PROCEEDINGS

OF

GRAND RAPIDS COMMUNITY COLLEGE

BOARD OF TRUSTEES

OFFICIAL

REGULAR MEETINGBOARD CHAMBERS

MONDAY, MAY 18, 2015

I. ORDER OF BUSINESS

A. Meeting called to order at 4:15 p.m., Chairperson Bleke in the chair.

Present: Bailey, Bristol, James, Ryskamp, Stewart, Verburg, Bleke – 7

Absent: None

B. Introduction of Guests

None at this time.

C. Review and Approval of Agenda Motion by Trustee Bailey, seconded by Trustee James to approve the agenda as

presented. Motion carries. 7-0

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D. Open Comments None at this time.

E. Special Order of Business First Reading of the 2015-2016 Board Meeting Calendar – presented by

Chairperson Bleke Motion by Trustee Bailey and supported by Trustee Bristol to

approve the first reading of the board calendar for 2015-2016. Motion carries 7-0.

Second Reading of President’s Job Description Executive Limitation Policy– presented by Chairperson Bleke.

Motion by Trustee Bailey and supported by Trustee Stewart to approve the second reading of the President’s Job Description executive limitation policy as presented. Motion carries 7-0.

II. MONITORING REPORTSF. Report (s)

Student Success Indicator Report – Retention – Presented by Tina Hoxie Finance Report – Presented by Lisa Frieburger

III.UPDATES

G. Student Report None at this time.

H. Foundation Update None at this time.

I. Board Chair Update None at this time.

J. President’s Report Don McKenzie resigned as Executive Director of the Foundation. Dr. Kathryn Mullins has been appointed Vice President for College

Advancement & Foundation Office. Misty McClure-Anderson will add Board Secretary responsibilities to her

current positionK. Faculty Association Update - presented by Fred vanHartesveldt

None at this time.

IV. COMMUNITY CONNECTIONS

L. Communications to the Board Trustee Ryskamp reported on an E-mail from student inquiring about the

differences between resident, non-resident and out-of-state tuition rates.

V. CONSENT ITEMS

Minutes from April 20, 2015 Board Meeting & May 4, 2015 Budget Work Session.

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PERSONNEL REPORT

(Includes in-process transactions through 5-8-15)

AppointmentsNAME DEPARTMENT EMPLOYE

E GROUPPOSITION EFFECTI

VE DATENOTES

William Spicer Athletics Faculty Head Men’s Basketball Coach

5-4-15 New to College

Sasha Ahmed Secchia Institute for Culinary Education

Faculty Assistant Professor, Culinary Chef Instructor

8-27-15 Former adjunct

Financial Transactions(April 1 - 30, 2015)

1. Purchases $10,000-$100,000 a. General Fund

1) Purchase order issued to provide radius custom optimization consultant services for Information Technology. Requestor: David Anderson – Information TechnologyExpenditure: $10,000.00

Disposition: New Purchase Supplier: Hobsons, Inc.

Cincinnati, OHBid: No, single source proprietary purchase.

2) Purchase order issued to provide sound and multimedia system upgrades in the Student Center.Requestor: Mark Vogel – Media TechnologiesExpenditure: $10,606.00

Disposition: New Purchase Supplier: Innovative Communications, Inc.

Saginaw, MI

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Bid: Yes, RFQ #1213-3229, previously reported.

3) Purchase order issued to provide exterior bus transit display advertising for GRCC.Requestor: Leah Nixon - CommunicationsExpenditure: $10,875.00

Disposition: New Purchase Supplier: Crosstown Communications, Inc.

Marshall, MIBid: No, single source.

