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Project Planning ii
Table of Contents Project Planning Process Maps ................................................................ 1
Process: Project Planning ....................................................................... 11 Project Planning Description and Goals .............................................................. 13
Description .......................................................................................................... 13 Goals .................................................................................................................... 13
Project Planning RACI Information ...................................................................... 14 Project Planning Associated Artifacts Information ............................................ 29 Project Planning Tools and Web Sites Information ............................................ 30 Project Planning Standards Information ............................................................. 31 Project Planning Process ...................................................................................... 35
Process Activity Name: PRP-01 Initiate Planning ............................................ 35 Process Activity Name: PRP-01.01 Define/Update Product Registration and Development Domain(s) ..................................................................................... 35 Process Activity Name: PRP-01.02 Identify/Establish/Update Project Management & Technical Environments .......................................................... 36 Process Activity Name: PRP-02 Review Functional and Technical Requirements ...................................................................................................... 38 Process Activity Name: PRP-02.01 Define/Update Business & Compliance Requirements ...................................................................................................... 38 Process Activity Name: PRP-02.02 Select Needed Design Patterns .............. 41 Process Activity Name: PRP-02.03 Function Points Needed .......................... 43 Process Activity Name: PRP-02.04 Perform Requirements-Based Estimation .............................................................................................................................. 44 Process Activity Name: PRP-03 Develop Project Management Plan (PMP) .. 46 Process Activity Name: PRP-03.01 Create/Update Project Management Plan .............................................................................................................................. 47 Process Activity Name: PRP-03.02 Define/Update Quality Assurance Plan .. 49 Process Activity Name: PRP-03.03 Define/Update Risk Management Plan ... 50 Process Activity Name: PRP-03.04 Define/Update Communication Management Plan ................................................................................................ 52 Process Activity Name: PRP-03.05 Create/Update Project Schedule ............. 54 Process Activity Name: PRP-03.06 Create Risk Issue Log ............................. 56 Process Activity Name: PRP-03.07 Create/Update Software Configuration Management Procedures ................................................................................... 58 Process Activity Name: PRP-03.08 Identify/Update Staff Assignments ......... 59 Process Activity Name: PRP-03.09 Identify/Update Dependent Projects ...... 61 Process Activity Name: PRP-03.10 Conduct Peer Review of Project Management Plan ................................................................................................ 62
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Process Activity Name: PRP-03.11 Conduct Formal Review of Project Management Plan ................................................................................................ 64 Process Activity Name: PRP-04 Initiate Release Planning .............................. 65 Process Activity Name: PRP-04.01 Impact? ..................................................... 66 Process Activity Name: PRP-04.02 Submit/Update Field Operations Resource Request ................................................................................................................ 66 Process Activity Name: PRP-04.03 Submit/Update Enterprise Operations Intake Form .......................................................................................................... 67 Process Activity Name: PRP-04.04 Confirm Assignment of Release Agent .. 68 Process Activity Name: PRP-04.05 Confirm Release Requirements with PM 70 Process Activity Name: PRP-04.06 Update Work Breakdown Structure ........ 71 Process Activity Name: PRP-04.07 Draft/Update Information Systems Contingency Plan ................................................................................................ 72 Process Activity Name: PRP-04.08 Draft/Update Production Operations Manual .................................................................................................................. 73 Process Activity Name: PRP-04.09 Create/Update Service Level Agreements .............................................................................................................................. 75 Process Activity Name: PRP-05 Conduct Initial Test Planning ....................... 76 Process Activity Name: PRP-05.01 Conduct Release Agent Kick-off / Orientation ........................................................................................................... 77 Process Activity Name: PRP-05.02 Identify Repository Access Requirements .............................................................................................................................. 78 Process Activity Name: PRP-05.03 Submit Repository Access Requirements .............................................................................................................................. 79 Process Activity Name: PRP-05.04 Grant Repository Access ........................ 80 Process Activity Name: PRP-05.05 Conduct High-level Evaluation of Epics 81 Process Activity Name: PRP-05.06 Determine ETS Involvement .................... 82 Process Activity Name: PRP-05.07 SQAS Engagement? ................................ 83 Process Activity Name: PRP-05.08 Perform SQAS Evaluation ....................... 84 Process Activity Name: PRP-05.09 Communicate Test Schedules ................ 86 Process Activity Name: PRP-05.10 Identify Test Environments ..................... 87 Process Activity Name: PRP-05.10.01 Test Environment Needed? ................ 88 Process Activity Name: PRP-05.10.02 Determine Test Environment Requirements ...................................................................................................... 88 Process Activity Name: PRP-05.10.03 Source? ................................................ 89 Process Activity Name: PRP-05.10.04 Internal? ............................................... 90 Process Activity Name: PRP-05.10.05 Provide ETS Legacy/VistA Test Environment Requirements ............................................................................... 91 Process Activity Name: PRP-05.10.06 Provide ETS Legacy/VistA Test Environments ...................................................................................................... 92
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Process Activity Name: PRP-05.10.07 Provide ITC Test Environment Requirements ...................................................................................................... 93 Process Activity Name: PRP-05.10.08 Provide ITC Test Environments ......... 94 Process Activity Name: PRP-05.10.09 External? .............................................. 94 Process Activity Name: PRP-05.10.10 Provide Joint Test Environment Requirements ...................................................................................................... 95 Process Activity Name: PRP-05.10.11 Provide Joint Test Environments ...... 96 Process Activity Name: PRP-05.10.12 Prepare Contract Test Environment Requirements ...................................................................................................... 97 Process Activity Name: PRP-05.10.13 Acquisition Requirements Package Preparation .......................................................................................................... 98 Process Activity Name: PRP-05.11 Test Preparation ....................................... 99 Process Activity Name: PRP-06 Initiate Technical Reviews.......................... 100 Process Activity Name: PRP-06.01 VASI Update Needed? ........................... 101 Process Activity Name: PRP-06.02 Submit VASI Update .............................. 102 Process Activity Name: PRP-06.03 Design Review Required? ..................... 103 Process Activity Name: PRP-06.04 Conduct Design Review ........................ 104 Process Activity Name: PRP-06.04.01 Request Design Review .................... 104 Process Activity Name: PRP-06.04.02 Analyze Input ..................................... 105 Process Activity Name: PRP-06.04.03 Inputs Complete? .............................. 106 Process Activity Name: PRP-06.04.04 Define Additional Requirements ...... 107 Process Activity Name: PRP-06.04.05 Submit Additional Requirements .... 108 Process Activity Name: PRP-06.04.06 Refine Analysis Summary ................ 109 Process Activity Name: PRP-06.04.07 Review Analysis Summary ............... 110 Process Activity Name: PRP-06.05 New Data Storage Requirements? ....... 111 Process Activity Name: PRP-06.06 Data & Storage Management - Enterprise Storage Management ........................................................................................ 112 Process Activity Name: PRP-07 Evaluate New Acquisitions ........................ 113 Process Activity Name: PRP-07.01 Conduct/Update Analysis of Alternatives ............................................................................................................................ 114 Process Activity Name: PRP-07.02 Acquisition? ........................................... 115 Process Activity Name: PRP-07.03 Create/Update Acquisition and Financial Management Plan .............................................................................................. 115 Process Activity Name: PRP-07.04 Perform/Revise Cost Benefit Analysis . 117 Process Activity Name: PRP-07.05 Acquisition Lifecycle ............................. 118 Process Activity Name: PRP-08 Conduct Critical Decision Review One (CD1) ............................................................................................................................ 119 Process Activity Name: PRP-09 Update POLARIS Calendar ......................... 121
The links in this process map are inactive. Please scroll to view activity data. 1
Project Planning Process Maps
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Process: Project Planning Overview: The process map for Project Planning cycles through the following process and review activities:
PRP-01 Initiate Planning PRP-01.01 Define/Update Product Registration and Development Domain(s) PRP-01.02 Identify/Establish/Update Project Management & Technical Environments PRP-02 Review Functional and Technical Requirements PRP-02.01 Define/Update Business & Compliance Requirements PRP-02.02 Select Needed Design Patterns PRP-02.03 Function Points Needed PRP-02.04 Perform Requirements-Based Estimation PRP-03 Develop Project Management Plan (PMP) PRP-03.01 Create/Update Project Management Plan PRP-03.02 Define/Update Quality Assurance Plan PRP-03.03 Define/Update Risk Management Plan PRP-03.04 Define/Update Communication Management Plan PRP-03.05 Create/Update Project Schedule PRP-03.06 Create Risk Issue Log PRP-03.07 Create/Update Software Configuration Management Procedures PRP-03.08 Identify/Update Staff Assignments PRP-03.09 Identify/Update Dependent Projects PRP-03.10 Conduct Peer Review of Project Management Plan PRP-03.11 Conduct Formal Review of Project Management Plan PRP-04 Initiate Release Planning PRP-04.01 Impact? PRP-04.02 Submit/Update Field Operations Resource Request PRP-04.03 Submit/Update Enterprise Operations Intake Form PRP-04.04 Confirm Assignment of Release Agent PRP-04.05 Confirm Release Requirements with PM PRP-04.06 Update Work Breakdown Structure PRP-04.07 Draft/Update Information Systems Contingency Plan PRP-04.08 Draft/Update Production Operations Manual PRP-04.09 Create/Update Service Level Agreements PRP-05 Conduct Initial Test Planning PRP-05.01 Conduct Release Agent Kick-off / Orientation PRP-05.02 Identify Repository Access Requirements PRP-05.03 Submit Repository Access Requirements PRP-05.04 Grant Repository Access PRP-05.05 Conduct High-level Evaluation of Epics PRP-05.06 Determine ETS Involvement PRP-05.07 SQAS Engagement? PRP-05.08 Perform SQAS Evaluation PRP-05.09 Communicate Test Schedules PRP-05.10 Identify Test Environments PRP-05.10.01 Test Environment Needed?
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PRP-05.10.02 Determine Test Environment Requirements PRP-05.10.03 Source? PRP-05.10.04 Internal? PRP-05.10.05 Provide ETS Legacy/VistA Test Environment Requirements PRP-05.10.06 Provide ETS Legacy/VistA Test Environments PRP-05.10.07 Provide ITC Test Environment Requirements PRP-05.10.08 Provide ITC Test Environments PRP-05.10.09 External? PRP-05.10.10 Provide Joint Test Environment Requirements PRP-05.10.11 Provide Joint Test Environments PRP-05.10.12 Prepare Contract Test Environment Requirements PRP-05.10.13 Acquisition Requirements Package Preparation PRP-05.11 Test Preparation PRP-06 Initiate Technical Reviews PRP-06.01 VASI Update Needed? PRP-06.02 Submit VASI Update PRP-06.03 Design Review Required? PRP-06.04 Conduct Design Review PRP-06.04.01 Request Design Review PRP-06.04.02 Analyze Input PRP-06.04.03 Inputs Complete? PRP-06.04.04 Define Additional Requirements PRP-06.04.05 Submit Additional Requirements PRP-06.04.06 Refine Analysis Summary PRP-06.04.07 Review Analysis Summary PRP-06.05 New Data Storage Requirements? PRP-06.06 Data & Storage Management - Enterprise Storage Management PRP-07 Evaluate New Acquisitions PRP-07.01 Conduct/Update Analysis of Alternatives PRP-07.02 Acquisition? PRP-07.03 Create/Update Acquisition and Financial Management Plan PRP-07.04 Perform/Revise Cost Benefit Analysis PRP-07.05 Acquisition Lifecycle PRP-08 Conduct Critical Decision Review One (CD1) PRP-09 Update POLARIS Calendar
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Project Planning Description and Goals Description This process is for planning and starting subsequent builds for projects. It includes project transitions required by the Veteran-Focused Integration Process (VIP) Guide, and transitions from the Project Management Institute (PMI) Project Management Body of Knowledge (PMBOK) Planning Phase into the Execution Phase. Planning is a continuous process and persists until all project builds are identified and all committed delivery milestones are met. Projects in the Planning phase must receive approval for entry into the Execution Phase through a Critical Decision 1 (CD1) approval review. The Portfolio Manager is responsible for establishing the Critical Decision 1 (CD1) review.
Project Planning integrates with a number of processes which include:
- Architectural Engineering Review Board Compliance (ACOM)
- Acquisition Life Cycle (Multiple processes)
- Data Storage Infrastructure Management (DSIM)
Goals Develop or update required artifacts Veteran-Focused Integration Process (VIP) Guide CD1 approval
- Initiate a project's release or subsequent sprint and build planning activities
- Define Product Acceptance Criteria and determine the need for Acquisition(s)
- Conduct CD1 Reviews to facilitate transition to PMI Executing Phase.
