Processing? Are You Still Paying Too Much for eDiscovery · Are You Still Paying Too Much for...

Are You Still Paying Too Much for eDiscovery Processing?

Stu Van DuseneDiscovery Solutions Consultant

Lexbe LC

Leveraging New Technologies to Control Discovery Costs

January 29, 2015

eDiscovery Webinar Series

○ Takes Place Monthly

○ Cover a Variety of Relevant eDiscovery Topics

○ Presentations Available for Download by Registrants

Info

Are You Still Paying Too Much for eDiscovery Processing? | eDiscovery Webinar Series | January 29, 2015

eDiscovery Webinar Series

Lexbe is an Austin, TX based eDiscovery software and services provider.○ Lexbe eDiscovery Platform

Lexbe eDiscovery Platform is a hosted eDiscovery processing and review tool. Users can load a variety of file types, process for review, OCR for search, and conduct document reviews, productions, prepare for depos & analyze transcripts, conduct case analytics, prepare for dispositive motions, and provide litigation support during trial.

○ Lexbe eDiscovery Services Lexbe performs large volume document culling, processing from native to PDF or TIFF, load file creation, high-volume OCR of image files, Rule 26 and project management consulting, and related eDiscovery Services.

About Lexbe

Lexbe Sales [email protected]

(800) 401-7809 x22


mailto:[email protected]

If you have any questions or technical issues, please e-mail them to:

[email protected]

eDiscovery Webinar SeriesQuestions & Technical Issues



eDiscovery Webinar SeriesStu Van Dusen Bio

○ eDiscovery Solutions Consultant at Lexbe LC, advising legal professionals on cloud-based litigation data processing, review and document management software and litigation support services.

○ Prior business experience in financial services, software, and internet-based businesses.

○ EducationMS - Technology Commercialization, University of Texas McCombs School of Business (2013)BS - Management , Trinity University (2010)

Contact Stu Van Dusen512-843-7672

[email protected]


Free eDiscovery ProcessingToday’s Agenda

○ eDiscovery Processing Background

○ Rising Costs of eDiscovery

○ Leveraging New Technologies to Reduce Costs

○ Case Study: Dramatic Cost Savings by Utilizing Lexbe’s New Technologies

○ Lexbe Hosting and Review Technology Overview


Free eDiscovery ProcessingProcessing & The eDiscovery Life-Cycle

Processing Goals

⃝ Accurately and quickly process ESI collected to prepare for review and production

⃝ Extract text from natives and OCR images for comprehensive searchability

⃝ Organize data for optimal review process


Free eDiscovery ProcessingeDiscovery Processing Features

○ Data identification and file repair○ Container expansion○ Hash Code generation○ Deduplication and near duplicate detection○ DeNISTing○ Metadata extraction and fielding○ Native text extraction○ Optical Character Recognition (OCR)○ Database indexing○ PDF creation○ Placeholder creation○ Conversion of files to TIFF, PDF, and other production formats○ Load File generation○ Page level Bates Stamping


Free eDiscovery ProcessingProblems With Traditional Processing

○ Slow speed: Traditional eDiscovery Technologies are too slow to allow for the quick reaction needed to meet high pressure timelines

○ Unpredictable pricing: Pricing models can often include dynamic variables, making prediction and control of eDiscovery costs impossible

○ High costs: The costs associated with eDiscovery are generally still too high, despite technology growth and availability


Free eDiscovery ProcessingExponential Growth of ESI

VoipEmail

iPhonesPeer-to-Peer

Online StorageDigital Cameras

Facebook | LinkedInDropBox | Backup Devices

Elastic Storage | SaaS | Google StreetsPersonal Blogs | Skype | World Satellite Images

Personal Scanners | Customer Service RecordingsPublic Webcams | Google Goggles | Netbooks | Cloud Instance Servers | PaaS

Digital Information Created, Captured, Replicated WorldwideZettabytes*

4

3

2

1

2005 2010 2015Source: IDC Digital Universe Study (2012)* 1 Zettabyte = 1 Trillion Gigabytes