4) Purchase order issued to provide replacement of condensers and evaporators for the Art & Bev’s walk-in cooler/freezer.Requestor: Thomas Smith - FacilitiesExpenditure: $12,113.88

Disposition: Replacement Purchase Supplier: Keyes Refrigeration

Grand Rapids, MIBid: Yes, informally (time sensitive purchase).Bidders: Accu Temp Refrigeration - $14,413.00

Keyes Refrigeration - $12,113.88Pleune Service Co. - $18,950.00

5) Purchase order issued to provide DAM (digital asset management) annual subscription.Requestor: Ian Riley – Information TechnologyExpenditure: $12,540.00

Disposition: Recurring Purchase Supplier: Widen Enterprises, Inc..

Madison, WIBid: Yes, RFP #1112-2321C, previously reported.

6) Purchase order issued to provide billboard advertising for student recruitment.Requestor: Leah Nixon - CommunicationsExpenditure: $19,500.00

Disposition: Recurring Purchase Supplier: GR Outdoor

Rockford, MIBid: No, single source.

7) Blanket purchase order issued to provide funds for MCCA (Michigan Community College Association) “You’ve Got This” statewide marketing campaign for student recruitment.Requestor: Leah Nixon - CommunicationsExpenditure: $22,000.00

Disposition: New Purchase Supplier: Michigan Community College Association

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Lansing, MIBid: No, single source.

8) Purchase order issued to provide funds for the Essential e-Learning annual lease of web based modules.Requestor: Ian Riley – Information TechnologyExpenditure: $23,000.00

Disposition: Recurring Purchase Supplier: Applied Technology Systems, LLC

Franklin, MIBid: No, single source, proprietary purchase.

9) Purchase order issued to provide mobile application advertising for student recruitment. (Two POs @ $12,679.01 ea.)Requestor: Leah Nixon - CommunicationsExpenditure: $25,358.02

Disposition: New Purchase Supplier: Pandora Media, Inc.

Oakland, CABid: No, single source.

10) Blanket Purchase order issued to provide funds for the purchase of FFE(furniture, fixtures and equipment) required for the reconfiguration of the Communications Department to accommodate transferred staff.Requestor: Leah Nixon - CommunicationsExpenditure: $15,000.00

Disposition: New Purchase Supplier: Custer Workplace Interiors

Grand Rapids, MIBid: No, E&I consortium purchase.

b. Other Special Funds

1) Purchase order issued to provide data cabling demolition and installation for the Tassell MTEC, Lab 124.

Requestor: Thomas Smith - FacilitiesExpenditure: $12,126 (51-2331)Disposition: Recurring PurchaseSupplier: Town & Country Tel Com Zeeland, MISource of Funds: MCAM (MI Coalition for Advanced

Manufacturing) GrantBid: Yes, RFQ #1213-1358, previously reported.

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2) Purchase order issued to provide funds for the purchase of ALEKs (Assessment and LEarning in Knowledge Spaces) math licenses for the 2015 Fast Track/On Track programRequestor: Domingo Hernandez-Gomez – College Success

Expenditure: $12,250.00 (51-2273)Disposition: New PurchaseSupplier: McGraw Hill Co. Philadelphia, PASource of Funds: SIP (Strengthening Institutions Program) Title III

GrantBid: No, single source.

3) Purchase order issued to provide a Stratasys 3D printer for the M-CAM Manufacturing travel trailer.

Requestor: Julie Parks – Workforce DevelopmentExpenditure: $23,358.00 (51-2821)Disposition: New PurchaseSupplier: Advanced Technologies Consultants Northville MISource of Funds: MCAM (MI Coalition for Advanced

Manufacturing) GrantBid: No, single source..

4) Purchase order issued to provide reimbursement to Dale Carnegie Training for Johnson Control employee trainingRequestor: Julie Parks – Workforce Development

Expenditure: $15,255.00 (51-2271)Disposition: Recurring PurchaseSupplier: Dale Carnegie Training Novi, MISource of Funds: Michigan New Jobs Training GrantBid: No, single source.

5) Purchase order issued to provide a 2015 Toyota Corolla for the Tassell MTEC automotive program.

