PROCEEDINGS OF GRAND RAPIDS COMMUNITY COLLEGE …€¦ · Minutes from February 16, 2015 Board...

PROCEEDINGS

OF

GRAND RAPIDS COMMUNITY COLLEGE

BOARD OF TRUSTEES

OFFICIAL

REGULAR MEETING

BOARD CHAMBERS

MONDAY, MARCH 16, 2015

I. ORDER OF BUSINESS

A. Meeting called to order at 4:14 p.m., Vice Chairperson Rick Verburg in the chair.

Present: Bailey, Bristol, Ryskamp, Stewart, Verburg, Bleke – 6

Absent: James - 1

Trustee Ryskamp called for a closed session for to consider personnel evaluations of staff

members. This meeting was called in accordance with the open meetings act, Section 8,

Article A. Roll call vote was taken at: 3:02 p.m.

B. Introduction of Guests

None at this time.

C. Review and Approval of Agenda

Motion by Trustee Bailey, seconded by Trustee Bristol to approve the agenda as

presented. Motion carries. 6-0

14:155

14:156 March 16, 2015

D. Open Comments

None at this time.

E. Special Order of Business

None at this time.

II. MONITORING REPORTS

F. Report (s)

Workforce Pathway Board Monitoring Report presented by Fiona Hert and

team.

Motion Trustee Ryskamp to accept the monitoring report as

presented. Trustee Stwart seconded. Motion unanimously carries

(6-0)

III. UPDATES

G. Student Report

Arielle Brown provided the student report.

H. Foundation Update

Don MacKenzie provided a foundation update.

I. Board Chair Update

Chairperson Bleke updated the audience and the public on the process that the

board will be using with regards to Domestic Partner Benefits. The board will not

move on this item until the Supreme Court has issued its ruling. Once that ruling is

issued, the Board will discuss this item further.

J. President’s Report

Donna Kragt presented the Winter 2015 enrollment report.

Laurie Chesley updated the Board on new programs and discontinuation of

programs.

K. Faculty Association Update

None at this time.

IV. COMMUNITY CONNECTIONS

L. Communications to the Board

None at this time.

V. CONSENT ITEMS

M. Minutes of previous meetings, Grant Awards/Requests, Personnel Transactions,

& Financial Transactions

Minutes from February 16, 2015 Board Meeting

Listed below are the grants GRCC received from February 1, 2015 –

February 28, 2015.

GRCC was awarded a grant from the Michigan Strategic Fund

for the Community College Skilled Trades Equipment Fund in

the amount of $2,949,928.24. The purpose of this fund is to

14:157 March 16, 2015

provide Michigan community colleges with funding through the

skilled trades equipment program to ensure they can deliver

education programs in high-wage, high-skill, and high-demand

occupations, as identified by regional labor market conditions.

The programs to be supported at GRCC are: manufacturing

technology, welding, HVAC, automotive technology, and craft

brewing.

A grant award from the Frey Foundation in the amount of

$900,000 was approved, and will support the Laboratory

Preschool Construction Project, a preschool community liaison

position, and renovations to the Music Building.

Kate Pew Wolters granted $200,000 to support the Laboratory

Preschool Construction Project.

A grant of $25,000 was awarded by the Douglas and Maria

Devos Foundation for the B2B Cruisin' to College Success

program. This summer program provides public school students

with an eight-week learning experience designed to improve

their college readiness. Students work with a success coach as

they complete instruction in math and a college prep course

(either CLS 100 or PY100). Professional college tutors will assist

students as needed. In addition to the grant amount, an additional

$12,500 was also awarded for student stipends (each totaling

$500). During week eight, the students will go on college tours,

career exploration visits with a STEM focus, visit local

museums, and visit Michigan's Adventure.

