Procedures for Reporting Civil Rights Data Collection 2015 ...

Macomb Intermediate School District

44001 Garfield Road • Clinton Township, MI • 48038-1100 • 586/228-3300

MANAGEMENT TECHNOLOGY

February 24, 2017

John A. Bozymowski, President Theresa J. Genest, Vice President Edward V. Farley, Treasurer

Donald R. Hubler, Secretary Brian White, Trustee

Michael R. DeVault, Superintendent

Procedures for Reporting

Civil Rights Data Collection

2015-2016

MISD CRDC PowerSchool User Guide

CRDC Submission Window

Opens: February 6, 2017

Closes: April 21, 2017



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Contents ii

Contents

Introduction ........................................................................................................... 5

Resources ............................................................................................................ 5

Overview ................................................................................................................ 6

District Information ............................................................................................... 8

CRDC LEA ID ........................................................................................................ 9

LEA Part 1 Questions ............................................................................................. 9

LEA 3-4. Civil Rights Coordinator ........................................................................ 9

LEA 5. Is this LEA covered by a desegregation order or plan? ................................ 9

LEA 6-8. Harassment and Bullying Policy ........................................................... 10

LEA 9-10. Early Childhood ............................................................................... 10

LEA 11-15. Preschool ...................................................................................... 10

LEA 17-18. Kindergarten ................................................................................. 11

LEA Part 2 Questions ........................................................................................... 11

LEA 19. Does the LEA have any students enrolled in any distance educational courses? ....................................................................................................... 11

LEA 21. Did this LEA operate a High School Equivalency Exam preparation program for students aged 16-19? ................................................................................ 11

School Information .............................................................................................. 12

CRDC School ID .................................................................................................. 13

LEA Part 1 Questions ........................................................................................... 13

LEA 1. Is this school a Non-LEA facility? ............................................................ 13

School Part 1 Questions ....................................................................................... 13

SCH 1, 3. Grade Levels ................................................................................... 13

SCH 2. Preschool ............................................................................................ 14

SCH 4-6. School Characteristics ....................................................................... 14

SCH 34. Is enrollment via self-selection by students permitted for all AP courses offered by the school? ..................................................................................... 14

SCH 42. Does this school have any student enrolled in a dual enrollment credit

program? ...................................................................................................... 14

School Part 2 Questions ....................................................................................... 15

SCH 1-2. Students Who Passed Algebra I .......................................................... 15

SCH 4. Does this school have any students who participate in at least one credit

recovery program that allows them to earn missed credit in order to graduate from high school? .................................................................................................. 15

SCH 12-13. Interscholastic Athletics – Sports, Teams, and Participants ................. 15

SCH 14. Does this school use corporal punishment to discipline students? ............. 16

SCH 27. Has there been at least one incident at your school that involved a shooting (regardless of whether anyone was hurt)? ......................................................... 16

SCH 28. Have any of your school’s students, faculty, or staff died as a result of a homicide committed at your school? ................................................................. 16

SCH 44-46. Justice Facility .............................................................................. 16

Final Grade Store Codes .................................................................................. 17



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Contents iii

Staff Information ................................................................................................. 18

Personnel Identification Code (PIC) .................................................................. 18

Credential License Number .............................................................................. 18

Part 1 Questions ................................................................................................. 19

SCH 14, 25. Teacher Certifications in Mathematics ............................................. 19

SCH 28. Teacher Certifications in Science .......................................................... 20

Michigan CRDC ................................................................................................... 20

Teacher history effective as of October 1 ........................................................... 20

Teacher absenteeism in the entire regular school year ........................................ 20

Other CRDC Fields .......................................................................................... 20

Validate District, Schools, and Staff Information ...................................................... 21

Course Information .............................................................................................. 22

CRDC Course Conversion ..................................................................................... 23

Validate and Correct District, Schools, Staff, and Course Information ......................... 25

Part 1 Questions ................................................................................................. 26

SCH 13-28. Classes in Mathematics and Science Courses .................................... 26

SCH 32-41. Does this fall under a specific Advanced Placement (AP) subject area? . 26

SCH 44-45. Single-sex Classes ........................................................................ 27

SCH 42-43. Is this a Dual Enrollment or Dual Credit course? ............................... 27

Part 2 Questions ................................................................................................. 27

LEA 19-20. Is this a distance education course? ................................................. 27

SCH 5. Is this a credit recovery course? ............................................................ 28

Section Information ............................................................................................. 29

Block Scheduled Class ......................................................................................... 30

Part 1 Questions ................................................................................................. 30

SCH 13-28. Classes in Mathematics and Science Courses .................................... 30

SCH 32-41. Does this fall under a specific Advanced Placement (AP) subject area? . 30

SCH 44-45. Single-sex Classes ........................................................................ 31

SCH 42-43. Is this a Dual Enrollment or Dual Credit section? ............................... 31

Part 2 Questions ................................................................................................. 31

LEA 19-20. Is this a distance education section? ................................................ 31

SCH 5. Is this a credit recovery section? ........................................................... 31

