1

Processed USDA Foods Products and

Commercial Equivalents

RFP 201415-0401-1Welcome to the Bidder’s Webinar

April 14, 201511:00AM

2

Welcome

“Listen only” modeRegistration for the webinar and log-on is

proof of attendanceEnter questions on the right side of your

screen◦Will open in about 10 minutes

Question and Answers at end of webinarQ & A posted on Super Co-Op website

◦Friday, April 17 as “Addendum A”

3

Important Dates

Bidders Conference Webinar◦April 14, 2015◦11:00 AM

Addendum A◦Bidders Conference Q & A◦Post on website Friday, April 17, 2015

Responses due @ Santa Clarita, CA◦April 29, 2015◦1:00 PM PT

4

RFP 201415-0401-1Processed USDA Foods & Commercial Equivalents

RFP documentInformation Submission WorksheetAddendum AAvailable at www.super-coop.org

5

RFP 201415-0401-1

Pricing for 2015-16 School Year

Request for Proposal Signature PagePage 4

6

7

Bidders ChecklistTwo PagesPages 5-6

First box: name of company representative attending this webinar

8

Bidders ChecklistTwo PagesPages 5-6

All items listed are checked & initialed

9

Bidders ChecklistTwo PagesPages 5-6

Return completed hard copy with initials

10

Instructions and ConditionsPages 7-9

Read carefully

11

Instructions and ConditionsPages 7-9

All documents must be submitted in ink or typewritten

Original signatures requiredNo erasures, cross out mistakes and initialPricing for 2015-16 school year

◦FOB approved distributor or member district

12

Instructions and ConditionsPages 7-9Paragraph 8: USDA Foods End Product

Sales Reports and Sales Verification◦Must be submitted daily◦Electronic submission◦Third party okay, approved format

Questionnaire response (page 18)◦Company owned website◦Third party clearinghouse

Vendor fully responsible◦For cost and transmissions

13

Special ConditionsPages 10-11

Read carefully

14

Provisioning ContractPages 12-16

15

Provisioning ContractSignature PagePage 16

Return completed hard copy with original signature

16

QuestionnairePages 17-18

Respond to all questions as requested

17

QuestionnairePages 17-18

Return completed hard copy with original signature

List any value added services or special considerations on Lines 11 & 12.

18

Certification Regarding Debarment, Suspension, IneligibilityPage 19Return

completed hard copy with original signature

19

Certification Regarding LobbyingPage 20

Return completed hard copy with original signature

20

Disclosure of Lobbying ActivitiesPage 21

Return completed hard copy with original signature

21

Noncollusion AffidavitPage 23

Return completed hard copy with original signature

Notarization NOT required.

22

Attachment A:List of MemberDistricts for SY 2015-16Pages 24-29

For your information

23

Information Submission Worksheet

24

Three Tabs

25

Volume Pricing

26

Market Basket

27

Instructions

28

Tab 1: Volume Pricing

29

Volume PricingFor listed items,

complete information requested

Listed by product category

Specific manufacturers and items codes listed

High volume items

30

Information Submission Worksheet

31

Tab 1: Volume Pricing

High volume itemsEncourage district members to utilize

these itemsQuantities listed are prior year usage of

these and similar itemsNot a promise to purchase

32

Tab 2: Market Basket Pricing

33

Tab 2: Market Basket Pricing

34

Tab 2: Market Basket Pricing

Any additional USDA Foods end products and/or commercial equivalents you would like co-op member districts to considerComplete all information requested

35

Tab 3: Instructions

36

Tab 3: Instructions for Fields

37

Information Submission Spreadsheet

Return completed hard copy with original signature

Return digital copy on data storage device

38

QUESTIONS?Type questions into Q & A box at your right

Additional Written Questions can be sent toLynnelle Grumbles

lgrumbles@scvsfsa.netBefore 5:00PM today

39

Complete Bid Packet

1. Bidder checklist All items listed are checked & initialedReturn completed hard copy with initials

2. Request for Proposal signature pageReturn completed hard copy with original

signature

3. Provisioning ContractReturn completed hard copy with original

signature

40

Complete Bid Packet

4. QuestionnaireReturn completed hard copy with original

signature

5. Certification Regarding Debarment, Suspension, Ineligibility

Return completed hard copy with original signature

6. Certification Regarding LobbyingReturn completed hard copy with original

signature

41

Complete Bid Packet7. Disclosure of Lobbying Activities

Return completed hard copy with original signature

8. Noncollusion Affidavit to be Executed by Bidder and Submitted with Bid

Return completed hard copy with original signature

9. Addendum A: Questions and Answers from Bidder’s Conference Webinar

This Addendum will be available at www.super-coop.org on April 17, 2015 and must be signed and dated as proof of receipt.

Return hard copy with original signature

42

Complete Bid Packet10. Information Submission Worksheet (MS Excel)

Return completed hard copy with original signatureReturn electronic copy on data storage device

11. Valid SEPDS – signed by the USDA and CDE for all processed USDA Foods items on bid.

SEPDS “in process” should be submitted, however, final signed copy must be submitted prior to July 1, 2015 to validate bid.

Return hard copy and electronic copy on data storage device as indicated below.

43

Complete Bid Packet

12. Data storage device containing completed Information Submission Worksheet and valid SEPDS for all processed USDA Foods items submitted.

Return data storage device containing all requested files; data storage device will not be returned to sender.

44

New Items

New items will be considered in a mid-year Amendment

December 2015

45

SEPDS

Each food item must have valid SEPDS by RFP closing date and time

SEPDS must have two signaturesStateUSDASEPDS “in process” should be submitted

Final signed copy must be submitted by July 1, 2015 to validate bid

46

Data Storage Device

Data storage device Completed Information Submission WorkSheet

Excel format Valid SEPDS for all food items submitted.

47

Mail or Deliver Complete Packet

Santa Clarita Valley School Food Services Agency

25210 Anza DriveSanta Clarita, CA 91355Attn: Business Services

48

Mail or Deliver

DEADLINE for submissionWednesday

April 29, 20151:00 PM local time

49

Thank You

Staff at Gold Star Foods◦Super Co-Op Administrator◦Matthew Jensen◦Elaine Wagner◦Tiffany Riad ◦Stephanie Ewing

Santa Clarita Valley SFSA staff:◦Laurie Kudroff for taking notes

50

QUESTIONS?Type questions into Q & A box at your right

Additional Written Questions can be sent toLynnelle Grumbles

lgrumbles@scvsfsa.netBefore 5:00PM today