Process Check
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Transcript of Process Check
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VISION
MISSION
VALUES
OBJECTIVES
Measures
TOP-DOWNPLANNING
STRATEGIES INITIATIVES (PPAs) ACTIVITIES AND TASKSRESOURCES/FUNDING
REQUIREMENTS
B
OTTOM-UPPLANNING SWOT ANALYSIS
EXTERNAL ENVIRONMENT
ASSESSMENT
Opportunities (O) and
Threats (T)
INTERNAL ENVIRONMENT
ASSESSMENT
Strengths (S) and
Weaknesses (W)
GAP ANALYSIS
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What is Environmental Scanning?
The process of collecting, analyzing and distributing
external information that affect the organization for tactical
and strategic purposes.
The study and interpretation of the political, economic,
social, technological, environmental/
ecological, legal trends and events which influence an
organization, a business, an industry or even the totalmarket.
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Macro Environment:
Political, Economic, Socio-economic, Technological Ecological
and Legal
Industry, Sector and Area trends, key success factors
Market Analysis:
Supply and Demand, Competitors, Substitutes
Micro Market Analysis:
Location feasibility, Immediate Customer needs, wants, values,
interest, attitude
EXTERNAL ENVIRONMENT ASSESSMENT
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PESTEL Analysis
Political
Economic
Socio-cultural
Technological
Environmental/Ecological
Legal
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PESTEL
Implication/s (+) or (-)
Intervention/sCrime Prevention Crime
Solution
POLITICAL
ECONOMICAL
SOCIO-CULTURAL
TECHNOLOGICAL
ENVIRONMENTAL/EC
OLOGICAL
LEGAL
ENVIRONMENTAL SCANNING (PESTEL) MATRIX
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PESTEL
Implication/s (+) or (-)
Intervention/sCrime Prevention Crime
Solution
POLITICAL
1. Election
PAGs
Vote Buying
Harassments
Political
killings
ENVIRONMENTAL SCANNING (PESTEL) MATRIX
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Organizational Performance versus historical, targets and
benchmarks
Organizational Capabilities and Competence
Resource Optimization
Management Processes
Management Functions, Programs and Projects
Teams and Individuals
Physical Assets, Environmental Conditions
Organizational Affiliations, Alliances and Linkages
Top Management, Board, Leadership:Governance, Direction, Morale, Systems
Strategic Fit
INTERNAL ENVIRONMENT ASSESSMENT
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Definition
SWOT stands for:
Strengths
Weaknesses
Opportunities
Threats
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SWOT ANALYSIS
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Internal
Factors
External
Factors
STRENGTHS1.
2.
3.
WEAKNESSES1.
2.
3.
OPPORTUNITIES1.
2.3.
S.O. STRATEGIC OPTIONS1.
2.3.
W.O. STRATEGIC OPTIONS1.
2.3.
THREATS1.
2.
3.
S.T. STRATEGIC OPTIONS1.
2.
3.
W.T. STRATEGIC OPTIONS1.
2.
3.
SWOT ANALYSISSWOT ANALYSIS
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Strategy Formulation
Strengths-Opportunities (S-O) Strategic Option:
How can strengths be employed to take
advantage of the opportunities?
Strengths-Threats (S-T) Strategic Option:
How can strengths be used to counteractthreats that tend to hinder the attainment ofthe PNPs vision mission and objectives?
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Strategy Formulation
Weaknesses-Opportunities (W-O) Strategic Option:
How can weaknesses be overcome to take
advantage or exploit the opportunities?
Weaknesses-Threats (W-T) Strategic Option:
How can weaknesses be overcome to counteractthreats that tend to hinder the attainment of theobjectives (VMO) and exploitation ofopportunities?
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SWOT ANALYSIS
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Internal
Factors
External
Factors
STRENGTHS1.PNPTS VMO -aligned with PNPs VMO2.Strong leadership3.Training policies and procedures in place4.All PNP Personnel are college graduates
5.95% PNP-wide connectivity6.Willingness of PNP to embracetechnology- enhanced trainings
WEAKNESSES1.Limited budget (dependent onGAA)2.Inadequate training facilities3.Shortage of qualified instructors4.Lack of standard POIs5.Displacement of officers holdingsensitive positions6.Time constraint
OPPORTUNITIES1.Availability of ICT and E-commerce law
2.Supportive internal and externalstakeholders;3.Responsive community4.Partnership with international and local
law enforcement agencies5.PNP ITP
S.O. STRATEGIC OPTIONS1.Adoption of online/blended mode
of delivering training courses2.Forge partnerships to winstakeholders support to enhancePNP capability
W.O. STRATEGIC OPTIONS1.Adoption of online/blended mode
of delivering training courses;2.Reorganize PNTS Structure toenable creation of online school toincrease reach to PNP personnelnationwide
THREATS1.Emerging crimes that are highlysophisticated2.Globalization/Transnational crimes3.Political intervention4.Economic crisis
S.T. STRATEGIC OPTIONS1.Design TNA and survey to address
emerging law enforcement needs2.Institutionalize training polices andprocedures to insulate politicians meddling in
the affairs of PNP3.Adoption of online/blended learning to
bring down cost of training
W.T. STRATEGIC OPTIONS1.Strengthening of police competencies2.Job matching with skills and capabilities3.Maximize training with limited budgetusing online or technologically- enhancedtraining
SWOT ANALYSISSWOT ANALYSIS
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How does Environmental Scanning fit in the
Planning Cycle?Environmental Scan
Internal Factors
Vision
Mission
Values Institutional
Climate
External Factors
Collect
Assess Identify
Forecast
SWOT
Analysis
Strengths
Weaknesses
Opportunities
Threats
GAP
Analysis
Given where we
presently are,
where should
we be going?
