
Award Recommendation January 02,2017 September 26, 2017
NoL on Award Recommendation January 16, 2017 October 15, 2017
Letter of Award January 17,2017 October 16 , 2017
Contract Award/ Signing January 27, 2017 October 26, 2017
Contract Notification/Commencement January 31,2017 October 30, 2017
Contract Completion December 2020 November 2018
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SIND BARRAGES IMPROVEMENT PROJECT
PROCUREMENT PLAN Services
Procurement Activities
Activity 4
Project Management Consultants Consultancy Services
Estimated Cost:
US$ 400,000 Procurement Method:
Direct/Prior Review
Activity 5 Component- B (S#2)
Future Feasibility and Barrage Studies
Estimated Cost: US$ 1.0 million
Procurement Method: QCBS/Prior Review
Procurement Process
Submission of EoI to Bank March 01, 2017
NoL on EoI March 15, 2017
Publishing EOI March 22, 2017
Submission date EoI April 22, 2017
Submission of Short Listed Firms and RFP to Bank for NOL
May 31, 2017
NoL for Short Listing Firms and RFP June 15, 2017
Issuing RFP to Short listed firms June 30, 2017
Submission date RFP July 15, 2017
Opening of Technical Proposals July 15, 2017
Submission of Technical Evaluation Report to Bank for NOL
August 15, 2017
NOL for Technical Evaluation Report August 30, 2017
Opening of Financial Proposals September 09, 2017
Preparation of Combined Evaluation Report based on Technical and Financial Proposals
September 16, 2017
Negotiations with best responsive evaluated Firm September 22, 2017
Award Recommendation Continuation of previous assignment September 27, 2017
NoL on Award Recommendation October 10, 2017
Letter of Award October 11, 2017
Contract Award/ Signing October 20, 2017
Contract Notification/Commencement October 25, 2017
Contract Completion November 2018
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SINDH BARRAGES IMPROVEMENT PROJECT PROCUREMENT PLAN
Works/Goods (Component A-Rehabilitation of
Guddu Barrage)
Procurement Activities
Activity 6 Component-A (S# 1-4)
Barrage/Canal Gate Replacement and
construction of Divide Wall/ Staff Colony and Offices (Works)
Contract Package SBIP/G2
Estimated Cost: US$ 137 million
Procurement Method: ICB/Prior Review
Activity 7 Component-A (S#5)
River Training Works
(Works) Contract Package SBIP/G3
Estimated Cost: US$ 46 million
Procurement Method: ICB/Prior Review
Activity 8 Component-B1 (S# 1)
Surveillance Boat (Customized) (Goods) Contract Package SBIP/G-4
Estimated Cost: US$ 2.1 million
Procurement Method: ICB/Prior Review
Activity 9 Component B-1
Investigation Equipment (Goods)
Contract Package SBIP/G-5
LIDAR DRONE Camera ADCP Weather Station Portable Non destructive GPRN RTK VHF Radio & Walkee Talkie. *B-1 Component
Estimated Cost: US$ 400,000
Procurement Method:
NCB/Prior Review
Procurement Process Planned/Actual Planned/Actual Planned/Actual
Prequalification:
Submission of PQD to WB May 15, 2015/May 15, 2015/August 24, 2015 May 22, 2015/August 24, 2015
NoL on PQD June 8, 2015/ September 21, 2015 June 15, 2015/ September 21, 2015
Invitation for PQ Applications June 15, 2015/October 4, 2015 June 22, 2015/ October 4, 2015
Submission date August 15, 2015/January 4, 2016 August 22, 2015/ January 4, 2016
Submission PQ Assessment Report to WB
October 15, 2015/February 29, 2016 October 22, 2015/ March 10, 2016
NoL on PQAR October 31, 2015/April 16, 2016 November 09 , 2015/15 July 2016
Notification of PQAR November 8, 2015/ April 19, 2016 November 15, 2015/ 20 July 2016
Bidding:
Preparation/Finalizing of BD May 31, 2015/March 29, 2016 June 8, 2015/April 12, 2016 August 02, 2016 August 02, 2016