Validate and Correct District, Schools, Staff, Course, and Section Information ............ 31

Student Information ............................................................................................ 32

MI CRDC Snapshot Date Data ............................................................................... 34

Run the CRDC Snapshot Date Data Report ........................................................ 34

Import the CRDC Snapshot Date Data File ......................................................... 35

MI CRDC Cumulative EOY Data ............................................................................. 37

Run the MI CRDC Cumulative EOY Data Report .................................................. 37

Import the MI CRDC Cumulative EOY Data File .................................................. 39

MISD CRDC Desktop Application ........................................................................... 41

Run the MISD CRDC Desktop Application .......................................................... 41

Import the MISD CRCD Desktop Application File ................................................. 42

Exclude Student from CRDC ................................................................................. 44

Part 1 Questions ................................................................................................. 44



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Contents iv

SCH 10. Enrollment of Students with Disabilities ................................................ 44

SCH 31. Is this a student enrolled in the International Baccalaureate (IB) Program?.................................................................................................................... 44

SCH 42-43. Is this a student enrolled in Dual Enrollment or Dual Credit Programs? 44

Part 2 Questions ................................................................................................. 45

LEA 20. Is this a student enrolled in any distance education courses? ................... 45

LEA 22. Does this student participate in a High School Equivalency Exam preparation program (for ages 16-19) operated by this LEA? ................................................ 45

LEA 23. Did this student receive the High School Equivalency Exam preparation program credential? ....................................................................................... 45

SCH 5. Does this student participate in at least one credit recovery program? ....... 45

SCH 6. SAT and ACT Participation .................................................................... 45

SCH 7. Advanced Placement (AP) Exams Taken ................................................. 46

SCH 8. Advanced Placement (AP) Exams Passed ................................................ 46

Michigan CRDC+ ................................................................................................. 46

Maintenance for cumulative or End-Of-Year data ..................................................... 47

Discipline Reports ................................................................................................ 47

Cases of student discipline in the entire regular school year ...................................... 47

Cases of student harassment or bullying in the entire regular school year .................. 48

Instances of student restraint and seclusion in the entire regular school year ............. 48

Incidents of attack, battery, shooting, rape, robbery in the entire regular school year .. 49

CRDC Student Credit Recovery Course Field ........................................................... 50

Gifted and Talented Students ................................................................................ 50

Validate and Correct District, Schools, Staff, Course, Section, and Student Information 51

CRDC Report – Part 1 ........................................................................................... 52

Generate CRDC Report – Part 1 ............................................................................ 52

Save CRDC Part 1.zip File ..................................................................................... 53

Un-zip the CRDC Part 1.zip File ............................................................................. 54

Review Audit Files and Submit to CRDC ................................................................. 54

CRDC Report – Part 2 ........................................................................................... 55

Generate CRDC Report – Part 2 ............................................................................ 55

Save CRDC Part 2.zip File ..................................................................................... 56

Un-zip the CRDC Part 2.zip File ............................................................................. 57

Review Audit Files and Submit to CRDC ................................................................. 57



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Introduction 5

Introduction

The Civil Rights Data Collection (CRDC) is a biennial survey required by the U.S.

Department of Education’s Office for Civil rights (OCR)

The CRDC collects a variety of information including school expenditures, teacher

experience, student enrollment and educational programs and services, most of which is

disaggregated by race/ethnicity, sex, limited English proficiency, and disability.

This PowerSchool CRDC User Guide is created to assist PowerSchool admins with collecting

and exporting the data requirements for the CRDC 2015-16 collection that are student and

staff related. Other data required in the CRDC collection such as school expenditures is not

held in PowerSchool and will need to be entered directly into the CRDC collection website.

Resources

For additional information, reference the following CRDC websites:

Office of Civil Rights

http://www2.ed.gov/about/offices/list/ocr/data.html

Civil Rights Data Collection (CRDC) Resource Center

https://crdc.grads360.org

Macomb PowerSchool Knowledge Base

Procedures for Reporting Civil Rights Data Collection 2015-2016 (MISD CRDC PowerSchool

User Guide)

http://powerschool.misd.net > STATE > Civil Rights Data Collection - CRDC

PowerSource

Michigan State Reporting Data Dictionary

Michigan CRDC Reporting Guide

https://support.powerschool.com/dir/5314

MPAAA > CRDC Document Library

http://mpaaa.org/CRDC_Library

Macomb Helpdesk

[email protected], 586-228-3399



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Overview 6

Overview

Fall 2015 XML File is required

To prepare for the Civil Rights Data Collection, a copy of your district’s 2015-16 MSDS Fall

General Collection XML file is required. The CRDC requires data as of October 1, 2015 for

reporting so the Fall XML file is the best reference for this information.

The reason we need this file is because PowerSchool does not track certain historical

student information that is required for CRDC reporting and that is why we need to use the

data contained in the Fall XML file to determine the status of the student as they were in the

Fall of 2015.

This file will be used by MISD Desktop Application that will produce a file that will be

imported into specific “student history” CRDC fields which will be used by the CRDC Part 1

and Part 2 reports.

