Procurement Annual Report 2017-2018 - South Lanarkshire · Procurement Annual Report 2017–2018....

Procurement Annual Report

2017–2018

Contents

1 Introduction

2 Regulated Procurement Activity

3 Regulated Procurement Compliance

4 Community Benefits

5 Supported Businesses

6 Future Regulated Procurements

7 Further Information

8 Appendix 1 – Regulated Procurements

9 Appendix 2 - Procurement Action Plan 2017 - 2020

10 Appendix 3 – Planned Regulated Procurement Activity

Section 1 Introduction

South Lanarkshire Council’s Procurement Service supports the delivery of works, supplies and services across the Council and has a vital role in ensuring services operate efficiently and effectively.

This annual report will publish the Council’s performance in procurement activity by providing the following information:

Summary of regulated procurements

Review of regulated procurement compliance

Community Benefits

Supported Businesses

Future regulated procurement activity

The report details the Council’s regulated procurement activity for the period 31 December 2016 to 31 March 2018, as required by the Procurement Reform (Scotland) Act 2014. During this period, the Council’s total procured expenditure was £490m:

January 2017 - March 2017 £108m

April 2017 - March 2018 £382m

The Council’s Procurement Strategies (2013-2016 and 2017-2020) aim to promote best practice across all procurement activity in an efficient and effective manner, achieving a recognised standard and greater benefits, while reflecting national and local policies and priorities. Commitment to, and communication of, this strategy is a key step to achieving excellence in procurement practice throughout the Council.

The period of this report included significant change in relation to legislative requirements, as a result of the Public Contracts (Scotland) Act 2015 and EU procurement regulations. The integration of adult health and social care between the Council and NHS also created significant changes to the delivery of services.

Recent achievements of the Council’s Procurement Service include:

The Council is now recognised as a leader in achieving improved commercialrelationships with Small and Medium Enterprises (SMEs), with 85% of contractedspend with this sector.

Improvements in contractual compliance continue to be demonstrated with 98% ofspend with contracted suppliers.

The Council is at the forefront of collaboration with 25% of spend throughcollaborative procurement.

These improvements have been confirmed by the 2016 external assessment by the Procurement and Commercial Improvement Programme (PCIP) undertaken by the Scottish Government. The Council was assessed at level F1, the highest rank available, which places the Council’s Procurement Service amongst the highest performing of all Scottish Councils.

Section 2 Regulated Procurement Activity

A regulated procurement is defined by the Procurement Reform (Scotland) Act 2014 as any procurement with an estimated value of:

over £50,000 for supplies or services

over £2m for works contracts

All regulated procurements are subject to the Public Contracts (Scotland) Regulations 2015 and the Council must follow regulations in respect of planning through to contract award.

The total number of contracts and regulated contracts awarded by the Council between January 2017 and March 2018 is detailed in the table below:

Details of all regulated contracts are included in Appendix 1. The following contracts are highlighted due to their value or complexity:

Integrated Housing and Property Management System – award value £1.539m

This contract is for an integrated Housing management system, aiming to amalgamate the functionality of several Housing and Technical Resources systems into a single solution. This contract was a mini competition from a Crown Commercial Services framework for a duration of up to seven years.

Supply and Distribution of Fruit and Vegetables (Fresh and Prepared) – award value£2.758m

This contract was a collaborative contract with North Lanarkshire Council, meeting the requirements for fresh fruit and vegetables, primarily for children and older people, across both Councils for a period of up to five years.

Corporate Multi-Functional Device Hardware – award value £5.6m

This contract provides the Council with multi-functional printing/scanning/photocopying devices for use in all Council establishments and was awarded by mini competition from a Scottish Government framework for a period of up to six years.

New Build Housing Highstonehall Road, Hamilton – award value £4.540m

Council Resource

Contracts Awarded January 2017 - March 2018

Number of Contracts/Frameworks

awarded

Number of Regulated Contracts/Frameworks

awarded

Community and Enterprise

94 30

Finance and Corporate 202 33

Housing and Technical 375 41

Social Work 13 5

Total 684 109

This contract to build new social housing for rent was by mini competition from a Scottish Procurement Alliance framework. The project is estimated to be completed by July 2018.

Community Repairs Advice – award value £0.8m

This contract to provide independent free advice on obtaining grant funding for property repairs and adaptations to the elderly and vulnerable within South Lanarkshire was awarded to a local SME for a period of three years.

Section 3 Regulated Procurement Compliance

The Council’s Procurement Strategy 2017-2020 included an Action Plan to ensure compliance for all procurement activity, include regulated procurements. A six monthly report is presented to the Council’s Corporate Management Team, providing an update on progress with strategy and Procurement Key Performance indicators. An annual review of Procurement Strategy and the associated action plan is undertaken to reflect new legislative requirements or local initiatives.

The Council’s Procurement Strategy Action Plan is included in Appendix 2 and has 38 actions. A summary of the status of the actions as at 31 March 2018 is as follows:

Category Number Comment

On target 20 A number of actions are classed as ongoing (e.g. review of standard procurement documentation) with a number of working groups making progress towards the target date

Complete 13 A number of actions have been completed in advance of or in line with the target date

Slipped 5 Revised dates have been set for these actions with further information provided in the action plan

Total 38

Due to their nature, there are a number of actions which now form part of a continual improvement programme. Some of these actions are summarised below, with detail of the activity undertaken in the last twelve months:-

Sourcing Strategy (action plan ref 4.1) and PIN Notice (ref 4.2)

The Council recognises the importance of pre-market engagement with prospective bidders to ensure that tenders and specifications remain relevant and supportive of current industry practice. The Council’s Sourcing Strategy, which is prepared in advance of all tenders being advertised, was amended to support and mandate this approach for all procurements over £50k. A Prior Information Notice (PIN) is also published in advance of any tender advert for regulated tenders.

Enhance the tendering skills of Lanarkshire based companies (action plan ref 4.4)

A webinar was held in January 2018 with the Supplier Development Programme (SDP) called “Talking Tenders”. 60 local companies participated in the webinar, which outlined the Council’s approach to procurement and provided advice and guidance on tendering for and winning contracts with the Council. The webinar was made available to all registered small and medium sized enterprises (SME’s) on the Supplier Development Programme website.

Develop the use of PCS and PCS-T (action plan ref 9.2)

The use of fully electronic tendering becomes mandated in October 2018 and in anticipation of this, the Council has adopted Public Contract Scotland – Tender (PCS-T) as the sole tendering tool used for all Procurement activity over £50k. Public Contracts Scotland - Quick Quote will continue to be used for procurements below £50k activity, within the solution’s current limitations of not supporting a fully electronic end to end process.

Development of a ‘No PO, No Pay’ policy (action plan ref 9.4)

The Council undertook a review of the Certified Payments Policy between March and June 2017 and implemented a “No Purchase Order/No Invoice Payment” standard for all commodities and services not defined as a certified payment from July 2017. Enforcement of this policy has ensured increased compliance with Council Standing Orders and has contributed to a more efficient overall Purchase to Pay process, with the Council’s proportion of transactions processed electronically increasing from 76% in 2016/2017 to 84% in 2017/2018.

Section 4 Community Benefits

Community Benefit (CB) clauses required contactors to deliver long term sustainable socio-economic benefits to the South Lanarkshire community while demonstrating Best Value.

Although requesting CBs in tenders is only mandatory for procurements with a value in excess of £4m, the Council considers inclusion of these clauses in all regulated tenders, regardless of value, while considering the nature of the supply and the value and duration of the contract.