PERSONNEL REPORT

(Includes in-process transactions through March 6, 2015)

Appointments

NAME DEPARTMENT EMPLOYEE GROUP

POSITION EFFECTIVE DATE NOTES

David Dick Information Technology

Meet & Confer Junior Enterprise Analyst

2-2-15 Former contingency employee

Myriah Williams Academic Testing Center

ESP Support Professional

2-22-15 Former contingency employee

14:158 March 16, 2015

Michael Porter Custodians CEBA Entry Level Custodian, 3rd Shift, Ford Fieldhouse/Calkins Science Center

3-2-15 New to College

Michael Couch Financial Aid Meet & Confer Financial Aid Tech Specialist

3-23-15 New to College

Separations

NAME DEPARTMENT EMPLOYEE GROUP

POSITION EFFECTIVE DATE

NOTES

Kyle Eaton Information Technology

Meet & Confer IT Security Analyst 2-13-15 Separation

Danielle Dawson General Counsel Meet & Confer Paralegal 2-19-15 Separation

Financial Transactions (February 1 - 28, 2015)

1. Purchases $10,000-$100,000

a. General Fund

1) Purchase order issued to provide seminar (Speak Up and Be Effective) for Staff

Development Leadership Institute participants.

Requestor: Jessica Berens – Human Resources

Expenditure: $10,500.00

Disposition: N/A

Supplier: Varnum Consulting, LLC

Grand Rapids, MI

Bid: No, single source.

2) Purchase order issued to provide bus transportation to Florida for the GRCC

Women’s softball team.

Requestor: Rick Vanderveen – Ford Fieldhouse


Disposition: New Purchase

Supplier: Great Lakes Motor Coach

Grand Rapids, MI

Bid: Yes, informally.

14:159 March 16, 2015

Bidders: Compass Coach - $11,048.80+

Dadd’s - $17,429.74

Great Lakes - $11,000.00

3) Blanket purchase order change notice issued to provide dental clinic supplies.

Order increased $3,000.00, from $8,500.00 to $11,500.00.

Requestor: Eve Sidney - Dental

Expenditure: $3,000.00/$11,500.00

Disposition: Recurring Purchase

Supplier: Patterson Dental

Grand Rapids, MI


4) Purchase order issued to provide annual subscription for customer relationship

management tool.

Requestor: David Anderson – Information Technology



Supplier: Hobsons, Inc.

Cincinnati, OH

Bid: Yes, RFP #1011-6191B, previously reported.

5) Blanket purchase order issued to provide ESL (English as a second language)

instruction for the Adult Education program.

Requestor: David Selmon – Adult Education



Supplier: Literacy Center of West Michigan

Grand Rapids, MI


6) Purchase order issued to provide annual subscription for AlienVault SIEM

(security information and event management) software.

Requestor: Ian Riley – Information Technology



Supplier: AlienVault

Campbell, CA


7) Blanket purchase order issued to provide trash removal services. Order

increased $20,000.00, from $38,294.24 to $58,294.24.

Requestor: Thomas Smith - Facilities

Expenditure: $20,000.00/$58,294.24


Supplier: Arrowaste

14:160 March 16, 2015

Jenison, MI

Bid: Yes, RFQ #1112-6209E, previously reported.

8) Blanket purchase order issued to provide Novell Service Desk (ticketing system

management) services. (weighted criteria award)

Requestor: Kurt Meinders – Information Technology


Disposition: Replacement Purchase

Supplier: Novacoast

Santa Barbara, CA

Bid: Yes, RFP #1415-1350-1.

Bidders: CIS - $118,400.00

Novacoast - $30,000.00

9) Purchase order issued to provide replacement equipment for the ATC 106

Kitchen.

Requestor: Mike Kidder - SICE


Disposition: Replacement Purchase

Supplier: Merchandise Equipment and Supply

Grand Rapids, MI

Bid: Yes, RFQ #1415-1350

Bidders: Douglas Equipment - $37,471.81

Great Lakes West - $39,997.71

Merchandise Equipment - $32,925.95

10) Purchase order issued to provide accuplacer testing units for the Enrollment

Center.