The Desktop Application will only be used for the 2015-16 CRDC collection.

Future collections will use the MI CRDC Snapshot Date Data report exclusively to preserve

the student history fields necessary for CRDC.

How is the CRDC Data Collected in PowerSchool?

New database extension fields along with data entry screens have been created to collect

this information.

Most data will be imported with files created from conversion programs, however some data

will need to be entered manually either in PowerSchool or on the OCR website.

CRDC Part 1 and Part 2 reports are designed to export data from the various PowerSchool

CRDC fields. Each of these reports contain audit files that will allow the user to thoroughly

review their data and also contain files that can be uploaded to the OCR website.

The following outline provides an overview of the process you will follow to populate and

export CRDC data from PowerSchool. All of these steps area described in detail in this user

guide.

District Information:

Manual Entry

Schools/School Information:

Manual Entry

Final Grade Store Codes – Manual Entry

Staff Information:

Manual Entry - Obtain from HR System/REP



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Overview 7

Validate Data:

MI CRDC Setup Validation

Correct any data issues listed in Validation Report for District, Schools, and Staff

Course Information:

MI CRDC Course Conversion Report

Import the file generated from the MI CRDC Course Conversion Report

Validate Data:


Correct any data issues listed in Validation Report for District, Schools, Staff, and

Courses

Section Information:

Manual Entry and for course override purposes

Validate Data:


Correct any data issues listed in Validation Report for District, Schools, Staff,

Courses, and Sections

Student Information:

MI CRDC Snapshot Date Data

o Import file generated from MI CRDC Snapshot Date Date Report

MI CRDC Cumulative EOY Data

o Import file generated from MI CRDC Cumulative EOY Data Report

CRDC Desktop Applicaton

o This process uses the Fall 2015 General Collection XML file

o Import student text file generated from CRDC Desktop App

Obtain discipline data

Validate Data:


Correct any data issues listed in Validation Report for District, Schools, Staff,

Courses, Sections, and Students

Generate CRDC Part 1 and Part 2 Reports

Review Audit Reports provided in zip files

Manually correct data issues on Student CRDC tab, Schools, District, Sections, etc.

Repeat Generation of CRDC Part 1 and Part 2 until results are correct

Submit to OCR



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District Information 8

District Information

The CRDC District Information page holds LEA information for Part 1 and Part 2. All data

elements in the CRDC District Information area will need to be manually entered.

The Civil Rights Data Collection Information page can be found by navigating to:

Start Page > District Office > District > District Info > Civil Rights Data Collection

Information (blue link at the bottom of the page)



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CRDC LEA ID

LEA Part 1 Questions

LEA 3-4. Civil Rights Coordinator

LEA 5. Is this LEA covered by a desegregation order or plan?

Manual Entry Required





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LEA 6-8. Harassment and Bullying Policy

LEA 9-10. Early Childhood

LEA 11-15. Preschool






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LEA 17-18. Kindergarten


LEA 19. Does the LEA have any students enrolled in any distance

educational courses?

LEA 21. Did this LEA operate a High School Equivalency Exam

preparation program for students aged 16-19?






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School Information 12

School Information

The CRDC Schools Information page holds School level information for Part 1 and Part 2. All

data elements in the CRDC Schools Information area will need to be manually entered.


Start Page > District Office > District > Schools/School Info > [Select School] >

Civil Rights Data Collection Information (blue link at the bottom of the page)



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CRDC School ID

The CRDC School ID MUST be entered for the school to be included in the CRDC

Part 1 and Part 2 Reports


LEA 1. Is this school a Non-LEA facility?

School Part 1 Questions

SCH 1, 3. Grade Levels

Grades Offered - displays from the Schools/School Info > Grades field (lowest –

highest). This value is a PowerSchool CRDC core field and is non-editable and will






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export in the CRDC Part 1 & 2 reports. If you need to correct this data, you will

need to do so in the CRDC website.

SCH 2. Preschool

SCH 4-6. School Characteristics

SCH 34. Is enrollment via self-selection by students permitted for all

AP courses offered by the school?

SCH 42. Does this school have any student enrolled in a dual

enrollment credit program?







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School Part 2 Questions

SCH 1-2. Students Who Passed Algebra I

Do not click on the Final Grade Store Codes link at this time. Complete the School

Part 2 Questions section and submit the page, then go back into the page to enter

the Final Grade Store Codes (see details below).

SCH 4. Does this school have any students who participate in at least

one credit recovery program that allows them to earn missed credit

in order to graduate from high school?

SCH 12-13. Interscholastic Athletics – Sports, Teams, and

Participants






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SCH 14. Does this school use corporal punishment to discipline

students?

SCH 27. Has there been at least one incident at your school that

involved a shooting (regardless of whether anyone was hurt)?

SCH 28. Have any of your school’s students, faculty, or staff died as

a result of a homicide committed at your school?

SCH 44-46. Justice Facility

SUBMIT THE PAGE







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Final Grade Store Codes

**Important**

You must change the Term within PowerSchool to the 2015-2016 school year prior

to defining the Final Grade Store Codes.