As examples of CBs, the Council will aim to secure the following:

Creation of skills and training opportunities (e.g. apprenticeships or on the jobtraining)

Creation of employment opportunities for the long-term unemployed or NEETs (Notin employment, education or training)

Encouraging equal opportunities for all

Support for local SMEs and Social Enterprises

Promotion of fair and ethical trade

Innovation in design or build

Environmental protection

Community Benefit Approach

StrategyBefore advertising the contract, the business case and Sourcing Strategy includesconsideration of CB’s, if their inclusion complies with UK and EU Procurement law.After CB requirements have been identified, the required benefits are clearly statedto potential tenderers to fulfil the Council’s obligation for transparency and fairness.Tenderers should be in no doubt that CB’s will form part of the tender process andthis is clearly stated in the Contract Notice.

Tender DocumentationHaving defined CB requirements, these must be embedded in the tender. Inidentifying the best approach it is necessary to consider the potential tenderers, theCB requirements, and importantly, whether the bid can be evaluated in a fair andtransparent manner.

EvaluationTenderers must be provided with specific details of the approach to evaluation andscoring, therefore full details of the evaluation criteria are stated in tenderdocumentation.

ContractCapturing the CB requirements contractually is one of the key challenges in securingCB’s in procurement and can be achieved if required outcomes are clearly specifiedat the start of the process. CB’s offered within the awarded tender will become acontractual requirement.

Monitoring and ManagingEffective monitoring and reporting of CBs are essential to successful CB deliveryotherwise benefits may not be delivered. CB requirements must form part of thecontract performance management criteria.

Community Benefits achieved

Of the 109 regulated procurements conducted during the reporting period, 65 were derived from either national or local Frameworks where CBs were embedded with the framework. Of the remaining 44 procurements, 12 contracts had bespoke CB clauses and achieved a variety of benefits, some of which are detailed below:

Cathkin Relief Road Construction – Award Value £6.015mThe construction of Cathkin Relief Road was required to resolve a longstandingproblem of congestion in Rutherglen town centre, which has led to air qualityproblems. The Council sought to re-route traffic from the town centre and otherunsuitable radial routes to an improved “strategic” local network.

Although the procurement phase of the project occurred prior to the period of thisreport, the construction and CB realisation phase was within it.

The following benefits were realised:

Description Quantified outputs achieved

New Entrant Trainee places created 4

Apprenticeships created 3

Greenspace enhanced (hectares) 6.9ha

Wildflower area created (hectares) 2.43ha

Newton Farm Primary School Construction – Award Value £13.334mThis construction of this new primary school was funded through the Glasgow andClyde Valley City Deal to respond to a significant increase in school place demanddue to new build housing in the area.

The following benefits were realised:

Description Quantified outputs achieved

Graduate Trainee Places 1

Apprenticeships created 5

Completed Apprenticeships 3

Work Placements 13

Supply & Distribution of Fruit and Vegetables (fresh & prepared) – Award Value£2.758mThis contract amalgamated the fresh fruit and vegetable requirements, primarily forchildren and older people in both North and South Lanarkshire Councils into a singlecollaborative arrangement for a period of up to 5 years.

The following benefits were realised: o Work with local growers and suppliers to encourage employment from within

local communityo Support a school educational program by sponsoring an educational outing to

a local Farmers market, introducing children to the concept of locally farmedproduce/ organise a farm visit/sponsor vegetable and potato seed for a schoolgarden project

o Distribute a seasonal magazine to schools highlighting seasonal fruit andvegetables, including nutritional value, tips, recipes and lunchbox ideas

o Provide educational posters and sticker cards to schools and catering unitso Support community projects through contributions for funding of materials or

donations of fruit and vegetables

Future Development of Community Benefits in Tenders (Strategy action plan ref 6.3)

During 2018, the Council intends to implement an improved approach to securing and monitoring CBs for all tenders over £50k, regardless of commodity, with a view to increasing the benefits achieved and ensuring a positive impact on local communities. This process will aim to mandate specific benefits to be delivered in tenders, according to value, duration and market.

With our partner councils in the Glasgow and Clyde Valley City Deal, the Council is investigating the potential to source a web based system to record, track and monitor realisation of Community Benefits and we are liaising with other Scottish councils where similar systems are currently in development.

Section 5 Supported Businesses

The involvement of Supported Businesses is considered in the Council’s sourcing strategy for new tenders. Although the Council has not reserved any open or restricted tenders to Supported Businesses, it has in place a number of contracts with organisations defined as supported by the Ready for Business website and the British Association of Supported Employment. These are:

Lanarkshire Association for Mental Health (LAMH) LAMH are a local charity providing services to adults with mental health difficulties. The Council has engaged this organisation to deliver three programmes:

Supported living for 16 adults with mental health problems in the Hamilton area:annual cost £0.253m

Provision of two specialist mental health projects: annual cost £0.447m

A “World of Work” project supports adults with mental health problems to developskills which assist them to return to the workplace: annual cost £0.170m

Clydesdale Community Initiatives (CCI) CCI are a local social enterprise and charity for individuals with support needs. The Council has engaged this organisation to support 13 adults with learning disabilities in a community cafe to develop employment and social skills: annual cost: £0.064m

Future Project Engagement

The Council is considering restricting applicable tenders to Supported Businesses or encourage their use in larger contracts as sub-contractors within the Community Benefits section of tenders, where Best Value permits.

The Council has recently visited Haven Enterprises in Larbert, a member of the Scottish Government’s Supported Business Framework, in order to consider the range and quality of products and services available.

Section 6 Future Regulated Procurements

The Council’s activity over the next two years in regulated procurement will include recurring contracts and new tenders, depending on service demands and funding. Appendix 3 provides a list of anticipated future procurements, including the following:

Adult Supported Living Procured Service ArrangementThe procurement will commence in 2018 for the provision of care services to adultswith mental health and learning disabilities, to facilitate them leading an independentlife within their own homes. It is anticipated that this procurement will utilise aprocedure developed under the “light touch” regime that will facilitate Self DirectedSupport and be more accessible to new entrants.

Disposal/Recycling of Gully Waste and General Roads Related MaterialsThis procurement will commence in 2018 for waste recycling companies who canreceive and process gully waste from street cleansing and recycle inert roadconstruction waste.

Paint Contractors FrameworkThis procurement will commence in 2018 for painting and decorating works tosupplement in-house provision during peak periods.

Provision of Debt Management ServicesThis procurement will commence in 2019 for the provision of debt management andSheriff Officer services for all Council revenues, including council tax, business ratesand parking notices. This will be offered via open tender.

Section 7 Further Information

Small and Medium Enterprises engagement

The Local Government Benchmark Forum (LGBF) reports on a range of performance indicators, including the level of the Council’s procurement spend with local small and medium enterprises (SMEs). The indicator falls under the category of Economic Development and Planning.

South Lanarkshire Council’s performance in 2016/2017 was 11.5%, unchanged from 2015/2016 but below the Scottish average of 20.3%. The Council’s performance improved in 2017/2018 to 12.5% (Scottish average not yet available). The Council and Scottish average performance over the past five years is detailed in the table below.

2013/14 2014/15 2015/16 2016/17 2017/18

SLC 9.5% 10.8% 11.5% 11.5% 12.5%

Scottish average 20.1% 20.1% 20.2% 20.3%

Not yet published

(Source: Improvement Service)

Although level of spend with local SMEs is below the Scottish average, the Council has a consistently high level of engagement with SMEs more generally, with 85% of procured spend in 2017/2018 being with SMEs.

2013/14 2014/15 2015/16 2016/17 2017/18

Procurement spend % contracts with SMEs

83% 89% 88% 87% 85%

Number of SMEs

engaged 1,661

1,737 1,922 1,818 1,748

(Source: Spikes Cavell)

The Procurement Service is currently working in partnership with the Council’s Economic Development service and the Supplier Development Programme (SDP) to improve the level of participation of local SMEs in Council procurement activity, including

Economic Impact Analysis: the Council is commissioning a study on the economicimpact of direct and workforce expenditure.

