Process Analysis Question.doc

7/21/2019 Process Analysis Question.doc

1/122

CategoryProcess Analysis Questions

Type = SetupMetric ProcessPerformance

Business What type of industry are you in? Process

Business What products and services do you provide? Process

Business Number of employees? Metric

Business Describe/share your Corporate/ r!ani"ational #ision Statement$ Process

Business Describe/share your Departmental/Divisional mission Statement$ Process

Business What business areas and/or operations are tar!eted for improvement? Process

Business Which of these business areas and/or operations are hi!hest priority? Process

Business Which of these business areas and/or operat ions are medium priority? Process

Business Which of these business areas and/or operations are lo% priority? Process

BusinessCan you provide a systems flo% dia!ram of connectivity bet%een your core businessapplications? Process

Business What is your or!ani"ational structure? Process

Business &o% many businesses are in your company? Metric

Business What is the structure or relationships of these businesses? Process

Business n ho% many sites are these companies located? What are these sites? Metric'Process

Business Do all the locations have the same chart of accounts? Setup

Business Do all the locations have the same calendar? Setup

Business Do all the locations have the same functional currency? Setup

Business Do you use more than one Set of Boo(s? Setup'Process

Business Do all the businesses have assets? Process

Business Do all the cost centers have assets? Process

Business What is your accountin! calendar? Process'Setup

Chart of )ccounts What does your current chart of accounts loo( li(e? Provide listin!s$ SetupChart of )ccounts Do you plan to have a ne% chart of accounts? Setup

Chart of )ccounts )re your account values in any order or ran!e pattern? Setup

Chart of )ccounts What are the account parent or !randparent structures? SetupChart of )ccounts Do you use uni*ue accounts to capture statistics? Setup

Chart of )ccounts Who is !oin! to maintain the se!ment values once entered? Setup


2/122

Chart of )ccounts +s there a need for a mappin! from an old C ) to a ne% C )? Setup

Chart of )ccounts )re certain se!ment values only valid %ith specific other se!ment values? Setup

Currency Do you use multiple currencies in your business? Setup

Currency &o% many currencies do you use and %hat are they? Setup

Currency What is your policy on chan!in! currency rates? Process

Currency What is the primary currency you have? Setup

Currency Do you enter data in multiple currencies? ProcessPeriods When is the be!innin! of your year? Setup

Periods What is the period type? &o% many periods in your year? Setup

Periods Do all the companies have the same calendar? ,-plain SetupPeriods Do you have a namin! convention for the periods? SetupPeriods What accountin! periods are in your *uarters? SetupBusiness What is your or!ani"ational structure? ProcessBusiness &o% many businesses are in your company? Metric

Business What is the structure or relationships of these businesses? Process

BusinessWhich business functions are performed centrally' %hich business functions aredecentrali"ed ? Process

Business What information is shared across different businesses? MetricProcess

Business&o% many sites are these companies located? What are these sites? Where are these siteslocated ? Metric'Process

Business Do all the locations have the same chart of accounts? Setup

Business Do all the locations have the same calendar? Setup

Business Do all the locations have the same functional currency?+f not %hat are they? Setup

Business Do you use more than one Set of Boo(s? +f so %hat are they? Setup'Process

Business Do you have more than one le!al entity %ithin the same set of Boo(s Setup

.eportin! What across business reportin! is currently performed SetupMaintenance &o% do you maintain your Procurement data? ProcessMaintenance &o% do you audit your Procurement data? Process

ther Which operations/processes do you %ant to streamline for Procurement? Process

ther Which operations/processes do you %ant to eliminate for Procurement? Process

ther )re there any re*uester Procurement operations/processes that need to be addressed? Process

Period Close &o% do you close an accountin! period for Procurement? Process

Period Close +s the schedule to close an accountin! period for Procurement documented? Process

Period Close &o% lon! does it ta(e to close an accountin! period for Procurement? Process


3/122

Period Close &o% lon! should it ta(e to close an accountin! period for Procurement? Process

Period Close +s closin! an accountin! period for Procurement a hard close or a soft close? Process

Period Close &o% are ad ustments to closed periods for Procurement handled? Process

Period pen &o% do you open an accountin! period for Procurement? Process

Period pen +s the schedule to open an accountin! period for Procurement documented? Process

Period pen &o% lon! does it ta(e to open an accountin! period for Procurement? Process

Period pen Who performs the tas(s associated %ith openin! an account in! period for Procurement? Process

Period pen/Close Who performs the tas(s associated %ith closin! an accountin! period for Procurement? Process

Period pen/CloseWhere in your accountin! cycle do you run standard reports and statements for Procurement? Process

.eportin! What business performance statistics do you monitor for Procurement? Process

.eportin!What are your Procurement reportin! re*uirements %ith respect to functional vs$ forei!ncurrencies? Setup' Process

.eportin!What are your Procurement reportin! re*uirements %ith respect to summary or detailformats? btain report listin!$ Setup' Process

.eportin!

What reports do you currently !enerate to meet your Procurement reportin! re*uirements?Provide e-amples of each$ +nclude source 0could be manual1' user' fre*uency' or number of copies$ Setup'Process

.eportin!+s there any Procurement reportin! re*uirement that your current set of reports does notmeet? Setup

.eportin! )re Procurement reports standard across multiple Sets of Boo(s' for e-ample'subsidiaries? Setup

.eportin! )re Procurement reports standard across multiple levels %ithin a Set of Boo(s' for e-ample'divisions? Setup

.eportin! What account codes and/or descriptions are re*uired on Procurement reports? Setup

.eportin! Do you provide a 2(ey2 of content/information some%here on the Procurement report? Setup

.eportin!What Procurement reports are !rouped to!ether on a re!ular basis and printed in one printrun? Setup'Process

.eportin! Who receives a copy of the Procurement reports? Process

.eportin! What is the criteria for determinin! %ho should receive a copy of any Procurement report? Process

.eportin! &o% do you update a Procurement report3s distribution list? Process

.eportin! +s the process to update a Procurement report3s distribution list documented? Process

.eportin! &o% lon! does it ta(e to update a Procurement report3s distribution list? Process

.eportin! &o% lon! should it ta(e to update a Procurement report3s distribution list? Process

.eportin! Who performs the tas(s associated %ith updatin! a Procurement report3s distribution list? Process


4/122

.eportin!+s there any re*uirement for on4line 0softcopy1 distribution and/or remote location printin! for Procurement reports? Setup'Process

.eportin! Do some of these Procurement reports belon! in report sets? )l%ays bein! run to!ether? Setup

.eportin! Do the separate business units run their o%n Procurement reports?Process'Performance

.eportin!What type of printers do you run Procurement reports 0includin! chec(s' purchase ordersand so on1 on? Where are they located? Setup'Performance

.eportin! Do you run Procurement reports for different companies or cost centers? Process

SecurityDo you have security re*uirements on %ho can enter data for Procurement? 0for e-ample' bycompany? by cost center?1 Process

SecurityDo you have security reports on %ho can run Procurement reports? 0by company' by costcenter and so on1 Setup'Process

Security Will there need to be terminal security for Procurement? Setup

Security Do you run security reports on a re!ular basis for Procurement? Process

Security Do you have documentat ion on your current system security re*uirements for Procurement? Process

SecurityMap each 56 user to a menu structure$ Will any ne% ones need to be created for Procurement? Setup'Process

#alidationDo you revie% re*uirements for validation rules' allo%in! certain Procurement accounts to bevalid %ith only certain other values$ Setup

Purchase rders &o% are .78s presently handled' %ith respect to creation' transmittal' and approval? Process

)nalysis )re statistics (ept on any purchasin!' vendors or receipt information? +f yes' price? *uality?delivery? %hat types? Metric

Buyers Who are your buyers? &o% many are there? Where are they located? Setup

Buyers )re your buyers assi!ned to certain vendors or items? &o%? Setup

Buyers )re buyers assi!ned by part' commodity' plant' randomly' other? SetupBuyers What is the approval process for each buyer? SetupBuyers What are the purchasin! limits for each buyer? Setup

Buyers Does the buyer mer!e re*uisitions to!ether for a sin!le order? Process

Buyers +s a buyer re*uired to purchase from a re*uested vendor? Setup

Buyers Can a buyer modify a P or re*uisition %ithout a correspondin! chan!e re*uest /authori"ation from the re*uisitioner? Setup

Buyers&o% does a buyer communicate a modified P or re*uisition if no chan!ere*uest/authori"ation from the re*uisitioner is needed? Process

Buyers &o% many e-pediters are there? Setup

,ncum4brances Will you be chec(in! for available funds %hen creatin! your re*uisitions or purchase orders? Setup

,ncum4brances Do you %ant to reserve funds for your re*uisitions or purchase orders? Setup


5/122

,ncum4brances &o% do you define your encumbrance types? Setup

,ncum4brancesDo you %ant to prevent someone from reservin! funds if you do not have enou!h fundsavailable? Setup

,ncum4brances Do all your companies/entities reserve funds? Setup

,ncum4brances Do you post receipt information for encumbrance accountin!? Setup,ncum4brances Do you create bud!ets for all your accounts? Setup