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Project Planning RACI Information The following describes the RACI information for this process:
PRP-01.01 Define/Update Product Registration and Development Domain(s) Responsible Role: Project Manager
Accountable Role: Portfolio Manager
Consulted Role: None Listed
Informed Role: Stakeholder(s)
PRP-01.02 Identify/Establish/Update Project Management & Technical Environments Responsible Role: Project Manager
Accountable Role: Portfolio Manager
Consulted Role: None Listed
Informed Role: None Listed
PRP-02.01 Define/Update Business & Compliance Requirements Responsible Role: Project Manager
Accountable Role: Program Manager
Consulted Role: Stakeholder(s); System Owner; Portfolio Manager; Project Team; Director, Health Care Security Requirements
Informed Role: None Listed
PRP-02.02 Select Needed Design Patterns Responsible Role: Project Manager
Accountable Role: Program Manager
Consulted Role: Project Team; Stakeholder(s); Portfolio Manager; Solution Architect
Informed Role: None Listed
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PRP-02.03 Function Points Needed Responsible Role: Project Manager
Accountable Role: Portfolio Manager
Consulted Role: Stakeholder(s); Project Team
Informed Role: None Listed
PRP-02.04 Perform Requirements-Based Estimation Responsible Role: Software Metrics and Estimation Team Member
Accountable Role: Portfolio Manager
Consulted Role: None Listed
Informed Role: None Listed
PRP-03.01 Create/Update Project Management Plan Responsible Role: Project Manager
Accountable Role: Portfolio Manager
Consulted Role: Project Team
Informed Role: None Listed
PRP-03.02 Define/Update Quality Assurance Plan Responsible Role: Project Manager
Accountable Role: Program Manager
Consulted Role: Project Team
Informed Role: None Listed
PRP-03.03 Define/Update Risk Management Plan Responsible Role: Project Manager
Accountable Role: Program Manager
Consulted Role: None Listed
Informed Role: None Listed
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PRP-03.04 Define/Update Communication Management Plan Responsible Role: Project Manager
Accountable Role: Portfolio Manager
Consulted Role: Project Team; Stakeholder(s)
Informed Role: None Listed
PRP-03.05 Create/Update Project Schedule Responsible Role: Project Manager
Accountable Role: Program Manager
Consulted Role: None Listed
Informed Role: None Listed
PRP-03.06 Create Risk Issue Log Responsible Role: Project Manager
Accountable Role: Portfolio Manager
Consulted Role: Project Team
Informed Role: None Listed
PRP-03.07 Create/Update Software Configuration Management Procedures Responsible Role: Project Manager
Accountable Role: Portfolio Manager
Consulted Role: Configuration Manager
Informed Role: None Listed
PRP-03.08 Identify/Update Staff Assignments Responsible Role: Project Manager
Accountable Role: Portfolio Manager
Consulted Role: Office of Responsibility; ITOPS Implementation Manager
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Informed Role: None Listed
PRP-03.09 Identify/Update Dependent Projects Responsible Role: Program Manager
Accountable Role: Portfolio Manager
Consulted Role: None Listed
Informed Role: None Listed
PRP-03.10 Conduct Peer Review of Project Management Plan Responsible Role: Project Manager
Accountable Role: Portfolio Manager
Consulted Role: None Listed
Informed Role: None Listed
PRP-03.11 Conduct Formal Review of Project Management Plan Responsible Role: Project Manager
Accountable Role: Portfolio Manager
Consulted Role: Stakeholder(s)
Informed Role: None Listed
PRP-04.01 Impact? Responsible Role: Project Manager
Accountable Role: Portfolio Manager
Consulted Role: None Listed
Informed Role: None Listed
PRP-04.02 Submit/Update Field Operations Resource Request Responsible Role: Project Manager
Accountable Role: Portfolio Manager
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Consulted Role: Project Team
Informed Role: None Listed
PRP-04.03 Submit/Update Enterprise Operations Intake Form Responsible Role: Project Manager
Accountable Role: Portfolio Manager
Consulted Role: None Listed
Informed Role: None Listed
PRP-04.04 Confirm Assignment of Release Agent Responsible Role: Project Manager
Accountable Role: Portfolio Manager
Consulted Role: Release Manager
Informed Role: None Listed
PRP-04.05 Confirm Release Requirements with PM Responsible Role: Release Agent
Accountable Role: Portfolio Manager
Consulted Role: Project Manager
Informed Role: None Listed
PRP-04.06 Update Work Breakdown Structure Responsible Role: Project Manager
Accountable Role: Portfolio Manager
Consulted Role: None Listed
Informed Role: None Listed
PRP-04.07 Draft/Update Information Systems Contingency Plan Responsible Role: Project Manager
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Accountable Role: Portfolio Manager
Consulted Role: National Service Desk (NSD) Process Integration Team
Informed Role: None Listed
PRP-04.08 Draft/Update Production Operations Manual Responsible Role: Project Manager
Accountable Role: Portfolio Manager
Consulted Role: National Service Desk (NSD) Process Integration Team
Informed Role: None Listed
PRP-04.09 Create/Update Service Level Agreements Responsible Role: Project Manager
Accountable Role: Portfolio Manager
Consulted Role: National Service Desk (NSD) Process Integration Team
Informed Role: None Listed
PRP-05.01 Conduct Release Agent Kick-off / Orientation Responsible Role: Release Agent
Accountable Role: Release Manager
Consulted Role: None Listed
Informed Role: Stakeholder(s); 508 Reviewer; Project Manager; Project Team; Enterprise Testing Service (ETS) Analyst
PRP-05.02 Identify Repository Access Requirements Responsible Role: Project Manager
Accountable Role: Program Manager
Consulted Role: None Listed
Informed Role: Release Agent
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PRP-05.03 Submit Repository Access Requirements Responsible Role: Release Agent
Accountable Role: Release Manager
Consulted Role: None Listed
Informed Role: None Listed
PRP-05.04 Grant Repository Access Responsible Role: Rational Tools Team
Accountable Role: Release Agent
Consulted Role: None Listed
Informed Role: None Listed
PRP-05.05 Conduct High-level Evaluation of Epics Responsible Role: Enterprise Testing Service (ETS) Analyst
Accountable Role: Director, Enterprise Testing Service
Consulted Role: Project Manager
Informed Role: None Listed
PRP-05.06 Determine ETS Involvement Responsible Role: Enterprise Testing Service (ETS) Analyst
Accountable Role: Project Manager
Consulted Role: None Listed
Informed Role: Project Manager
PRP-05.07 SQAS Engagement? Responsible Role: Project Manager
Accountable Role: Program Manager
Consulted Role: Software Quality Assurance Service Independent Verification and Validation Manager
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Informed Role: Project Manager; Stakeholder(s)
PRP-05.08 Perform SQAS Evaluation Responsible Role: Software Quality Assurance Service Independent Verification and Validation Manager
Accountable Role: Associate Director, Software Quality Assurance Service
Consulted Role: None Listed
Informed Role: None Listed
PRP-05.09 Communicate Test Schedules Responsible Role: Project Manager
Accountable Role: Program Manager
Consulted Role: None Listed
Informed Role: Project Team; Stakeholder(s)
PRP-05.10.01 Test Environment Needed? Responsible Role: Project Manager
Accountable Role: Program Manager
Consulted Role: Release Agent
Informed Role: Stakeholder(s)
PRP-05.10.02 Determine Test Environment Requirements Responsible Role: Project Manager
Accountable Role: Release Agent
Consulted Role: Project Team; Enterprise Testing Service (ETS) Analyst; Enterprise Operations Storage Management Manager; Designated Approval Authority
Informed Role: Stakeholder(s)
PRP-05.10.03 Source? Responsible Role: Project Manager
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Accountable Role: Program Manager
Consulted Role: None Listed
Informed Role: None Listed
PRP-05.10.04 Internal? Responsible Role: Project Manager
Accountable Role: Program Manager
Consulted Role: None Listed
Informed Role: None Listed
PRP-05.10.05 Provide ETS Legacy/VistA Test Environment Requirements Responsible Role: Project Manager
Accountable Role: Program Manager
Consulted Role: None Listed
Informed Role: Enterprise Testing Service (ETS) Analyst
PRP-05.10.06 Provide ETS Legacy/VistA Test Environments Responsible Role: Enterprise Testing Service (ETS) Analyst
Accountable Role: Release Agent
Consulted Role: Project Manager
Informed Role: Project Team; Stakeholder(s)
PRP-05.10.07 Provide ITC Test Environment Requirements Responsible Role: Project Manager
Accountable Role: Product Manager
Consulted Role: None Listed
Informed Role: Enterprise Operations Storage Management Manager
PRP-05.10.08 Provide ITC Test Environments
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Responsible Role: Enterprise Operations Storage Management Manager
Accountable Role: Release Manager
Consulted Role: Project Manager
Informed Role: Stakeholder(s)
PRP-05.10.09 External? Responsible Role: Project Manager
Accountable Role: Program Manager
Consulted Role: None Listed
Informed Role: None Listed
PRP-05.10.10 Provide Joint Test Environment Requirements Responsible Role: Project Manager
Accountable Role: Program Manager
Consulted Role: None Listed
Informed Role: None Listed
PRP-05.10.11 Provide Joint Test Environments Responsible Role: DOD/VA Development Test Center System Administrator
Accountable Role: Chair, DOD/VA IPO Joint Testing Environment
Consulted Role: None Listed
Informed Role: None Listed
PRP-05.10.12 Prepare Contract Test Environment Requirements Responsible Role: Project Manager
Accountable Role: Program Manager
Consulted Role: None Listed
Informed Role: None Listed
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PRP-05.10.13 Acquisition Requirements Package Preparation Responsible Role: Project Manager
Accountable Role: Program Manager
Consulted Role: None Listed
Informed Role: None Listed
PRP-05.11 Test Preparation Responsible Role: Project Manager
Accountable Role: Portfolio Manager
Consulted Role: None Listed
Informed Role: Stakeholder(s)
PRP-06.01 VASI Update Needed? Responsible Role: Project Manager
Accountable Role: Portfolio Manager
Consulted Role: None Listed
Informed Role: None Listed
PRP-06.02 Submit VASI Update Responsible Role: Project Manager
Accountable Role: Portfolio Manager
Consulted Role: None Listed
Informed Role: None Listed
PRP-06.03 Design Review Required? Responsible Role: Project Manager
Accountable Role: Portfolio Manager
Consulted Role: Systems Engineering Group
Informed Role: None Listed
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PRP-06.04.01 Request Design Review Responsible Role: Project Manager
Accountable Role: Portfolio Manager
Consulted Role: None Listed
Informed Role: None Listed
PRP-06.04.02 Analyze Input Responsible Role: Systems Engineering Group
Accountable Role: Portfolio Manager
Consulted Role: None Listed
Informed Role: None Listed
PRP-06.04.03 Inputs Complete? Responsible Role: Systems Engineering Group
Accountable Role: Portfolio Manager
Consulted Role: None Listed
Informed Role: None Listed
PRP-06.04.04 Define Additional Requirements Responsible Role: Systems Engineering Group
Accountable Role: Program Manager
Consulted Role: None Listed
Informed Role: None Listed
PRP-06.04.05 Submit Additional Requirements Responsible Role: Project Manager
Accountable Role: Portfolio Manager
Consulted Role: None Listed
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Informed Role: None Listed
PRP-06.04.06 Refine Analysis Summary Responsible Role: Systems Engineering Group
Accountable Role: Portfolio Manager
Consulted Role: None Listed
Informed Role: None Listed
PRP-06.04.07 Review Analysis Summary Responsible Role: Project Manager
Accountable Role: Portfolio Manager
Consulted Role: None Listed
Informed Role: None Listed
PRP-06.05 New Data Storage Requirements? Responsible Role: Project Manager
Accountable Role: Program Manager
Consulted Role: None Listed
Informed Role: None Listed
PRP-06.06 Data & Storage Management - Enterprise Storage Management Responsible Role: Project Manager
Accountable Role: Portfolio Manager
Consulted Role: None Listed
Informed Role: None Listed
PRP-07.01 Conduct/Update Analysis of Alternatives Responsible Role: Project Manager
Accountable Role: Portfolio Manager
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Consulted Role: Project Team
Informed Role: None Listed
PRP-07.02 Acquisition? Responsible Role: Project Manager
Accountable Role: Portfolio Manager
Consulted Role: None Listed
Informed Role: None Listed
PRP-07.03 Create/Update Acquisition and Financial Management Plan Responsible Role: Project Manager
Accountable Role: Portfolio Manager
Consulted Role: Stakeholder(s); Contract Specialist; Contracting Officer's Representative
Informed Role: None Listed
PRP-07.04 Perform/Revise Cost Benefit Analysis Responsible Role: Project Manager
Accountable Role: Portfolio Manager
Consulted Role: Contracting Officer's Representative; Project Team
Informed Role: None Listed
PRP-07.05 Acquisition Lifecycle Responsible Role: Project Manager
Accountable Role: Portfolio Manager
Consulted Role: Contracting Officer's Representative
Informed Role: Contract Specialist; Contracting Officer
PRP-08 Conduct Critical Decision Review One (CD1) Responsible Role: Portfolio Manager
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Accountable Role: Program Manager
Consulted Role: Project Manager; Product Owner; Stakeholder(s); VIP Business Office
Informed Role: None Listed
PRP-09 Update POLARIS Calendar Responsible Role: Project Manager
Accountable Role: Project Manager
Consulted Role: None Listed
Informed Role: Stakeholder(s)
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Project Planning Associated Artifacts Information Associated Artifacts information (including hyperlinks) for this process includes:
Acquisition and Financial Management Plan Template with QUAD
Acquisition Requirements Package
Alternatives Analysis Template
Artifact Review Agenda and Minutes Template
Business Epic
Business Sub-epic
Business User Story
Communications Plan Template
Compliance Epic
Compliance Sub-epic
Compliance User Story
Cost Benefit Analysis Template
Critical Decision 1 Template
Defect Log
Enterprise Operations Intake Form Template
Field Operations Resource Request Form Template
Information System Contingency Plan Template
Interconnection Security Agreement/Memorandum of Understanding Template
Production Operations Manual Template
Project Dependency Spreadsheet Template
Project Management Plan (PMP) Template
Record of Notification Template
Risk Analysis Summary
Risk Log
Service Level Agreement Template
Software Configuration Management Procedures Template
Test Evaluation Template
Test Results
V&V Secure Code Review Validation Request Form
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Project Planning Tools and Web Sites Information The Tools and Web Sites associated with this process (including hyperlinks) include:
Agiliance RiskVision Enterprise Operations GRC Instance
Agiliance RiskVision National Release GRC Instance
Application Structure & Integration Services Website
Communication Plans Website
Enterprise Design Patterns, Design Pattern Library
Enterprise Testing Service Portal
ERM Risk Portal
Field Operations Resource Request
Government-Hosted Cloud/Shared Infrastructure
IBM Rational RequisitePro
International Function Point Users Group
IT Operations and Services Resource Request
MyVA Elevated Privileges
Office of Information Security Portal, Cyber Security, Policy Management Home Page
Office of Information Security Risk Based Decisions Portal
OI&T Enterprise Risk Registry
OI&T Risk Registry
OneVA EA Business Architecture
One-VA Technical Reference Model
PD Documents & Communications Website
POLARIS Enterprise Release Calendar
Primavera Implementation Web Site
Primavera P6 Enterprise Portfolio Project Management (P6 EPPM), Progress Reporter
Primavera P6 Enterprise Portfolio Project Management (Primavera P6 EPPM), Project Management
Primavera Policy and Standard Operating Procedures
Primavera Progress Reporter
Product Registration Database
Rational Quality Manager (Quality Management)
Rational Requirements DOORS Next Generation
Rational Team Concert (Change/Configuration Management)
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Release Request Process Site
Resource Management Process
Section 508 Developers Resources Portal
Section 508 Intranet Home Page
Section 508 Policies and Procedures