Requestor: Lori Cook – Enrollment Center



Supplier: College Board

New York, NY


b. Other Special Funds

1) Purchase order issued to provide payment for installment (1) of (2), for the

MVAA (Michigan Veterans Affairs Agency) Veteran Education Grant Program.

Requestor: Tina Hoxie – Student Affairs

Expenditure: $14,593.00 (51-2559)


Supplier: Michigan College Access Network

Lansing, MI

Source of Funds: State of Michigan At Risk Grant

Bid: No, sole source.

14:161 March 16, 2015

2) Purchase order issued to provide payment for Diversity Lecture Series speaker

Matt Taibbi, 3/25/15.

Requestor: Chris Arnold – Woodrick Diversity Learning

Center

Expenditure: $15,000.00 (15-2359)


Supplier: The Lavin Agency

New York, NY

Source of Funds: Designated Funds

Bid: No, single source

3) Blanket purchase order issued to provide elevator maintenance and service.

Order increased $15,225.00, from $65,000.00 to $80,225.00.


Expenditure: $15,225.00/$80,225.00 (42-2330)


Supplier: Elevator Service**

Grand Rapids, MI

Source of Funds: Plant Fund


4) Purchase order issued to provide funds engineering services for the replacement

of heat exchangers and air handlers at the Ford Fieldhouse.


Expenditure: $15,850.00 (42-2330)


Supplier: GMB Architects

Holland, MI


Bid: Yes, RFQ #0910-11042B, previously reported.

5) Blanket purchase order issued to provide membership and alternate braille

learning materials. Order increased $10,595.27, from $4,800.00 to $15,395.27.

Requestor: Sarah Rose – Disability Support Services

Expenditure: $10,595.27/$15,395.27 (51-2271)


Supplier: Georgia Tech Research Corporation

Atlanta, GA

Source of Funds: Special Populations Grant


6) Purchase order issued to provide elevator maintenance and service for the

Bostwick parking ramp elevator.


14:162 March 16, 2015

Expenditure: $17,794.66 (42-2330)


Supplier: Elevator Service**

Grand Rapids, MI



7) Purchase order issued to provide an upgrade to the College’s Building

Automation System Lighting, campus wide.


Expenditure: $25,300.00 (42-2330)

Disposition: Replacement/New Purchase

Supplier: Trane Commercial Systems

LaCrosse, WI

Source of Funds: 2012 Bonds/Plant Fund


8) Purchase order issued to provide an upgrade to the Data Center Building

Automation System.


Expenditure: $30,140.00 (42-2330)


Supplier: Trane Commercial Systems

LaCrosse, WI


Bid: No, single source

9) Purchase order issued to provide an Avid Media server, workstations and

software for Media Technologies.

Requestor: Mark Vogel – Media Technologies

Expenditure: $68,440.00 (42-2825)


Supplier: Key Code Media

Schaumburg, IL


Bid: Yes, RFQ #1415-2329.

Bidders: Key Code Media - $68,440.00

ACCOUNTS: KEY:

11 – General Fund * MBE

14 – Auxiliary Fund ** WBE

15 – Designated Fund *** M/WBE

42 – Bonds, Plant Fund ****MLBE

51 – Grants # Non Responsive Bid

14:163 March 16, 2015

91 – Agency Funds NTE - Not to exceed

Sole Source: A single supplier that controls the supply of products or services in a defined

market. Typically the product of market conditions such as: technology leadership, patent

protection, limited or exclusive distributorship, etc.

Single Source: Supplier selection is determined by objective business decisions such as:

leveraged volume purchase contracts, standardization programs, OEM (original equipment

manufacturer) parts/service, just in time delivery requirements, etc.

14:164 March 16, 2015

14:165 March 16, 2015

14:166 March 16, 2015

14:167 March 16, 2015

14:168 March 16, 2015

14:169 March 16, 2015

14:170 March 16, 2015

14:171 March 16, 2015

14:172 March 16, 2015

14:173 March 16, 2015

14:174 March 16, 2015

Motion by Trustee Bailey, supported by Trustee Verburg to approve the above items as

presented. Motion carries 6-0.