Select the Final Grade Store Codes blue link

Click the New button

Select a Term from the dropdown menu and specify which store codes for the

school term should be considered as the final grade for a class. Enter store codes

list separated by a comma and without spaces. Submit.

Repeat this for each of your schools that store grades.



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Staff Information 18

Staff Information

The Staff Information and the CRDC Staff Information pages contain fields that are used for

reporting Staff information in the CRDC collection. All data elements on these pages will

need to be manually entered.

The Staff Information page can be found by navigating to:

Start Page > [Select Staff Member] > Information

Personnel Identification Code (PIC)

The staff PIC Number is critical information for the CRDC collection. You will need

to make sure that all staff PIC Numbers are entered.

Credential License Number


Start Page > [Select Staff Member] > Information > Civil Rights Data Collection

Information





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Part 1 Questions

SCH 14, 25. Teacher Certifications in Mathematics




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SCH 28. Teacher Certifications in Science

Michigan CRDC

Teacher history effective as of October 1

Teacher absenteeism in the entire regular school year

Other CRDC Fields







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Validate District, Schools, and Staff Information

Start Page > System Reports > State Reporting > MI CRDC Setup Validation

CRDC Date: 10/1/2015 (for the CRDC 2015-16 reporting year)

A developmental retention kindergarten program exists: Select Yes or No

Submit

The report produces a comma separated value file that indicates warnings in the various

CRDC components. This file can be opened using a spreadsheet program, such as Excel, so

that you can review these warnings and verify that your data is correct. Make any

necessary corrections to your data in PowerSchool. You may want to run the report

multiple times to ensure that the warnings are removed for the corrections you made.



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Course Information 22

Course Information

The CRDC Course Information area is populated with the data generated from the MI CRDC

Course Conversion export.

The MI CRDC Course Conversion process references the values held in the obsolete 2013-14

Civil Rights Data Collection Information section of the course page and the Michigan State

Report Information (TSDL) section and will populate the new 2015-16 CRDC data elements.

Course information that is not updated with the data imported from the MI CRDC Course

Conversion export file will need to be manually updated.


Start Page > District/School > Courses > [Select Course] > Civil Rights Data

Collection Information (blue link at the bottom of the page)



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Important Note!

The MI CRDC Course Conversion process is a one-time process for

the 2015-16 CRDC submission cycle.

The MI CRDC Course Conversion process references the values held

in the obsolete 2013-14 Civil Rights Data Collection Information

section of the course page and the Michigan State Report

Information (TSDL) section and will populate the new 2015-16 CRDC

data elements.

CRDC Course Conversion

1. Run the MI CRDC Course Conversion report to create a file that will be imported into

the CRDC section of the course page.

Start Page > System Reports > State Reporting > MI CRDC Course Conversion

2. Save the resulting file (crdcCourseConversion.csv). We do not recommend opening

or reviewing the file prior to importing back into PowerSchool. Opening the file could

potentially add additional characters or create formatting issues that could cause

errors when importing the file back into PowerSchool. If you want to open the file

and review it, please do not save the file when closing.



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3. Import the crdcCourseConversion.csv file into PowerSchool using the Data Import

Manager.

Start Page > Special Functions > Importing & Exporting > Data Import Manager

Source: Select the crdcCourseConversion.csv file

Import into: Select S_CRS_CRDC_X from the dropdown menu

Field Delimiter: Select Comma from the dropdown menu

Character Set: Leave as Windows Ansi

Click Next

4. You will need to map the DCID field in the Import File Column to

S_CRS_CRDC_X.CoursesDCID field in the PowerSchool Field dropdown menu. All

other fields will automatically be mapped.

5. Click Next.

6. Check to exclude the first row (contains headers) – Make sure the box is checked.

7. If a record in the import file matches an existing record in the database, how would

you like that record processed? – Select Update existing record.



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8. Click Import.

9. Click Refresh to view the number of processed records. Once all records are

processed, there should never be any listings under the Failed section and the

Imported count should match the number of rows in your crdcCourseConversion.csv

file.

Validate and Correct District, Schools, Staff, and

Course Information




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Part 1 Questions

SCH 13-28. Classes in Mathematics and Science Courses

The MI CRDC Course Conversion process will populate these data elements based on the

value held in the obsolete CRDC Course Area field (MI_CRDC_Crs_Area) used for the 2013-

2014 CRDC reporting.

Courses set with a Course Area below will map to the following and will allow the MI CRDC

Course Conversion process to tag the corresponding data elements with a ‘Y’ (Yes) value.

For the data elements where the Course Area is blank or it does not correspond with the

“Does this qualify…” question, the value will be set to ‘N’ (No).