Section 508 Standards Checklists, and Document Applications Checklists
Section 508 VA Best Practices
Technical Services Project Repository (TSPR)
VA EA Enterprise Shared Services / Service Oriented Architecture
VA EA Home
VA Systems Inventory
VIP Dashboard
VIP Request System
Virtual Office of Acquisition
Virtual Office of Acquisition (VOA), Customer Acquisition Portal (CAP)
VistA FORUM Systems
Work Breakdown Structure
Work Information Tracking System (WITS)
Project Planning Standards Information Standards associated with this process (including hyperlinks) include:
Approved Applications Abbreviations
CAE Cost Estimating Process Guide
Critical Decision Event SOP
Digital Signature Guide
Displaying Sensitive Data Guide
Enterprise Operations (EO) Service Catalog
Enterprise Testing Service Test Center Service Request Form Quick Reference Guide
Enterprise Testing Service Testing Guide
Federal Acquisition Regulation (FAR)
Federal Manager's Financial Integrity Act of 1982
FORUM Primer A Practical Guide to Using FORUM as a Research Tool
Framework for Improving Critical Infrastructure Cybersecurity
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GAO Cost Estimating and Assessment Guide
IBM Rational Implementation - Rational DOORS
IEEE Standard 1012 for System and Software Verification and Validation
IEEE Standard 829 for Software and System Test Documentation
Interagency Program Office Program Management Support IPO iEHR Volume 3 SOI Governance 10312013
Jazz Tools Role Descriptions
NIST Special Publication 800-34 Rev. 1 - Contingency Planning Guide for Federal Information Systems
OED Project Repository (TSPR) User Manual/Project Data Entry SOP 192-137 - Business Rules
Office of Enterprise Development (OED) Project Repository (TSPR) User Manual/Project Data Entry Guide
OMB Circular A-123, Management’s Responsibility for Internal Control
OMB Circular A-127, Financial Management Systems (revised)
POLARIS Enterprise Release Calendar (POLARIS) User Guide
Primavera Schedule Minimum Requirements Checklist
Quality Assurance Standard
Rational Doors Next Generation Permissions Matrix
Rational Jazz: New Application Server Addresses for BROWSER Access
Rational Quality Manager (RQM) 4.0.7, Project Properties
Rational Team Concert (RTC) Fields
Rational Team Concert (RTC) How to Create a New Stream (with New Components and Repository Workspaces) Work Instructions
Rational Team Concert (RTC) How to Create a Repository Workspace from an Existing Stream Work Instructions
Rational Team Concert (RTC) How to Create a VIP Defect Log Work Instructions
Rational Team Concert (RTC) How to Create a VIP Risk Log Work Instructions
Rational Team Concert (RTC) How to Export Work Item Data from RTC Work Instructions
Rational Team Concert (RTC) How to Import Work Item Data into RTC Work Instructions
Rational Team Concert (RTC) How to Merge Baselines in RTC Work Instructions
Rational Team Concert (RTC) How to Perform as a Scrum Master Work Instructions
Rational Team Concert (RTC) How to Start Planning in RTC Work Instructions
Rational Team Concert (RTC) How to Use Basic RTC Source Control Command Line Reference
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Rational Team Concert (RTC) How to Use Basic RTC Source Control on the Web Work Instructions
Rational Team Concert (RTC) How to Use Basic RTC Source Control With the Eclipse Client Work Instructions
Rational Team Concert (RTC) How to Use Basic RTC Source Control With the Shell Client Work Instructions
Rational Team Concert (RTC) How to Use Basic RTC Source Control With the Visual Studio Client Work Instructions
Rational Team Concert (RTC) How to Use Diagram Editor RDNG Work Instructions
Rational Team Concert (RTC) How to Work With Baselines in RTC Work Instructions
Rational Team Concert (RTC) Report and Widget Samples
Rational Tools Implementation Questionnaire
Release Requirements User Stories Decision Tree
Scheduling Requirements in VA Primavera
Section 508 Background and Standards
Section 508 Policy and Procedures
Section 508 Standards Checklists, and Document Applications Checklists
Section 508 Standards for Electronic and Information Technology
Software Configuration Management Plan Standard
Universal Project Milestone Reference Table
VA Cost Estimating Guide
VA Directive 4900, Internal Controls for Financial and Financial Interfacing Automated Information Systems
VA Directive 6051, Enterprise Architecture
VA Directive 6500, Managing Information Security Risk: VA Information Security Program
VA Directive 6518, Enterprise Information Management
VA Directive 6551, Enterprise Design Patterns
VA Handbook 6500, Risk Management Framework for VA Information Systems - Tier 3: VA Information Security Program
VA Handbook 6500.2, Management of Data Breaches Involving Sensitive Personal Information (SPI)
VA Handbook 6500.8, Information System Contingency Planning
Veteran Focused Integration Process (VIP) Guide
Veteran-focused Integration Process (VIP) Release Process Guide
Work Instruction - How to Use Modules in RDNG
Project Planning 34
Work Instructions - How to Manage Requirements in RM
Work Instructions - How to Use Cross Project Links in RM
Project Planning 35
Project Planning Process Process Activity Name: PRP-01 Initiate Planning Previous Activities Process Begins
Next Activities PRP-01.01 Define/Update Product Registration and Development Domain(s)
Description The Initiate Planning sub-process cycle through the following dependent activities:
- Define/Update Product Registration and Development Domain(s)
- Identify/Establish/Update Project Management & Technical Environments
Process Activity Name: PRP-01.01 Define/Update Product Registration and Development Domain(s) Previous Activities PRP-01 Initiate Planning
Next Activities PRP-01.02 Identify/Establish/Update Project Management & Technical Environments
Description The Project Manager defines for new projects or updates for subsequent releases the product registration and development domain(s). All Class 1 built or acquired Enterprise Program Management Office (EPMO-managed software products are centrally registered to reflect product existence in the OI&T product portfolio and are assigned a development domain to provide for the separation of work done in different products, enable Class 2 and 3 local enhancements where permitted, and enable integration of products into the VA architecture. Each product is reserved a protected formal name for its development domain and may be assigned additional coding boundaries for constructs inherent to a particular technology such as specific database engines, user interfaces, programming languages and associated utilities, etc. Through this process, the configuration of a software product is defined.
Input Business Case Document
Project Management Plan
Product Registration (if exists)
Output Assigned Development Domains
Product Registration OR
Updated Product Registration
Project Planning 36
Associated Artifacts None Listed
Responsible Role Project Manager
Accountable Role Portfolio Manager
Consulted Role None Listed
Informed Role Stakeholder(s)
Tools and Websites Application Structure & Integration Services Website
Product Registration Database
VistA FORUM Systems
Standards FORUM Primer A Practical Guide to Using FORUM as a Research Tool
More Info Refer to the ‘Integration Agreements’ menu in the database on the VistA FORUM Systems where data entry is facilitated and the information is housed.
Process Activity Name: PRP-01.02 Identify/Establish/Update Project Management & Technical Environments Previous Activities PRP-01.01 Define/Update Product Registration and Development Domain(s)
Next Activities PRP-02 Review Functional and Technical Requirements
And
PRP-03 Develop Project Management Plan (PMP)
Description The Project Manager ensures for a new project, or updates existing documents for subsequent increments, the hardware, software, and tools needed to perform the functions for the project, including the following:
-Identification of Development Environment and Account
-Identification of Technical Environment
Project Planning 37
-Appropriate access for developers to the Development Account
-Ensure the Environments are fully patched
-Hardware (coordinate with Enterprise Systems Engineering (ESE))
-IBM Rational Tools
-VIP Dashboard
-Project SharePoint
-Project entry in the Project Repository
-Project Schedule in the designated Project Management Tool
-Identification of Training required to use the tools and methods
-User accounts established and configured according to standards
Input Project Charter
VIP Dashboard
Project Management Environment
Project Technical Environment
Output Updated VIP Dashboard
Updated Project Management Environment
Updated Project Technical Environment
Associated Artifacts None Listed
Responsible Role Project Manager
Accountable Role Portfolio Manager
Consulted Role None Listed
Informed Role None Listed
Tools and Websites VIP Dashboard
MyVA Elevated Privileges
Project Planning 38
OneVA EA Business Architecture
One-VA Technical Reference Model
Standards None Listed
More Info None Listed
Process Activity Name: PRP-02 Review Functional and Technical Requirements Concurrent Activities PRP-03 Develop Project Management Plan (PMP)
Previous Activities PRP-01.02 Identify/Establish/Update Project Management & Technical Environments
Next Activities PRP-02.01 Define/Update Business & Compliance Requirements
And
PRP-02.02 Select Needed Design Patterns
And
PRP-02.03 Function Points Needed
And
PRP-02.04 Perform Requirements-Based Estimation
Description The sub-process Review Functional and Technical Requirements cycles through the following dependent activities:
- Define/Update Business & Compliance Requirements Specifications
- Select Needed Design Patterns
- Function Points Needed?
- Perform Requirements-Based Estimation
Process Activity Name: PRP-02.01 Define/Update Business & Compliance Requirements Concurrent Activities PRP-02.02 Select Needed Design Patterns
And
PRP-02.03 Function Points Needed
Project Planning 39
And
PRP-02.04 Perform Requirements-Based Estimation
Previous Activities PRP-02 Review Functional and Technical Requirements
Next Activities PRP-04 Initiate Release Planning
And
PRP-05 Conduct Initial Test Planning
And
PRP-06 Initiate Technical Reviews
Description The Project Manager works with the various groups to define/update business & compliance requirements in Rational Requirements DOORS Next Generation and Rational Team Concert (Change/Configuration Management) as necessary. Requirements that should be considered should include but not limited to:
- Functional
- Multi-Divisional
- Performance
- Reliability
- Security
- Usability (including Section 508 compliance)
Input Business Case Document
Business Epics
Business Sub-epics
Business User Stories
Compliance Epics
Compliance Sub-epics
Compliance User Stories
Output Updated Business Epics
Updated Business Sub-epics
Updated Business User Stories
Project Planning 40
Updated Compliance Epics
Updated Compliance Sub-epics
Updated Compliance User Stories
Associated Artifacts Business Epic
Business Sub-epic
Business User Story
Compliance Epic
Compliance Sub-epic
Compliance User Story
Responsible Role Project Manager
Accountable Role Program Manager
Consulted Role Stakeholder(s); System Owner; Portfolio Manager; Project Team; Director, Health Care Security Requirements
Informed Role None Listed
Tools and Websites Section 508 Policies and Procedures
Work Information Tracking System (WITS)
Rational Requirements DOORS Next Generation
Section 508 Intranet Home Page
Rational Team Concert (Change/Configuration Management)
Section 508 Standards Checklists, and Document Applications Checklists
Section 508 VA Best Practices
Standards Section 508 Background and Standards
Section 508 Policy and Procedures
Section 508 Standards Checklists, and Document Applications Checklists
Section 508 Standards for Electronic and Information Technology
VA Directive 6518, Enterprise Information Management
Project Planning 41
Release Requirements User Stories Decision Tree
More Info Contact the Section 508 Office at the mail group [email: [email protected]] to obtain the appropriate checklists.
When business and compliance requirements are updated, also update the Compliance User Stories contained in the project/product instance of the Rational Requirements Management repository.
Process Activity Name: PRP-02.02 Select Needed Design Patterns Concurrent Activities PRP-02.01 Define/Update Business & Compliance Requirements
And
PRP-02.03 Function Points Needed
And
PRP-02.04 Perform Requirements-Based Estimation
Previous Activities PRP-02 Review Functional and Technical Requirements
Next Activities PRP-04 Initiate Release Planning
And
PRP-05 Conduct Initial Test Planning
And
PRP-06 Initiate Technical Reviews
Description The Project Manager reviews the Design Patterns and uses project needs as specified in the Business Process Models, Business Case Document, and Concept of Operations to select Design Patterns that identify potential standard solutions to the project design problems. The Project Manager confers with the Solution Architect on the Enterprise Shared Services and Service Oriented Architecture (SOA) Infrastructure Services to identify which security, data, and infrastructure services are appropriate for their application which initiates the alignment of the project with VA Enterprise Architecture (EA) and updates the Rational Requirements DOORS Next Generation Database.
Input Business Case Document
Business Epics
Project Planning 42
Business Sub-epics
Compliance Epics
Compliance Sub-epics
Output Selected Design Patterns
Updated Business Epics
Updated Business Sub-epics
Updated Compliance Epics
Updated Compliance Sub-epics
Associated Artifacts Business Epic
Business Sub-epic
Compliance Epic
Compliance Sub-epic
Responsible Role Project Manager
Accountable Role Program Manager
Consulted Role Project Team; Stakeholder(s); Portfolio Manager; Solution Architect
Informed Role None Listed
Tools and Websites Enterprise Design Patterns, Design Pattern Library
VA EA Enterprise Shared Services / Service Oriented Architecture
VA EA Home
Rational Team Concert (Change/Configuration Management)
Rational Requirements DOORS Next Generation
Standards VA Directive 6051, Enterprise Architecture
VA Directive 6551, Enterprise Design Patterns
Release Requirements User Stories Decision Tree
Project Planning 43
More Info Suggestions on Design Patterns or other VA EA content can be submitted using the Feedback Section at the lower corner of the VA EA Home page.
When business and compliance epics and sub-epics are updated, also update the Compliance User Stories contained in the project/product instance of the Rational Requirements Management repository.
Process Activity Name: PRP-02.03 Function Points Needed Concurrent Activities PRP-02.01 Define/Update Business & Compliance Requirements
And
PRP-02.02 Select Needed Design Patterns
Previous Activities PRP-02 Review Functional and Technical Requirements
Next Activities If "Yes":
PRP-02.04 Perform Requirements-Based Estimation
Or
If "No":
PRP-04 Initiate Release Planning
And
PRP-05 Conduct Initial Test Planning
And
PRP-06 Initiate Technical Reviews
Description The Project Manager determines if Function Points are needed (Yes) or not needed (No) to assist in project estimation and project planning.
Responsible Role Project Manager
Accountable Role Portfolio Manager
Consulted Role Stakeholder(s); Project Team
Project Planning 44
Informed Role None Listed
Process Activity Name: PRP-02.04 Perform Requirements-Based Estimation Concurrent Activities PRP-02.01 Define/Update Business & Compliance Requirements
And
PRP-02.02 Select Needed Design Patterns
Previous Activities PRP-02.03 Function Points Needed
Next Activities PRP-04 Initiate Release Planning
And
PRP-05 Conduct Initial Test Planning
And
PRP-06 Initiate Technical Reviews
Description The Software Metrics and Estimation (SM&E) Team Member will:
-Respond to requests for project Function Point Analysis Services
-Assign each incoming Function Point Analysis Service request to SM&E Team Member
-Monitor, track, and report on assigned requests
-Conduct Function Point Analysis activities in accordance with the current version of the counting rules of the International Function Point Users Group (IFPUG) and in accordance with accepted local counting guidelines
The Project Manager or designee will work with the SM&E Team Member to update, as needed, the project schedule and labor estimates to reflect values listed in the Function Point Estimate Workbook.