Matchin! 9 )pproval Do you match your )P invoice %ith the P :s? Setup

Matchin! 9 )pproval &o% do you match purchase order information to )P invoice information? Process

Matchin! 9 )pproval&o% do you match vendor information to your fi-ed assets systems %hen purchasin!assets? Process

Matchin! 9 )pproval Do you match P :s %ith receipts? Process

Matchin! 9 )pproval Do you perform ;'


6/122

Purchase rder What is the current process of creatin! a ne% purchase order for manufacturin! use? 0directmaterial1 Process

Purchase rder )re M.P planned purchase orders automatically assi!ned to a specific vendor? +f so' basedon %hat criteria? Process

Purchase rder )re M.P planned purchase orders automatically assi!ned to an e-istin! master or blan(etorder? +f so' based on %hat criteria? Process

Purchase rder Do you %ant to be able to update or chan!e the accountin! distribution information for lineitems in your purchase orders? Process

Purchase rder Do you create purchase orders from on4line re*uisitions? Process

Purchase rder Do you %ant to control modifications to your purchase orders? Setup

Purchase rder Do you %ant to close purchase orders before they have been truly received 9 invoiced? Setup

Purchase rder Do you %ant to attach te-t to your purchase order? &o% much? Process

Purchase rder Do you automatically or manually create purchase order numbers? Setup

Purchase rder What do you do %hen you %ant to stop purchasin! from a particular vendor? Process

Purchase rder &o% do you handle subcontractin!? ProcessPurchase rder +s commodity class codin! bein! used? Setup

Purchase rder )re forei!n currency conversions used? +f so' ho% are e-chan!e rates updated? Setup

Purchase rder Do you %ant to be able to override the item description by document? Setup

Purchase rders Do you enter purchase orders for items that do not re*uire 2receiptin!2? Setup'Process

Purchase rders Do you %ish to prevent purchase orders bein! sent to #endors that are on hold in )ccountsPayable? Process

Purchase rders )re there non4payment vendor sites' not defined in )ccounts Payable' that need to bedefined for Purchasin! to order !oods/services? Process

Purchase rders )re the non4payment vendor sites' not defined in )ccounts Payable' that need to be definedfor Purchasin!' 2.78 nly2 sites? Process

Purchase rders )re there payment terms' not defined in )ccounts Payable' that need to be defined for Purchasin! to order !oods/services? Metric

Purchase rders Will ta- names and rates' defined in )ccounts Payable' have to be revised in any %ay? Setup

.eceivin!Do you %ant to prevent receivers from seein! the *uantity ordered or *uantity remainin! toreceive 0blind receivin!1? Setup

.eceivin! )re items received directly into inventory? Process

.eceivin! &o% are items delivered to the re*uester? Process

.eceivin! Do you inspect items at receivin!? Setup

.eceivin! What are the rules on item inspection? Process

.eceivin! Do you use a receipt amount or dollar amount tolerance? Setup


7/122

.eceivin! Do you accrue your receipts to the 5eneral 6ed!er? Process

.eceivin! Do you receive substitute items? Process

.eceivin! &o% are items received? Process

.e*uisitions Do you issue re*uisitions? Process

.e*uisitions )re re*uisitions automated or manual? ,-plain$ Setup

.e*uisitions &o% are re*uisitions issued? Process

.e*uisitions What is the approval process for re*uisitions? Process

.e*uisitions Can the re*uesters approve their o%n re*uisitions? Setup

.e*uisitions What are the criteria for approval of re*uisitions? Money' commodity' plant' bud!et' other? Setup

.e*uisitions What is the approval process for re ected re*uisitions? Process

.e*uisitions Who creates re*uisitions? Process

.e*uisitions )re re*uisitions entered in a central location or %ill they come from multiple locations? Process

.e*uisitions Do you import re*uisitions from outside systems? from a M.P? from an inventory system? Process

.e*uisitions+s orderin! done by part number' vendor part number' part number revision level?description? other? Setup

.e*uisitions )re re*uisitions combined for purchase order creation? Process

.e*uisitions )re vendors and prices al%ays entered on the re*uisition or are not re*uired? Setup

.e*uisitions Do you automatically or manually !enerate re*uisition numbers? Setup

.e*uisitions Do you order some items fre*uently enou!h to ustify usin! e-press re*uisitions? Setup

.e*uisitionsCan any employees potentially submit a re*uisition and/or P ? +f not' %hat type of employees can? What percent of your employee base does this include? Process

.e*uisitions What !oods or services do you order re!ularly? Process

.78 Do you use re*uest for bids/*uotations? Process

.78 &o% do you re*uest for bids from your vendors? Process

.78 &o% do you enter *uotations and other information from your vendors? Process

.78 &o% do you decide %hich *uotations are available to reference on your purchase orders? Process

.78 )re *uotations collected for all items to be purchased? Process

.78 &o% many .78:s do you issue per month? Metric

.78 Do you obtain *uotations from phone' catalo!s or by other means? Process

.78 Do you maintain *uotation history? &o% lon!? Process

.78 )re re*uest for *uotes automated? Setup

.78 Do you use unit of measure conversion for .783s? Setup

.78 )re your .78:s associated %ith re*uisitions or P :s? &o%? Process

.78 Do you (eep trac( of price brea(s on volumes? Process

.78 Do you %ant to be notified %hen a *uotation is about to e-pire? Setup


8/122

.78 Do you re*uire .78:s before you create a purchase order? Process

.78 Who typically invoices an .78? Process

.78 What paper%or( is involved to submit a re*uisition? Process#endors Do you have sin!le or multiple bill to locations? Setup

#endors Do you have sin!le or multiple ship to locations? Setup

#endors What is the basis for your vendor cate!ory brea(do%n? Setup#endors Who maintains the vendor files' P or )P? Process#endors Do you have a sin!le consolidated vendor list? Setup

#endors Do you have vendors listed in your files multiple times? Setup

#endors &o% do you handle vendors %ith multiple addresses? Setup

#endors Do you have preferred vendors? &o% do you identify them? Setup#endors &o% do you handle vendor numberin!? Setup

#endors Do you put employees as vendors? +f not' ho% do you pay employee e-penses? Setup

#endorsDo you have a standard namin! convention for vendors %hen the name is li(e 2>ohn Smith2?+s it 2Smith >ohn2 or 2>ohn Smith2? Setup

#endors Do you have shared vendors bet%een companies? &o% many? Setup#endors &o% many vendors do you have? Metric

#endors What type of vendor analysis do you perform? Process#endors What type of vendor ne!otiatin! tools do you use? Process

#endors Does commodity codin! help identify vendors? Setup#endors )re vendors cate!ori"ed for reportin! purposes? Setup

#endors )re vendors cate!ori"ed for financial trac(in! purposes? Setup

Purchase rder )re products purchased by one le!al entity on behalf of another le!al entity? Setup'Process

Purchase rder +f purchasin! is decentrali"ed' ho% many operatin! units are re*uired to support purchasin!security re*uirements$ Setup

Purchase rder )re the purchase orders created from re*uisitions !enerated in other businesses? ProcessSetup

Purchase rders Will different businesses be supplied %ith the same items ? Setup

#endors Do you have a sin!le consolidated vendor list' for each set of boo(s? Setup

Maintenance &o% do you maintain your +nvoice and Disbursement data? Process

Maintenance &o% do you audit your +nvoice and Disbursement data? Process

ther Which operations/processes do you %ant to streamline for +nvoice and Disbursement? Process

ther Which operations/processes do you %ant to e liminate for +nvoice and Disbursement? Process

ther )re there any time4intensive +nvoice and Disbursement operations/processes that need to beaddressed? Process

Period Close &o% do you close an accountin! period for +nvoice and Disbursement? Process


9/122

Period Close +s the schedule to close an accountin! period for +nvoice and Disbursement documented? Process

Period Close &o% lon! does it ta(e to close an accountin! period for +nvoice and Disbursement? Process

Period Close &o% lon! should it ta(e to close an accountin! period for +nvoice and Disbursement? Process

Period Close +s closin! an accountin! period for +nvoice and Disbursement a hard close or a soft close? Process

Period Close &o% are ad ustments to closed periods for +nvoice and Disbursement handled? Process

Period pen &o% do you open an accountin! period for +nvoice and Disbursement? Process

Period pen +s the schedule to open an accountin! period for +nvoice and Disbursement documented? Process

Period pen &o% lon! does it ta(e to open an accountin! period for +nvoice and Disbursement? Process

Period penWho performs the tas(s associated %ith openin! an accountin! period for +nvoice andDisbursement? Process

Period pen/CloseWho performs the tas(s associated %ith closin! an accountin! period for +nvoice andDisbursement? Process

Period pen/CloseWhere in your accountin! cycle do you run standard reports and statements for +nvoice andDisbursement? Process

.eportin! What business performance statistics do you monitor for +nvoice and Disbursement? Process

.eportin!What are your +nvoice and Disbursement reportin! re*uirements %ith respect to functionalvs$ forei!n currencies? Setup' Process

.eportin!What are your +nvoice and Disbursement reportin! re*uirements %ith respect to summary or detail formats? btain report listin!$ Setup' Process

.eportin!