Obsolete CRDC Course

Area Value

“Does this qualify…”

Data Element Data Element Field

(1) Algebra I Algebra I course [S_CRS_CRDC_X]CourseTypeAlgebraI_YN

(2) Geometry Geometry course [S_CRS_CRDC_X]CourseTypeGeometry_YN

(3) Algebra II Algebra II course [S_CRS_CRDC_X]CourseTypeAlgebraII_YN

(4) Advanced Math Advanced Math course [S_CRS_CRDC_X]CourseTypeAdvMath_YN

(5) Calculus Calculus course [S_CRS_CRDC_X]CourseTypeCalculus_YN

(6) Biology Biology course [S_CRS_CRDC_X]CourseTypeBiology_YN

(7) Chemistry Chemistry course [S_CRS_CRDC_X]CourseTypeChemistry_YN

(8) Physics Physics course [S_CRS_CRDC_X]CourseTypePhysics_YN

(9) Foreign Language N/A N/A

SCH 32-41. Does this fall under a specific Advanced Placement (AP)

subject area?

The MI CRDC Course Conversion process will populate these data elements based on the

values held in the obsolete CRDC Advanced Placement Course field (MI_CRDC_AP) as well

as the values held in the obsolete CRDC Course Area field (MI_CRDC_Crs_Area) used for the

2013-2014 CRDC reporting.

The following cases will allow the MI CRDC Course Conversion process to tag SCH 32-41

with the proper value.



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When the obsolete CRDC Course Area field is set with any value 1 through 5 and the

obsolete CRDC Advanced Placement Course field is set to a value of 1, it will allow the MI

CRDC Course Conversion process to tag SCH 32-41 with a value of ‘MT’ (AP Math).

When the obsolete CRDC Course Area field is set with any value 6 through 8 and the

obsolete CRDC Advanced Placement Course field is set to a value of 1, it will allow the MI

CRDC Course Conversion process to tag SCH 32-41 with a value of ‘SC’ (AP Science).

When the obsolete CRDC Course Area field is set with a value of 9 and the obsolete CRDC

Advanced Placement Course field is set to a value of 1, it will allow the MI CRDC Course

Conversion process to tag SCH 32-41 with a value of ‘OT’ (AP Other).

SCH 44-45. Single-sex Classes

SCH 42-43. Is this a Dual Enrollment or Dual Credit course?

The MI CRDC Course Conversion process will populate this data element based on the value

held in the Course Type field ([S_MI_CRS_TSDL_X]courseType) in the Michigan State

Report Information section of the course edit page.

Courses set with a Course Type equal to ‘07’ (Dual Enrollment/Early Middle College) or ‘10’

(64b Dual/Concurrent Enrollment) will allow the MI CRDC Course Conversion process to tag

SCH 42-43 with a ‘Y’ (Yes) value.

The MI CRDC Course Conversion process is a one-time process and will only populate data

that was entered into the obsolete CRDC fields. All new courses created after the 2013-2014

year will need to have this data element manually entered. All courses should be reviewed.

Part 2 Questions

LEA 19-20. Is this a distance education course?

The MI CRDC Course Conversion process will populate this data element based on the value

held in the Virtual Delivery field ([S_MI_CRS_TSDL_X]virtualDelivery) in the Michigan State

Report Information section of the course edit page.




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Courses set with a Virtual Delivery method equal to ‘BL’ (Blended Learning), ‘DL’ (Digital

Learning), or ‘OC’ (Online Course) will allow the MI CRDC Course Conversion process to tag

LEA 19-20 with a ‘Y’ (Yes) value.

The MI CRDC Course Conversion process is a one-time process and will only populate data

that was entered into the obsolete CRDC fields. All new courses created after the 2013-2014

year will need to have this data element manually entered. All courses should be reviewed.

SCH 5. Is this a credit recovery course?

The MI CRDC Course Conversion process will populate this data element with a value of ‘N’

(No) by default. For cases where a course is actually a credit recovery course, the field will

need to be manually edited to switch the value to ‘Y’ (Yes).



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Section Information 29

Section Information

The CRDC Section Information area is used as a way to override CRDC Course level

information. All data elements in the CRDC Section Information area will need to be

manually entered.

Start Page > School > Sections > [Select Course] > Select Sec # > Civil Rights

Data Collection Information (blue link at the bottom of the page)



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Block Scheduled Class

Part 1 Questions

SCH 13-28. Classes in Mathematics and Science Courses

SCH 32-41. Does this fall under a specific Advanced Placement (AP)

subject area?






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SCH 44-45. Single-sex Classes

SCH 42-43. Is this a Dual Enrollment or Dual Credit section?

Part 2 Questions

LEA 19-20. Is this a distance education section?

SCH 5. Is this a credit recovery section?

Validate and Correct District, Schools, Staff,

Course, and Section Information








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Student Information 32

Student Information

Student information is collected in the CRDC tab of the State/Province-MI page. The data on

this page can be populated several ways:

Using the MI CRDC Snapshot Date Data report that generates a tab-delimited text

file that can be imported using the Quick Import function to update the new CRDC

student fields.

Using the MI CRDC Cumulative EOY Data report that generates a comma-delimited

text file that can be imported using the Quick Import function to update the new

CRDC student fields.