Input Application Function Point Baseline Count
Business Case Document
Business Epics
Business Sub-epics
Business User Stories
Project Planning 45
Compliance Epics
Compliance Sub-epics
Compliance User Stories
Output Function Point Estimate Workbook
Associated Artifacts None Listed
Responsible Role Software Metrics and Estimation Team Member
Accountable Role Portfolio Manager
Consulted Role None Listed
Informed Role None Listed
Tools and Websites International Function Point Users Group
Standards OED Project Repository (TSPR) User Manual/Project Data Entry SOP 192-137 - Business Rules
Office of Enterprise Development (OED) Project Repository (TSPR) User Manual/Project Data Entry Guide
VA Cost Estimating Guide
More Info Access to the IFPUG CPM requires Global Corporate Membership requirements that must be followed. For further guidance and assistance contact mail group VA OIT PD PPO Project Estimation Support.
PPO Project Estimating Support estimates the project's functional size and the build 1 functional size prior to CD1, based on the functional user requirements as documented in the Epics and User Stories. Once the functional sizing has been completed, they use that size (along with other factors) as an input to their estimation tools, to provide a risk-adjusted estimate of build 1 and the known project scope.
Once the Build is complete, a final Function Point measurement of the functionality actually delivered to the field is prepared as part of the development build. This provides the teams
Project Planning 46
Observed Velocity which helps in subsequent build planning. Then contact PPO Project Estimating Support again as soon as the next Build's functional requirements are stable and they will provide a sizing and estimate for that scope as well.
Upon completion of the project, a final Function Point measurement of the functionality actually delivered to the field is prepared. This data, along with project effort hours and duration, are aggregated into the historical project performance knowledge base. From this knowledge base, they use statistical methods to derive ever-improving forecasting models that accurately reflect current capability.
Contact mail group VA OIT PD PPO Project Estimation Support to submit your request. Please include the following:
• The name of the project.
• The EPS number.
• Planned build start date.
• A link to the functional specifications that list and describe all the functional user requirements for build 1 only.
• A link to the functional specifications that list and describe all the known functional user requirements for all subsequent builds.
• The name of the functional analysts whom we can contact with any questions regarding those requirements.
Process Activity Name: PRP-03 Develop Project Management Plan (PMP) Concurrent Activities PRP-02 Review Functional and Technical Requirements
Previous Activities PRP-01 Initiate Planning
Next Activities PRP-03.01 Create/Update Project Management Plan
And
PRP-03.02 Define/Update Quality Assurance Plan
And
PRP-03.03 Define/Update Risk Management Plan
And
Project Planning 47
PRP-03.04 Define/Update Communication Management Plan
And
PRP-03.05 Create/Update Project Schedule
And
PRP-03.06 Create Risk Issue Log
And
PRP-03.07 Create/Update Software Configuration Management Procedures
Description The sub-process Develop Project Management Plan (PMP) cycles through the following activities:
- Create/Update Project Management Plan
- Define/Update Quality Assurance Plan
- Define/Update Risk Management Plan
- Define/Update Communication Management Plan
- Create/Update Project Schedule
- Create Risk Issue Log
- Create/Update Software Configuration Management Procedures
- Identify/Update Dependent Projects
- Conduct Peer Review of Project Management Plan
- Conduct Formal Review of Project Management Plan
Process Activity Name: PRP-03.01 Create/Update Project Management Plan Concurrent Activities PRP-03.02 Define/Update Quality Assurance Plan
And
PRP-03.03 Define/Update Risk Management Plan
And
PRP-03.04 Define/Update Communication Management Plan
And
PRP-03.05 Create/Update Project Schedule
And
PRP-03.06 Create Risk Issue Log
And
Project Planning 48
PRP-03.07 Create/Update Software Configuration Management Procedures
Previous Activities PRP-03 Develop Project Management Plan (PMP)
Next Activities PRP-03.08 Identify/Update Staff Assignments
Description The Project Manager creates/updates the Project Management Plan (PMP) which is the formal, approved document that defines show the project is executed, monitored, and controlled. It is composed of one or more subsidiary management plans and other planning documents. The objective of the PMP is to define the management approach to be used by the project team to deliver the intended increment(s).
Input Business Case Document
Business Case Document
Business Epics
Business Sub-epics
Business User Stories
Compliance Epics
Compliance Sub-epics
Compliance User Stories
Project Management Plan (if available)
Output Project Management Plan OR
Updated Project Management Plan
Associated Artifacts Project Management Plan (PMP) Template
Responsible Role Project Manager
Accountable Role Portfolio Manager
Consulted Role Project Team
Informed Role None Listed
Project Planning 49
Tools and Websites Rational Team Concert (Change/Configuration Management)
Section 508 Developers Resources Portal
Work Information Tracking System (WITS)
Standards None Listed
More Info None Listed
Process Activity Name: PRP-03.02 Define/Update Quality Assurance Plan Concurrent Activities PRP-03.01 Create/Update Project Management Plan
And
PRP-03.03 Define/Update Risk Management Plan
And
PRP-03.04 Define/Update Communication Management Plan
And
PRP-03.05 Create/Update Project Schedule
And
PRP-03.06 Create Risk Issue Log
And
PRP-03.07 Create/Update Software Configuration Management Procedures
Previous Activities PRP-03 Develop Project Management Plan (PMP)
Next Activities PRP-03.08 Identify/Update Staff Assignments
Description The Project Manager defines/updates the Quality Assurance (QA) Plan and captures it in the appropriate sections of the Project Management Plan. The QA Plan details the overall approach to quality assurance activities for a project. The QA Plan documents how the project defines, implements, and assures quality during the development process. The QA Plan defines the systematic activities that ensure quality requirements are fulfilled by providing a measurement process, comparison with a standard, monitoring of processes and an associated feedback loop that confers error prevention.
Project Planning 50
Input Business Case Document
Business Epics
Business Sub-epics
Business User Stories
Compliance Epics
Compliance Sub-epics
Project Management Plan
Output Updated Project Management Plan (Quality Assurance Plan)
Associated Artifacts Project Management Plan (PMP) Template
Responsible Role Project Manager
Accountable Role Program Manager
Consulted Role Project Team
Informed Role None Listed
Tools and Websites Section 508 Developers Resources Portal
Work Information Tracking System (WITS)
Rational Quality Manager (Quality Management)
Rational Requirements DOORS Next Generation
Standards Quality Assurance Standard
More Info None Listed
Process Activity Name: PRP-03.03 Define/Update Risk Management Plan Concurrent Activities PRP-03.01 Create/Update Project Management Plan
Project Planning 51
And
PRP-03.02 Define/Update Quality Assurance Plan
And
PRP-03.04 Define/Update Communication Management Plan
And
PRP-03.05 Create/Update Project Schedule
And
PRP-03.06 Create Risk Issue Log
And
PRP-03.07 Create/Update Software Configuration Management Procedures
Previous Activities PRP-03 Develop Project Management Plan (PMP)
Next Activities PRP-03.08 Identify/Update Staff Assignments
Description The Project Manager updates the Project Management Plan (PMP) by defining/updating the Risk Management Section. The Project Manager has the option to create a separate Risk Management Plan and reference in the PMP. Risk Management is the art and science of identifying, analyzing, and responding to risk factors throughout the life of a project and in the best interests of its objectives. The project identifies, analyzes, tracks, and monitors risks that may negatively impact the project’s performance, costs, and schedule, as well as any risks that impact other projects.
Input Agiliance RiskVision Enterprise Operations GRC Instance
Agiliance RiskVision National Release GRC Instance
Business Case Document
Business Epics
Business Sub-epics
Business User Stories
Compliance Epics
Compliance Sub-epics
Compliance User Stories
POLARIS Enterprise Release Calendar
Project Management Plan
Risk Log
Project Planning 52
Output Updated Project Management Plan (Risk Management Plan)
Associated Artifacts Project Management Plan (PMP) Template
Responsible Role Project Manager
Accountable Role Program Manager
Consulted Role None Listed
Informed Role None Listed
Tools and Websites Rational Team Concert (Change/Configuration Management)
Work Information Tracking System (WITS)
Agiliance RiskVision Enterprise Operations GRC Instance
Agiliance RiskVision National Release GRC Instance
ERM Risk Portal
Office of Information Security Risk Based Decisions Portal
Office of Information Security Portal, Cyber Security, Policy Management Home Page
OI&T Risk Registry
OI&T Enterprise Risk Registry
VIP Dashboard
Standards VA Directive 6500, Managing Information Security Risk: VA Information Security Program
VA Handbook 6500.2, Management of Data Breaches Involving Sensitive Personal Information (SPI)
More Info None Listed
Process Activity Name: PRP-03.04 Define/Update Communication Management Plan Concurrent Activities PRP-03.01 Create/Update Project Management Plan
Project Planning 53
And
PRP-03.02 Define/Update Quality Assurance Plan
And
PRP-03.03 Define/Update Risk Management Plan
And
PRP-03.05 Create/Update Project Schedule
And
PRP-03.06 Create Risk Issue Log
And
PRP-03.07 Create/Update Software Configuration Management Procedures
Previous Activities PRP-03 Develop Project Management Plan (PMP)
Next Activities PRP-03.08 Identify/Update Staff Assignments
Description The Project Manager works with the Stakeholder and Project Team to create the Communication Management Plan if needed by the project. The Communication Management Plan describes how projects should communicate with team members, end users, management, and other points of contact. The plan describes how stakeholders are kept informed of project activities, as well as the mechanism to receive stakeholder feedback and adjust activities accordingly in a timely manner. The plan provides details for how products are delivered (minutes, dashboard, briefings, documentation, etc.) and where they are stored.
Input Business Case Document
Project Management Plan
Output Communication Management Plan
Associated Artifacts Communications Plan Template
Responsible Role Project Manager
Accountable Role Portfolio Manager
Project Planning 54
Consulted Role Project Team; Stakeholder(s)
Informed Role None Listed
Tools and Websites Communication Plans Website
Work Information Tracking System (WITS)
Standards None Listed
More Info None Listed
Process Activity Name: PRP-03.05 Create/Update Project Schedule Concurrent Activities PRP-03.01 Create/Update Project Management Plan
And
PRP-03.02 Define/Update Quality Assurance Plan
And
PRP-03.03 Define/Update Risk Management Plan
And
PRP-03.04 Define/Update Communication Management Plan
And
PRP-03.06 Create Risk Issue Log
And
PRP-03.07 Create/Update Software Configuration Management Procedures
Previous Activities PRP-03 Develop Project Management Plan (PMP)
Next Activities PRP-03.08 Identify/Update Staff Assignments
Description The Project Manager creates/updates the Project Schedule and updates the VIP Dashboard based on the activities defined in the Process Asset Library and the required Veterans-Focused Integrated Process. The schedule includes the required Critical Designs. The schedule takes into consideration the type and size of the project, product, application, and system when considering potential methodologies that can be applied (for example: Sequential, Iterative, or Agile) and the
Project Planning 55
number of increments required for delivery. All releases come with a 30 day warranty. Sustainment of the released product for 30 days post full implementation is the responsibility of the project team and MUST be planned for in the project release schedule, and associated development contract(s). This responsibility includes the resolution of the reported issue(s) (development, testing, and release) that pertain to this release. It is possible for the post release sustainment to go past the 30 day warranty timeframe due to any issues realized within the release. 30 day warranty timeframe(s) will be extended until all issues are resolved that pertain to any project release. The project team (and associated vendors, if applicable) is required to finish all work necessary for the deployment of the product.
Input Business Case Document
Business Epics
Business Sub-epics
Business User Stories
Compliance Epics
Compliance Sub-epics
Compliance User Stories
Project Management Plan
Project Schedule
Output Project Schedule
Updated Project Schedule
Associated Artifacts None Listed
Responsible Role Project Manager
Accountable Role Program Manager
Consulted Role None Listed
Informed Role None Listed
Tools and Websites PD Documents & Communications Website
Primavera Implementation Web Site
Project Planning 56
Work Breakdown Structure
Work Information Tracking System (WITS)
Rational Team Concert (Change/Configuration Management)
VIP Dashboard
Standards Scheduling Requirements in VA Primavera
Universal Project Milestone Reference Table
More Info None Listed
Process Activity Name: PRP-03.06 Create Risk Issue Log Concurrent Activities PRP-03.01 Create/Update Project Management Plan
And
PRP-03.02 Define/Update Quality Assurance Plan
And
PRP-03.03 Define/Update Risk Management Plan
And
PRP-03.04 Define/Update Communication Management Plan
And
PRP-03.05 Create/Update Project Schedule
And
PRP-03.07 Create/Update Software Configuration Management Procedures
Previous Activities PRP-03 Develop Project Management Plan (PMP)
Next Activities PRP-03.08 Identify/Update Staff Assignments
Description The Project Manager documents the initial risks that may have an impact on the project's cost, schedule, or performance.
Input Agiliance RiskVision Enterprise Operations GRC Instance
Agiliance RiskVision National Release GRC Instance
Business Case Document
Project Planning 57
Business Epics
Business Sub-epics
Business User Stories
Compliance Epics
Compliance Sub-epics
Compliance User Stories
Project Management Plan
Risk Log
Output Risk Log
Associated Artifacts Risk Log
Responsible Role Project Manager
Accountable Role Portfolio Manager
Consulted Role Project Team
Informed Role None Listed
Tools and Websites Rational Team Concert (Change/Configuration Management)
Work Information Tracking System (WITS)
VIP Dashboard
Agiliance RiskVision Enterprise Operations GRC Instance
Agiliance RiskVision National Release GRC Instance
ERM Risk Portal
Office of Information Security Portal, Cyber Security, Policy Management Home Page
Office of Information Security Risk Based Decisions Portal
OI&T Risk Registry
OI&T Enterprise Risk Registry
Standards VA Directive 6500, Managing Information Security Risk: VA Information Security Program
Project Planning 58
VA Handbook 6500, Risk Management Framework for VA Information Systems - Tier 3: VA Information Security Program
VA Handbook 6500.2, Management of Data Breaches Involving Sensitive Personal Information (SPI)
Release Requirements User Stories Decision Tree
More Info When the Risk Log is updated, also update the Compliance User Stories contained in the project/product instance of the Rational Requirements Management repository.