What reports do you currently !enerate to meet your +nvoice and Disbursement reportin!re*uirements? Provide e-amples of each$ +nclude source 0could be manual1' user' fre*uency'or number of copies$ Setup'Process

.eportin!+s there any +nvoice and Disbursement reportin! re*uirement that your current set of reportsdoes not meet? Setup

.eportin! )re +nvoice and Disbursement reports standard across multiple Sets of Boo(s' for e-ample'subsidiaries? Setup

.eportin! )re +nvoice and Disbursement reports standard across multiple levels %ithin a Set of Boo(s'for e-ample' divisions? Setup

.eportin! What account codes and/or descript ions are re*uired on +nvoice and Disbursement reports? Setup

.eportin!Do you provide a 2(ey2 of content/information some%here on the +nvoice and Disbursementreport? Setup

.eportin!What +nvoice and Disbursement reports are !rouped to!ether on a re!ular basis and printedin one print run? Setup'Process

.eportin! Who receives a copy of the +nvoice and Disbursement reports? Process


10/122

.eportin!What is the criteria for determinin! %ho should receive a copy of any +nvoice andDisbursement report? Process

.eportin! &o% do you update a +nvoice and Disbursement report3s distribution list? Process

.eportin! +s the process to update a +nvoice and Disbursement report3s distribution list documented? Process

.eportin! &o% lon! does it ta(e to update a +nvoice and Disbursement report3s distribution list? Process

.eportin! &o% lon! should it ta(e to update a +nvoice and Disbursement report3s distribution list? Process

.eportin!Who performs the tas(s associated %ith updatin! a +nvoice and Disbursement report3sdistribution list? Process

.eportin!+s there any re*uirement for on4line 0softcopy1 distribution and/or remote location printin! for +nvoice and Disbursement reports? Setup'Process

.eportin!Do some of these +nvoice and Disbursement reports belon! in report sets? )l%ays bein! runto!ether? Setup

.eportin! Do the separate business units run their o%n +nvoice and Disbursement reports?Process'Performance

.eportin!What type of printers do you run +nvoice and Disbursement reports 0includin! chec(s'purchase orders etc$1 on? Where are they located? Setup'Performance

.eportin! Do you run +nvoice and Disbursement reports for different companies or cost centers? Process

SecurityDo you have security re*uirements on %ho can enter data for +nvoice and Disbursement?0for e-ample' by company? by cost center?1 Process

SecurityDo you have security reports on %ho can run +nvoice and Disbursement reports? 0bycompany' by cost center and so on1 Setup'Process

Security Will there need to be terminal security for +nvoice and Disbursement? Setup

Security Do you run security reports on a re!ular basis for +nvoice and Disbursement? Process

SecurityDo you have documentation on your current system security re*uirements for +nvoice andDisbursement? Process

SecurityMap each 56 user to a menu structure$ Will any ne% ones need to be created for +nvoiceand Disbursement? Setup'Process

#alidationDo you revie% re*uirements for validation rules' allo%in! certain +nvoice and Disbursementaccounts to be valid %ith only certain other values$ Setup

Chec( .econciliation &o% lon! do you do chec( reconciliation? Process

Chec( .econciliationDo you !et a tape from the ban( for chec( reconciliation? +f yes' can + !et the format of theban( tape? Process'Setup

Chec( .econciliation +s there a re*uirement to do on4line ban( reconciliations? Process

Disbursement What are the re*uirements for reportin! ta- payments 0e$!$ company' rate or ta- authority1? SetupDisbursement &o% do you record ta-es %ithin the 56? Setup


11/122

Disbursement +s there a re*uirement to support multiple ban( accounts? Setup

Disbursement +s there a re*uirement to support forei!n currency ban( accounts? Setup

Disbursement What disbursement 0document1 types are currently processed throu!h these ban( accounts? SetupDisbursement &o% are your current payment terms structured? SetupDisbursement Do you use percenta!e due or amount due? Setup

Disbursement )re due dates calculated based on a specific day of the month or on a number of days fromthe payment terms date? Setup

Disbursement +s there a provision for discounts %ithin the current payment terms? Setup

Disbursement&o% are discount dates calculated 4 based on a specific day of the month or on a number of days from the payment terms date? Setup

Disbursement +s there a re*uirement to use multiple discount levels at present or in the future? SetupDisbursement &o% many different sites issue chec(s? Metric

Disbursement &o% many chec(s do you %rite/produce per period? Metric

Disbursement +s there a re*uirement to use Computer 5enerated chec(s? Process

Disbursement What is your policy to cancel chec(s? Process

Disbursement +s there a re*uirement to use ,lectronic 7unds ransfer? ProcessDisbursement +s there a re*uirement to use Wire ransfers? Process

Disbursement +s there a re*uirement to process )utomatic Payments? Process

Disbursement+s there a re*uirement to process Manual Payments? +f so' is a separate ban( accountused? Process

Disbursement +s there a re*uirement to process Partial Payments? ProcessDisbursement +s there a re*uirement to process Pre4Payments? Process

Disbursement +s there a re*uirement to process .ecurrin! Payments? ProcessDisbursement +s there a re*uirement to process @8uic( Chec(s3? Process

Disbursement What is the current procedure for vendor advances? Process

Disbursement &o% are vendor advances reconciled %hen the invoice is submitted? ProcessDisbursement Do you have a priority system for payments? ProcessDisbursement Would you use a priority system for payments? Process

Disbursement What is your current payment cycle? 0&o% often do you print chec(s?1 Process

Disbursement +f recurrin! payments are used' %hat is the normal period cycle for these payments? ProcessDisbursement )re a ll invoices paid in local currency? Process

Disbursement +s/%ill there be a re*uirement to use multiple currencies? Process

Disbursement Do chec( payments have to be approved before they are run? Process

Disbursement Do you have a minimum or ma-imum payment amount per chec(? Process


12/122

Disbursement Do you have a minimum or ma-imum payment amount per run? Process

Disbursement What is the current chec( layout for computer !enerated chec(s? Setup' ProcessDisbursement &o% many formats do you have? Metric

Disbursement Do you print the chec( number on the chec(/remittance or is it pre4printed? Setup' Process

Disbursement Should a remittance advice note be produced' and %hen? ProcessDisbursement &o% should an overflo% situation be handled? Process

Disbursement +s there any special se*uencin! of chec(s %hen printin!? Process

Disbursement +s there a dedicated printer for chec(s? SetupDisbursement What type of printer is used for chec(s? Setup

Disbursement What period types %ould be used for these reports' e$!$ %ee(ly' monthly or *uarterly? ProcessDisbursement Where are the pre4printed chec(s stored? Process

Disbursement +s there a re*uirement to restrict the access to the chec( printin! function? Process

Disbursement What is the policy/procedures for handlin! stop payments? Process

Disbursement What is the policy /procedures for handlin! void payments if they have been recorded? Process

Disbursement What is the policy /procedures for handlin! void payments if they have not been recorded? Process

Disbursement Do you pay any vendors on a priority basis accordin! to funds available? Setup' ProcessDisbursement +s there a re*uirement to prioriti"e payments? Setup

+nvoicin! Do you re*uire batch control to mana!e invoice entry? Setup'Process+nvoicin! Who enters invoices and ho% often? Process+nvoicin! Do you receive invoices at a central location? Process

+nvoicin! &o% do you physically store invoices once entered into the computer? Process

+nvoicin! )re invoices billed to distinct companies' cost centers or other? Process

+nvoicin! &o% many invoices per period do you enter? Metric

+nvoicin!Do you have security re*uirements on %ho can enter data 0invoice processin!' paymentprocessin!' and chec( processin!1? Setup'Process

+nvoicin!&o% are invoices identified 0numbered1? vendor3s invoice number' date' or ne-t allocatednumber? Setup

+nvoicin! &o% many liability accounts do you use? Metric'Setup

+nvoicin!Can you identify any fre*uently used e-pense distributions %ithin your current system 0for e-ample' rent or telephone payments1? Setup

+nvoicin! )re these recurrin! e-penses for fi-ed or varyin! amounts? Setup

Matchin! 9 )pproval +s there a re*uirement to match invoices to related purchase orders? Setup

Matchin! 9 )pproval &o% are you currently matchin! invoices to purchase orders? Process

Matchin! 9 )pproval Will some invoices never have purchase orders? Process

Matchin! 9 )pproval Should invoices be matched completely' partially or both? Setup


13/122

Matchin! 9 )pproval Do you perform ;'


14/122

Maintenance &o% do you maintain your 7i-ed )sset )ccountin! data? Process

Maintenance &o% do you audit your 7i-ed )sset )ccountin! data? Process

ther Which operations/processes do you %ant to streamline for 7i-ed )sset )ccountin!? Process

ther Which operations/processes do you %ant to e liminate for 7i-ed )sset )ccountin!? Process

ther )re there any time4intensive 7i-ed )sset )ccountin! operations/processes that need to beaddressed? Process

Period Close &o% do you close an accountin! period for 7i-ed )sset )ccountin!? Process