VI. ACTION ITEMS

M. Purchasing Items over $100,000

None at this time.

N. Tuition Rates 2015-2016

Grand Rapids Community College

Proposed Tuition & Fee Rates - Fall 2015

Tuition: General Current Rate Proposed Rate

Resident $106.00 $108.00

Non-Resident $228.00 $232.00

Out-of-State $338.00 $344.00

Differential Tuition - Tier 1 Programs Current Rate Proposed Rate

Resident n/a $140.00

Non-Resident n/a $301.00

Out-of-State n/a $447.00

Differential Tuition - Tier 2 Programs Current Rate Proposed Rate

Resident n/a $178.00

Non-Resident n/a $383.00

Out-of-State n/a $568.00

Differential Dual Enrollment** Current Rate Proposed Rate

Resident $120.00 $122.00

Non-Resident $153.00 $156.00

Job Training Current Rate Proposed Rate

Resident $5,551.00 $5,884.00

Non-Resident $6,078.00 $6,442.00

Construction Trades Current Rate Proposed Rate

Resident $713.00 $734.00

Non-Resident $713.00 $734.00

SWC Kalamazoo $713.00 $734.00

Preschool Current Rate Proposed Rate

Infant $225.00 $230.00

Toddler $225.00 $230.00

Preschool $189.00 $193.00

Daily $50.00 $51.00

Registration Fee (one-time) $50.00 $51.00

14:175 March 16, 2015

Universal Fees: Student Records Current Rate Proposed Rate

0.00 - 8.99 contact hours $26.50 $26.50

9.00 + contact hours $37.00 $37.00

Technology Current Rate Proposed Rate

Per contact hour (max = 15) $5.50 $5.50

Facilities Maintenance Current Rate Proposed Rate

0.00 - 8.99 contact hours $60.00 $60.00

9.00 + contact hours $100.00 $100.00

Campus Activities Current Rate Proposed Rate

0.00 - 8.99 contact hours $5.00 $5.00

9.00 + contact hours $10.00 $10.00

** Only for courses taught at a high school, to a cohort of students, as a result of a partnership between the K-12 and GRCC.

Motion by Trustee Bailey supported by Trustee Bristol to approve the 2015-2016

tuition rates as presented. Motion carries 5 yea – 1 abstain (Stewart).

O. Follett Bookstore Contract

Motion by Trustee Verburg, seconded by Trustee Bailey to approve the bookstore

contract as presented. Motion carries 6-0.

P. Public Safety Advisory Committee

Motion by Trustee Ryskamp, supported by Trustee Stewart to approve the Public

Safety Advisory Committee as presented. Motion carries 6-0.

VII. OPEN COMMENT

None at this time.

VIII. FINAL BOARD COMMENTS

Trustee Bailey – Hope you all had a great spring break. Tonight’s reports were outstanding

thanks to all involved for their hard work.

Trustee Ryskamp – Echo Trustee Bailey’s comments.

Trustee Stewart – Agree with colleagues – the work that this college has done is wonderful.

Trustee Bristol– Very impressed with the Workforce Pathways report.

Trustee Verburg – He agrees with all that has been said by his colleagues.

Chairperson Bleke – Also agrees with his board colleagues.

IX. ADJOURNMENT

14:176 March 16, 2015

The Board entered closed session at 3:02 p.m.

Closed Session Adjourned at 4:00 p.m.

Board re-entered open session at 4:14 p.m.

The Board adjourned at 6:02 p.m.

No further business was discussed.

_________________________________________

Secretary

PROCEEDINGS OF GRAND RAPIDS COMMUNITY COLLEGE …€¦ · Minutes from February 16, 2015 Board...

Documents

Transcript of PROCEEDINGS OF GRAND RAPIDS COMMUNITY COLLEGE …€¦ · Minutes from February 16, 2015 Board...