Procedure for Control of Document, Data & Record

Procedure for Supplier Evaluation

Document Code

Issue

Effective Date

PUR/PR/

01

1. Purpose

1.1. To provide a system for Pre-qualification and registration of suppliers

1.2. And Continual evaluation and performance monitoring

2. Scope

2.1. This procedure is applicable to all purchases related to, components, accessories, and subcontracted services.

3. Responsibilities

3.1. Purchase officer is responsible for selection, pre-qualification and registration of suppliers.

3.2. Store officer maintains the specifications of purchase materials.

3.3. Manager Purchase is responsible for continual evaluation and performance monitoring of approved suppliers.

4. Procedure4.1. Company purchases Company purchases related to product and machinery include the following:

4.1.1.1. Components/Parts

4.1.1.2. Machine Spare parts

4.1.1.3. Electronics items

4.1.1.4. Packing Material

4.2. Initial Evaluation and Registration of Suppliers Initially all the suppliers are evaluated using the suppliers evaluation form. 4.3. Existing Suppliers Companys existing suppliers who have been dealing with company for more than 1 year, are evaluated on the basis of their previous performance history. Manager Purchase is responsible for evaluation of existing suppliers. The results of evaluation are recorded on the Suppliers Evaluation form. The Supplier Evaluation forms are reviewed and approved by Manager Purchase. 4.4. After approval, Manager Purchase registers the suppliers in the List of Approved Suppliers. 4.5. The Evaluation record and List of Approved Suppliers are maintained in Purchase Department.4.6. New Suppliers are initially selected based on the following factors:

4.6.1. Quality

4.6.2. Credit facilities

4.6.3. Price

4.6.4. Market reputation

4.6.5. Experience

4.6.6. and reference of other clients

4.7. Quotations are taken from new suppliers and information is gathered about their reputation and experience from references.4.8. Purchase Officer evaluates the suppliers against their quotations and above-mentioned parameters, and records the results on Supplier Evaluation form. 4.9. The Supplier Evaluation forms are reviewed and approved by Manager Purchase.4.10. After approval, Manager Purchase registers the suppliers in the List of Approved Suppliers. 4.11. The Evaluation record and List of Approved Suppliers are maintained in Purchase Department.4.12. Continual Evaluation and Analysis of Suppliers Performance The suppliers records are statistically compiled and analyzed after every 1 Year by Manager Purchase.4.13. CEO reviews this analysis.4.14. Based on this analysis, corrective actions are initiated or preventive actions recommended for improvement, using the Corrective/Preventive Action (CPA) form.5. Related Records 5.1. Suppliers Evaluation Form

5.2. List of Approved Suppliers

Prepared By:Reviewed By:Approved By:

Date:Date:Date:

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