Process Activity Name: PRP-03.07 Create/Update Software Configuration Management Procedures Concurrent Activities PRP-03.01 Create/Update Project Management Plan
And
PRP-03.02 Define/Update Quality Assurance Plan
And
PRP-03.03 Define/Update Risk Management Plan
And
PRP-03.04 Define/Update Communication Management Plan
And
PRP-03.05 Create/Update Project Schedule
And
PRP-03.06 Create Risk Issue Log
Previous Activities PRP-03 Develop Project Management Plan (PMP)
Next Activities PRP-03.08 Identify/Update Staff Assignments
Description The Project Manager works with the Configuration Manager to update existing Software Configuration Management (CM) Procedure documents for each Product being worked within the Project to include Project specific information. If the products being worked do not have a Software Configuration Management Procedures document, one must be created for each Product from the Software Configuration Management Procedures template. The Software Configuration Management Procedures document will cover the following:
- Acronyms, Abbreviation and Terms
Project Planning 59
- Activities
- Overview
- Roles and Responsibilities
- Software CM Environment
- Software CM Procedures
Input Software Configuration Management Procedures
Output Software Configuration Management Procedures
Updated Software Configuration Management Procedures
Associated Artifacts Software Configuration Management Procedures Template
Responsible Role Project Manager
Accountable Role Portfolio Manager
Consulted Role Configuration Manager
Informed Role None Listed
Tools and Websites IBM Rational RequisitePro
Standards Software Configuration Management Plan Standard
More Info None Listed
Process Activity Name: PRP-03.08 Identify/Update Staff Assignments Previous Activities PRP-03.01 Create/Update Project Management Plan
AND
PRP-03.02 Define/Update Quality Assurance Plan
AND
Project Planning 60
PRP-03.03 Define/Update Risk Management Plan
AND
PRP-03.04 Define/Update Communication Management Plan
AND
PRP-03.05 Create/Update Project Schedule
AND
PRP-03.06 Create Risk Issue Log
AND
PRP-03.07 Create/Update Software Configuration Management Procedures
Next Activities PRP-03.09 Identify/Update Dependent Projects
Description The Project Manager works with the appropriate Office of Responsibility to apply sufficient staff as identified in the project and increment plans, with the appropriate skills, to enable successful execution of the project or increment. This is defined in the Budget Operating Plan.
The Project Manager, to obtain government staff, must:
- Develop/update a specific resource list of government staff by competency needed for desktop to data center including management, development, testing, operations, security, and sustainment
- Notify appropriate organizations to identify needed staff by competency. These organizations are then responsible for coordinating with the leadership within their competency office for required personnel
Input Project Management Plan
Output Project Resource Assignments
Associated Artifacts None Listed
Responsible Role Project Manager
Accountable Role Portfolio Manager
Consulted Role Office of Responsibility; ITOPS Implementation Manager
Project Planning 61
Informed Role None Listed
Tools and Websites Resource Management Process
IT Operations and Services Resource Request
Work Information Tracking System (WITS)
Standards None Listed
More Info Resource requests are reviewed and prioritized. The assignment turnaround time varies.
The EPMO EPMD Executive Director is consulted when the project scope includes new applications or major enhancements and upgrades to existing systems.
The IT Operations and Services Implementation Manager is consulted when the project scope includes hardware, network or infrastructure changes/upgrades, routine enhancements and upgrades to existing systems, and/or maintenance.
Process Activity Name: PRP-03.09 Identify/Update Dependent Projects Previous Activities PRP-03.08 Identify/Update Staff Assignments
Next Activities PRP-03.10 Conduct Peer Review of Project Management Plan
Description The Program Manager, to ensure proper planning, determines the project's dependencies as related to other projects. This information is used to create the Project Dependency Matrix which includes:
- A listing of the projects
- A description of the project
- A description of the dependency
- Known schedule impacts
Input Business Case Document
Business Epics
Project Planning 62
Business Sub-epics
Business User Stories
Compliance Epics
Compliance Sub-epics
Compliance User Stories
Project Management Plan
Project Selected Design Patterns
Output Project Dependency Matrix
Associated Artifacts Project Dependency Spreadsheet Template
Responsible Role Program Manager
Accountable Role Portfolio Manager
Consulted Role None Listed
Informed Role None Listed
Tools and Websites Work Information Tracking System (WITS)
Rational Requirements DOORS Next Generation
Standards None Listed
More Info None Listed
Process Activity Name: PRP-03.10 Conduct Peer Review of Project Management Plan Previous Activities PRP-03.09 Identify/Update Dependent Projects
Next Activities PRP-03.11 Conduct Formal Review of Project Management Plan
Project Planning 63
Description The Project Manager conducts the Project Management Plan Peer Review in accordance with the Process Reviews Guide (appropriate sections pertaining to Peer Reviews) performing the following general steps:
- Distribute the Peer Review Materials
- Review the Peer Review Materials
- Distribute the Consolidated Peer Review Findings
- Record the Finding Resolutions
- Implement the Finding Resolutions
The goal of the peer review of the Project Management Plan is to resolve any questions the project team may have and to ensure quality of the deliverable.
Input Project Management Plan
Output Project Management Plan Review Findings Summary
Record of Notification
Updated Project Management Plan
Associated Artifacts Record of Notification Template
Project Management Plan (PMP) Template
Responsible Role Project Manager
Accountable Role Portfolio Manager
Consulted Role None Listed
Informed Role None Listed
Tools and Websites Rational Team Concert (Change/Configuration Management)
Project Planning 64
Standards Quality Assurance Standard
More Info None Listed
Process Activity Name: PRP-03.11 Conduct Formal Review of Project Management Plan Previous Activities PRP-03.10 Conduct Peer Review of Project Management Plan
Next Activities PRP-04 Initiate Release Planning
And
PRP-05 Conduct Initial Test Planning
And
PRP-06 Initiate Technical Reviews
Description The Project Manager conducts a Formal Review of the Project Management Plan in accordance with the Process Reviews Guide (appropriate sections pertaining to Formal Reviews) performing the following general steps:
- Plan the Formal Review
- Review the Formal Review Materials
- Implement the Finding Resolutions
The goal of the formal review is to obtain stakeholder concurrence of the Project Management Plan and the appropriate approval signatures.
Input Project Management Plan
Output Artifact Review Agenda and Minutes
Project Management Plan Checklist (Review Findings Summary included)
Updated Project Management Plan (Approval Signatures included)
Associated Artifacts Artifact Review Agenda and Minutes Template
Project Management Plan (PMP) Template
Project Planning 65
Responsible Role Project Manager
Accountable Role Portfolio Manager
Consulted Role Stakeholder(s)
Informed Role None Listed
Tools and Websites IBM Rational RequisitePro
Rational Team Concert (Change/Configuration Management)
Standards Digital Signature Guide
Quality Assurance Standard
More Info None Listed
Process Activity Name: PRP-04 Initiate Release Planning Concurrent Activities PRP-05 Conduct Initial Test Planning
And
PRP-06 Initiate Technical Reviews
Previous Activities PRP-02 Review Functional and Technical Requirements
AND
PRP-03 Develop Project Management Plan (PMP)
Next Activities PRP-04.01 Impact?
Description The Initiate Release Planning sub-process cycles through the following dependent activities:
- Impact?
- Submit/Update Field Operations Resource Request
- Submit/Update Enterprise Operations Intake Form
Project Planning 66
- Confirm Assignment of Release Agent
- Confirm Release Requirements with PM
- Update Work Breakdown Structure
- Create/Update Information Systems Contingency Plan
- Create/Update Production Operations Manual
- Create/Update Service Level Agreements
Process Activity Name: PRP-04.01 Impact? Previous Activities PRP-04 Initiate Release Planning
Next Activities If "FO Impact":
PRP-04.02 Submit/Update Field Operations Resource Request
Or
If "EO Impact":
PRP-04.03 Submit/Update Enterprise Operations Intake Form
Or
If "No Impact":
PRP-04.04 Confirm Assignment of Release Agent
Description The Project Manager determines if there is Enterprise (EO), Field Operations (FO), or No Impact.
Responsible Role Project Manager
Accountable Role Portfolio Manager
Consulted Role None Listed
Informed Role None Listed
Process Activity Name: PRP-04.02 Submit/Update Field Operations Resource Request Previous Activities PRP-04.01 Impact?
Project Planning 67
Next Activities PRP-04.04 Confirm Assignment of Release Agent
Description The Project Manager works with the Field Operations (FO) project team member to submit the FO Resource Request providing Field Operations current planning information for purposes of determining resource requirements and project support levels.
Input Business Case Document
Project Management Plan
VIPR
Output Field Operations Resource Request
Associated Artifacts Field Operations Resource Request Form Template
Responsible Role Project Manager
Accountable Role Portfolio Manager
Consulted Role Project Team
Informed Role None Listed
Tools and Websites Field Operations Resource Request
Standards None Listed
More Info None Listed
Process Activity Name: PRP-04.03 Submit/Update Enterprise Operations Intake Form Previous Activities PRP-04.01 Impact?
Project Planning 68
Next Activities PRP-04.04 Confirm Assignment of Release Agent
Description The Project Manager submits the Enterprise Operations Intake Form to provide Enterprise Operations current planning Information for purposes of determining enterprise resource requirements and project support levels.
Input Business Case Document
Project Management Plan
VIPR
Output Enterprise Operations Intake Form
Associated Artifacts Enterprise Operations Intake Form Template
Responsible Role Project Manager
Accountable Role Portfolio Manager
Consulted Role None Listed
Informed Role None Listed
Tools and Websites None Listed
Standards None Listed
More Info None Listed
Process Activity Name: PRP-04.04 Confirm Assignment of Release Agent Previous Activities PRP-04.01 Impact?
Or
Project Planning 69
PRP-04.02 Submit/Update Field Operations Resource Request
Or
PRP-04.03 Submit/Update Enterprise Operations Intake Form
Next Activities PRP-04.05 Confirm Release Requirements with PM
Description The Project Manager working with Release Management ensures assignment of a Release Agent.
Input Business Case Document
Project Management Plan
VIPR
Output Release Agent Assignment
Associated Artifacts None Listed
Responsible Role Project Manager
Accountable Role Portfolio Manager
Consulted Role Release Manager
Informed Role None Listed
Tools and Websites Release Request Process Site
Standards Veteran Focused Integration Process (VIP) Guide
Veteran-focused Integration Process (VIP) Release Process Guide
More Info None Listed
Project Planning 70
Process Activity Name: PRP-04.05 Confirm Release Requirements with PM Previous Activities PRP-04.04 Confirm Assignment of Release Agent
Next Activities PRP-04.06 Update Work Breakdown Structure
Description The Release Agent contacts the Project Manager (PM) to review and confirm Release Requirements, to be provided in final form in the project repository.
Input List of Potential Requirements for Release
VIPR
Output Tailored List of Release Requirements (if applicable)
Associated Artifacts None Listed
Responsible Role Release Agent
Accountable Role Portfolio Manager
Consulted Role Project Manager
Informed Role None Listed
Tools and Websites Release Request Process Site
Standards Veteran Focused Integration Process (VIP) Guide
Veteran-focused Integration Process (VIP) Release Process Guide
More Info None Listed
Project Planning 71
Process Activity Name: PRP-04.06 Update Work Breakdown Structure Previous Activities PRP-04.05 Confirm Release Requirements with PM
Next Activities PRP-04.07 Draft/Update Information Systems Contingency Plan
And
PRP-04.08 Draft/Update Production Operations Manual
And
PRP-04.09 Create/Update Service Level Agreements
Description The Project Manager adds tasks to the work breakdown structure for the creation or update of required artifacts. Artifacts required by the Release Agent must be available for review no later than 10 days prior to Critical Decision 2. Examples of required artifacts include the Version Description Document, the Production Operations Manual, and other key support materials.
Input Project Management Plan
Project Schedule
Work Breakdown Structure
Output Updated VIP Dashboard
Updated Project Management Plan
Updated Work Breakdown Structure
Associated Artifacts Project Management Plan (PMP) Template
Responsible Role Project Manager
Accountable Role Portfolio Manager
Consulted Role None Listed
Informed Role None Listed
Project Planning 72
Tools and Websites Work Breakdown Structure
Primavera Progress Reporter
Primavera Policy and Standard Operating Procedures
Primavera Implementation Web Site
Primavera P6 Enterprise Portfolio Project Management (P6 EPPM), Progress Reporter
Primavera P6 Enterprise Portfolio Project Management (Primavera P6 EPPM), Project Management
VIP Dashboard
Standards Primavera Schedule Minimum Requirements Checklist
More Info None Listed
Process Activity Name: PRP-04.07 Draft/Update Information Systems Contingency Plan Concurrent Activities PRP-04.08 Draft/Update Production Operations Manual
And
PRP-04.09 Create/Update Service Level Agreements
Previous Activities PRP-04.06 Update Work Breakdown Structure
Next Activities PRP-07 Evaluate New Acquisitions
Description The Project Manager creates/updates the Information Systems Contingency Plan to provide specific strategies and actions to deal with an emergency related to the specific product to be released.
Input Business Case Document
Business Epics
Business Sub-epics
Business User Stories
Compliance Epics
Compliance Sub-epics
Project Planning 73
Compliance User Stories
Information Systems Contingency Plan
Project Management Plan
Output Information Systems Contingency Plan OR
Updated Information Systems Contingency Plan
Associated Artifacts Information System Contingency Plan Template
Responsible Role Project Manager
Accountable Role Portfolio Manager
Consulted Role National Service Desk (NSD) Process Integration Team
Informed Role None Listed
Tools and Websites Rational Team Concert (Change/Configuration Management)
Standards Approved Applications Abbreviations
Displaying Sensitive Data Guide
NIST Special Publication 800-34 Rev. 1 - Contingency Planning Guide for Federal Information Systems
VA Handbook 6500.8, Information System Contingency Planning
More Info The Information Systems Contingency Plan is finalized in the Assessment and Authorization (AAA) process.
Process Activity Name: PRP-04.08 Draft/Update Production Operations Manual Concurrent Activities PRP-04.07 Draft/Update Information Systems Contingency Plan
And
PRP-04.09 Create/Update Service Level Agreements
Project Planning 74
Previous Activities PRP-04.06 Update Work Breakdown Structure
Next Activities PRP-07 Evaluate New Acquisitions
Description The Project Manager creates/updates the Production Operations Manual (POM) which defines the specific technical and operational processes that must be carried out on daily, weekly, monthly or yearly basis. The POM provides Field Operations staff the necessary instructions to operate and support production computer systems. The Project Manager defines the sections of the POM with the information available.