Awareness: procurement will share future procurement plans with economicdevelopment and the SDP to improve awareness of opportunities and promotesupport with local SMEs.

Barriers: identify and overcome barriers to local SME participation in Councilprocurements.

Future tenders: identify tenders with potential to develop a local framework with SMEsuppliers

The Council is also planning a “Meet the Buyer” event with the SDP during 2018 to encourage engagement with local SMEs.

Procurement Performance Information

This section provides information on the Council’s procurement performance. Expenditure on collaborative contracts in the local area has been maintained in recent years despite budgetary pressures and a reduction in overall expenditure. Maintaining levels of local expenditure reflects the Council’s ongoing commitment to the local economy.

The Council has made progress in the volume of transactions processed electronically, which measures the number of invoices paid from electronic ordering of goods and services, which is critical to reduce processing times and transaction costs.

INDICATOR 2014/2015 2015/2016 2016/2017 2017/2018

% collaborative procurement spend 26% 38% 26% 25%

% procurement transactions processed electronically 76% 74% 76% 84%

Procurement spend within Local Authority area (£m) £89m £92m £77m £80m

Total procurement spend £421m £470m £406m £382m

% procurement spend within local authority area 21% 19% 19% 21%

(Source: Spikes Cavell)

E-invoicing and payment performance

The Council continues to develop e-invoicing, which enables automated payment of invoices where electronic matching occurs. As at 31 March 2018, the Council had nine major suppliers using the e-invoicing solution, equating to 46,000 invoices and 26% of all invoices paid. Work is ongoing to assess the feasibility of further suppliers to be adopted.

The Council continues to meet the target of 85% of invoices paid within 30 days of receipt, with 95% of invoices meeting this target in 2016/2017 in comparison to the Scottish average of 93.1%.

Appendix 1 Regulated Procurements

Date Awarded

Contract Description Supplier Name Contract Start Date

Contract End Date

Estimated Value

03/11/2017 Receipt and Treatment of Recyclable Mixed Scrap Metal (rebate value)

Levenseat Ltd 01/04/2018 31/03/2019 -£9,000.00*

20/06/2017 Framework for the Provision of Passenger Transport Services

VARIOUS 01/07/2017 30/06/2019 £19,200,000.00

01/11/2017 Heavy Vehicles VARIOUS 01/01/2018 31/12/2021 £8,800,000.00

01/01/2018 Frozen Foods BRAKES 01/07/2017 30/06/2019 £6,760,000.00

01/04/2017 Receipt and Treatment of Organic Waste

GP GREEN RECYCLING TD

01/04/2017 31/03/2020 £6,135,582.00

01/01/2017

Supply, Delivery, Installation and Maintenance of the Corporate Multi Functional Device Hardware Fleet Incorporating Maintenance of a Print Management Software Platform.

CANON UK LTD 06/02/2017 31/12/2021 £5,600,000.00

07/03/2018 New Build Housing Highstonehall Road Hamilton

CRUDEN BUILDING & RENEWALS LTD 1

31/07/2017 31/07/2018 £4,539,973.34

13/03/2017 New Build Housing Belstane Gate Carluke

CCG (SCOTLAND) LTD

23/02/2017 23/02/2018 £4,084,807.42

30/05/2017 Vehicle & Plant Hire VARIOUS 01/11/2017 31/10/2021 £3,810,000.00

14/02/2018 New Build Housing St Blanes Blantyre SPA Framework

CRUDEN BUILDING & RENEWALS LTD 1

06/02/2018 06/02/2019 £3,803,523.00

21/03/2017 Receipt, Treatment and Disposal of Special Waste (Bulky)

Patersons of Greeoakhill ltd

01/04/2017 31/03/2020 £3,744,000.00

01/06/2017 Supply & Distribution of Fruit and Vegetables (Fresh & Preprepared)

GEORGE CARRUTHERS & SONS LTD

03/04/2017 03/04/2020 £2,758,153.50

01/01/2017 Vehicle Parts VARIOUS 01/01/2017 31/12/2020 £2,498,824.00

01/07/2017 Microsurfacing Contract 2017 COLAS LTD 12/06/2017 11/06/2019 £2,320,000.00

01/03/2017 Supply, Maintenance and Monitoring of Network Hardware and Supply of ad-hoc IP Handsets

PROVISTA UK LTD 01/04/2017 31/03/2021 £2,255,664.00

01/01/2018 Tyres MCCONECHY'S TYRE SERVICE LTD

01/11/2017 31/10/2021 £1,800,000.00

01/06/2017 Receipt and Processing of Recyclable Waste

Viridor Ltd 01/04/2018 31/03/2020 £1,658,800.00

11/10/2017 Burnhill White Flats External fabric upgrade works

A C WHYTE & CO LTD

12/04/2017 12/04/2018 £1,651,761.60

01/04/2017 Receipt and Treatment of Organic Waste

Levenseat Ltd 01/04/2017 31/03/2020 £1,645,725.00

01/07/2017 Retread Contract 2017 ROADTEAM LTD 12/06/2017 11/06/2019 £1,600,000.00

26/10/2017 Air Source Heating Systems Supply and Delivery

WILLIAM WILSON LTD

01/11/2017 30/11/2018 £1,590,459.20

01/04/2017 Integrated Housing and Property Management System

AAREON UK LTD 01/06/2018 31/05/2023 £1,539,425.00

Date Awarded


Contract End Date

Estimated Value

17/03/2017 Mini-Competition from SLC Employability Framework for the Youth Employment Initiative

Routes to Work South

19/05/2017 31/03/2018 £1,523,948.00

24/04/2017 Cars & Light Commercial Vehicle Purchase

VARIOUS 01/06/2017 01/12/2018 £1,500,000.00

22/02/2017 PSN Connectivity - Mobile phones VODAFONE LTD 05/01/2018 04/01/2020 £1,400,000.00

31/08/2017 Supply, Implementation and Support of an EDRMS Corporate Solution

BRAMBLE HUB LTD

01/08/2017 31/07/2022 £1,313,830.00

31/03/2017 Term Demolition Contract 2017-18 JCJ DEMOLITION & CONSTRUCTION LTD

30/08/2017 30/08/2018 £1,234,487.55

01/04/2017 Engineering Inspection and Insurance ZURICH MUNICIPAL

01/04/2018 31/03/2021 £1,160,387.65

31/03/2017 Groundworks Tinto Primary School JOSEPH LECKIE & SONS LTD

04/01/2017 04/01/2018 £1,117,807.45

26/10/2017 Secure Site Containers Supply Delivery and Hire Of

SIBCAS LTD 13/11/2017 13/11/2020 £1,103,221.81

21/03/2017 Receipt, Treatment and Disposal of Special Waste (Bulky)

Viridor Ltd 01/04/2017 31/03/2020 £971,200.00

01/01/2017 Provision of a Physiotherapy Service PHYSICARE 15/04/2017 14/04/2020 £884,017.00

11/12/2017 Provision of Festive Lighting LIGHTWAYS (CONTRACTORS) LTD

07/01/2018 06/01/2020 £865,000.00

11/01/2018 Supply of Paint and Sundries 2017/2020 Procurement For Housing Decorative Solutions Framework

CROWN PAINTS LTD

22/01/2018 22/01/2021 £850,000.00

25/03/2017 Accommodation for Homeless Households in Cambuslang Area

SALVATION ARMY 01/04/2017 31/03/2020 £840,000.00

28/02/2017 Community Repairs Advice CARE & REPAIR IN SOUTH LANARKSHIRE

01/04/2017 31/03/2020 £800,000.00

01/04/2017 Online School Payments PARENTPAY LTD 01/04/2018 31/03/2021 £730,000.00