Using the MISD CRDC Desktop Application that generates a tab delimited text file

from your Fall 2015 MSDS General Collection xml file that can be imported using the

Quick Import function to update the new CRDC student fields. If you need a copy of

this file, it can be downloaded from the state of Michigan CEPI MSDS application.

Manual Entry.

Each of these options is described in detail and we recommend that you run them in the

order as shown in the steps below:

MI CRDC Snapshot Date Data report

MI CRDC Cumulative EOY Data Report

MISD CRDC Desktop Application



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MI CRDC Snapshot Date Data

This report is intended to be run when the Fall General Collection is complete.

The report will look at your PowerSchool data as it is on the date that you run the report

and create a file that you will use to import back into PowerSchool. This process will flag

certain fields that are used to determine the status of the student during that time frame,

i.e., fte, grade level, program status.

The process will also clear fields that contain data that was used for the prior CRDC

submission.

Run the CRDC Snapshot Date Data Report

Start Page > System Reports > State Reporting > MI CRDC Snapshot Date Data

CRDC Date: 10/1/2015 (for the CRDC 2015-16 reporting year)

Exclude students with zero FTE: Yes or No based on district policy

A developmental retention kindergarten program exists: Yes or No

Submit

The MI CRDC Snapshot Date Data report will create a tab delimited text file

(crdcStudentsPreLoad.txt). Save the tab delimited file so it can be imported into

PowerSchool using the Quick Import function.

We do not recommend opening or reviewing the file prior to importing back into

PowerSchool. Opening the file could potentially add additional characters or create

formatting issues that could cause errors when importing the file back into PowerSchool.

If you want to open the file and review it, please do not save the file when closing.



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Import the CRDC Snapshot Date Data File

Start Page > Special Functions > Importing and Exporting > Quick Import

Quick Import

Table: select the Students table

Field Delimiter: select Tab

End-of-line marker: select CRLF

Character Set: leave as Mac Roman

File to Import: browse to the crdcStudentsPreLoad.txt file

Suggest Field Map: make sure this box is checked

Import



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Import Records from an ASCII Text File

Fields will be automatically mapped (except the DCID field)

DO NOT map the DCID field

Check to exclude the first row: make sure this field is checked

Update the student’s record…: make sure this option is checked to update the

student’s record

Submit

Once the import has completed, you may want to spot check a few students to make sure

that there is data on the CRDC tab of the State/Province-MI page.



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MI CRDC Cumulative EOY Data

This report should be run several times during the CRDC reporting year:

Run at the beginning of the next school year to identify students who were retained in the

same grade level and students who completed credit recovery courses in summer school.

Run anytime during the CRDC report year to update and review the student CRDC reporting

attributes.

Run at the end of the school year to identify students who:

graduated

find students who completed Algebra I

summarize absent days for students

The Quick Import utility is used to import the CRDC export data file into the Students table.

Run the MI CRDC Cumulative EOY Data Report

Start Page > System Reports > State Reporting > MI CRDC Cumulative EOY Data



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Report Input Parameters

Start of school year for CRDC collection in September:

enter in the first day of school for the 2015-16 school year

CRDC collection date October 1st:

enter in 10/1/2015 for the 2015-16 reporting year

Next school year start date in September:

enter in the first day of school for the 2016-17 school year

A developmental retention kindergarten program exists:

select Yes or No

ACT test score results:

select any code used to store ACT test(s) results – (Ctrl-Click for multiple codes)

SAT test score results:

select any code used to store SAT test(s) results – (Ctrl-Click for multiple codes)

Advanced Placement test score results:

select any code used to store AP test(s) results – (Ctrl-Click for multiple codes)

Single sex athletic programs in special programs:

select any single sex program(s) – (Ctrl-Click for multiple codes)

Select schools to export. If none are selected the export will run for the district:

select school(s) – (Ctrl-Click for multiple codes) or leave blank for district

Click Submit

Report Input Parameters

The report will generate under the Report Queue (ReportWorks) tab

Select the Completed blue link and save the file to a location of your choosing

The file name will be named CRDC_STU_Load_Report.txt

You may wish to review the data in the file by opening in Excel



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Import the MI CRDC Cumulative EOY Data File


Quick Import


Field Delimiter: select Other:, then type comma in the box to the right



File to Import: browse to the CRDC_STU_Load_Report.txt file


Import



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Fields will be automatically mapped (except the DCID field)

DO NOT map the DCID field



student’s record

Submit





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MISD CRDC Desktop Application

You can use the MISD CRDC Desktop Application to create a tab delimited text file from

your Fall 2015 MSDS General Collection xml file and then import the results back into

PowerSchool to update the Michigan CRDC+ section of the CRDC tab of the State/Province-

MI page.

If you need a copy of your district’s Fall 2015 General Collection xml file, it can be

downloaded from the state of Michigan CEPI MSDS application.

Important Note!

The MISD Desktop Application process is a one-time process for the

2015-16 CRDC submission cycle.

The MI CRDC Snapshot Date Data process will be used to populate

the Michigan CRDC+ section of the CRDC tab in the future.