Free eDiscovery ProcessingVolume of Data Per Case Growing

GBs of ESI in a Typical Commercial Case

Low

High

1995 2000 2005 2010 2015

Enron Criminal Trial (2005)○ Source ESI: 100M pages

(~4 TBs)○ Brought to Trial: 1M pages

(~40 GBs)○ Extraordinary at the time,

typical for today

Microsoft (2011)○ Microsoft collects 45

custodians per matter average (2011)

○ Nearly 1 TB per matter average


Free eDiscovery ProcessingProcessing Costs Not Keeping Pace

ESI Processing Cost Per GB

2005 2010 2015

$2,000

$1,500

$1,000

$500

$0

$1,800/GB (2006)Source: Forrester Research

$500/GB (2011)Source: Forrester Research

○ The cost of ESI Processing is falling, but still relatively high

○ Annual growth of collected ESI is 35%, annual decrease in processing costs only 22.6%

○ Why is the decrease in processing cost outpaced by ESI growth?


Free eDiscovery Processing

○ ESI collections can be broken into smaller pieces and processed simultaneously in parallel server environments

○ Scalable, proprietary architecture allows for instant access to near unlimited computing power.

○ This means faster processing, hours and days vs. weeks

○ Supported by the AWS cloud, the best, most reliable, and most secure

The Lexbe EngineIncoming ESI

Reviewable Documents


Free eDiscovery ProcessingWhat This Means for You

○ Lexbe eDiscovery Processing is free when you host your data for 6 months

○ Self load up to 10GB a day, or more if your case requires -- also free

○ Instant access to massively scalable computing power

○ Robust, full-featured, secure, and easy to use hosted review platform

○ Predictable monthly pricing


Free eDiscovery ProcessingProcessing Savings

Example of the savings on a 10GB case with 5 users and 6 months of hosting


Free eDiscovery ProcessingDocument Review and Production in the Cloud

○ Self-administration○ Native (Office, etc.)

processing○ Automatic OCR○ Early case analysis○ Dual-index search○ Exact & near-dup ID○ Doc Review & issue

tagging○ Blended productions○ Transcript management○ Timelining, depo prep○ Dispositive motions○ Trial document

management

Web-based litigation document management software

FEATURES


Free eDiscovery Processing

Lexbe utilizes the latest security technologies and best practices:

○ EncryptionData encrypted (256-bit or above) in-place and in-transit.

○ Data Center CertificationsOur data centers are certified and follow industry best standards, etc.

○ Clear Ownership RightsService agreements clearly acknowledge client data ownership.

○ Redundant Back-Ups; RecoveryRobust and redundant backup & recovery protocols.

Security


Free eDiscovery ProcessingSearch and Review ○ Fast, accurate, and

full featured search

○ Includes boolean search

○ Includes phonic, stemming, and fuzzy search options

○ Save, pin, and share searches

○ Keyword highlighting

○ Dual indexing that is fully searchable


Free eDiscovery ProcessingDocument Viewing ○ Hits - Highlighted from

search○○ Original - Native if

available○○ HTML - Extracted text

from Native○○ Page - One page at a

time○○ PDF - Viewing & access

○ Text - OCR of images

○ Annotated - For depos

○ Redacted - Remove Confidential Content


Free eDiscovery ProcessingDocument Review Workflow


Free eDiscovery ProcessingDocument Issue Coding


Free eDiscovery ProcessingTimelines for Depo Prep


Free eDiscovery ProcessingCase Facts and Issues

○ Fact Highlighting○ Structured Extraction & Timelining


Free eDiscovery ProcessingDownloading Documents

○ Needed for depositions, conferences, motions, trial prep, etc.

○ Support multiple formats including PDF, TIFF, Natives and HTML renditions.

○ Briefcases & Productions

○ Secure Web Links Available


More InformationResources Available on Lexbe Website

○ WebinarsPast eDiscovery Webinar Series installments available on Lexbe Website

○ Complimentary eDiscovery Consultation Speak to an expert about your case

○ Demonstrations AvailableSign up for a demo on the Lexbe Website

○ 15 Day TrialGet a free 15 day trial of Lexbe eDiscovery Platform


Questions

Please submit any questions you have to [email protected]


Thank YouContact Info

Stu Van Dusen:eDiscovery Solutions Consultant

[email protected](512) 843-7672

Lexbe Sales: [email protected](800) 401-7809 x22

Webinar Questions: [email protected]








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