Submission of BD to WB June 8, 2015 /March 29, 2016 June 15, 2015/May 23, 2016 August 09, 2016 August 09, 2016
NoL on BD July 02 , 2015/May 11, 2016 July 8, 2015/ August 16 , 2016 August 16 , 2016
Specific Procurement Notification November 15, 2015/ November 22, 2015/ September 15, 2016 September 15, 2016
Bid Submission December 30, 2015/26 July 2016/August 25, 2016
December 22, 2015/10 July 2016 October 24, 2016 October 24, 2016
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Award Recommendation January 15, 2016/26 August 2016 January 22, 2015/10 August 2016 November 09, 2016 November 09, 2016
NoL on Award Recommendation February 8, 2016/25 September 2016 February 15, 2016/10 September 2016 November 18, 2016 November 18, 2016
LOA/Supply order February 29, 2016/05 October 2016 March 8, 2016/25 September 2016 November21, 2016 November21, 2016
Contract Award/ Signing March 8, 2016/15 October 2016 March 15, 2016/05 October 2016 November 22,2016 November 22,2016
Contract Notification/Commencement March 15, 2016/21 October 2016 March 22, 2016/12 October 2016 January 22,2017 January 22,2017
Contract Completion December 15, 2020 December 22, 2018 March 20, 2017 March 20, 2017
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IRRIGATION DEPARTMENT SINDH BARRAGES REHABILITATION PROJECT
PROCUREMENT PLAN Goods
Procurement Activities
Activity 10 Component- C
5 No. 1000cc Cars
Estimated Cost: US$ 60,000
Procurement Method: Shopping/
Prior Review
Activity 11 Component- C
02 No. 2400cc-2800 cc Vehicle Double Cabin
Estimated Cost: US$ 80,000
Procurement Method: Shopping/
Prior Review
Activity 12 Component-B1
*Vehicles for Operational Staff
(2 Numbers) 2400cc-3000cc
Estimated Cost: US$ 80,000
Procurement Method: Shopping/ Prior Review
Activity 13 Component-B1
*Vehicles for Operational Staff
(2 Numbers) 3000 cc Vehicle
Car Jeep (5 door)
Estimated Cost: US$ 106,000
Procurement Method: Shopping/ Post Review
Procurement Process Planned/Actual
Planned/Actual Planned/Actual Planned/Actual
Preparation of RFQ April 28,2016/ April 28,2016 April 28,2016/ April 28,2016 April 28,2016/ April 28,2016 July 15,2016
Submission of RFQ to WB (prior review cases only)
April 29,2016/ April 29,2016 April 29,2016/ April 29,2016 April 29,2016/ April 29,2016
NoL from WB (prior review cases only) May 25,2016/May 25, 2016 May 25,2016/May 25, 2016 May 25,2016/May 25, 2016
RFQ Notification May 26,2016/May 26,2016 May 26,2016/May 26,2016 May 26,2016/May 26,2016 July 18,2016
Quotation Submission June 10, 2016/ June 10, 2016 2016/June 10, 2016 2016/June 10, 2016 August 26,2016
Evaluation of Quotations June 13,2016/June 16, 2016 June 13,2016/ June 16, 2016 June 13,2016/ June 16, 2016 August 29 ,2016
Evaluation Report (ER) Submitted to WB (for Prior Review cases)
June 14 ,2016/June 17, 2016 June 14 ,2016/ June 17, 2016 June 14 ,2016/ June 17, 2016
WB NoL June 20,2016/July 11, 2016 June 20,2016/July 11, 2016 June 20,2016/
Supply order June 21 ,2016 June 21 ,2016 June 21 ,2016 August 31,2016
Completion July 5,2016 July 5,2016 July 5,2016 September 22,2016
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IRRIGATION DEPARTMENT SINDH BARRAGES REHABILITATION PROJECT
PROCUREMENT PLAN-DRAFT (Component C 1-Project Management Coordination, Monitoring & Evaluation and Technical Assistance & Training)
Goods Procurement Activities
Activity 14
Generator for Backup Supply
Estimated Cost: US$ 20,000
Procurement Method: Shopping/ Post Review
Activity 15
Renovation/Addition of Office building
.