Strategic
Planning
How do we get
there?
When will we
get there?
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Current State
(Where am I?)
Desired State
(Where do I want to go?)
GAP
(Problem, Constraints,
Limitations)
How do I get there?
STRATEGY 1Initiatives (PPAs)/
Resources/Timeline/OPR
STRATEGY 2Initiatives (PPAs)/
Resources/Timeline/OPR
Closing the Gap
GAP ANALYSIS
Strategy Development Considerations:
1. Policy 2. Capacity Building
3. Resource Generation and
Mobilization
4. Coordinative linkages /
Stakeholders support
5. Sustainability
GAP ANALYSIS FRAMEWORK
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GAP ANALYSIS FRAMEWORK
Insufficient training/
lack of competence
Traditional Method of
Police Education and
Training
Limited budget allocation; Limited access to training facilities; Time and financial constraints;
Displacement of officers;
Lack of standard Program of Instructions (POIs);
and
Limited number of qualified instructors.
GAPSPRESENTSTAGE
Develop Highly Competent PNPPersonnel
(PNP P.A.T.R.O.L. PLAN)
ICT-Assisted Police Education
and Training
Contributory to the PNPs vision
of highly capable, effective and
credible police service
DESIRED STAGE
(STRATEGY)
CLOSING THE GAP BY ADOPTING
ONLINE TRAINING
INITIATIVES (PPAs) Training Needs Analysis (TNA) Inventory of Training Courses Training Competencies Review Institutional Mechanism including Policy
Formulation Implementation Plan /Timeframe
O O
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5 YEAR ONLINE TRAINING PROGRAMTITLE OF COURSE
DURATION
IN DAYS
PERIOD
OF
IMPLEME
NTATION
NO.
OF
PAX/
CLAS
S
NO. OF
CLASS/
YEAR
PER
CAPITA
PER DAY
TRAINING COST
2010 2011 2012 2013 2014 2015
1Intelligence
Orientation Course
10 1st 50 1 150.00 75,000 75,000 75,000 75,000 75,000 75,000
2Police Investigator's
Refresher Course10 1st 50 1 150.00 75,000 75,000 75,000 75,000 75,000 75,000
3
Police Community
Relations Specialists
Course
25 2nd 50 1 150.00 187,500 187,500 187,500 187,500 187,500 187,500
4Police Responders
Course10 2nd 50 1 150.00 75,000 75,000 75,000 75,000 75,000 75,000
5Human Resource
Management Course25 3rd 50 1 150.00 187,500 187,500 187,500 187,500 187,500 187,500
6Comptrollership
Officers Course25 3rd 50 1 150.00 187,500 187,500 187,500 187,500 187,500 187,500
7Specialized Planning
Course30 3rd 50 1 150.00 225,000 225,000 225,000 225,000 225,000 225,000
8Instructors
Development Course 10 4th 50 1 150.00 75,000 75,000 75,000 75,000 75,000 75,000
9Logistics
Management Course35 4th 50 1 150.00 262,500 262,500 262,500 262,500 262,500 262,500
1
0
Finance Officers
Course30 4th 50 1 150.00 225,000 225,000 225,000 225,000 225,000 225,000
500
1,575,00
0
1,575,00
0
1,575,00
0
1,575,00
0
1,575,00
0 1,575,000
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TARGETS ACCOMP (+/-)
VAR
Impact on Process
Shift
Cross match
with SDPITA*
Identification
of Gaps
Intervention
Resulting to
breakthrough/transfo
rmative outcomesCrime
Prev
Crime
Solution
(+)Factors
(+)Factors
OM
T
I
(-)Factors
(-)
Factors
O
M
T
I
OPERATIONS REVIEW MATRIXObjective : Crime Prevention
Primary Driver: Enhanced Community Engagement
Secondary Driver: Intensify Community Awareness
*SD Secondary Driver
PI Performance Indicator
Targets
Activities