Run the MISD CRDC Desktop Application

To run the MISD CRDC Desktop Application, go to the following web address:

http://powerschool.misd.net > State > Civil Right Data Collection-CRDC

Click on the link for the MISD CRDC Desktop Application.



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Once the program opens:

Click the top Browse button to find and select your Fall 2015 MSDS General

Collection file.

Click the bottom browse button to select the location to save the studentCRDC.txt

file.

Click continue to create the text file.

A message will appear when the file has been created.

Click OK to continue.

We do not recommend opening or reviewing the file prior to importing back into

PowerSchool. Opening the file could potentially add additional characters or create

formatting issues that could cause errors when importing the file back into

PowerSchool. If you want to open the file and review it, please do not save the file

when closing.

Import the MISD CRCD Desktop Application File


Quick Import


Field Delimiter: Tab



File to Import: browse to the studentCRDC.txt file


Import



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Fields will be automatically mapped



student’s record

Submit





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Start Page > [Select Student] > State/Province-MI > CRDC

Exclude Student from CRDC

Part 1 Questions

The data on this page can be populated several ways:

Using the MI CRDC Snapshot Date Data report and then import the results back into

PowerSchool.

Using the MI CRDC Cumulative EOY Data report and then import the results back

into PowerSchool.

Using the MISD CRDC Desktop Application to create a tab delimited text file from

your Fall 2015 MSDS General Collection xml file and then import the results back into

PowerSchool. If you need a copy of this file, it can be downloaded from the state of

Michigan CEPI MSDS application.

Manual Entry.

SCH 10. Enrollment of Students with Disabilities

SCH 31. Is this a student enrolled in the International Baccalaureate

(IB) Program?

SCH 42-43. Is this a student enrolled in Dual Enrollment or Dual

Credit Programs?




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Part 2 Questions

The data on this page can be populated several ways:

Using the MI CRDC Snapshot Date Data report and then import the results back into

PowerSchool.

Using the MI CRDC Cumulative EOY Data report and then import the results back

into PowerSchool.

Manual Entry.

LEA 20. Is this a student enrolled in any distance education courses?

LEA 22. Does this student participate in a High School Equivalency

Exam preparation program (for ages 16-19) operated by this LEA?

LEA 23. Did this student receive the High School Equivalency Exam

preparation program credential?

SCH 5. Does this student participate in at least one credit recovery

program?

SCH 6. SAT and ACT Participation



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SCH 7. Advanced Placement (AP) Exams Taken

SCH 8. Advanced Placement (AP) Exams Passed

Michigan CRDC+



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Maintenance for cumulative or End-Of-Year data

Discipline Reports

The CRDC reports will not export from the PowerSchool Discipline Log Entry files. Users will

need to run various reports to obtain discipline information which can be entered manually

in the following CRDC Discipline sections.

Discipline Log Report (System Reports)

Discipline Summary Report (System Reports), choose Ethnicity from dropdown

Search Log Entries (Special Functions)

MI Discipline Report (State Reporting)

Custom Reports (Log Reports)

Cases of student discipline in the entire regular

school year



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Cases of student harassment or bullying in the

entire regular school year

Instances of student restraint and seclusion in the

entire regular school year



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Incidents of attack, battery, shooting, rape,

robbery in the entire regular school year



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CRDC Student Credit Recovery Course Field

Start Page > Select Student > All Enrollments > Edit an Enrollment Record >

Michigan State Information

Use the CRDC Student Credit Recovery Course field on the student’s enrollment record to

override “Is this a credit recover course?” question that was flagged on the Course > Civil

Rights Data Collection Information page.

Courses > Edit Course > Civil Rights Data Collection Information > Part 2

Questions > SCH 5. Is this a credit recovery course?

Gifted and Talented Students

Start Page > Select Student > State/Province-MI > General Ed 5-19 tab

If you have been maintaining the Advanced and Accelerated Program field in the

State/Province-MI General Ed tab, then you can use this field to report Gifted and Talented

in the CRDC collection.



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Search for students who were enrolled on 10/1/2015 (CRDC date) and have the Advanced

and Accelerated Program field checked:

If you have students listed, you can manually change the flag for students in the

State/Province-MI > CRDC tab > Michigan CRDC+ Section > Gifted and Talented Program

field or use Student Field Value to mass change this field:

Field to Change: S_MI_STU_CRDC_X.gifted_CD

New Field Value: Y

Validate and Correct District, Schools, Staff,

Course, Section, and Student Information




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CRDC Report – Part 1 52

CRDC Report – Part 1

The CRDC Report – Part 1 (2015-2016) generates eight (8) files contained within a zip file.

Audit files for user review:

o CRDC Class Audit Part 1.csv

o CRDC School Audit Part 1.csv

o CRDC Student Audit Part 1.csv

o CRDC Part 1.pdf

Submission files that can be uploaded directly to the CRDC application on the OCR

website:

o CRDC LEA Part 1.csv

o CRDC SCH Part 1 - 01.csv



Generate CRDC Report – Part 1

Start Page > System Reports > State Reporting > CRDC Report – Part 1 (2015-

2016)



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Report Parameters

Schools to Include:

Select Multiple Schools (use the Ctrl key to select schools)

*Note: This option is only available if running the report in District Office*

Current School Only

*Note: This option is only available if running the report within a school building*

All Schools

Fall Count Date:

Enter in 10/1/2015 for the CRDC 2015-16 reporting year.