24/08/2017 Fabric Repairs Package 96 East Kilbride

PROCAST BUILDING CONTRACTORS LTD

03/08/2017 03/08/2018 £720,747.23

01/08/2017 Supply and Delivery Of Wall Panels MGM TIMBER ( SCOTLAND) LTD

01/07/2017 01/07/2019 £600,000.00

31/03/2017 Mechanical Plumbing Tinto Primary School

BLANTYRE PARK SERVICES LTD

20/12/2016 20/12/2017 £596,642.51

01/03/2017 Excavation Groundworks Hallside Primary School

JOSEPH LECKIE & SONS CONTRACTS LTD

31/07/2017 31/07/2018 £566,090.65

01/05/2017 The West of Scotland Local Authority Forecasting Partnership 2017

METEOGROUP UK LTD

01/10/2017 15/05/2021 £534,877.22


Levenseat Ltd 01/04/2018 31/03/2020 £531,396.00


Smurfit Kappa 01/04/2018 31/03/2020 £506,548.00

15/02/2018 Supported Accommodation – Charles Brownlie Hamilton & Blantyre

BLUE TRIANGLE HOUSING ASOC LTD

01/04/2017 31/03/2018 £500,071.00

Date Awarded


Contract End Date

Estimated Value

09/10/2017 Plumbing & Mechanical Works Underbank PS

ARC-TECH (SCOTLAND) LTD

29/01/2018 29/01/2019 £485,985.53

01/03/2018 Supply of Shower Trays and Associated Products Procurement For Housing Framework

AKW MEDI-CARE LTD

01/03/2018 29/02/2020 £480,000.00

31/07/2017 Village Project 2017-18 YPEOPLE 11/04/2017 11/04/2018 £454,407.56

10/08/2017 Vending Machine Services EXCEL VENDING LTD

04/12/2017 03/12/2020 £440,000.00

14/02/2017 Mini Tender for Supply and Delivery of Street Lighting Materials, Lot 8 LED (scenario 5)

URBIS SCHREDER LTD

22/06/2017 31/12/2017 £416,660.00

15/03/2018 Tanker Applied Roads Surface Coatings Contract

SCOTTISH BORDERS COUNCIL

01/04/2018 31/03/2023 £400,000.00

08/06/2017 Domestic Heating Spares Supply and Delivery From Scotland Excel Framework

WOLSELEY UK 01/04/2017 30/11/2018 £380,000.00

16/06/2017 Supply and Delivery of Electrical Materials Lots 2, 3, 4, 6, 7 & 8

BEMCO LTD 13/04/2017 13/04/2018 £350,000.00

26/10/2017 Tile Hoists Supply and Delivery HOIST & ACCESS SERVICES LTD

11/10/2017 11/10/2020 £340,122.00

15/06/2017 Mini-Competition from SLC Employability Framework for Inclusiveness

SOUTH LANARKSHIRE COLLEGE

07/06/2017 31/03/2018 £332,332.00

31/03/2018 Loretto Care - Intensive support service for vulnerable young people

LORETTOCARE 01/04/2018 31/03/2020 £298,000.00

08/09/2017 Electrical Kits for EK Contracts BEMCO LTD 01/07/2017 01/07/2018 £275,000.00

18/09/2017

Direct Award for the Supply and Delivery of Roads Maintenance Materials Miscellaneous Products

D GIBSON ROADS & QUARRY SERVICES LTD (Assigned to Mallatite Ltd)

18/12/2017 31/10/2019 £272,000.00

22/02/2017 Maintenance of air conditioning and air handling units installation

DIAMOND AIR CONDITIONING LTD

11/01/2017 11/01/2020 £263,064.93

10/04/2017 Supply and Delivery of Kitchen Cabinets and Worktops LHC Framework

THE SYMPHONY GROUP PLC

01/04/2017 31/03/2018 £250,000.00

24/11/2017 Quantity Surveying Services Pre & Post

ROBINSON LOW FRANCIS LLP

18/09/2017 18/09/2018 £250,000.00

31/03/2017 Supply and Delivery of Composite Door Sets

SOVEREIGN GROUP LTD

01/04/2018 29/02/2020 £250,000.00

26/07/2017 Provision of Events Management Services

ZAP ENTERTAINMENT LTD

01/08/2017 31/07/2020 £247,500.00

01/08/2017 Joinerworks Tinto Primary School

DAVID H ALLAN (JOINERS & BUILDING CONTRACTORS) LTD

13/07/2017 13/07/2018 £245,507.48

18/09/2017

Mini-Competition from SLC Employability Framework for the Energy Academy – Technical & Sectorial Support

SOUTH LANARKSHIRE COLLEGE

10/10/2017 30/06/2018 £244,628.00

06/04/2017 Provision of Mobile Teaching Unit (MTU3)

COSBY SUPPLIERS LTD

06/04/2017 31/03/2018 £243,196.00

Date Awarded


Contract End Date

Estimated Value

11/09/2017 Outdoor Play Equipment and Artificial Surfaces

SCOTPLAY & SPORTS LTD

13/03/2017 12/03/2019 £240,000.00

31/03/2018 Covey - Befriending Service for children & young people

COVEY BEFRIENDING

01/04/2018 31/03/2020 £236,000.00

31/03/2018 Advocacy service to vulnerable children and young people

WHO CARES? SCOTLAND

01/04/2018 31/03/2020 £236,000.00

07/08/2017 Supported Accommodation – Wide Close, Lanark


01/04/2017 31/03/2018 £235,657.00

21/04/2017 Forth Re Roofing Phase 5 AILSA BUILDING CONTRACTORS LTD

24/07/2017 24/07/2018 £223,436.06

16/03/2017 Demolition Works Forrest Street REIGART CONTRACTS LTD

23/02/2017 23/02/2018 £221,583.60

05/01/2018

Direct Award for the Supply and Delivery of Roads Maintenance Materials Line Marking Material

JEWSON LTD (Assigned to Frazer Ltd)

18/12/2017 31/10/2019 £212,000.00

05/03/2018 Maintenance Of Cold Water Booster Pumps Pressurisation Units and Heating Pumps

RITCHIE MACKENZIE & CO LTD

01/04/2018 01/04/2021 £201,285.00

19/04/2017 Continuous Customer Feedback Services

RESEARCH RESOURCE SCOTLAND LTD

01/04/2018 31/03/2023 £200,941.00

11/04/2017 HEEPS Phase 5 External Wall Insulation and Associated External Works

ENGIE REGENERATION LTD

07/09/2017 07/09/2018 £200,000.00

28/02/2018 PVC Products Lot 4 Building Materials PFH Scotland

SIG TRADING LTD 1

01/03/2018 31/03/2020 £200,000.00

01/06/2017 Provision of Air Quality Services & Equipment

AIR MONITORS LTD

01/03/2017 31/03/2018 £200,000.00

06/03/2017 Speak Out - Advocacy SPEAK OUT ADVOCACY PROJECT

01/04/2016 31/03/2018 £200,000.00

11/12/2017

Mini Competition for the Supply and Delivery of Roads Maintenance Materials Drainage Products

