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Policy Directive

Department of Health, NSW73 Miller Street North Sydney NSW 2060

Locked Mail Bag 961 North Sydney NSW 2059Telephone (02) 9391 9000 Fax (02) 9391 9101

http://www.health.nsw.gov.au/policies/

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Process of Facility Planning (POFP)

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Document Number PD2010_035

Publication date 07-Jun-2010

Functional Sub group Corporate Administration - Asset ManagementPersonnel/Workforce - Occupational Health & Safety

Summary The revised NSW Process of Facility Planning (POFP) provides a robustframework for planning and procuring capital infrastructure across theNSW public health system. Enhanced documentation and greatersimplification and clarification of the planning process provides AreaHealth Services and Project Directors with greater certainty in theplanning process of the NSW Health care facilities

Replaces Doc. No. Facility Planning Manual (The Process of) [PD2005_060]

Author Branch Strategic Procurement & Business Development

Branch contact Nina Ceh 9424 5867

Applies to Area Health Services/Chief Executive Governed Statutory HealthCorporation, Board Governed Statutory Health Corporations, AffiliatedHealth Organisations - Non Declared, Affiliated Health Organisations -Declared, Public Health System Support Division, Community HealthCentres, Dental Schools and Clinics, NSW Ambulance Service, NSWDept of Health, Public Health Units, Public Hospitals

Audience Administration, Chief Executives, Directors, Baords, Health Infrastructure

Distributed to Public Health System, NSW Ambulance Service, NSW Department ofHealth

Review date 07-Jun-2015

Policy Manual Not applicableFile No. 07/9125-6

Status Active

Director-GeneralspaceThis Policy Directive may be varied, withdrawn or replaced at any time. Compliance with this directive is mandatory

for NSW Health and is a condition of subsidy for public health organisations.

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POLICY STATEMENT

PD2010_035 Issue date: June - 2010 Page 1 of 2

NSW Health Process of Facil ity Planning (POFP)

PURPOSE

The NSW Process of Facility Planning (POFP) provides a robust framework for planningand procuring capital infrastructure across the NSW public health system. It comprisesfour sequential and inter-connected stages:

Stage 1 Service Procurement Plan (SPP)Stage 2 Project Definition Plan (PDP)Stage 3 Project Implementation (PI)Stage 4 Post Occupancy Evaluation (POE)

MANDATORY REQUIREMENTS

The NSW Health POFP is mandatory for planning and procuring of all health care

facilities capital projects in NSW.

The POFP is integrated with the NSW Governments mandatory whole of governmentapproach to the efficient allocation and use of health resources, which includes:

The NSW Government Total Asset Management (TAM) policy which provides NSWGovernment agencies with a systematic approach for planning and managing assetsto meet service delivery priorities and strategies. TAM strategies are an integralcomponent of the NSW Treasury budget process and input to the StateInfrastructure Planning.

Robust processes for the planning, implementation and evaluation of capitalprojects.

Independent reviews at key stages in the procurement process to assess whetherthe processes used to develop and implement a project are sound, and to achievesystematic improvement in the procurement process.

Project monitoring and reporting requirements between NSW Government agenciesand NSW Treasury at key points in the procurement cycle.

IMPLEMENTATION

Background

The POFP has been updated in consultation with NSW Government agencies and allArea Health Services / Health Services. The aims of this update have been to maintaina POFP which:

Is user friendly and a valuable resource to stakeholders engaged in the POFP;

Is aligned with the NSW Governments Procurement Policy;

Clearly articulates the revised governance arrangements for managing capitalprojects. This includes the establishment of Health Infrastructure to manageprojects $10 million and above while the NSW Department of Health continues tomanage projects less than $10 million.

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POLICY STATEMENT

PD2010_035 Issue date: June - 2010 Page 2 of 2

Roles and Responsibilities

All participants involved in planning and procuring of capital infrastructure across theNSW public health system must ensure that the POFP is complied with.

POFP guidelines have been developed for projects valued less than $10 million, andprojects valued $10 million and above (in full and summary versions). The StrategicProcurement and Business Development Branch, NSW Department of Health, isresponsible for maintaining the POFP.

The NSW Health POFP is available from the following website:

http://www.health.nsw.gov.au/assets/process_update.asp

REVISION HISTORY

Version Approved by Amendment notes

June 2010(PD2010_035)

Deputy Director-General HealthSystem Support

Rescinds PD2005_060. Updates the POFP process byenhancing documentation, simplification and clarification ofthe planning process

November 1993(PD2005_060)

Director-General Facility Planning Manual new policy