Note: if you enter in a date other than 10/1/2015, student enrollment totals will

show zeroes in the report.

Spring Count Date:

Enter in 2/10/2016 for the 2015-16 reporting year

IDEA Count Date:


Click Submit

Save CRDC Part 1.zip File

The report will generate in the Report Queue (ReportWorks) tab.

Once the Status of the report says Completed, click on the link and save the file

The default file name is: CRDC Part 1.zip



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Un-zip the CRDC Part 1.zip File

1. Navigate to the location where the CRDC Part 1.zip file was saved

2. Right-click on the CRDC Part 1.zip file and select “Extract All…”

3. Within the Extract Compressed (Zipped) Folders wizard, select a destination for the

zipped files to be extracted to

4. Click the Extract button

Report Output Files

Review Audit Files and Submit to CRDC

After reviewing the 4 audit files and it is determined that all data is correct, the 4 .csv

submission files may be uploaded directly to CRDC.

If choosing to not submit the 4 .csv submission files directly to the CRDC site, the CRDC

Part 1.pdf audit file may be used as a reference to manually input the data on the CRDC

site.



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CRDC Report – Part 2

The CRDC Report – Part 2 (2015-2016) generates nine (9) files contained within a zip file.

Audit files for user review:

o CRDC School Audit Part 2.csv

o CRDC Student Audit Part 2.csv

o CRDC Part 2.pdf

Submission files that can be uploaded directly to the CRDC application on the OCR

website:

o CRDC LEA Part 2.csv






Generate CRDC Report – Part 2

Start Page > System Reports > State Reporting > CRDC Report – Part 2 (2015-

2016)



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Report Parameters

Schools to Include:

Select Multiple Schools (use the Ctrl key to select schools)

*Note: This option is only available if running the report in District Office*

Current School Only

*Note: This option is only available if running the report within a school building*

All Schools

Fall Count Date:

Enter in 10/1/2015 for the CRDC 2015-16 reporting year

Spring Count Date:


IDEA Count Date:


Click Submit

Save CRDC Part 2.zip File

The report will generate in the Report Queue (ReportWorks) tab.

Once the Status of the report says Completed, click on the link and save the file

The default file name is: CRDC Part 2.zip



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Un-zip the CRDC Part 2.zip File

1. Navigate to the location where the CRDC Part 2.zip file was saved

2. Right-click on the CRDC Part 2.zip file and select “Extract All…”

3. Within the Extract Compressed (Zipped) Folders wizard, select a destination for the

zipped files to be extracted to

4. Click the Extract button

Report Output Files

Review Audit Files and Submit to CRDC

After reviewing the 3 audit files and it is determined that all data is correct, the 6 .csv

submission files may be uploaded directly to CRDC.

If choosing to not submit the 6 .csv submission files directly to the CRDC site, the CRDC

Part 2.pdf audit file may be used as a reference to manually input the data on the CRDC

site.

Macomb Intermediate School District

Board of Education John A. Bozymowski .................................................................. President Theresa J. Genest ............................................................. Vice President Edward V. Farley. ..................................................................... Treasurer Donald R. Hubler ...................................................................... Secretary Brian White ................................................................................... Trustee Michael R. DeVault ...........................................................Superintendent Mark E. Cummins ............... Assistant Superintendent – Technology/CIO Kristina Martin .................................... Director, Management Technology

We’re the Macomb Intermediate School District. We exist to provide our clients quality service, high caliber support and cutting edge leadership. Our primary clients are the 21 school districts of Macomb County. They are our most important customers--indeed, our reason for being. Within these districts we focus our efforts on school staff. We work to increase their skills and capabilities so their students can experience more effective educational programs. We also serve students with disabilities. In fact, we are committed to working directly with youngsters with disabilities who reside in Macomb County’s school districts. And we are involved with the educational community across the country. Many of our staff members are deeply involved in state and national programs. Many are working with colleges and universities. Still others are exchanging information with their professional colleagues. All these activities have a single purpose: to identify and develop techniques and programs which improve learning opportunities in Macomb County. This is the professional focus which makes the Macomb Intermediate School District one of America’s premier regional education agencies.

The MISD is an equal opportunity employer. It is the policy of the MISD that no person on the basis of race, creed, color, religion, national origin, age, sex, height, weight, marital status, or disability shall be discriminated against, excluded from participation in, denied the benefits of, or otherwise be subjected to discrimination in any program or activity for which the MISD is responsible.

The MISD will provide, upon request with advance notice, appropriate auxiliary aids and services necessary to afford a qualified individual with a disability equal opportunity to participate in the services, programs and activities conducted by the MISD. To request auxiliary aids or services, contact Rosetta Mullen, 586/228-3309. MISD Text Telephone (TTY) 586/286-8040.

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