GRAFTON MERCHANTING GB LTD

11/12/2017 31/10/2019 £197,500.00

26/09/2017 Highway Electrical Connections ELECTRICAL TESTING SERVICES LTD

01/01/2018 31/01/2019 £192,985.01

13/12/2017 Curtain Walling & External Doors Hallside Primary School

SCOTTECH LTD 13/12/2017 13/12/2018 £191,253.00

09/06/2017 Steelwork & Metal Decking Hallside Primary School

JAMES COWIE & CO LTD

31/05/2017 31/05/2018 £190,363.00

13/12/2017 Roof Trusses and Structural Timbers Underbank Primary School

DICKIE & MOORE LTD 1

06/12/2017 06/12/2018 £183,909.95

11/05/2017 Bitumen Products JOBLING PURSER LTD

03/03/2017 28/02/2020 £180,000.00

01/07/2017 Supported Accommodation – Clydesdale Street


01/04/2017 31/03/2018 £175,263.00

Date Awarded


Contract End Date

Estimated Value

06/02/2018 External Fabric Repairs Murray Square

AILSA BUILDING CONTRACTORS LTD

12/02/2018 12/02/2019 £174,274.16

18/12/2017

Mini Competition for the Supply and Delivery of Roads Maintenance Materials Concrete Products

JEWSON LTD (Assigned to Frazer Ltd)

11/12/2017 31/10/2019 £169,200.00

14/01/2018 Environmental Improvements Fairhill Area

PROCAST BUILDING CONTRACTORS LTD

20/12/2017 20/12/2018 £161,518.44

20/04/2017 The Provision of Secure Cash Collection Services

G4S CASH SOLUTIONS (UK) LTD

01/10/2017 30/09/2020 £160,000.00

12/06/2017 Supported Accommodation – First Stop, EK


01/04/2017 31/03/2018 £155,425.00

03/03/2017 SXL Mini Comp for the supply and delivery of LED's - Scenario 6 (LED programme)

URBIS SCHREDER LTD

01/11/2017 31/01/2018 £154,260.00

21/06/2017 security and safety equipment / void protection equipment

ORBIS PROTECT LTD

03/04/2017 03/04/2018 £150,000.00

17/10/2017 Supply of Educational Assessment Resources - Negotiated Contract

GL EDUCATION GROUP LTD

22/05/2017 01/06/2020 £150,000.00

20/04/2017 Supply of Educational Assessment Resources - Negotiated Contract

THE NURTURE GROUP NETWORK LTD

11/09/2017 01/10/2019 £150,000.00

31/03/2017 Brickwork Crawford Primary School LESTEROSE SCOTLAND LTD

30/01/2017 30/01/2018 £144,640.83

05/10/2017 Rent Deposit Scheme YPEOPLE 11/04/2017 11/04/2018 £140,154.96

31/08/2017 Provision of Drain Cleaning Services through Enterprise Resources Framework

UNDERGROUND INSPECTION SERVICES LTD 1

01/09/2017 31/03/2018 £140,000.00

01/03/2017 SXL Mini Comp for the supply and delivery of Gear Trays - Scenario 6 (LED programme)

JAMES M ANDERSON LTD

01/11/2017 31/01/2018 £136,925.00

31/03/2017 Timber Kit Crawford PS FLEMING BUILDINGS LTD

21/12/2016 21/12/2017 £132,140.00

13/12/2017 Mechanical & Plumbing Installations South Vennell

JAMES FREW LTD 30/11/2017 30/11/2018 £125,892.26

08/03/2018 Mini Tender for Lighting Installation Works at Victoria Street, Blantyre

LIGHTWAYS (CONTRACTORS) LTD

01/03/2018 31/12/2018 £125,003.35

01/03/2018 Heating and Plumbing Installations Heatheryknowe New Build Housing

BLANTYRE PARK SERVICES LTD

16/03/2018 16/03/2019 £122,693.63

12/09/2017 Curtain Walling & External Doors Hallside Primary School

SCOTTECH LTD 31/08/2017 31/08/2018 £121,777.87

17/10/2017 Provision of Literacy and Numeracy Training

CATCH UP 03/08/2017 31/07/2020 £120,000.00

01/01/2018 Supply and Delivery of Musical Instruments

BAND SUPPLIES LTD

01/01/2018 31/12/2020 £120,000.00

11/07/2017 Maintenance Of Bems Lot 2 Various Controllers

BUILDING MANAGEMENT SOLUTIONS

24/07/2017 01/08/2020 £117,113.20

24/01/2018 PV Panels Underbank Primary School CAMPBELL & KENNEDY LTD

11/01/2018 11/01/2019 £105,444.41

Date Awarded


Contract End Date

Estimated Value

24/10/2017 Fixed Furniture Hallside Primary School

HAVELOCK EUROPA PLC

23/10/2017 23/10/2018 £104,825.25

31/03/2017 Overton & Hamilton Road Stairwells STEWART & SHIELDS LTD

25/01/2017 25/01/2018 £104,039.25

07/11/2017 Structural Steelworks Underbank PS HESCOTT ENGINEERING COMPANY LTD

26/10/2017 26/10/2018 £102,511.00

03/03/2017 SXL Mini Comp for the supply and delivery of LED's - Scenario 6 (LED programme)

Street Lightling Supplies Ltd

01/11/2017 31/01/2018 £100,263.00

18/12/2017 Mini Competition for the Supply and Delivery of Roads Maintenance Materials - Traffic Management

BUNZL GREENHAM

11/12/2017 31/10/2019 £100,000.00

14/12/2017 Insurance broking services AON UK LTD 01/04/2017 31/03/2020 £95,000.00

31/03/2017 Bracken Brae Environmentals Phase 1 Groundworks

LANDSCAPES & CONTRACTS LTD

03/02/2017 03/02/2018 £93,149.16

04/04/2017 Bems Controllers Almada Street Hamilton

MATRIX CONTROL SOLUTIONS LTD

17/05/2017 17/05/2018 £91,039.00

05/04/2017 Provision of IT Consumables BANNER GROUP LTD

01/01/2017 31/10/2019 £90,000.00

01/03/2017 Extended Support and Maintenance of Kainos EDRMs System

KAINOS SOFTWARE LTD

01/10/2017 30/06/2018 £87,020.00

11/04/2017 Supply of Temporary Heating Appliances

THOMSONS GAS & HIRE LTD

01/10/2017 01/10/2020 £85,713.00

24/11/2017 Demolition Works Spittal Primary School

DAMADA ASBESTOS REMOVALS LTD

01/11/2017 01/11/2018 £85,523.00

11/01/2018 Demolition Works Old Spittal PS DAMADA ASBESTOS REMOVALS LTD

09/11/2017 09/11/2018 £85,523.00

26/07/2017 Supply and Delivery of Corporate Clothing

BUNZL GREENHAM

01/09/2017 31/08/2022 £83,638.00

31/03/2017 Curtain Walling & External Doors Crawford PS

SCOTTECH LTD 30/01/2017 30/01/2018 £79,750.00

09/05/2017 Architectural Services East Milton New Build Housing

SMITH SCOTT MULLAN ASSOCIATES

04/04/2017 04/04/2018 £77,000.00

23/10/2017 Alarms Hallside Primary School

ALARMFAST SUPERVISION SECURITY SYST LTD

19/10/2017 19/10/2018 £75,675.00

03/04/2017 Supply and Delivery of Educational Materials: Lot 1 - General Education Materials

YORKSHIRE PURCHASING ORGANISATION

01/09/2017 30/08/2019 £75,000.00

01/11/2017 Licensing and mitigation for badger exclusion and two new boreholes

AECOM INFRASTRUCTURE & ENVIRONMENT UK LTD

01/07/2017 01/07/2018 £70,660.40

14/04/2017 Mechanical Installations Closed Protocol

CEE CEE TV LTD 10/04/2017 10/04/2018 £70,000.00

Date Awarded


Contract End Date

Estimated Value

01/06/2017

Cognitively Guided Instruction Research Agreement - Education Research Numeracy Programme in conjunction with Strathclyde university

UNIVERSITY OF STRATHCLYDE

26/05/2017 25/05/2019 £70,000.00

26/07/2017 Principal Inspection of 21 No. Structures with Difficult Access (Package 2)