Input Production Operations Manual
Project Management Plan
Requirements Specifications Document
System Design Document
Output Production Operations Manual
Updated Production Operations Manual
Associated Artifacts Production Operations Manual Template
Responsible Role Project Manager
Accountable Role Portfolio Manager
Consulted Role National Service Desk (NSD) Process Integration Team
Informed Role None Listed
Tools and Websites Rational Team Concert (Change/Configuration Management)
Standards Approved Applications Abbreviations
Displaying Sensitive Data Guide
Release Requirements User Stories Decision Tree
Project Planning 75
More Info Other sections of the POM are updated as information becomes available.
When the Production Operations Manual is updated, also update the Compliance User Stories contained in the project/product instance of the Rational Requirements Management repository.
Process Activity Name: PRP-04.09 Create/Update Service Level Agreements Concurrent Activities PRP-04.07 Draft/Update Information Systems Contingency Plan
And
PRP-04.08 Draft/Update Production Operations Manual
Previous Activities PRP-04.06 Update Work Breakdown Structure
Next Activities PRP-07 Evaluate New Acquisitions
Description The Project Manager creates/updates Service Level Agreements (SLAs), which are a negotiated agreement between two parties (i.e., OI&T and ESE, or OI&T and FOD) where one is the customer and the other is the service provider. This can be a legally binding formal or informal 'contract'. The SLA records a common understanding about services, priorities, responsibilities, guarantees and warranties. Each area of service scope should have the 'level of service' defined. The SLA may specify the levels of availability, serviceability, performance, operation, or other attributes of the service such as billing.
Input Project Management Plan
Service Level Agreements
Output Service Level Agreement
Updated Service Level Agreements
Associated Artifacts Service Level Agreement Template
Responsible Role Project Manager
Accountable Role Portfolio Manager
Project Planning 76
Consulted Role National Service Desk (NSD) Process Integration Team
Informed Role None Listed
Tools and Websites None Listed
Standards Release Requirements User Stories Decision Tree
More Info When Service Level Agreements are updated, also update the Compliance User Stories contained in the project/product instance of the Rational Requirements Management repository.
Process Activity Name: PRP-05 Conduct Initial Test Planning Concurrent Activities PRP-04 Initiate Release Planning
And
PRP-06 Initiate Technical Reviews
Previous Activities PRP-02 Review Functional and Technical Requirements
AND
PRP-03 Develop Project Management Plan (PMP)
Next Activities PRP-05.01 Conduct Release Agent Kick-off / Orientation
Description The Conduct Initial Test Planning sub-process cycles through the following dependent activities:
- Conduct Release Agent Kickoff / Orientation
- Identify Repository Access Requirements
- Submit Repository Access Requirements
- Grant Repository Access
- Conduct High-Level Evaluation of Epics
- Determine ETS Engagement
- SQAS Engagement?
- Perform SQAS Evaluation
- Communicate Test Schedule
Project Planning 77
- Identify Test Environments
- Test Preparation
Process Activity Name: PRP-05.01 Conduct Release Agent Kick-off / Orientation Previous Activities PRP-05 Conduct Initial Test Planning
Next Activities PRP-05.02 Identify Repository Access Requirements
Description The Release Agent conducts a kick-off meeting with all assigned Project Team resources to inform the team of VIP Release Process, 508, Security, Test and Authority to Release requirements.
Input Business Case Document
Business Epics
Business Sub-epics
Business User Stories
Compliance Epics
Compliance Sub-epics
Compliance User Stories
Release Agent Agenda
Output ETS Welcome Letter
Repository Authorized Access Listing
SQA Requirements (if Needed)
Associated Artifacts None Listed
Responsible Role Release Agent
Accountable Role Release Manager
Consulted Role None Listed
Project Planning 78
Informed Role Stakeholder(s); 508 Reviewer; Project Manager; Project Team; Enterprise Testing Service (ETS) Analyst
Tools and Websites Rational Requirements DOORS Next Generation
Standards Enterprise Testing Service Testing Guide
Veteran Focused Integration Process (VIP) Guide
Veteran-focused Integration Process (VIP) Release Process Guide
More Info None Listed
Process Activity Name: PRP-05.02 Identify Repository Access Requirements Previous Activities PRP-05.01 Conduct Release Agent Kick-off / Orientation
Next Activities PRP-05.03 Submit Repository Access Requirements
Description The Project Manager identifies the Project Repository Tools and authorized users to enable the Rational Tools Team to verify training and authorize access.
Input Project Management Plan
Project Team Roster
Output Confirmed Authorized Tools and Users Listing
Associated Artifacts None Listed
Responsible Role Project Manager
Accountable Role Program Manager
Consulted Role None Listed
Project Planning 79
Informed Role Release Agent
Tools and Websites None Listed
Standards None Listed
More Info None Listed
Process Activity Name: PRP-05.03 Submit Repository Access Requirements Previous Activities PRP-05.02 Identify Repository Access Requirements
Next Activities PRP-05.04 Grant Repository Access
Description The Release Agent reviews the Roster of Authorized Users and submits a Service Request to the Rational Tools Team for approval.
Input Confirmed Authorized Tools and User Listing
Output Service Request
Associated Artifacts None Listed
Responsible Role Release Agent
Accountable Role Release Manager
Consulted Role None Listed
Informed Role None Listed
Tools and Websites None Listed
Project Planning 80
Standards IBM Rational Implementation - Rational DOORS
Rational Doors Next Generation Permissions Matrix
More Info None Listed
Process Activity Name: PRP-05.04 Grant Repository Access Previous Activities PRP-05.03 Submit Repository Access Requirements
Next Activities PRP-05.05 Conduct High-level Evaluation of Epics
Description The Rational tools team grants the access to the repository for the authorized users who have completed the requisite training and notifies the users.
Input Service Request
Output Access Denied Listing
Access Granted Listing
Associated Artifacts None Listed
Responsible Role Rational Tools Team
Accountable Role Release Agent
Consulted Role None Listed
Informed Role None Listed
Tools and Websites None Listed
Standards None Listed
Project Planning 81
More Info None Listed
Process Activity Name: PRP-05.05 Conduct High-level Evaluation of Epics Previous Activities PRP-05.04 Grant Repository Access
Next Activities PRP-05.06 Determine ETS Involvement
Description The ETS team gathers Project level information from the Veteran-focused Integration Process Request Site (VIPR), Compliance and Business Epics to determine at a high level if further ETS involvement is needed.
Input Business Case Document
Business Epics
Business Sub-epics
Business User Stories
Compliance Epics
Compliance Sub-epics
Compliance User Stories
Output Project Notification
Associated Artifacts None Listed
Responsible Role Enterprise Testing Service (ETS) Analyst
Accountable Role Director, Enterprise Testing Service
Consulted Role Project Manager
Informed Role None Listed
Project Planning 82
Tools and Websites Work Breakdown Structure
Rational Team Concert (Change/Configuration Management)
Rational Requirements DOORS Next Generation
VIP Request System
Standards None Listed
More Info Elaborated User Stories will be taken into consideration at the CARA evaluation.
Process Activity Name: PRP-05.06 Determine ETS Involvement Previous Activities PRP-05.05 Conduct High-level Evaluation of Epics
Next Activities PRP-05.07 SQAS Engagement?
Description The Enterprise Testing Service (ETS) Analyst determines if further ETS involvement is needed and notifies the Project Manager.
Input Business Case Document
Business Epics
Business Sub-epics
Business User Stories
Compliance Epics
Compliance Sub-epics
Compliance User Stories
Output Project Notification
Associated Artifacts None Listed
Responsible Role Enterprise Testing Service (ETS) Analyst
Accountable Role Project Manager
Project Planning 83
Consulted Role None Listed
Informed Role Project Manager
Tools and Websites Rational Requirements DOORS Next Generation
Rational Quality Manager (Quality Management)
VIP Request System
Standards Enterprise Testing Service Testing Guide
More Info None Listed
Process Activity Name: PRP-05.07 SQAS Engagement? Previous Activities PRP-05.06 Determine ETS Involvement
Next Activities If "Yes":
PRP-05.08 Perform SQAS Evaluation
Or
If "No":
PRP-05.09 Communicate Test Schedules
Description The Project Manager determines if Software Quality Assurance Independent Verification and Validation testing for financial systems is required (Yes) or not (No).
Responsible Role Project Manager
Accountable Role Program Manager
Consulted Role Software Quality Assurance Service Independent Verification and Validation Manager
Informed Role Project Manager; Stakeholder(s)
Project Planning 84
Process Activity Name: PRP-05.08 Perform SQAS Evaluation Previous Activities PRP-05.07 SQAS Engagement?
Next Activities PRP-05.09 Communicate Test Schedules
Description In accordance with VA Directive 4900, the Software Quality Assurance Service (SQAS) Independent Verification and Validation (IV&V) Manager defines the required Systems Integration Testing (SIT) and Quality Assurance Activities to be performed on software if it impacts VA financial systems of record or software that interfaces with such a financial system. SIT verifies the accuracy of the delivered software product and determines whether the product built satisfies the customers’ requirements based on functional, system and design specifications. SQAS develops the IV&V Software Quality Assurance Plan (SQAP) and SIT Plan, requirements-based test plans, test cases and test scripts with a focus on internal controls including general and application controls. Internal controls form the core of the Federal Government’s financial management standards. Test scripts are executed against project software deliverables to verify functionality, including interfaces, and to perform regression testing, or verify correction of defects (“bug fixes”). SQAS issues certification for production implementation and verifies the installation of software configurable items. The delivered software module or release is verified using configurable item attributes.
Input Audit Checklist
Code Delivery
Epics
Enterprise Testing Service Test Results
Functional Requirements
Technical Requirements
Release Notes
Repository Access
SCM Change Order
Sub-Epics
Test Environment Access
User Stories
Output Certification
Data Fix Memo
Project Planning 85
Defect Report
Install Verification Report
Test Evaluation Report
Test Reports
USSM Inputs
Associated Artifacts Defect Log
Test Results
Test Evaluation Template
Responsible Role Software Quality Assurance Service Independent Verification and Validation Manager
Accountable Role Associate Director, Software Quality Assurance Service
Consulted Role None Listed
Informed Role None Listed
Tools and Websites None Listed
Standards Federal Manager's Financial Integrity Act of 1982
IEEE Standard 829 for Software and System Test Documentation
IEEE Standard 1012 for System and Software Verification and Validation
OMB Circular A-123, Management’s Responsibility for Internal Control
OMB Circular A-127, Financial Management Systems (revised)
Software Configuration Management Plan Standard
VA Directive 4900, Internal Controls for Financial and Financial Interfacing Automated Information Systems
Release Requirements User Stories Decision Tree
More Info The Federal Manager’s Financial Integrity Act of 1982 requires that VA systems and their interfaces comply with quality assurance processes that support functional, technical and internal control requirements
Project Planning 86
IEEE Standard 829 and IE Standard 1012 guide the performance of SQAS Testing.
When updates are made based on Software Quality Assurance Service (SQAS), also update the Compliance User Stories contained in the project/product instance of the Rational Requirements Management repository.
Process Activity Name: PRP-05.09 Communicate Test Schedules Previous Activities PRP-05.07 SQAS Engagement?
Or
PRP-05.08 Perform SQAS Evaluation
Next Activities PRP-05.10 Identify Test Environments
Description The Project Manager, after reviewing the inputs from the ETS and the decision from SQAS Testing, updates the Project Management Plan and communicates the plan to the Stakeholders.
Input Master Test Plan
Project Management Plan
SQAS Analysis
VIP Dashboard
Output Updated Project Management Plan
Updated VIP Dashboard
Associated Artifacts None Listed
Responsible Role Project Manager
Accountable Role Program Manager
Consulted Role None Listed
Project Planning 87
Informed Role Project Team; Stakeholder(s)
Tools and Websites Primavera Progress Reporter
VIP Dashboard
Standards Enterprise Testing Service Testing Guide
More Info None Listed
Process Activity Name: PRP-05.10 Identify Test Environments Previous Activities PRP-05.09 Communicate Test Schedules
Next Activities PRP-05.10.01 Test Environment Needed?
Description The Identify Test Environments sub-process cycles through the following dependent activities:
- Test Environment Needed?
- Determine Test Environment Requirements
- Source?
- Internal?
- Provide ETS Legacy/VistA Test Environment Requirements
- Provide ETS Legacy/VistA Test Environments
- Provide ITC Test Environment Requirements
- Provide ITC Test Environments
- Provide Joint Test Environment Requirements
- Provide Joint Test Environments
- External?
- Provide Joint Test Environment Requirements
- Provide Joint Test Environments
- Prepare Contract Test Environment Requirements
- Acquisition Requirements Package
Project Planning 88
Process Activity Name: PRP-05.10.01 Test Environment Needed? Previous Activities PRP-05.10 Identify Test Environments
Next Activities If "Yes":
PRP-05.10.02 Determine Test Environment Requirements
Or
If "No":
PRP-05.11 Test Preparation
Description The Project Manager determines if test environments are needed (Yes) or not (No).
Responsible Role Project Manager
Accountable Role Program Manager
Consulted Role Release Agent
Informed Role Stakeholder(s)
Process Activity Name: PRP-05.10.02 Determine Test Environment Requirements Previous Activities PRP-05.10.01 Test Environment Needed?
Next Activities PRP-05.10.03 Source?
Description The Project Manager determines the requirements for needed test environments and submits the appropriate Request for Test Environment Allocation to the Enterprise Testing Service for legacy/VistA systems, the Enterprise Operations Information Technology Centers for non-legacy/VistA systems, and to the DOD/VA Interagency Program Office Joint Test Center for interagency shared projects.
Input Project Notification
Software Quality Assurance Plan (SQAS) Testing Requirement
Project Planning 89
Output Request for Test Environment Allocation
Associated Artifacts None Listed
Responsible Role Project Manager
Accountable Role Release Agent
Consulted Role Project Team; Enterprise Testing Service (ETS) Analyst; Enterprise Operations Storage Management Manager; Designated Approval Authority
Informed Role Stakeholder(s)
Tools and Websites None Listed
Standards Enterprise Operations (EO) Service Catalog
Enterprise Testing Service Testing Guide
Enterprise Testing Service Test Center Service Request Form Quick Reference Guide
More Info None Listed
Process Activity Name: PRP-05.10.03 Source? Previous Activities PRP-05.10.02 Determine Test Environment Requirements
Next Activities If "Internal":
PRP-05.10.04 Internal?