Estimated Cost: US$ 50,000
Procurement Method: Shopping/ Post Review
Activity 16
Furniture and fixture
Furniture (lump sum) Chairs, Tables, Book Shelf, Cupboards, Sofa set, Computer Tables, Conference table, chairs, work stations etc.
Estimated Cost: US$ 25,000
Procurement Method: Shopping/Post Review
Activity 17 Office Equipment 01
Desktop Computers
(14 Nos.)
Lap top Computer
(10 Nos.)
Printers (10 Nos.)
UPS (11 Nos.)
Scanner (5 Nos.)
Computer Software
Estimated Cost: US$ 40,000
Procurement Method: Shopping/Post Review
Procurement Process Planned/ Actual Planned/Actual Planned/Actual Planned/Actual
Preparation of RFQ August 15, 2016 August 15, 2016 August 15, 2016 May 25, 2016
Submission of RFQ to WB (prior review cases only)
N/A N/A N/A N/A
NoL from WB (prior review cases only)
N/A N/A N/A N/A
RFQ Notification August 15, 2016 August 15, 2016 August 15, 2016 June 01, 2016
Quotation Submission August 31, 2016 August 31, 2016 August 31, 2016 June 07 , 2016
Evaluation of Quotations September 15, 2016 September 15, 2016 September 15, 2016 June 08,2016,/June 10, 2016
Evaluation Report (ER) Submitted to WB (for Prior Review cases)
N/A
N/A
N/A
N/A
WB NoL N/A N/A N/A N/A
Contract Award/Supply order September 20, 2016 September 20, 2016 September 20, 2016 June 10, 2016/ June 10, 2016
Completion October 20, 2016 March 20, 2017 October 20, 2016 June 15, 2016/ June 15, 2016
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IRRIGATION DEPARTMENT SINDH BARRAGES REHABILITATION PROJECT
PROCUREMENT PLAN-DRAFT (Component C 1-Project Management Coordination, Monitoring & Evaluation and Technical Assistance & Training
Goods Procurement Activities
Activity 18 Office Equipment-02
Air Conditioner (Split Type) (10 Nos.)
Water Dispensers (04 Nos)
Fridge (02 Nos)
LED TV (04 Nos)
Microwave oven (2 Nos) etc.
Inverter (01NO.S)
Automatic Voltage Regulator (AVR) 25 KVA, 1500 rpm (3 nos)
Estimated Cost:
US$ 20,000 Procurement Method:
Shopping/ Post Review
Activity 19 Office Equipment
Plotter
Drum Scanner
Digital Camera
Photo Copier
Fax Machine
Estimated Cost: US$ 27,000
Procurement Method: Shopping/ Post Review
Activity 20 Supply, Installation and Commissioning of Video Conferencing Equipments Including LED with Complete Setup Video Conferencing System (VCS) in the Office of Project Management Office (PMO) and CCTV Cameras including video wall
(01 Numbers)
Estimated Cost: US$ 10,000
Procurement Method: Shopping/Post Review
Planned/Actual Planned/Actual Planned/Actual
Preparation of RFQ August 15, 2016 August 15, 2016 August 15, 2016
Submission of RFQ to WB (prior review cases only)
N/A N/A N/A
NoL from WB (prior review cases only)
N/A N/A N/A
RFQ Notification August 15, 2016 August 15, 2016 August 15, 2016
Quotation Submission August 31, 2016 August 31, 2016 August 31, 2016
Evaluation of Quotations September 15, 2016 September 15, 2016 September 15, 2016
Evaluation Report (ER) Submitted to WB (for Prior Review cases)
N/A
N/A
N/A
WB NoL N/A N/A N/A
Contract Award September 20, 2016 September 20, 2016 September 20, 2016
Completion October 20, 2016 October 20, 2016 October 20, 2016
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IRRIGATION DEPARTMENT SINDH BARRAGES REHABILITATION PROJECT
PROCUREMENT PLAN-DRAFT (Component C-Project Management Coordination, Monitoring & Evaluation and Technical Assistance & Training)
Vehicles
Procurement Activities
Activity 21
01 No. 2400cc-2800 cc Vehicle Double Cabin
Estimated Cost:
US$ 40,000
Procurement Method: Shopping/ Post Review
Activity 22 01 No. 2400cc-2800 cc Vehicle
Double Cabin
Estimated Cost: US$ 40,000