Period Close +s the schedule to close an accountin! period for 7i-ed )sset )ccountin! documented? Process

Period Close &o% lon! does it ta(e to close an accountin! period for 7i-ed )sset )ccountin!? Process

Period Close &o% lon! should it ta(e to close an accountin! period for 7i-ed )sset )ccountin!? Process

Period Close +s closin! an accountin! period for 7i-ed )sset )ccount in! a hard close or a soft close? Process

Period Close &o% are ad ustments to closed periods for 7i-ed )sset )ccountin! handled? Process

Period pen &o% do you open an accountin! period for 7i-ed )sset )ccountin!? Process

Period pen +s the schedule to open an accountin! period for 7i-ed )sset )ccountin! documented? Process

Period pen &o% lon! does it ta(e to open an accountin! period for 7i-ed )sset )ccountin!? Process

Period penWho performs the tas(s associated %ith openin! an accountin! period for 7i-ed )sset

)ccountin!? Process

Period pen/CloseWho performs the tas(s associated %ith closin! an accountin! period for 7i-ed )sset

)ccountin!? Process

Period pen/CloseWhere in your accountin! cycle do you run standard reports and statements for 7i-ed )sset

)ccountin!? Process

.eportin! What business performance statistics do you monitor for 7i-ed )sset )ccountin!? Process

.eportin!What are your 7i-ed )sset )ccountin! reportin! re*uirements %ith respect to functional vs$forei!n currencies? Setup' Process

.eportin!What are your 7i-ed )sset )ccountin! reportin! re*uirements %ith respect to summary or detail formats? btain report listin!$ Setup' Process

.eportin!

What reports do you currently !enerate to meet your 7i-ed )sset )ccountin! reportin!

re*uirements? Provide e-amples of each$ +nclude source 0could be manual1' user' fre*uency'or number of copies$ Setup' Process

.eportin!+s there any 7i-ed )sset )ccountin! reportin! re*uirement that your current set of reportsdoes not meet? Setup

.eportin! )re 7i-ed )sset )ccountin! reports standard across multiple Sets of Boo(s' for e-ample'subsidiaries? Setup


15/122

.eportin! )re 7i-ed )sset )ccountin! reports standard across multiple levels %ithin a Set of Boo(s' for e-ample' divisions? Setup

.eportin! What account codes and/or descriptions are re*uired on 7i-ed )sset )ccountin! reports? Setup

.eportin!Do you provide a 2(ey2 of content/information some%here on the 7i-ed )sset )ccountin!report? Setup

.eportin!What 7i-ed )sset )ccountin! reports are !rouped to!ether on a re!ular basis and printed inone print run? Setup' Process

.eportin! Who receives a copy of the 7i-ed )sset )ccountin! reports? Process

.eportin!What is the criteria for determinin! %ho should receive a copy of any 7i-ed )sset )ccountin!report? Process

.eportin! &o% do you update a 7i-ed )sset )ccountin! report3s distribution list? Process

.eportin! +s the process to update a 7i-ed )sset )ccountin! report3s distribution list documented? Process

.eportin! &o% lon! does it ta(e to update a 7i-ed )sset )ccountin! report3s distribution list? Process

.eportin! &o% lon! should it ta(e to update a 7i-ed )sset )ccountin! report3s distribution list? Process

.eportin!Who performs the tas(s associated %ith updatin! a 7i-ed )sset )ccountin! report3sdistribution list? Process

.eportin!+s there any re*uirement for online 0softcopy1 distribution and/or remote location printin! for 7i-ed )sset )ccountin! reports? Setup' Process

.eportin!Do some of these 7i-ed )sset )ccountin! reports belon! in report sets? )l%ays bein! runto!ether? Setup

.eportin! Do the separate business units run their o%n 7i-ed )sset )ccountin! reports?Process'Performance

.eportin!What type of printers do you run 7i-ed )sset )ccountin! reports 0includin! chec(s' purchaseorders' and so on1 on? Where are they located? Setup' Performance

.eportin! Do you run 7i-ed )sset )ccountin! reports for different companies or cost centers? Process

SecurityDo you have security re*uirements on %ho can enter data for 7i-ed )sset )ccountin!? 0for e-ample' by company? by cost center?1 Process

SecurityDo you have security reports on %ho can run 7i-ed )sset )ccountin! reports? 0by company'by cost center' and so on1 Setup' Process

Security Will there need to be terminal security for 7i-ed )sset )ccountin!? Setup

Security Do you run security reports on a re!ular basis for 7i-ed )sset )ccountin!? Process

SecurityDo you have documentation on your current system security re*uirements for 7i-ed )sset

)ccountin!? Process

SecurityMap each 56 user to a menu structure$ Will any ne% ones need to be created for 7i-ed

)sset )ccountin!? Setup' Process


16/122

#alidationDo you revie% re*uirements for validation rules' allo%in! certain 7i-ed )sset )ccountin!accounts to be valid %ith only certain other values$ Setup

)liases Do you have any cate!ory aliases? Setup' Process )liases Do you have any location aliases? Setup' Process

)liases Do you have any accountin! aliases 0if not done in 561? Setup' ProcessCate!ories &o% do you cate!ori"e your fi-ed assets no%? Process

Cate!ories )re your asset cate!ories uni*ue for each combination of asset cost account in your !eneralled!er' depreciation method' useful life and prorate convention? Setup' Process

Cate!ories )re fi-ed assets %hich use the same asset account in your !eneral led!er' ever split intomore than one !roup for accountin! or ta- depreciation purposes? Setup' Process

Cate!ories Do you !roup fi-ed assets %hich use different asset accounts for reportin! purposes? Setup' Process

Cate!ories Do you have a special name 0alias1 for each cate!ory? Process

Data Conversion Data Conversion 0note refer to si"in! *uestions previously as(ed1

Data Conversion &o% is your corporate and ta- information stored no%? Process

Data Conversion Do you have your vendor information in electronic form? Process

Data Conversion Do you have your employee information in electronic form? Process

Data Conversion Do you have your location information in electronic form? Process

Data Conversion What systems are you usin! to store asset' vendor' employee and location information no%? Process

Data Conversion What is the current accuracy of your asset information? ProcessDepreciation What are your prorate conventions? Process

Depreciation Do you have any depreciation ceilin!s? 7or lu-ury items? Process

Depreciation What are your +nvestment a- Credit rates' recapture rates and ceilin! rates? ProcessDepreciation +dentify price inde-es$ ProcessDepreciation What are your depreciation methods? ProcessDepreciation What are your useful lives? Process

Depreciation&o% do you account for prior period additions' retirements or other transactions in your !eneral led!er? Process

Depreciation Do you use + C for any fi-ed assets still in service? Process

Depreciation Do you depreciate leased items' or leasehold improvements? Process

DepreciationDoes any department or departments receive the depreciation e-pense for assets used byanother department? +f so' do these e-penses eventually !et redistributed to asset users? Process

Depreciation ,-plain ho% your cost centers or departments are or!ani"ed? Process


17/122

7i-ed )ssets &o% many fi-ed assets do your company o%n? &o% are they numbered? Process' Metric

7i-ed )ssets Do you need to trac( fi-ed assets that are not depreciated? Process

7i-ed )ssets Do you trac( different information for different types of fi-ed assets? Process' Setup

7i-ed )ssets What basic information about each asset do you store? Process

7i-ed )ssets )re your fi-ed assets located in several countries? Process7i-ed )ssets &o% do you number your fi-ed assets? Process7i-ed )ssets Do you have physical ta!s on your fi-ed assets? Setup' Process

7i-ed )ssets Do you trac( leased assets usin! racle )ssets? Process

7i-ed )ssets What is your oldest date placed in service for your fi-ed assets? Process

7i-ed )ssets Do you have standard depreciation for your fi-ed assets? Process7i-ed )ssets Do you associate your fi-ed assets %ith vendors? Process

7i-ed )ssetsDo you use multiple currencies %hen purchasin!' depreciatin!' reportin! or postin! financialinformation about you fi-ed assets? Process' Setup

5eneral What system do you use presently to do your fi-ed asset accountin!? Process

5eneral What systems do you use to trac( and inventory your fi-ed assets? Process

5eneral Does your current system trac( asset possession by employee' department' or cost center? Process

5eneral What property types do you use 0Personal ; ' .eal ; E' and so on1 Process5eneral What are your monthly reportin! re*uirements? Process6ocations Where are your fi-ed assets located? Process

6ocations &o% do you report property values for ta- purposes? Process

6ocations Do you have special names for each location 0aliases1? Process6ocations Do you assi!n fi-ed assets to employees? Process

Security Do you have security re*uirements on %ho can enter data? Process

Security Who can enter data in different companies/cost centers? Process

Security Do you have documentation on your current system security re*uirements? ProcessSecurity Do they run security reports on a re!ular basis? Process

Security What security measures do you re*uire for your asset information? Process

Set of Boo(s &o% many different companies in your or!ani"ation o%n fi-ed assets? ProcessSet of Boo(s +n %hat countries are your fi-ed assets located? Process

Set of Boo(s Who trac(s financial and ta- information in each country? Process

Set of Boo(s,-plain the accountin! structure and reportin! methods used to consolidate your asset costand depreciation e-penses? Process