SYSTRA LTD 04/09/2017 30/04/2018 £67,923.38

01/01/2017 Outdoor Playground, Fitness & Sports Facilities

SUTCLIFFE PLAY (SCOTLAND) LTD

01/04/2017 31/03/2020 £67,259.00

02/02/2018 Mechanical Works Daldroch House BLANTYRE PARK SERVICES LTD

29/01/2018 29/01/2019 £65,581.40

24/11/2017 Suspended Ceilings Hallside Primary School

COCHRANE & WATT LTD

02/11/2017 02/11/2018 £65,287.38

29/06/2017

Multi Disciplinary Consultancy Framework Agreement Various Education Fire Separation Assessment Report

BROWN & WALLACE LLP

23/06/2017 23/06/2018 £61,303.50

18/04/2017 Architectural Services New Build Housing St Blanes Blantyre

SMITH SCOTT MULLAN ASSOCIATES

30/03/2017 30/03/2018 £59,950.00

15/09/2017 Kitchen Equipment Newton Primary School

THE KITCHEN EQUIPMENT COMPANY LTD

24/08/2017 24/08/2018 £59,000.02

16/06/2017 Building Surveyor Works External Fabric Upgrade

CUSHMAN & WAKEFIELD

14/06/2017 14/06/2018 £58,275.00

29/01/2018 Roughcast & Render Raeburn Crescent

AILSA BUILDING CONTRACTORS LTD

29/01/2018 29/01/2019 £56,138.13

16/06/2017 Consultancy Services St Leonards New Build Housing

WYG ENVIRONMENT PLANNING TRANSPORT LTD

07/06/2017 07/06/2018 £56,000.00

16/03/2018 Underbank Primary School Kitchen Equipment

SCOMAC CATERING EQUIPMENT LTD

28/02/2018 28/02/2019 £55,875.00

24/01/2018 Access Controls Underbank PS

ALARMFAST SUPERVISION SECURITY SYST LTD

10/01/2018 10/01/2019 £55,588.00

31/03/2017 Tinto Primary School Kitchen & Canopy Works

INSTOCK DISPOSABLES LTD

31/01/2017 31/01/2018 £54,787.46

21/04/2017 David Walker Gardens Fire Dampers BLANTYRE PARK SERVICES LTD

25/04/2017 25/04/2018 £54,237.75

06/10/2017 Steel Framing System Hallside PS A & E CONSTRUCTION (SCOTLAND) LTD

21/09/2017 21/09/2018 £53,650.66

13/04/2017 Central Battery Multi Storey Blocks Emergency Lighting

CONSTANT POWER SERVICES

21/04/2017 21/04/2018 £53,175.00

20/06/2017

Crown Commercial Service (CCS) RM1557ix Framework Agreement, G-Cloud 9, Lot 2 Cloud Software for an Online Benefits Calculator

ENTITLEDTO LTD 01/08/2017 31/07/2019 £52,800.00

28/02/2017 Ice Rink Disco Lighting East Kilbride FLASHLITE TECHNICAL SERVICES LTD

28/02/2017 28/02/2018 £51,189.94

Date Awarded


Contract End Date

Estimated Value

31/03/2017 Steel Frame Tinto Primary School A & E CONSTRUCTION (SCOTLAND) LTD

20/01/2017 20/01/2018 £51,019.28

08/03/2018 Laundry Equipment JLA LIMITED 06/11/2017 31/10/2019 £50,000.00

10/04/2017 Maintenance Of Gent Fire Alarm Installations Extension

SPIE SCOTSHIELD LTD

01/04/2017 31/03/2019 £50,000.00

31/03/2017 Agency Works Uddingston New Build Housing

SEARCH CONSULTANCY LTD

16/01/2017 16/01/2018 £50,000.00

31/03/2017 Supply of Render Materials ENEWALL LTD 24/01/2017 24/01/2018 £50,000.00

06/12/2017 Supply and Installation Of Wet Floor Systems

G STEWART CARPETS LTD

30/11/2017 20/05/2018 £50,000.00

06/12/2017 Supply and Installation of Vinyl Carpet & Cushioned Flooring

P LAYDEN & SON LTD

30/11/2017 20/05/2018 £50,000.00

14/12/2017 Uplift and Relay Floor Coverings Central Heating Programme

MORRIS & SPOTTISWOOD LTD

30/11/2017 20/05/2018 £50,000.00

14/12/2017 Supply and Installation Off Flooring for HIP Kitchen

P LAYDEN & SON LTD

30/11/2017 20/05/2018 £50,000.00

01/03/2017 Remove and Renew Chimney Line Repairs

COMPLETE CHIMNEYS SCOTLAND

15/12/2017 15/12/2018 £50,000.00

.

Appendix 2 Procurement Strategy 2017-2020 Action Plan

Objective Action Responsibility Timescale Status Update

1. Procurementleadershipandgovernance

1.1 Develop the role and structure of the Procurement Forum as a mechanism for disseminating information and the development of policies and standards.

Procurement Service

Ongoing On target Information continues to be disseminated to the group.

1.2 Review and update standard procurement documentation to ensure continuous improvement and ongoing compliance.

Procurement Service and Legal Services

Ongoing On target The template for the report on tenders has been updated and is being rolled out.

1.3 Develop and implement a new structure for the Procurement Service.

Executive Director of Finance and Corporate Resources / Head of Finance (Transactions) / Procurement Service

Revised February 2019

Slipped The number of procurement advisors has been reduced with the reporting lines for the former Resource team realigned. The review of various purchasing and transactions teams is identifying common activities of work and areas for future efficiencies.

1.4 Review of procurement risks.

Procurement Service / Insurance and Risk Management

Annually Complete The review of the top risks included a reassessment of the risk of procurement practices and the management of contracts.


1.5 Internal audit review of procurement practices.

Internal Audit Ongoing On target The review of Roads procurement is materially concluded with the focus moving to Housing and Technical Resources in 2018/19.

1.6 Provision of an annual performance report to the Corporate Management Team and Finance & Corporate Resources Committee.

Procurement Service

Annually Complete The annual performance report for 2016/17 was presented to the CMT on 16 November 2017 and Finance and Corporate Resources Committee on 7 February 2018.

2. Prevention ofFraud and theDisruption ofSerious andOrganisedCrime

2.1 Conduct a review of procurement processes across the Council and the management information used in the scrutiny of contract spend.

Procurement Service / Internal Audit

Revised June 2018.

Slipped A review of the responses to the questionnaires has taken place with a number of improvement actions identified. Action plan to be presented to the CMT.

2.2 Continue to work with and share information with Police Scotland to ensure the ongoing disruption of serious and organised crime.

Procurement Service / Legal Services

Ongoing On target Procurement and Legal staff are working with Police Scotland to identify actions.

3. Defining thesupply need

3.1 Report to the Corporate Management Team on high value/high risk procurements.

Procurement Service

6 monthly Complete The last report was presented to the CMT on 16 November 2017.


3.2 Assessment for scrutiny of high value/high risk procurements as appropriate.

All Resources Ongoing On target The contract for adult supported living has been identified for scrutiny.

3.3 Development of a procurement process on preliminary market engagement.

Procurement Service

March 2018

Complete The need for preliminary market engagement is reflected in the Sourcing Strategy.

4. Sourcing 4.1 Enhance the existing sourcing methodology to mandate early engagement for all regulated and EU regulated procurements where practicable.

Procurement Service

Ongoing Complete The market research section of the sourcing strategy has been updated to reflect this requirement.

4.2 Prior Information Notice (PIN) to be published for all Regulated contracts at least 2 months before tender is released to the market where practicable.

Procurement Service

February 2017

Complete Complete.

4.3 Hold information sharing events where appropriate.

Procurement Service/ SDP

Ongoing On target Lanarkshire Business Week took place in February 2018.