Requestor: Fiona Hert/Jeff Danner – Workforce Development

Expenditure: $16,650.00 (42-2821)Disposition: New PurchaseSupplier: Suburban Toyota Troy, MISource of Funds: CCSTEP (Community College Skilled Trades

Equipment Program) GrantBid: Yes, RFQ #1415-4273C.Bidders: Suburban Toyota - $16,650.00

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6) Purchase order issued to provide reimbursement to Foremost Insurance for Foundations of Independent Agent Marketing Management employee training.Requestor: Julie Parks – Workforce Development

Expenditure: $17,679.12 (51-2271)Disposition: Recurring PurchaseSupplier: Foremost Insurance Caledonia, MISource of Funds: Michigan New Jobs Training GrantBid: No, single source.

7) Purchase order issued to provide a 2015 Chevrolet Malibu for the Tassell MTEC automotive program.

Requestor: Fiona Hert/Jeff Danner – Workforce Development

Expenditure: $19,072.00 (42-2821)Disposition: New PurchaseSupplier: Berger Chevrolet Grand Rapids, MISource of Funds: CCSTEP (Community College Skilled Trades

Equipment Program) GrantBid: No, MiDEAL (071B1300016) consortium

purchase.

8) Purchase order issued to provide a Mitutoya Optical Measuring projector for the Tassell MTEC machine tool lab.(comprehensive items and bidders list too extensive to detail)

Requestor: Fiona Hert/Jeff Danner – Workforce Development

Expenditure: $35,440.75 (42-2343)Disposition: New PurchaseSupplier: Production Tool Supply Grand Rapids, MISource of Funds: CCSTEP (Community College Skilled Trades

Equipment Program) GrantBid: Yes, RFQ #1415-4273.

9) Purchase order issued to provide reimbursement to LG Chem for (7) engineers travel and lodging training expenses in Korea.Requestor: Julie Parks – Workforce Development

Expenditure: $40,161.34 (51-2271)Disposition: Recurring PurchaseSupplier: LG Chem Holland, MISource of Funds: Michigan New Jobs Training GrantBid: No, single source.

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10) Purchase order issued to provide a 2015 Ford Focus and a 2015 Ford F150 Pickup for the Tassell MTEC automotive program.

Requestor: Fiona Hert/Jeff Danner – Workforce Development

Expenditure: $51,148.00 (42-2821)Disposition: New PurchaseSupplier: Gorno Ford Woodhaven, MISource of Funds: CCSTEP (Community College Skilled Trades

Equipment Program) GrantBid: No, MiDEAL (071B1300005) consortium

purchase.

11) Purchase order issued to provide a METIman full body instrumented adult mannequin for the Nursing program.

Requestor: Michelle Richter - NursingExpenditure: $54,307. 75 (91-1599)Disposition: Replacement PurchaseSupplier: CAE Healthcare Sarasota, FLSource of Funds: Agency FundsBid: No, single source.

12) Purchase order issued to provide Chevalier manual surface grinders to the Tassell & Thompson MTECs and ATC machine tool labs. (Two POs @ $14,825 ea. & one PO @ $29,650)(comprehensive items and bidders list too extensive to detail)

Requestor: Fiona Hert/Jeff Danner – Workforce Development

Expenditure: $59,300.00 (42-2343)Disposition: Replacement PurchaseSupplier: KM Industrial Machinery Kalamazoo, MISource of Funds: CCSTEP (Community College Skilled Trades

Equipment Program) GrantBid: Yes, RFQ #1415-4273

13) Purchase order issued to provide Hyd-Mech Pivot style band saws to the Tassell & Thompson MTECs and ATC machine tool labs. (Three POs @ $11,784, $24,398 & $24,413) (Comprehensive items and bidders list too extensive to detail)

Requestor: Fiona Hert/Jeff Danner – Workforce Development

Expenditure: $60,595.00 (42-2821)Disposition: Replacement PurchaseSupplier: Westbrook Engineering

14:208 May 18, 2015

Warren, MISource of Funds: CCSTEP (Community College Skilled Trades

Equipment Program) GrantBid: Yes, RFQ #1415-4273.