Set of Boo(s Do you post your asset financial information in summary or detail to your !eneral led!er? Process


18/122

Set of Boo(s &o% many corporate depreciation boo(s do you maintain? +f more than one' %hy? Process

Set of Boo(s&o% many different ta- depreciation boo(s do you maintain in each of your companies? &o%are they used? Process

Set of Boo(s Do you ad ust depreciation in your ta- boo(s? Process

Set of Boo(s Do you maintain any other types of depreciation or asset valuation boo(s? ProcessSet of Boo(s What are your capital bud!etin! re*uirements? Process

Set of Boo(s&o% often do you calculate depreciation for corporate accountin!' ta-' and capital bud!etin!purposes? Process

ransactions ransactions 0note refer to si"in! *uestions previously as(ed1

ransactions &o% many fi-ed assets do you purchase each accountin! period? Metric

ransactions&o% often do you transfer lar!e numbers of fi-ed assets from one person' cost center' or location to another? Metric

ransactions&o% often' and for %hat reasons' do you chan!e fi-ed asset depreciation method or life for asin!le asset? Metric

ransactions&o% often do you chan!e the useful life' depreciation method' or prorate convention of allfi-ed assets in a cate!ory? Metric

ransactions &o% many retirements do you do per period? Metric

ransactionsDo you amorti"e ad ustments made in the prior period over the remainin! useful life of theasset or do you e-pense the catch4 up depreciation in the current period? Process

ransactionsDo you %ant your fi-ed assets automatically added from your feeder )ccounts Payablesystem? Process

ransactions What )ccounts Payable system do you use? Process

ransactions Do you ever retire fi-ed assets in the same period they %ere purchased? Process

ransactions &o% often do you perform physical inventories of your fi-ed assets? Processransactions Do you cycle count your assets? Process

Maintenance &o% do you maintain your ,mployee ,-pense data? ProcessMaintenance &o% do you audit your ,mployee ,-pense data? Process

ther Which operations/processes do you %ant to streamline for ,mployee ,-pense? Process

ther Which operations/processes do you %ant to eliminate for ,mployee ,-pense? Process

ther )re there any time4intensive ,mployee ,-pense operations/processes that need to beaddressed? Process

Period Close &o% do you close an accountin! period for ,mployee ,-pense? Process

Period Close +s the schedule to close an accountin! period for ,mployee ,-pense documented? Process

Period Close &o% lon! does it ta(e to close an accountin! period for ,mployee ,-pense? Process

Period Close &o% lon! should it ta(e to close an accountin! period for ,mployee ,-pense? Process


19/122

Period Close +s closin! an accountin! period for ,mployee ,-pense a hard close or a soft close? Process

Period Close &o% are ad ustments to closed periods for ,mployee ,-pense handled? Process

Period pen &o% do you open an accountin! period for ,mployee ,-pense? Process

Period pen +s the schedule to open an accountin! period for ,mployee ,-pense documented? Process

Period pen &o% lon! does it ta(e to open an accountin! period for ,mployee ,-pense? Process

Period penWho performs the tas(s associated %ith openin! an accountin! period for ,mployee,-pense? Process

Period pen/CloseWho performs the tas(s associated %ith closin! an accountin! period for ,mployee,-pense? Process

Period pen/CloseWhere in your accountin! cycle do you run standard reports and statements for ,mployee,-pense? Process

.eportin! What business performance statistics do you monitor for ,mployee ,-pense? Process

.eportin!What are your ,mployee ,-pense reportin! re*uirements %ith respect to functional vs$forei!n currencies? Setup' Process

.eportin!What are your ,mployee ,-pense reportin! re*uirements %ith respect to summary or detailformats? btain report listin!$ Setup' Process

.eportin!

What reports do you currently !enerate to meet your ,mployee ,-pense reportin!re*uirements? Provide e-amples of each$ +nclude source 0could be manual1' user' fre*uency'or number of copies$ Setup'Process

.eportin!+s there any ,mployee ,-pense reportin! re*uirement that your current set of reports doesnot meet? Setup

.eportin! )re ,mployee ,-pense reports standard across multiple Sets of Boo(s' for e-ample'subsidiaries? Setup

.eportin! )re ,mployee ,-pense reports standard across multiple levels %ithin a Set of Boo(s' i e$'divisions? Setup

.eportin! What account codes and/or descriptions are re*uired on ,mployee ,-pense reports? Setup

.eportin! Do you provide a 2(ey2 of content /information some%here on the ,mployee ,-pense report? Setup

.eportin!What ,mployee ,-pense reports are !rouped to!ether on a re!ular basis and printed in oneprint run? Setup'Process

.eportin! Who receives a copy of the ,mployee ,-pense reports? Process

.eportin!

What is the criteria for determinin! %ho should receive a copy of any ,mployee ,-pense

report? Process

.eportin! &o% do you update a ,mployee ,-pense report3s distribution list? Process

.eportin! +s the process to update a ,mployee ,-pense report3s distribution list documented? Process

.eportin! &o% lon! does it ta(e to update a ,mployee ,-pense report3s distribution list? Process

.eportin! &o% lon! should it ta(e to update a ,mployee ,-pense report3s distribution list? Process


20/122

.eportin!Who performs the tas(s associated %ith updatin! a ,mployee ,-pense report3s distributionlist? Process

.eportin!+s there any re*uirement for online 0softcopy1 distribution and/or remote location printin! for ,mployee ,-pense reports? Setup'Process

.eportin!Do some of these ,mployee ,-pense reports belon! in report sets? )l%ays bein! runto!ether? Setup

.eportin! Do the separate business units run their o%n ,mployee ,-pense reports?Process'Performance

.eportin!What type of printers do you run ,mployee ,-pense reports 0includin! chec(s' purchaseorders and so on1 on? Where are they located? Setup'Performance

.eportin! Do you run ,mployee ,-pense reports for different companies or cost centers? Process

SecurityDo you have security re*uirements on %ho can enter data for ,mployee ,-pense? 0for e-ample' by company? by cost center?1 Process

Security

Do you have security reports on %ho can run ,mployee ,-pense reports? 0by company' by

cost center' and so on1 Setup'Process

Security Will there need to be terminal security for ,mployee ,-pense? Setup

Security Do you run security reports on a re!ular basis for ,mployee ,-pense? Process

SecurityDo you have documentation on your current system security re*uirements for ,mployee,-pense? Process

SecurityMap each 56 user to a menu structure$ Will any ne% ones need to be created for ,mployee,-pense? Setup'Process

#alidationDo you revie% re*uirements for validation rules' allo%in! certain ,mployee ,-penseaccounts to be valid %ith only certain other values$ Setup

,mployees +s there a re*uirement to process employee e-pense reports? Process,mployees +s there a standard employee e-pense claim form? Setup' Process

,mployees What is the current process to !enerate e-pense payments to employees? Process

,mployees &o% fre*uently are employee e-pense claims processed? Metric

,mployees &o% many employee e-pense claims are processed? Metric

,mployees )re these e-pense claims assi!ned a special pay priority 4 hi!h or lo%? 0Before/after other vendor payments for e-ample$1 Process'Setup

,mployees What is the current procedure for employee advances? Process

,mployees &o% are these reconciled %hen the e-pense claim is submitted? Process,mployees Do your employees have company credit cards? Process,mployees &o% are company credit cards handled? Process

Maintenance &o% do you maintain your +nvoice 5eneration data? Process

Maintenance &o% do you audit your +nvoice 5eneration data? Process

ther Which operations/processes do you %ant to streamline for +nvoice 5eneration? Process


21/122

ther Which operations/processes do you %ant to eliminate for +nvoice 5eneration? Process

ther )re there any time4intensive +nvoice 5eneration operations/processes that need to beaddressed? Process

Period Close &o% do you close an accountin! period for +nvoice 5eneration? Process

Period Close +s the schedule to close an accountin! period for +nvoice 5eneration documented? Process

Period Close &o% lon! does it ta(e to close an accountin! period for +nvoice 5eneration? Process

Period Close &o% lon! should it ta(e to close an accountin! period for +nvoice 5eneration? Process

Period Close +s closin! an accountin! period for +nvoice 5eneration a hard close or a soft close? Process

Period Close &o% are ad ustments to closed periods for +nvoice 5eneration handled? Process

Period pen &o% do you open an accountin! period for +nvoice 5eneration? Process

Period pen +s the schedule to open an accountin! period for +nvoice 5eneration documented? Process

Period pen &o% lon! does it ta(e to open an accountin! period for +nvoice 5eneration? Process

Period penWho performs the tas(s associated %ith openin! an accountin! period for +nvoice5eneration? Process

Period pen/CloseWho performs the tas(s associated %ith closin! an accountin! period for +nvoice5eneration? Process

Period pen/CloseWhere in your accountin! cycle do you run standard reports and statements for +nvoice5eneration? Process

.eportin! What business performance statistics do you monitor for +nvoice 5eneration? Process

.eportin!What are your +nvoice 5eneration reportin! re*uirements %ith respect to functional vs$forei!n currencies? Setup' Process

.eportin!What are your +nvoice 5eneration reportin! re*uirements %ith respect to summary or detailformats? btain report listin!$ Setup' Process

.eportin!