4.4 Enhance the tendering skills of Lanarkshire based companies.

Procurement Service / Supplier Development Programme

Ongoing On target A webinar was held with SDP called ‘Talking Tenders’ and presented in January 2018.


5. Collaboration 5.1 Identify new areas for collaborative working with internal and external stakeholders.

Procurement Service and Resource stakeholders

Ongoing On target Crown Commercial Services frameworks were used for the SLC engineering contract and for SLLCT insurance requirements. In addition, a new laundry maintenance contract has been put in place by the small contracts team operated by Scotland Excel.

5.2 Ensure collaboration is consistently considered for all procurement activities and increase collaboration where possible.

Procurement Service

Ongoing On target The requirement to consider collaboration is now included in the Sourcing Strategy.

6. SustainableProcurement& CommunityBenefits

6.1 Update the Sustainable Procurement policy.

Procurement Service

Revised June 2018.

Slipped A draft policy has been issue to the Heads of Service for consultation.

6.2 Support consultation by Resources with communities in advance of procurement exercises.

All Resources Ongoing On target Economic Development undertook a Community Consultation for Blairbeth Urban Park with Procurement conducting the tendering exercise.

6.3 Support the development of a system of collating and tracking community benefits.

All Resources Revised September 2019

Slipped A procurement process has been drafted. The wider involvement of Resources is required.


7. Contract andSupplierManagement

7.1 Introduction and full roll out of eCM and eSPM for appropriate contracts.

Procurement Service

Revised August 2019

Slipped 2018/19 action.

7.2 Research the potential impact of BREXIT on existing and future Council contracts.

Procurement Service

July 2017 Complete The Procurement Service has fed into an exercise co-ordinated by Finance Strategy identifying the top tier contracts that could be affected by BREXIT.

8. EthicalTrading

8.1 The use of organic and local produce will be specified where possible within food contracts.

Procurement Service

Ongoing On target SLC works closely with Scotland Excel, providing input and attending UIG’s to inform contract specific terms, conditions and specifications, ensuring the promotion of organic and local products within current procurement legislation.

8.2 Work with suppliers to reduce food waste.

Procurement Service

March 2018

On target Food waste reduction is scored within relevant bids. Composting projects have been introduced within schools with the contractors supplying compost bags and in some cases the compost bins.


9. PurchasingProcessesand Systems

9.1 Implementation of e-invoicing fully by November 2019.

Accounts Payables

November 2019

On target There are 9 major suppliers of goods and services to the Council using the e-invoicing solution. This equates to over 46,000 invoices and 26% of all invoices paid. Work is ongoing to assess the feasibility of further suppliers to be adopted.

9.2 Develop the use of PCS and PCSt and the Council’s i-procurement system.

Procurement Service

Ongoing On target A number of Procurement staff have been trained on PCSt.

9.3 Consider the use of Project Bank Accounts in appropriate contracts.

Procurement Service / Payables / Strategy / Resources

June 2017 Complete Council officers attended a training event held by the City Deal PMO. Further developments for future City Deal contracts are expected.

9.4 Development of a ‘No PO, No Pay’ policy.

Procurement Service

April 2017 Complete Greater enforcement of the Certified Payments Policy is taking place. Invoices are being returned to Resources where they do not display a valid PO number.

9.5 Implementation of a supplier incentive scheme.

Procurement Service / Payables

February 2018

Complete Decision taken not to progress with the scheme at this time.

9.6 Implement action plan following the post implementation review of i-procurement.

Procurement Service / Resources

December 2017

Complete Review of the action plan has taken place with actions either complete or covered elsewhere in the strategy action plan.


9.7 Review and update of the Procurement pages of the intranet and website.

Procurement Service

November 2017

Complete The content of the intranet and website have been updated.

10. People 10.1 Ensure that all procurement staff completes the Scottish Procurement Competency Framework every 3 years.

Procurement Service

July 2019 On target 2019/2020 action.

10.2 Capture training requirements through the use of the Council PDR process.

Procurement Service

Annual Complete Three members of staff are progressing well their training via the Chartered Institute of Purchasing and Supply (level 4).

11. Fair WorkingPractices

11.1 Local suppliers to be encouraged to pay the living wage to their workforce this will enable the Council to maintain the living wage accreditation.

Procurement Service

Ongoing On target New care at home framework provides funding for the providers. Work is also underway to review the rate paid to the supported living providers.

12. PerformanceManagement

12.1 Monitor community benefits performance indicators.

Procurement Service

Ongoing On target Reported through the KPI report and will be updated following introduction of a new process (see 6.3.).

12.2 Increase where possible, the performance of the Procurement & Commercial Improvement Programme.

Procurement Service and Resource Stakeholders

Ongoing On target Scotland Excel are in discussions with the Scottish Government regarding future assessment options.


12.3 Ensure that all internal and external reporting of data and Key Performance Indicators is completed within the agreed timescales.

Procurement Service

Ongoing On target 2017/18 six monthly performance data reported to the CMT 16 November 2017.

12.4 Develop the provision of management information to Resources.

Procurement Service

Ongoing On target Existing information is under review with recommendations to follow as part of the review of procurement practices (see 2.1).

Appendix 3 Planned Future Regulated Procurements

Contract Description Value Proposed Publication Date

Expected Award Date

Driver Training - LGV Driver Training and Assessments and Road Roller Training and Assessment

£160,000.00 03/04/18 30/09/18

The Provision of a Cognitive Behavioural Therapy Service

£250,000.00 03/04/18 30/09/18

Construction new nursery schools £6,000,000.00 N/A 30/09/18

New Build Housing: Craigbank £3,000,000.00 N/A 30/09/18

New Build Housing: Hamilton £6,000,000.00 N/A 30/09/18

East Whitlawburn New Build Housing

£40,000,000.00 N/A 31/10/18

Brickwork Framework £2,000,000.00 30/06/18 31/10/18

Disposal/Recycling of Gully Waste and General Roads Related Materials

£1,600,000.00 03/06/18 30/11/18

Air Source Heating Systems Supply and Delivery

£1,590,459.20 03/06/18 30/11/18

Supply and Delivery Of Plumbing and Heating Materials

£2,500,000.00 03/06/18 30/11/18

Domestic Heating Spares Supply £380,000.00 03/06/18 30/11/18

New Build Housing: Hamilton £6,000,000.00 N/A 30/11/18

Render and roughcasting Framework

£2,000,000.00 31/07/18 30/11/18

Vehicle Body Repairs £1,800,000.00 21/06/18 18/12/18

Micro-surfacing Contract 2017 £2,320,000.00 04/07/18 31/12/18

The West of Scotland Local Authority Forecasting Partnership 2017

£534,877.22 04/07/18 31/12/18

Supply and Delivery of Pool Chemicals

£240,000.00 28/07/18 24/01/19

Paint Contractors Framework £400,000.00 01/08/2018 27/01/19

Provision of Water and Waste Water billing services including AMR services

£1,900,000.00 01/09/18 28/02/19


Expected Award Date

Provision Of Manned Security Services 2016-19

£1,138,096.80 05/09/18 04/03/19

Maintenance Of Portable Fire Fighting Equipment 2016-19

£180,419.22 10/09/18 09/03/19

Roads Sub-Contractors Framework £10,000,000.00 01/03/18 14/03/19

Snow Plough and Grit Spreading Vehicles and Equipment Repairs and Spares

£155,400.00 15/09/18 14/03/19

Highway Electrical Connections £192,985.01 30/09/18 29/03/19

Adult Supported Living Procured Service Arrangement

£225,000,000.00 30/09/18 29/03/19

Temporary Traffic Management Framework

£2,400,000.00 02/10/18 31/03/19

Supply, Installation and Repair of Vehicle Restraint Systems

£900,000.00 02/10/18 31/03/19

Provision of Events Management Services

£160,000.00 02/10/18 31/03/19

Pest Control and Certain Environmental Health Services

£1,818,550.00 02/10/18 31/03/19

Air Quality Support Services £50,000.00 02/10/18 31/03/19

Vehicle Repairs - Mechanical £750,000.00 02/10/18 31/03/19

Vehicle Breakdown Recovery Service

£50,000.00 02/10/18 31/03/19

Windscreen Supply & Fitment £50,000.00 02/10/18 31/03/19

Framework for the Supply, Delivery, Uplift and Installation of Playpark Equipment and Associated Materials