Procurement Method: Shopping/ Post Review
Activity 23
02 No. 4000-5000 cc Car Jeep (5 door)
Estimated Cost:
US$ 400,000
Procurement Method: Shopping/ Post Review
Activity 24
03 No.1300 cc Cars
Estimated Cost:
US$ 80,000
Procurement Method: Shopping/ Post Review
Procurement Process Planned/Actual Planned/Actual Planned/Actual Planned/Actual
Preparation of RFQ July 15, 2016 July 15, 2016 July 15, 2016 July 15, 2016
Submission of RFQ to WB (prior review cases only)
NoL from WB (prior review cases only)
RFQ Notification July 18,2016 July 18,2016 July 18,2016 July 18,2016
Quotation Submission August 26,2016 August 26,2016 August 26,2016 August 26,2016
Evaluation of Quotations August 29 ,2016 August 29 ,2016 August 29 ,2016 August 29 ,2016
Evaluation Report (ER) Submitted to WB (for Prior Review cases)
WB NoL
Contract Award/Supply order August 31,2016 August 31,2016 August 31,2016 August 31,2016
Completion September 22,2016 September 22,2016 September 22,2016 September 22,2016
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IRRIGATION DEPARTMENT SINDH BARRAGES REHABILITATION PROJECT
PROCUREMENT PLAN-DRAFT (Component C-Project Management Coordination, Monitoring & Evaluation and Technical Assistance & Training)
Services
Procurement Activities
Activity 25-A Component-C
Independent Consultants for Engineering PoE (WB OP 4.37) Safety of Dams
Consultants (International) Consultancy Services
Estimated Cost:
US$ 150,000 Procurement Method:
Direct/Prior Review
Activity 25-B Component-C
Independent Consultants for Engineering PoE (WB OP
4.37) Safety of Dams Consultants (National) Consultancy Services
Estimated Cost:
US$ 100,000 Procurement Method:
Direct/Prior Review
Activity 25-C Component-C
Independent Consultants for Engineering PoE (WB OP
4.37) Safety of Dams Consultants (National) Consultancy Services
Estimated Cost:
US$ 100,000 Procurement Method:
Direct/Prior Review
Procurement Process
Procurement Process
Continuation of previous assignment Continuation of previous assignment
Continuation of previous assignment
Recommendation to Bank June 20, 2016 June 20, 2016 June 20, 2016
NoL from Bank for continuation of previous assignment June 28, 2016 June 28, 2016 June 28, 2016
Contract Signing July 5, 2016 July 5, 2016 July 5, 2016
Contract Completion December 2020 December 2020 December 2020
Revised Completion Date
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Component C (Project Management, Monitoring & Evaluation) Procurement Plan for Services
Procurement Activities Activity 26-A
Individual Consultant
(Technical Specialist)
Estimated Cost. US$ 24,500
Direct/ Prior Review
Activity 26-B
Individual Consultant
(Policy Safeguard Specialist)
Estimated Cost. US$ 12,000
Direct/ Post Review
Activity 26-C
Individual Consultant/Firm
(Legal Advisor)
Estimated Cost. US$ 24,500
Direct/Post Review
Procurement Steps Actual/Planned Actual/Planned Actual/Planned
Preparation of TORs/Cost
Estimates
June 20,2016 June 20,2016 Jan 10,2017
Bank's No-objection to TORs (for
prior review cases)
June 25,2016 June 25,2016 Jan 17,2017
Publishing on project website. June 26,2016 June 26,2016 Jan 18,2017
Proposal/Draft Agreement/contract
Send to the WB
July 10,2016 July 10,2016 Feb 5,2017
NoL from Bank for award of
individual consultancy;
July 15,2016 July 15,2016 Feb 10,2017
Contract Signing July 20,2016 July 20,2016 Feb 15,2017
Contract Completion July ,2018 July ,2017 2020
Remaining US$ 3.69 million (5-1.3=3.69) in Component-C 1 will be utilized for the Salary, allowances and training of PMO and
PCMU office Staff and Office expenditures etc.