What reports do you currently !enerate to meet your +nvoice 5eneration reportin!re*uirements? Provide e-amples of each$ +nclude source 0could be manual1' user' fre*uency'or number of copies$ Setup'Process

.eportin!+s there any +nvoice 5eneration reportin! re*uirement that your current set of reports doesnot meet? Setup

.eportin! )re +nvoice 5eneration reports standard across multiple Sets of Boo(s' for e-ample'subsidiaries? Setup

.eportin! )re +nvoice 5eneration reports standard across multiple levels %ithin a Set of Boo(s' for e-ample' divisions? Setup

.eportin! What account codes and/or descriptions are re*uired on +nvoice 5eneration reports? Setup

.eportin! Do you provide a 2(ey2 of content /information some%here on the +nvoice 5eneration report? Setup

.eportin!What +nvoice 5eneration reports are !rouped to!ether on a re!ular basis and printed in oneprint run? Setup'Process


22/122

.eportin! Who receives a copy of the +nvoice 5eneration reports? Process

.eportin!What is the criteria for determinin! %ho should receive a copy of any +nvoice 5enerationreport? Process

.eportin! &o% do you update a +nvoice 5eneration report3s distribution list? Process

.eportin! +s the process to update a +nvoice 5eneration report3s distribution list documented? Process

.eportin! &o% lon! does it ta(e to update a +nvoice 5eneration report3s distribution list? Process

.eportin! &o% lon! should it ta(e to update a +nvoice 5eneration report3s distribution list? Process

.eportin!Who performs the tas(s associated %ith updatin! a +nvoice 5eneration report3s distributionlist? Process

.eportin!+s there any re*uirement for online 0softcopy1 distribution and/or remote location printin! for +nvoice 5eneration reports? Setup'Process

.eportin!Do some of these +nvoice 5eneration reports belon! in report sets? )l%ays bein! runto!ether? Setup

.eportin! Do the separate business units run their o%n +nvoice 5eneration reports?Process'Performance

.eportin!What type of printers do you run +nvoice 5eneration reports 0includin! chec(s' purchaseorders and so on1 on? Where are they located? Setup'Performance

.eportin! Do you run +nvoice 5eneration reports for different companies or cost centers? Process

SecurityDo you have security re*uirements on %ho can enter data for +nvoice 5eneration? 0for e-ample' by company? by cost center?1 Process

SecurityDo you have security reports on %ho can run +nvoice 5eneration reports? 0by company' bycost center and so on1 Setup'Process

Security Will there need to be terminal security for +nvoice 5eneration? Setup

Security Do you run security reports on a re!ular basis for +nvoice 5eneration? Process

SecurityDo you have documentation on your current system security re*uirements for +nvoice5eneration? Process

SecurityMap each 56 user to a menu structure$ Will any ne% ones need to be created for +nvoice5eneration? Setup' Process

#alidationDo you revie% re*uirements for validation rules' allo%in! certain +nvoice 5enerationaccounts to be valid %ith only certain other values$ Setup

Customers What types of customers do you have? Process

Customers &o% do you !roup your customers for credit limits/credit chec(s? Process' Setup

Customers &o% do you !roup your customers for statements? Process' Setup

Customers &o% do you !roup your customers for interest char!es for late payments? Process' Setup

Customers &o% do you !roup your customers for payment rules? Process' SetupCustomers &o% many customers do you have? Metric

Customers What type of payment terms do you provide? Setup


23/122

Customers Do you provide split term payment terms? SetupCustomers Do you provide discount payment terms? Setup

Customers Do you use customer a!reements/contracts to mana!e specific price lists? Process

Customers Do you use customer a!reements/contracts to mana!e specific discounts? Process

Customers Do you use customer a!reements/contracts to mana!e specific payment terms? Process

Customers Do you use customer a!reements/contracts to mana!e specific invoicin! policies? ProcessCustomers &o% do you trac( customer contact people? Process

Customers Do you automatically number ne% customers as they are created? Process

Customers Do you automatically number customer business purposes as they are created? Process

CustomersDo you trac( and record relationships bet%een customers for e-ample' franchises'subsidiaries' and so on? Process

CustomersDo you create reciprocal customer relationships %henever you create a relationship bet%eencustomers for trac(in! purposes? Process

Customers Do you send customers statements? ProcessCustomers Do you have multiple 2remit tos2? Process

Customers &o% are multiple 2remit tos2 determined for each customer? Process

Customers What credit information is trac(ed for each customer? Process

CustomersDo terms and conditions of customer a!reements and/or payment terms chan!e based uponthe status of their accounts? Process

Customers &o% do you maintain/audit your customer data? Process

Customers Do you have a prospect system separate from the receivables customers? Process

Customers &o% do you receive notice to create/!enerate a customer order? ProcessCustomers Who has access to your customer database? Process

CustomersDo you have the same customers repeated multiple times in the datafiles or the samecustomer for different operatin! units? Process

Customers &o% do you trac( customers %ith different or multiple bill4to and ship4to addresses? ProcessCustomers Who maintains your customer information? Process

+nvoicin! &o% do you receive notice to create/!enerate an invoice to bill a customer? Process

+nvoicin!

&o% do you lin( the specific products/services that you sell' %ith !eneral led!er accounts at

+nvoice ,ntry? Setup'Process

+nvoicin! Do you re!ularly invoice customers for the same items? Process

+nvoicin! Do you use standard invoice lines %ith default pricin! and defaul t accountin! information? Setup'Process

+nvoicin!Do you ever use invoice forms and/or the invoice entry process for transactions other thanbillin! customers? Process

+nvoicin! Do you use Debit Memos? Process+nvoicin! &o% are Debit Memos accounted for? Process


24/122

+nvoicin! Why are Debit Memos used? Process+nvoicin! What items appear on Debit Memos? Process

+nvoicin! Do you use Customer )ccount Credit Memos? Process+nvoicin! &o% are Customer )ccount Credit Memos used? Process

+nvoicin! Why are Customer )ccount Credit Memos used? Process

+nvoicin! What items appear on Customer )ccount Credit Memos? Process+nvoicin! Do you enter invoices in batches? Process+nvoicin! &o% are batch invoices defined? Setup

+nvoicin! Do you use batch controls' such as counts and amounts? Process

+nvoicin!What are the units of measure you use %hen you bill customers for products and/or services? Setup'Process

+nvoicin! Do you re*uire ta-es to be established for use %hen preparin! invoices? Setup

+nvoicin! Do you validate the ta- rate a!ainst a Customer3s Ship o address %hen preparin! invoices? Setup

+nvoicin! Do you have any subsidiaries that bill customers in a forei!n currency? Process

+nvoicin! )re there any other forei!n currency issues re!ardin! invoice !eneration? Process+nvoicin! &o% many invoice types do you have? Setup'Metric+nvoicin! &o% fre*uently do you invoice your customers? Metric

+nvoicin! &o% do you trac( sales revenue on invoices? &o% is it reported? Process+nvoicin! What different shippin! methods do you use? Process+nvoicin! &o% do you number your invoices? Process

+nvoicin! Do you have standard default line items that you use? Process

+nvoicin! Do you have standard default line items that you use or are most lines free format? Process+nvoicin! What type of units of measure do you use? Process

+nvoicin! Do you have different price schedules dependent on customer or volumes? Process+nvoicin! Where are your price schedules maintained? Process+nvoicin! &o% often are sales orders invoiced? Metric+nvoicin! What is the criteria to invoice? Process

+nvoicin! What items appear on your invoices 0inventory? non4inventory?1 Process

+nvoicin! Who maintains your valid payment terms? What are they? Process+nvoicin! What paper stoc( is used to print the invoices? Process

+nvoicin!Where are the invoices printed? &o% many printers and %here are they? Pre4printedforms? Process

+nvoicin! What remit to address is assi!ned for your invoices? Process

+nvoicin! Do you assi!n shippin! char!es for your invoices? Process+nvoicin! &o% are shippin! char!es calculated? Process

+nvoicin! &o% do you calculate your ta- char!es? What are the rates? Process

+nvoicin! &o% do you (eep your ta- rate information up to date? Process+nvoicin! Why are credit memos used? Process


25/122

+nvoicin! &o% are the revenue' receivable ' frei!ht and ta- accounts confi!ured for each invoice type? Process

pen/Close Periods &o% are ad ustments to closed periods handled? Process

.evenue Do you ever reco!ni"e revenue from a sin!le transaction over multiple periods? Process

.evenue When do you reco!ni"e revenue? Process

.evenue &o% many 5eneral 6ed!er accounts do you distribute to? Setup' Process

.evenue When do you create or reco!ni"e outstandin! receivables? Process

.evenue Do you distribute earned and unearned revenue? What are the 56 accounts? Setup'Process

.evenue Do you have unbilled receivables? Process

.evenue +s revenue assi!nment associated %ith sales people information? Process

.evenue Do you assi!n non4revenue credit to sales people? Process

.evenue Do you have special revenue reco!nition for lon!4term a!reements? Process