£5,000,000.00 02/10/18 31/03/19

Framework Agreement for the Provision of External Printing and Promotional Printed Products Lot 1 - Printing in Four Process Colours(CMYK)

£100,000.00 02/10/18 31/03/19

Framework Agreement for the Provision of External Printing and Promotional Printed Products, Lot 2 - Wide Format Printing in FourProcess Colours (CMYK)

£100,000.00 02/10/18 31/03/19

Framework Agreement for the Provision of External Printing and Promotional Printed Products, Lot 3 - Digital Printing in Four ProcessColours

£100,000.00 02/10/18 31/03/19


Expected Award Date

Framework Agreement for the Provision of External Printing and Promotional Printed Products, Lot 4 - Printing and Supply of PromotionalItems

£50,000.00 02/10/18 31/03/19

Annual Software Licences and Support for Roads and Lighting Maintenance Management System

£500,000.00 02/10/18 31/03/19

Supply of Materials and Associated Managed Services. Supply of Shower Trays and Screens

£350,000.00 02/10/18 31/03/19

Maintenance Of Gent Fire Alarm Installations Extension

£50,000.00 02/10/18 31/03/19

Advocacy service to vulnerable children and young people

£236,000.00 02/10/18 31/03/19

Supply of Fresh Bread and Baked Goods to Care Homes

£70,000.00 03/10/18 01/04/19

Front of House IT Booking System £80,000.00 03/10/18 01/04/19

Maintenance of Biomass Boilers £61,150.00 29/10/18 27/04/19

Lubricants, Greases and Antifreeze £280,000.00 01/11/18 30/04/19

Provision of Loss Adjusting Services

£150,000.00 01/11/18 30/04/19

Supply, Delivery, Maintenance and Installation of Fitness Equipment Framework

£200,000.00 11/11/18 10/05/19

Winter Assistance - Farmers £50,000.00 02/12/18 31/05/19

Winter Assistance - Contractors £750,000.00 02/12/18 31/05/19

Maintenance Of Sprinkler Systems £172,965.00 02/12/18 31/05/19

Fire Suppression Systems Maintenance Of Commercial and Domestic

£172,965.00 02/12/18 31/05/19

Blantyre Intermediate Care Project and Housing Development

£12,000,000.00 31/12/18 31/05/19

District Heating Network Hamilton £5,500,000.00 31/01/19 31/05/19

Supply and Support of Secure Broadband Connectivity Services

£761,248.00 01/01/19 30/06/19

New primary school construction £9,000,000.00 31/12/18 30/06/19


Expected Award Date

Supply and Delivery Of Wall Panels £600,000.00 02/01/19 01/07/19

Nursery Refurbishments £7,000,000.00 30/11/18 31/07/19

Provision of a Sundry Debtors System

£280,300.00 04/02/19 03/08/19

Asbestos Consultancy Services For Revenue Works

£465,111.80 17/02/19 16/08/19

Asbestos Consultancy Services For Capital Works

£876,879.80 17/02/19 16/08/19

Supply of Industrial Gases £60,000.00 27/02/19 26/08/19

Back Up Contractor For The Installation of Domestic Gas Heating Systems

£680,972.21 01/03/19 28/08/19

Provision of Piano Tuning, Maintenance and Repair Services

£100,000.00 26/03/19 22/09/19

Hire and Maintenance of Small Plant

£1,251,839.80 03/04/19 30/09/19

Framework for the Provision of Passenger Transport Services

£19,200,000.00 03/04/19 30/09/19

Ground Maintenance Machinery £2,000,000.00 03/04/19 30/09/19

Clydesdale Intermediate Care Project

£6,000,000.00 30/06/19 30/09/19

SLC Framework For Ground Investigation

£340,000.00 19/04/19 16/10/19

Provision of Festive Lighting £865,000.00 04/05/19 31/10/19

Provision of IT Consumables £90,000.00 04/05/19 31/10/19

Framework Agreement For The Hire and Erection and Dismantle of Scaffolding

£1,000,000.00 04/05/19 31/10/19

Supply and Delivery of Heating Materials Including Boilers

£1,500,000.00 03/06/19 30/11/19

Council Buildings Waste £4,353,555.90 04/07/19 31/12/19

Road Surfacing Retread Contract £1,600,000.00 07/07/19 03/01/20

PSN Connectivity - Mobile phones £1,400,000.00 08/07/19 04/01/20

Maintenance of air conditioning and air handling units installation

£263,064.93 15/07/19 11/01/20

Shredding £167,500.00 04/08/19 31/01/20


Expected Award Date

Scientific Services - Provision of £187,420.00 01/09/19 28/02/20

The West of Scotland Local Authority Weather Forecasting Partnership 2016

£566,638.30 03/10/19 31/03/20

Traffic Signal Equipment Works and Ancillary Support Services

£253,578.22 03/10/19 31/03/20

Debt Management and Diligence Services

£500,000.00 03/10/19 31/03/20

Janitorial Products £866,666.00 03/10/19 31/03/20

Receipt and Processing of Recyclable Waste

£2,686,744.00 03/10/19 31/03/20

Receipt and Treatment of Organic Waste

£7,781,307.00 03/10/19 31/03/20

Receipt, Treatment and Disposal of Special Waste (Bulky)

£4,715,200.00 03/10/19 31/03/20

Supply and Delivery of Grounds Maintenance Materials

£1,800,000.00 03/10/19 31/03/20

Electronic Payment Services £800,000.00 03/10/19 31/03/20

Insurance broking services £95,000.00 03/10/19 31/03/20

Community Repairs Advice £800,000.00 03/10/19 31/03/20

PVC Products - Building Materials £200,000.00 03/10/19 31/03/20

Care at Home and Housing Support £70,000,000.00 03/10/19 31/03/20

Supply & Distribution of Fruit and Vegetables (Fresh & Prepared)

£2,758,153.50 06/10/19 03/04/20

Provision of a Physiotherapy Service

£884,017.00 17/10/19 14/04/20

The Provision of Secure Cash Collection Services

£160,000.00 03/04/20 30/09/20

Supply of Desktop Equipment and Networks within Schools

£37,500,000.00 03/04/20 30/09/20

Supply of Temporary Heating Appliances

£85,713.00 04/04/20 01/10/20

Tile Hoists Supply and Delivery £340,122.00 14/04/20 11/10/20

Secure Site Containers Supply Delivery and Hire Of

£1,103,221.81 17/05/20 13/11/20

Inspection, Maintenance and Repair of PE Equipment

£133,700.00 24/05/20 20/11/20

Upgrade And Maintenance of CCTV Monitoring Systems

£270,449.00 18/06/20 15/12/20


Expected Award Date

Supply and Delivery of Musical Instruments

£120,000.00 04/07/20 31/12/20

If you need this information in another language or format, please contact us to discuss

how we can best meet your needs. Phone: 0303 123 1015

Email: [email protected]

www.southlanarkshire.gov.uk

Produced for Finance and Corporate Resources by Communications and Strategy. 046504/Sep18

http://www.southlanarkshire.gov.uk

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Procurement Annual Report 2017-2018 - South Lanarkshire · Procurement Annual Report 2017–2018....

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