Or
If "External":
PRP-05.10.09 External?
Description The Project Manager determines if the source of the test environments is internal to the VA either from Enterprise Testing Service for VistA/Legacy products (ETS) or the Information
Project Planning 90
Technology Centers (ITC) for Internal or from the DOD/VA Interagency Testing Center for products eligible for that service external to the VA (EXTERNAL).
Responsible Role Project Manager
Accountable Role Program Manager
Consulted Role None Listed
Informed Role None Listed
Process Activity Name: PRP-05.10.04 Internal? Previous Activities PRP-05.10.03 Source?
Next Activities If "ETS":
PRP-05.10.05 Provide ETS Legacy/VistA Test Environment Requirements
Or
If "ITC":
PRP-05.10.07 Provide ITC Test Environment Requirements
Description The Project Manager determines if the source of the needed test environments is from assets Internal to the VA through the Enterprise Testing Service (ETS) or through one of the Enterprise Operations Information Technology Centers (ITC).
Responsible Role Project Manager
Accountable Role Program Manager
Consulted Role None Listed
Informed Role None Listed
Project Planning 91
Process Activity Name: PRP-05.10.05 Provide ETS Legacy/VistA Test Environment Requirements Previous Activities PRP-05.10.04 Internal?
Next Activities PRP-05.10.06 Provide ETS Legacy/VistA Test Environments
Description The Project Manager prepares a listing of all testing components and resources needed for Legacy Systems or VistA test environments to the Enterprise Testing Service Analyst using email Work Request. These test center assets may only be used to support testing for Legacy System or VistA projects.
Input Interconnection Agreement (Form 9957)
User Access Requirements
Work Request Email (VistA Only)
Output Gold Copy
VistA Test Environment
Associated Artifacts Interconnection Security Agreement/Memorandum of Understanding Template
Responsible Role Project Manager
Accountable Role Program Manager
Consulted Role None Listed
Informed Role Enterprise Testing Service (ETS) Analyst
Tools and Websites Enterprise Testing Service Portal
Standards Enterprise Testing Service Test Center Service Request Form Quick Reference Guide
Enterprise Testing Service Testing Guide
Project Planning 92
More Info Enterprise Testing Service only provides testing environments for legacy or VistA requirements and only from available assets.
Process Activity Name: PRP-05.10.06 Provide ETS Legacy/VistA Test Environments Previous Activities PRP-05.10.05 Provide ETS Legacy/VistA Test Environment Requirements
Next Activities PRP-05.11 Test Preparation
Description The Enterprise Testing Service Analyst analyzes the Legacy System or VistA testing resource requirements in conjunction with the Project Manager and allocates the necessary testing environment configurations to properly perform the required testing if assets are available.
Input ETS Test Center Service Request
Output Allocated Test Environment
Associated Artifacts None Listed
Responsible Role Enterprise Testing Service (ETS) Analyst
Accountable Role Release Agent
Consulted Role Project Manager
Informed Role Project Team; Stakeholder(s)
Tools and Websites Enterprise Testing Service Portal
Standards Enterprise Testing Service Testing Guide
More Info None Listed
Project Planning 93
Process Activity Name: PRP-05.10.07 Provide ITC Test Environment Requirements Previous Activities PRP-05.10.04 Internal?
Next Activities PRP-05.10.08 Provide ITC Test Environments
Description The Project Manager prepares and provides a listing of testing environment components and resources necessary to properly test the product components to the Enterprise Operations Storage Management Manager using the Enterprise Operations Intake Form. Projects for Legacy or VistA Systems may not use these resources.
Input Testing Environment Component Requirements
Output Enterprise Operations Intake Form
Associated Artifacts Enterprise Operations Intake Form Template
Responsible Role Project Manager
Accountable Role Product Manager
Consulted Role None Listed
Informed Role Enterprise Operations Storage Management Manager
Tools and Websites None Listed
Standards Enterprise Operations (EO) Service Catalog
More Info None Listed
Project Planning 94
Process Activity Name: PRP-05.10.08 Provide ITC Test Environments Previous Activities PRP-05.10.07 Provide ITC Test Environment Requirements
Next Activities PRP-05.11 Test Preparation
Description The Enterprise Storage Management Manager, in conjunction with the Project Manager, analyzes the Request for Test Environments and allocates the appropriate equipment to support the testing requirements from Information Technology Center testing assets.
Input Request for Test Environment
Output Allocated Test Environment
Associated Artifacts None Listed
Responsible Role Enterprise Operations Storage Management Manager
Accountable Role Release Manager
Consulted Role Project Manager
Informed Role Stakeholder(s)
Tools and Websites None Listed
Standards None Listed
More Info None Listed
Process Activity Name: PRP-05.10.09 External? Previous Activities PRP-05.10.03 Source?
Project Planning 95
Next Activities If "DOD VA IPO":
PRP-05.10.10 Provide Joint Test Environment Requirements
Or
If "Contract":
PRP-05.10.12 Prepare Contract Test Environment Requirements
Description The Project Manager determines if the external source for testing environments is the DOD/VA Interagency Program Office Joint Testing Center or if the contracted vendor is the source.
Responsible Role Project Manager
Accountable Role Program Manager
Consulted Role None Listed
Informed Role None Listed
Process Activity Name: PRP-05.10.10 Provide Joint Test Environment Requirements Previous Activities PRP-05.10.09 External?
Next Activities PRP-05.10.11 Provide Joint Test Environments
Description The Project Manager submits an inquiry to the [email protected] requesting access approval to the Development Test Environment Sandbox describing the test environment and resources needed to effectively test any product related to iEHR or VLER. The Project Manager receives and electronically signs the IPO SOA ESB User Engagement Form and NON-Harris User Account Form.
Input Testing Environment Component Requirements
Output Testing Environment Component Requirements Memorandum
Project Planning 96
Associated Artifacts None Listed
Responsible Role Project Manager
Accountable Role Program Manager
Consulted Role None Listed
Informed Role None Listed
Tools and Websites None Listed
Standards Interagency Program Office Program Management Support IPO iEHR Volume 3 SOI Governance 10312013
More Info See Figure 13 Process Flow for Sandbox Access in Section 1-5.7.3 Sandbox Access in IPO iEHR Volume 3 SOI Governance 10312013 in the Standards Database.
Process Activity Name: PRP-05.10.11 Provide Joint Test Environments Previous Activities PRP-05.10.10 Provide Joint Test Environment Requirements
Next Activities PRP-05.11 Test Preparation
Description The DOD/VA Interagency Program Office System Administrator follows an internal process to authorize and set up remote access to the Sandbox and provide logon credentials and then walks the Project Manager through gaining access.
Input Inquiry Email
IPO SOA ESB User Engagement Form
Non-Harris User Account Form
Output Allocated IPO DTE Sandbox Environment
Project Planning 97
Associated Artifacts None Listed
Responsible Role DOD/VA Development Test Center System Administrator
Accountable Role Chair, DOD/VA IPO Joint Testing Environment
Consulted Role None Listed
Informed Role None Listed
Tools and Websites None Listed
Standards Interagency Program Office Program Management Support IPO iEHR Volume 3 SOI Governance 10312013
More Info See Figure 13 Process Flow for Sandbox Access in Section 1-5.7.3 Sandbox Access in IPO iEHR Volume 3 SOI Governance 10312013 in the Standards Database.
The DOD/VA Interagency Program Office System Administrator provides the IPO SOA ESB User Engagement Form and the Non-Harris User Account Form from the DOD IPO internal template library.
Process Activity Name: PRP-05.10.12 Prepare Contract Test Environment Requirements Previous Activities PRP-05.10.09 External?
Next Activities PRP-05.10.13 Acquisition Requirements Package Preparation
Description The Project Manager, in conjunction with the Program Manager, prepares a listing of the test environment components and resources needed to configure, operate and complete required testing and the contract terminology to be included in the contract performance work statement. When contracting for a product and test environment, the Project Manager must make sure all development and testing resources are accounted for in the contract language. That includes developers, testers, vendor development/test environments or directions on how to engage VA OI&T to obtain access to and use of VA environments. This requires that all vendor personnel
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obtain a VA network account, ID and access. Enterprise Testing Service and Enterprise Operations do not provide environments to external vendors who have a contract to deliver a product to VA. The only time vendors may be granted access to VA testing environments is when the vendor team is under the direct oversight and control of a VA Program or Project Manager.
Input Test Environment Requirements
Output Approved List of Test Environment Requirements
Draft Performance Work Statement
Updated Acquisition and Financial Management Plan with QUAD
Associated Artifacts Acquisition and Financial Management Plan Template with QUAD
Acquisition Requirements Package
Responsible Role Project Manager
Accountable Role Program Manager
Consulted Role None Listed
Informed Role None Listed
Tools and Websites None Listed
Standards Release Requirements User Stories Decision Tree
More Info When requirements are updated, also update the Compliance User Stories contained in the project/product instance of the Rational Requirements Management repository.
Process Activity Name: PRP-05.10.13 Acquisition Requirements Package Preparation Previous Activities PRP-05.10.12 Prepare Contract Test Environment Requirements
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Next Activities If "Proceed to ARP":
ARP Preparation Process
Or
If "Remain in PRP":
PRP-05.11 Test Preparation
Description The Project Manager transitions to the Acquisition Requirements Package Preparation (ARP) Process, completes the activities there and returns to the Project Planning Process to complete the activities there.
Input Draft Performance Work Statement
Output Acquisition Requirements Package
Associated Artifacts Acquisition Requirements Package
Responsible Role Project Manager
Accountable Role Program Manager
Consulted Role None Listed
Informed Role None Listed
Tools and Websites None Listed
Standards None Listed
More Info None Listed
Process Activity Name: PRP-05.11 Test Preparation Previous Activities PRP-05.10 Identify Test Environments
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Next Activities If "Go to TST":
Test Preparation Process
Or
If "Stay in PRP":
PRP-07 Evaluate New Acquisitions
Description The Project Manager directs the applicable members of the project team to begin test preparation and then to return to Project Planning to complete the process.
Input None Listed
Output None Listed
Associated Artifacts None Listed
Responsible Role Project Manager
Accountable Role Portfolio Manager
Consulted Role None Listed
Informed Role Stakeholder(s)
Tools and Websites None Listed
Standards None Listed
More Info None Listed
Process Activity Name: PRP-06 Initiate Technical Reviews Concurrent Activities PRP-04 Initiate Release Planning
And
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PRP-05 Conduct Initial Test Planning
Previous Activities PRP-02 Review Functional and Technical Requirements
AND
PRP-03 Develop Project Management Plan (PMP)
Next Activities PRP-06.01 VASI Update Needed?
And
PRP-06.03 Design Review Required?
And
PRP-06.05 New Data Storage Requirements?
Description The sub-process Initiate Technical Reviews cycles through the following dependent activities:
- VASI Update Needed?
- Submit VASI Update
- Design Review Required?
- Conduct Design Review
- New Data Storage Requirements?
- Data & Storage Management - Enterprise Storage Management
Process Activity Name: PRP-06.01 VASI Update Needed? Concurrent Activities PRP-06.03 Design Review Required?
And
PRP-06.05 New Data Storage Requirements?
Previous Activities PRP-06 Initiate Technical Reviews
Next Activities If "Yes":
PRP-06.02 Submit VASI Update
Or
If "No":
PRP-07 Evaluate New Acquisitions
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Description The Project Manager determines if updates to VASI are needed (Yes) or not (No).
Responsible Role Project Manager
Accountable Role Portfolio Manager
Consulted Role None Listed
Informed Role None Listed
Process Activity Name: PRP-06.02 Submit VASI Update Previous Activities PRP-06.01 VASI Update Needed?
Next Activities PRP-07 Evaluate New Acquisitions
Description The Project Manager uses the VA Systems Inventory portal and submits an update to the VA Systems Inventory (VASI). An extract of the current inventory is created and then compared to the project systems inventory. Any new items contained in the project systems inventory are then entered into the VASI.
Input Project Systems Inventory
VA System Inventory
Output Updated VA System Inventory
Associated Artifacts None Listed
Responsible Role Project Manager
Accountable Role Portfolio Manager
Consulted Role None Listed
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Informed Role None Listed
Tools and Websites VA Systems Inventory
Standards None Listed
More Info The Feedback section of the VA Systems Inventory can be used to provide update for existing system or Register new system.
Process Activity Name: PRP-06.03 Design Review Required? Concurrent Activities PRP-06.01 VASI Update Needed?
And
PRP-06.05 New Data Storage Requirements?
Previous Activities PRP-06 Initiate Technical Reviews
Next Activities If "Yes":
PRP-06.04 Conduct Design Review
Or
If "No":
PRP-07 Evaluate New Acquisitions
Description The Project Manager works with the Systems Engineering Group to determine if a Design Review is required (Yes) or not required (No)
Responsible Role Project Manager
Accountable Role Portfolio Manager
Consulted Role Systems Engineering Group
Informed Role None Listed
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Process Activity Name: PRP-06.04 Conduct Design Review Previous Activities PRP-06.03 Design Review Required?
Next Activities PRP-06.04.01 Request Design Review
Description The sub-process Conduct Design Review cycles through the following activities:
- Request Design Review
- Analyze Input
- Inputs Complete?
- Define Additional Requirements
- Submit Additional Requirements
- Refine Analysis Summary
- Review Analysis Summary
Process Activity Name: PRP-06.04.01 Request Design Review Previous Activities PRP-06.04 Conduct Design Review
Next Activities PRP-06.04.02 Analyze Input
Description The Project Manager submits a Request for Design Review. The Project Manager may also submit supplemental documents that describe the project’s objectives, solution and challenges.
The completed information is an integral component to the Design Review conducted for the project.
Input Business Epics
Business Sub-epics
Business User Stories
Compliance Epics
Compliance Sub-epics
Compliance User Stories
Project Management Plan
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Output Design Review Request
Associated Artifacts None Listed
Responsible Role Project Manager
Accountable Role Portfolio Manager
Consulted Role None Listed
Informed Role None Listed
Tools and Websites Section 508 Developers Resources Portal
Standards None Listed
More Info The System Characteristics Structural Attributes and the subsequent Design Review assist the VA in ensuring that hardware solutions can operate consistently and be supportable across the VA enterprise. The process accomplishes this objective by ensuring that standards, and due diligence in the areas of hardware infrastructure functionality, performance, manageability, and fiscal accountability are properly addressed. Design Reviews enable the participation of VA managerial and technical staff to provide inquiries and/or concerns regarding proposed solutions, as well as input from subject matter experts in Enterprise Systems Engineering.