Sales &o% do you maintain and assi!n salespeople to customers? Process' Setup

Sales Do you trac( Sales erritory +nformation? Process

Sales&o% is Sales erritory +nformation for trac(in! purposes derived? 0for e-ample' customer'salesperson' and so on1 Process

Sales What are the milestones of your sales order cycle? Setup

Sales Does your sales order cycle involve product shipment? Setup'Process

Sales+f your sales order cycle involves product shipment' ho% do you mana!e partial shipmentsand resultin! bac(orders? Setup'Process

SalesDo you maintain mandatory and/or optional revie%s in your orders cycle for credit ris(' le!alcompliance' and/or other approvals? Process

Sales Do you use standard item codes %ith default pricin! and default accountin! information? Setup'ProcessSales Do you enter orders in batches? ProcessSales &o% are batch orders defined? Setup

Sales Do you use batch controls' such as counts and amounts? Process

Sales What are the units of measure you use %hen you order items? Setup'Process

Sales Do you have customers %ho order for other customers? Process

Sales &o% do you handle orders %ithout shipment information? Process

Sales &o% do you handle orders from un(no%n customers? Process

Sales What are your policies and procedures about ad ustin! orders? Process

Sales What are your policies and procedures about cancelin! orders? ProcessSales &o% often do you ad ust orders? MetricSales &o% often do you cancel orders? Metric


26/122

Sales &o% many orders do you receive in a month? MetricSales &o% many orders are canceled in a period? Metric' Process

Sales What are the reasons for canceled orders? Metric'ProcessSales Do you have sales representatives? &o% many? Process'Metric

Sales &o% do you brea(up territory for sales? ProcessSales &o% do you assi!n commissions? Process

Sales Do you trac( non4revenue sales credits? Process

+nvoicin!

Do you automatically determine the !eneral led!er accounts for specific transactions 0for e-ample' receivables' frei!ht' ta-' unearned revenue' unbilled receivables' and so on1 durin!+nvoice ,ntry? Setup

Customers Do you have a central re!istry of customers %hich supports more than one business? Process

Customers Will customers of different businesses be supplied %ith the same items ? Process

Maintenance &o% do you maintain your Customer Payment data? ProcessMaintenance &o% do you audit your Customer Payment data? Process

ther Which operations/processes do you %ant to streamline for Customer Payment ? Process

ther Which operations/processes do you %ant to eliminate for Customer Payment ? Process

ther )re there any time4intensive Customer Payment operations/processes that need to beaddressed? Process

Period Close &o% do you close an accountin! period for Customer Payment ? Process

Period Close +s the schedule to close an accountin! period for Customer Payment documented? Process

Period Close &o% lon! does it ta(e to close an accountin! period for Customer Payment ? Process

Period Close &o% lon! should it ta(e to close an accountin! period for Customer Payment ? Process

Period Close +s closin! an accountin! period for Customer Payment a hard close or a soft close? Process

Period Close &o% are ad ustments to closed periods for Customer Payment handled? Process

Period pen &o% do you open an accountin! period for Customer Payment ? Process

Period pen +s the schedule to open an accountin! period for Customer Payment documented? Process

Period pen &o% lon! does it ta(e to open an accountin! period for Customer Payment ? Process

Period penWho performs the tas(s associated %ith openin! an accountin! period for Customer Payment ? Process

Period pen/Close

Who performs the tas(s associated %ith closin! an accountin! period for Customer Payment

? Process

Period pen/CloseWhere in your accountin! cycle do you run standard reports and statements for Customer Payment ? Process

.eportin! What business performance statistics do you monitor for Customer Payment ? Process

.eportin!What are your Customer Payment reportin! re*uirements %ith respect to functional vs$forei!n currencies? Setup' Process


27/122

.eportin!What are your Customer Payment reportin! re*uirements %ith respect to summary or detailformats? btain report listin!$ Setup' Process

.eportin!

What reports do you currently !enerate to meet your Customer Payment reportin!re*uirements? Provide e-amples of each$ +nclude source 0could be manual1' user' fre*uency'or number of copies$ Setup'Process

.eportin!+s there any Customer Payment reportin! re*uirement that your current set of reports doesnot meet? Setup

.eportin! )re Customer Payment reports standard across multiple Sets of Boo(s' for e-ample'subsidiaries? Setup

.eportin! )re Customer Payment reports standard across multiple levels %ithin a Set of Boo(s' for e-ample' divisions? Setup

.eportin! What account codes and/or descriptions are re*uired on Customer Payment reports? Setup

.eportin! Do you provide a 2(ey2 of content /information some%here on the Customer Payment report? Setup

.eportin!What Customer Payment reports are !rouped to!ether on a re!ular basis and printed in oneprint run? Setup'Process

.eportin! Who receives a copy of the Customer Payment reports? Process

.eportin!What is the criteria for determinin! %ho should receive a copy of any Customer Paymentreport? Process

.eportin! &o% do you update a Customer Payment report3s distribution list? Process

.eportin! +s the process to update a Customer Payment r eport3s distribution list documented? Process

.eportin! &o% lon! does it ta(e to update a Customer Payment report3s distribution list? Process

.eportin! &o% lon! should it ta(e to update a Customer Payment report3s distribution list? Process

.eportin!Who performs the tas(s associated %ith updatin! a Customer Payment report3s distributionlist? Process

.eportin!+s there any re*uirement for online 0softcopy1 distribution and/or remote location printin! for Customer Payment reports? Setup'Process

.eportin!Do some of these Customer Payment reports belon! in report sets? )l%ays bein! runto!ether? Setup

.eportin! Do the separate business units run their o%n Customer Payment reports?Process'Performance

.eportin!What type of printers do you run Customer Payment reports 0includin! chec(s' purchaseorders' and so on1 on? Where are they located? Setup'Performance

.eportin! Do you run Customer Payment reports for different companies or cost centers? Process

SecurityDo you have security re*uirements on %ho can enter data for Customer Payment ? 0for e-ample' by company? by cost center?1 Process

SecurityDo you have security reports on %ho can run Customer Payment reports? 0by company' bycost center' and so on1 Setup'Process

Security Will there need to be terminal security for Customer Payment ? Setup


28/122

Security Do you run security reports on a re!ular basis for Customer Payment ? Process

SecurityDo you have documentation on your current system security re*uirements for Customer Payment ? Process

SecurityMap each 56 user to a menu structure$ Will any ne% ones need to be created for Customer Payment ? Setup'Process

#alidationDo you revie% re*uirements for validation rules' allo%in! certain Customer Paymentaccounts to be valid %ith only certain other values$ Setup

Collections &o% do you enter/mana!e a credit amount o%ed to the customer by your company? Process

Collections &o% do you enter/mana!e a credit amount o%ed to your company by the customer ProcessCollections Do you send customers statements? ProcessCollections Do you ever ad ust receivables? ProcessCollections &o% do you ad ust receivables? Process

Collections Do you limit the amounts %hen ad ustin! receivables? ProcessCollections What do your a!in!s loo( li(e? ProcessCollections Do you have multiple 2remit tos2? Process

Collections &o% are multiple 2remit tos2 determined for a customer? Process

Collections What credit information is trac(ed for each customer? Process

Collections Do you char!e finance char!es? ProcessCollections &o% do you char!e finance char!es? Process

Collections Do you send dunnin! letters to customers? Process

Collections Do collectors actively call customers on delin*uent items? Process

Collections What is the process for trac(in! actions to collect on delin*uent accounts? Process

Collections +s the process for trac(in! actions to collect on delin*uent accounts automated? Process

CollectionsDo terms and conditions of customer a!reements and/or payment terms chan!e based uponthe status of their accounts? Process

Collections Do you monitor your collectors performance? Process

Collections What metrics are used to monitor collections performance? Metric

Collections Do you run a detailed e-pense statement periodically? Process

Collections &o% often is a detailed e-pense statement run and to %hom is it distributed? ProcessCollections Do you do cash re*uirements forecastin!? Process

CollectionsWhat sort of buc(ets do you use for cash re*uirements forecastin!? 0for e-ample'


29/122

+nvoicin! Do you use Customer )ccount Credit Memos? Process

+nvoicin! &o% are Customer )ccount Credit Memos accounted for? Process+nvoicin! Why are Customer )ccount Credit Memos used? Process

+nvoicin! What items appear on Customer )ccount Credit Memos? Process

+nvoicin! &o% do you maintain/audit your customer data? Process

pen/Close Periods &o% are ad ustments to closed periods handled? ProcessPayments Do you enter your payments in batches? SetupPayments &o% are batches identified? Setup

Payments&o% do your customers !enerally pay invoices?sin!le chec( 44 sin!le invoicesin!le chec( 44multiple invoicesmultiple chec(s 44 multiple invoices Process

Payments Do you use batch control counts and amounts? Setup

Payments Do you use more than one ban( account and/or cash account? Setup

Payments Do you have customers %ho pay other customers3 invoices? ProcessPayments Do you use loc(bo-es? ProcessPayments &o% many loc(bo-es do you use? Metric