14) Blanket purchase order change notice issued to provide desktop, laptop and tablet computers for faculty and staff. Order increased $75,000; from $400,000 to $475,000.

Requestor: Kurt Meinders – Information TechnologyExpenditure: $75,000.00/$475,000.00 (42-2822)Disposition: Replacement PurchaseSupplier: GovConnection Dakota Dunes, SDSource of Funds: Plant FundBid: Yes, RFP #1314-10056, previously reported.

ACCOUNTS: KEY:11 – General Fund * MBE14 – Auxiliary Fund ** WBE15 – Designated Fund *** M/WBE42 – Bonds, Plant Fund ****MLBE51 – Grants # Non Responsive Bid91 – Agency Funds NTE - Not to exceed

Sole Source: A single supplier that controls the supply of products or services in a defined market. Typically the product of market conditions such as: technology leadership, patent protection, limited or exclusive distributorship, etc.

Single Source: Supplier selection is determined by objective business decisions such as: leveraged volume purchase contracts, standardization programs, OEM (original equipment manufacturer) parts/service, just in time delivery requirements, etc.

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Motion by Trustee Bailey, supported by Trustee Bristol to approve the above items as presented. Motion carries 7-0.

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VI. ACTION ITEMS

M. Purchasing Items over $100,000No purchases for April 2015.

1) Request permission to issue purchase order to provide classroom multimedia equipment and digital signage for multiple locations throughout campus.

Requestor: David Anderson – Information TechnologyExpenditure: $137,178.00 (42-2822, 2825)Disposition: Replacement & New PurchasesSupplier: Innovative Communications Saginaw, MISource of Funds: 2012 Bonds/Plant FundBid: Yes, RFP #1213-5229, previously reported.

ACCOUNTS: KEY:11 – General Fund * MBE14 – Auxiliary Fund ** WBE15 – Designated Fund *** M/WBE42 – Bonds, Plant Fund ****MLBE51 – Grants # Non Responsive Bid91 – Agency Funds NTE - Not to exceed

Sole Source: A single supplier that controls the supply of products or services in a defined market. Typically the product of market conditions such as: technology leadership, patent protection, limited or exclusive distributorship, etc.

Single Source: Supplier selection is determined by objective business decisions such as: leveraged volume purchase contracts, standardization programs, OEM (original equipment manufacturer) parts/service, just in time delivery requirements, etc.

Motion made by Trustee Bailey, supported by Trustee Stewart to approve the above items as presented. Motion carries 7-0.

N. Resolution Designating Bill Pink as the Authorizing Officer for the Operation of the SICE Brewing Program.

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Motion made by Trustee Ryskamp, supported by Trustee Bailey to approve the above items as presented. Motion carries 7-0.

VII. OPEN COMMENT

None at this time.

VIII. FINAL BOARD COMMENTS Trustee Bailey – Thanks everyone for the fabulous year and graduation. Thanks to Dr.

Ryskamp for his work with President’s evaluation. Congratulated Dr. Mullins. Trustee James – Thanked Trustee Ryskamp for his work on the President’s evaluation and

thanked the President for all of his work. Thanked faculty and staff for the fabulous graduation ceremony at VandAndel. Congratulated Dr. Mullins on her new position and looks forward to working with Misty.

Trustee Ryskamp – Thanks President Ender for his great work which makes the evaluation easy to put together and thanked staff for their hard work in order to receive HLC accreditation.

Trustee Stewart – Commented on the wonderful Employee Appreciation Luncheon as this is where the success starts for both the graduation ceremony and students is with the employees.

Trustee Bristol– Pleased with all the work and the great impact it is having on the students. Trustee Verburg – Thanked the 2015 Student Ambassadors and everyone involved. Chairperson Bleke – Echo what all the other trustee said. Will miss working with Dr.

Mullins and looking forward to working with Misty.

IX. ADJOURNMENT

The Board adjourned at 5:04 p.m.

No further business was discussed._________________________________________

Secretary