Candidates for Design Reviews include any of the following solution/design objectives:
- Implement new hardware infrastructure. (This may be hosted within the VA or externally)
- Replace hardware, e.g., end of life
- An application/solution change may affect the current capacity or performance requirements for existing servers, storage, network (LAN/WAN)
- Or the use of a new web service
Process Activity Name: PRP-06.04.02 Analyze Input Previous Activities PRP-06.04.01 Request Design Review
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Next Activities PRP-06.04.03 Inputs Complete?
Description The System Engineering Group reviews the information submitted.
Input Design Review Request
Output Design Review Analysis Summary
Associated Artifacts None Listed
Responsible Role Systems Engineering Group
Accountable Role Portfolio Manager
Consulted Role None Listed
Informed Role None Listed
Tools and Websites None Listed
Standards None Listed
More Info The Design Review Request is reviewed along with supplemental documents that describe the project’s objectives, solution, and challenges. Details about the architecture are also provided, including servers, backups, geographic sites of processing, dependencies with other applications, network performance, storage utilization, and information about users and operations support.
Process Activity Name: PRP-06.04.03 Inputs Complete? Previous Activities PRP-06.04.02 Analyze Input
Next Activities If "Yes":
PRP-06.04.06 Refine Analysis Summary
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Or
If "No":
PRP-06.04.04 Define Additional Requirements
Description The Systems Engineering Group determines if all inputs required to complete the Systems Design Analysis are available (Yes) or not (No).
Responsible Role Systems Engineering Group
Accountable Role Portfolio Manager
Consulted Role None Listed
Informed Role None Listed
Process Activity Name: PRP-06.04.04 Define Additional Requirements Previous Activities PRP-06.04.03 Inputs Complete?
Next Activities PRP-06.04.05 Submit Additional Requirements
Description The System Engineering Group prepares a list of additional documentation necessary to complete the Design Review Analysis Summary. Documents may include:
- Executive Briefings
- Fiscal Responsibility Documents
- Functionality Requirements
- Network Performance
- Risk Log
- Statement of Work
Input Design Review Analysis
Design Review Request
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Output Email Request for Additional Documents
Associated Artifacts None Listed
Responsible Role Systems Engineering Group
Accountable Role Program Manager
Consulted Role None Listed
Informed Role None Listed
Tools and Websites None Listed
Standards None Listed
More Info None Listed
Process Activity Name: PRP-06.04.05 Submit Additional Requirements Previous Activities PRP-06.04.04 Define Additional Requirements
Next Activities PRP-06.04.06 Refine Analysis Summary
Description The Project Manager prepares and submits the additional documentation requested by the Systems Engineering Group. Documents may include:
- Executive Briefings
- Fiscal Responsibility Documents
- Functionality Requirements
- Network Performance
- Risk Log
- Statement of Work
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Input Email Request for Additional Documents
Executive Briefings
Fiscal Responsibility Documents
Functionality Requirements
Network Performance
Risk Log
Statement of Work
Output Document Package
Associated Artifacts None Listed
Responsible Role Project Manager
Accountable Role Portfolio Manager
Consulted Role None Listed
Informed Role None Listed
Tools and Websites None Listed
Standards None Listed
More Info None Listed
Process Activity Name: PRP-06.04.06 Refine Analysis Summary Previous Activities PRP-06.04.03 Inputs Complete?
Or
PRP-06.04.05 Submit Additional Requirements
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Next Activities PRP-06.04.07 Review Analysis Summary
Description The System Engineering Group reviews the submitted documentation and refines the Analysis Summary.
Input Document Package
Output Updated Analysis Summary
Associated Artifacts None Listed
Responsible Role Systems Engineering Group
Accountable Role Portfolio Manager
Consulted Role None Listed
Informed Role None Listed
Tools and Websites None Listed
Standards None Listed
More Info None Listed
Process Activity Name: PRP-06.04.07 Review Analysis Summary Previous Activities PRP-06.04.06 Refine Analysis Summary
Next Activities PRP-07 Evaluate New Acquisitions
Description The Project Manager reviews the Analysis Summary and to understand that the system design conforms to VA Enterprise Architectural Standards.
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Input Analysis Summary
Output Updated Project File
Associated Artifacts None Listed
Responsible Role Project Manager
Accountable Role Portfolio Manager
Consulted Role None Listed
Informed Role None Listed
Tools and Websites None Listed
Standards None Listed
More Info None Listed
Process Activity Name: PRP-06.05 New Data Storage Requirements? Concurrent Activities PRP-06.01 VASI Update Needed?
And
PRP-06.03 Design Review Required?
Previous Activities PRP-06 Initiate Technical Reviews
Next Activities If "Yes":
PRP-06.06 Data & Storage Management - Enterprise Storage Management
Or
If "No":
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PRP-07 Evaluate New Acquisitions
Description The Project Manager determines if there are new data storage requirements (Yes) or not (No).
Responsible Role Project Manager
Accountable Role Program Manager
Consulted Role None Listed
Informed Role None Listed
Process Activity Name: PRP-06.06 Data & Storage Management - Enterprise Storage Management Previous Activities PRP-06.05 New Data Storage Requirements?
Next Activities If "Remain in PRP":
PRP-07 Evaluate New Acquisitions
Or
If "Proceed to DSMS":
Data and Storage Management - Enterprise Storage Management Process
Description The Project Manager transitions to the Data & Storage Management - Enterprise Storage Management (DSMS) process and completes the activities contained in DSMS-1 Request Storage Provisioning.
Input ASSESS Form
SEDR Analysis
Output Storage Request
Associated Artifacts None Listed
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Responsible Role Project Manager
Accountable Role Portfolio Manager
Consulted Role None Listed
Informed Role None Listed
Tools and Websites None Listed
Standards None Listed
More Info None Listed
Process Activity Name: PRP-07 Evaluate New Acquisitions Previous Activities PRP-04 Initiate Release Planning
AND
PRP-05 Conduct Initial Test Planning
AND
PRP-06 Initiate Technical Reviews
Next Activities PRP-07.01 Conduct/Update Analysis of Alternatives
Description The sub-process Define Product Acceptance & Evaluate Acquisitions cycles through the following dependent activities:
- Conduct/Update Analysis of Alternatives
- Acquisition?
- Create/Update Acquisition and Financial Management Plan
- Perform/Revise Cost Benefit Analysis
- Acquisition Lifecycle
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Process Activity Name: PRP-07.01 Conduct/Update Analysis of Alternatives Previous Activities PRP-07 Evaluate New Acquisitions
Next Activities PRP-07.02 Acquisition?
Description The Project Manager works with the Project team to conduct/update the Analysis of Alternatives to document the criteria for evaluating alternative project solutions or products when at least one solution or product is being considered for purchase. The criteria typically address cost, benefits, and risks and should be within quantifiable areas such as functionality, performance, capacity, and scalability.
Input Analysis of Alternatives
Business Case Document
Output Analysis of Alternatives OR
Updated Analysis of Alternatives
Associated Artifacts Alternatives Analysis Template
Responsible Role Project Manager
Accountable Role Portfolio Manager
Consulted Role Project Team
Informed Role None Listed
Tools and Websites Government-Hosted Cloud/Shared Infrastructure
Section 508 Policies and Procedures
Virtual Office of Acquisition (VOA), Customer Acquisition Portal (CAP)
Work Information Tracking System (WITS)
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Standards CAE Cost Estimating Process Guide
GAO Cost Estimating and Assessment Guide
VA Cost Estimating Guide
More Info None Listed
Process Activity Name: PRP-07.02 Acquisition? Previous Activities PRP-07.01 Conduct/Update Analysis of Alternatives
Next Activities If "Yes":
PRP-07.03 Create/Update Acquisition and Financial Management Plan
Or
If "No":
PRP-08 Conduct Critical Decision Review One (CD1)
Description The Project Manager determines if there are acquisitions involved in the project (Yes) or not (No).
Responsible Role Project Manager
Accountable Role Portfolio Manager
Consulted Role None Listed
Informed Role None Listed
Process Activity Name: PRP-07.03 Create/Update Acquisition and Financial Management Plan Previous Activities PRP-07.02 Acquisition?
Next Activities PRP-07.04 Perform/Revise Cost Benefit Analysis
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Description The Project Manager creates/updates the acquisition approach as captured in the Acquisition and Financial Management Plan. This plan provides release-specific information such as:
- Acquisition Description
- Approved Budget for Project
- Projected Dates
- GFE/GFI Needed for Builds
- Risks, Mitigations, Dependencies, Constraints and Special Considerations
- Contract Administration
Input Acquisition and Financial Management Plan
Business Case Document
IT Procurement Requirements
Project Management Plan
Project Dependency Matrix
Project Schedule
Output Acquisition and Financial Management Plan OR
Updated Acquisition and Financial Management Plan
Associated Artifacts Acquisition and Financial Management Plan Template with QUAD
Responsible Role Project Manager
Accountable Role Portfolio Manager
Consulted Role Stakeholder(s); Contract Specialist; Contracting Officer's Representative
Informed Role None Listed
Tools and Websites Rational Team Concert (Change/Configuration Management)
Technical Services Project Repository (TSPR)
Virtual Office of Acquisition (VOA), Customer Acquisition Portal (CAP)
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Work Information Tracking System (WITS)
Standards Release Requirements User Stories Decision Tree
More Info When the Acquisition and Financial Management Plan is updated, also update the Compliance User Stories contained in the project/product instance of the Rational Requirements Management repository.
Process Activity Name: PRP-07.04 Perform/Revise Cost Benefit Analysis Previous Activities PRP-07.03 Create/Update Acquisition and Financial Management Plan
Next Activities PRP-07.05 Acquisition Lifecycle
Description If needed to further justify an acquisition, the Project Manager working with the Project Team and the Contracting Officer Representative creates, revises or updates the Cost Benefit Analysis to be used as input to the Acquisition Requirements Package.
Input Acquisition and Financial Management Plan
Cost Benefit Analysis
Output Cost Benefit Analysis
Updated Acquisition and Financial Management Plan
Updated Cost Benefit Analysis
Associated Artifacts Cost Benefit Analysis Template
Acquisition and Financial Management Plan Template with QUAD
Responsible Role Project Manager
Accountable Role Portfolio Manager
Consulted Role Contracting Officer's Representative; Project Team
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Informed Role None Listed
Tools and Websites Government-Hosted Cloud/Shared Infrastructure
Rational Team Concert (Change/Configuration Management)
Standards CAE Cost Estimating Process Guide
GAO Cost Estimating and Assessment Guide
VA Cost Estimating Guide
Release Requirements User Stories Decision Tree
More Info When the Acquisition and Financial Management Plan is updated, also update the Compliance User Stories contained in the project/product instance of the Rational Requirements Management repository.
Process Activity Name: PRP-07.05 Acquisition Lifecycle Previous Activities PRP-07.04 Perform/Revise Cost Benefit Analysis
Next Activities If "Go to ACQL":
Acquisition Life Cycle Process
Or
If "Stay in PRP":
PRP-08 Conduct Critical Decision Review One (CD1)
Description The Project Manager determines whether to initiate the Acquisition Lifecycle with the purpose of developing an Acquisition Requirements Package (ARP) including but not limited to:
- Acquisition Plan
- Performance Work Statement (PWS) OR
- Statement of Work (SOW) OR
- Product Description AND
- Independent Government Cost Estimate (IGCE) AND
- Market Research AND
- Quality Assurance Surveillance Plan (QASP)
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Input None Listed
Output None Listed
Associated Artifacts None Listed
Responsible Role Project Manager
Accountable Role Portfolio Manager
Consulted Role Contracting Officer's Representative
Informed Role Contract Specialist; Contracting Officer
Tools and Websites Virtual Office of Acquisition (VOA), Customer Acquisition Portal (CAP)
Virtual Office of Acquisition
Standards Federal Acquisition Regulation (FAR)
More Info None Listed
Process Activity Name: PRP-08 Conduct Critical Decision Review One (CD1) Previous Activities PRP-07.02 Acquisition?
Or
PRP-07.05 Acquisition Lifecycle
Next Activities PRP-09 Update POLARIS Calendar
Description The Portfolio Manager schedules, requests necessary presentations and documents, and conducts the Critical Decision One (CD1) event working with a VIP Business Office (VBO) Point of Contact (POC) assigned to each portfolio. CD1 occurs when a project requires approval to start
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working to deliver the product to the Customer. Approval is determined by the Portfolio Manager, the Product Owner and the Receiving Organization at a CD1 event.
By CD1, a project will have its scope, build and development schedule, release schedule, resources and acquisitions planned, all risks identified, funding secured, and a Project Work Statement (PWS) ready for the Technology Acquisition Center (TAC) to process. The effort retains its VIP Request (VIPR) unique number for the Calendaring and Release processes. Projects are reviewed by the IT Program Manager (ITPROG) prior to the CD1 at the discretion of the ITPROG.
Input Acquisition and Financial Management Plan with QUAD
Business Epic
Business Sub-epic
Critical Decision 1 Presentation
Project Management Plan
VIP Dashboard
Risk Log
Output CD1 Decision
Updated VIP Dashboard
Associated Artifacts Critical Decision 1 Template
Responsible Role Portfolio Manager
Accountable Role Program Manager
Consulted Role Project Manager; Product Owner; Stakeholder(s); VIP Business Office
Informed Role None Listed
Tools and Websites Rational Team Concert (Change/Configuration Management)
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VIP Dashboard
Standards Critical Decision Event SOP
Veteran Focused Integration Process (VIP) Guide
Veteran-focused Integration Process (VIP) Release Process Guide
More Info None Listed
Process Activity Name: PRP-09 Update POLARIS Calendar Previous Activities PRP-08 Conduct Critical Decision Review One (CD1)
Next Activities Process Ends
Description The Project Manager ensures the POLARIS Enterprise Release Calendar is updated with the approved Critical Decision 1 and the planned release schedule.
Input Critical Decision 1
Project Management Plan
Output Updated POLARIS Enterprise Release Calendar
Updated Project Management Plan
Associated Artifacts Project Management Plan (PMP) Template
Responsible Role Project Manager
Accountable Role Project Manager
Consulted Role None Listed
Informed Role Stakeholder(s)
Tools and Websites POLARIS Enterprise Release Calendar