Payments What types of payments are received and input? 0for e-ample' chec(' cash' and so on1 Setup'ProcessPayments &o% do you receive and input payments? Setup'ProcessPayments Do you receive deposits and/or prepayments? ProcessPayments Do you receive non4customer related payments? Process

Payments &o% are non4customer related payments accounted for? Process

Payments &o% do you handle payments %ithout remittance information? Process

Payments &o% do you handle payments from un(no%n sources? Process

Payments What are your policies and procedures about ad ustin! payments? Process

Payments What are your policies and procedures about reversin! payments? ProcessPayments &o% often do you ad ust payments? Metric

Payments &o% often do you reverse payments? MetricPayments &o% many payments do you receive in a month? Metric

Payments &o% many chec(s are returned by the ban( in a period? Metric' Process

Payments What are the reasons for chec(s bein! returned by the ban(? ProcessPayments Who applies cash? Process

Payments &o% is cash applied? Process

Payments Do you create char!ebac(s 0Debit +tems1 for customer deductions? Process.econciliation Do you reconcile payments %ith the ban(? Process.econciliation &o% do you reconcile payments %ith the ban(? Process

.econciliation &o% often do you reconcile payments %ith the ban(? Process

.econciliation &o% are ban( reconciliation errors handled? ProcessCollections Do you forecast cash collection for collectors? Performance


30/122

Collections What are your !oals for cash collection and DS ? Performance

Collections &o% do you enter/mana!e a credit amount o%ed to the customer by your company? Process

Collections &o% do you enter/mana!e a credit amount o%ed to your company by the customer Process

Collections Do you have a central re!istry of customers %hich supports more than one business? ProcessCollections Do you send dunnin! letters to customers? Process

+nvoicin! )re there businesses in different 5 6 Set of Boo(s %hom you %ill need to invoice ? Process

+nvoicin! Will you need to invoice for the same items from different businesses ? Process

Bud!et Preparation Does your company prepare bud!ets? Process

Bud!et PreparationWhat types of bud!ets do you prepare? 0for e-ample' revenue 9 e-penses' balance sheets'capital' pro ect' and so on1 Process

Bud!et Preparation Do your company3s (ey performance indicators drive the bud!ets? Process

Bud!et Preparation &o% many bud!ets do you prepare for an individual fiscal year? Metric

Bud!et Preparation Do you prepare more than one bud!et per Set of Boo(s? Process

Bud!et Preparation What is the ran!e of accountin! periods for each bud!et? Process

Bud!et Preparation )t %hat or!ani"ation level 0for e-ample' cost center' division' or re!ion1 do you bud!et? Process

Bud!et Preparation Do bud!ets re*uire approval? Process

Bud!et Preparation What levels of approvals are re*uired for bud!ets? Process

Bud!et Preparation &o% many bud!et 2or!ani"ations2 do you have? Metric

Bud!et Preparation What are the bud!et or!ani"ations and %hat is the convention or rule behind their names? Setup

Bud!et Preparation &ave you developed security procedures to prohibit access to certain bud!et or!ani"ations? Process

Bud!et PreparationWhat security procedures have you developed to prohibit access to certain bud!etor!ani"ations? Setup

Bud!et Preparation Will bud!et or!ani"ation security be re*uired in the future? Setup

Bud!et PreparationDo you create ne% bud!ets based on e-istin! bud!ets 0for e-ample' ne% bud!et = EHdecrease from previous bud!et1? Process

Bud!et Preparation )t %hat account level do you currently bud!et? +s this the same level of detail that actualsare captured? Process

Bud!et Preparation +s your bud!etin! process centrali"ed or decentrali"ed? Setup

Bud!et Preparation )re reor!ani"ations li(ely that affect ho% bud!ets should be prepared and/or reported? Setup

Bud!et Preparation Do you only bud!et in dollars' or are statistics bud!eted also 0for e-ample' headcount1? Process

Bud!et Preparation Do you re*uire consolidated bud!ets? Setup

Bud!et Preparation )re all bud!ets prepared in the same currency? Setup


31/122

Bud!et Preparation Do you use 6otus' ,-cel' or another spreadsheet pro!ram to prepare bud!ets? Process

Bud!et Preparation Which spreadsheet products and %hich version do/%ill you use? Setup

Bud!et Preparation &o% do you close or 2free"e2 a bud!et once it is approved? Process

Bud!et Preparation +s the process to close or 2free"e2 a bud!et once it is approved documented? Process

Bud!et Preparation &o% lon! does it ta(e to close or 2free"e2 a bud!et? Process

Bud!et Preparation &o% lon! should it ta(e to close or 2free"e2 a bud!et? Process

Bud!et Preparation +s closin! or 2free"in!2 a bud!et a hard close or a soft close? Process

Bud!et Preparation Who performs the tas(s associated %ith closin! or 2free"in!2 the bud!et? Process

Bud!et Preparation &o% are ad ustments to closed periods and/or fro"en bud!ets handled? Process

Bud!et .evisions )re bud!ets altered fre*uently durin! the fiscal year? Process

Bud!et .evisions Do you need to retain ori!inal 0prerevision1 bud!ets throu!hout the year? Setup

Bud!et .evisions +s a bud!et do%nload re*uired to facilitate bud!et creation or maintenance? Setup

7orecastin! Do you derive any type of forecast from bud!ets? Setup7orecastin! Does your company prepare financial forecasts? Process

7orecastin! What types of financial forecasts does your company prepare? Process7orecastin! &o% do you prepare financial forecasts? Process7orecastin! +s the financial forecastin! process documented? Process

7orecastin! &o% lon! does it ta(e to prepare financial forecasts? Process

7orecastin! &o% lon! should it ta(e to prepare financial forecasts? Process7orecastin! )re financial forecasts a hard or soft close? Process

7orecastin! Who performs the tas(s associated %ith preparin! financial forecasts? Process

7orecastin! &o% many forecasts do you prepare durin! an individual fiscal year? Metric

7orecastin! &o% far out do you pro ect 0ran!e of accountin! periods1 for each financial forecast iteration? Metric

7orecastin! &o% do forecasts differ from bud!ets in the area of Statistics? Process

7orecastin! &o% do forecasts differ from bud!ets in the area of consolidation? Process

7orecastin! &o% do forecasts differ from bud!ets in the area of currency? Process

7orecastin! &o% do forecasts differ from bud!ets in the area of number of forecasts per year? Process'Metric

7orecastin! &o% do forecasts differ from bud!ets in the area of approvals? Process

7orecastin! &o% do forecasts differ from bud!ets in the area of security? Process

7orecastin! &o% do forecasts differ from bud!ets in the area of forecast maintenance? Process


32/122

7orecastin! &o% do forecasts differ from bud!ets in the area of reportin! re*uirements? Process

7orecastin! &o% do forecasts differ from bud!ets in the area of preparation tools? Process

7orecastin! &o% do forecasts differ from bud!ets in the area of free"in!? Process

+nterfaces +s an automated interface re*uired from the bud!et preparation tool to racle? Setup

.eportin! )re all bud!ets reported from the 56 in the same currency? Setup

.eportin!What time periods of bud!et reportin! do you re*uire 0current I D' P D' P> D Prior I D'P D' or P> D1? Setup

.eportin!What are your bud!et reportin! re*uirements durin! preparation and after bud!et isapproved and in use? Process

.eportin!+s the level of detail the bud!et is prepared in the same as the level bud!ets are reporteda!ainst actuals? Performance

Bud!et .evisions )re bud!et revisions more fre*uent at certain times of the year? Performance

7orecastin! &o% do forecasts differ from bud!ets in the area of retainin! historical data?Process'Performance

7orecastin! &o% do forecasts differ from bud!ets in the aa to of level of information included?Process'Performance

Maintenance &o% do you maintain your 7inancial .eportin! data? ProcessMaintenance &o% do you audit your 7inancial .eportin! data? Process

ther Which operations/processes do you %ant to streamline for 7inancial .eportin!? Process

ther Which operations/processes do you %ant to eliminate for 7inancial .eportin!? Process

ther )re there any time4intensive 7inancial .eportin! operations/processes that need to beaddressed? Process

Period Close &o% do you close an accountin! period for 7inancial .eportin!? Process

Period Close +s the schedule to close an accountin! period for 7inancial .eportin! documented? Process

Period Close &o% lon! does it ta(e to close an accountin! period for 7inancial .eportin!? Process

Period Close &o% lon! should it ta(e to close an accountin! period for 7inancial .eportin!? Process

Period Close +s closin! an accountin! period for 7inancial .eportin! a hard close or a soft close? Process

Period Close &o% are ad ustments to closed periods for 7inancial .eportin! handled? Process

Period pen &o% do you open an accountin! period for 7inancial .eportin!? Process

Period pen +s the schedule to open an accountin! period for 7inancial .eportin! documented? Process

Period pen &o% lon! does it ta(e to open an accountin! period for 7inancial .eportin!? Process

Period penWho performs the tas(s associated %ith openin! an accountin! period for 7inancial.eportin!? Process

Period pen/CloseWho performs

Process Analysis Question.doc

Documents

Transcript of Process Analysis Question.doc