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Procedure for Marrying Japanese in Okinawa

Affidavit of Competency to Marry (Required Document for marriage in Japan):

� Legal will assist with completion and endorsement of Affidavit of Competency to Marry for the service member.

Translations:

� Have Affidavit of Competency to Marry Translated into Japanese. � Translate Birth Certificate into Japanese or use a Passport. � Complete Konin Todoke (Notification of Marriage) in Japanese.

- This form can be obtained from any City Hall office in Japan. - Two witnesses, 20 years of age or older are required. If they are not Japanese, they must provide proof of citizenship in the form of a Birth Certificate with translation or Passport.

City Hall Office:

� Must go to City Hall where fiancée’s address is registered or where Koseki (Family Tree) is filed � Bring the following:

� Konin Todoke (Notification of Marriage) � Original documents:

� Birth Certificate or Passports for the service member. � Affidavit of Competency to Marry for the service member.

� Translated Affidavit of Competency to Marry. � Translated Birth Certificate. � Copies of witnesses citizenship documents and translations (if applicable). � Another form of picture ID. � Koseki Tohon.

- City hall officials register marriage and issue Marriage Certificate. - Large certificate (A3) has witness names on it (associated costs). - Small certificate (B4) (associated costs). Translation Office:

� Translate marriage certificate into English (must be “official English translation”). Personnel Office (IPAC):

� Present Marriage Certificate with translation. � Bring all the necessary documents to IPAC for your new spouse to acquire military I.D card. Please call IPAC ID section at 645-4038/5742 for more information.

Location: Building 5717 Camp Foster, down the hill from the Naval Hospital.

DIVORCE/SEPARATION BRIEF:

**Clients interested in obtaining services from our office

regarding separation or divorce MUST attend a scheduled brief before receiving an attorney consultation.** Dates and times of

briefs provided on our website (link down below).

ESTATE PLANNING BRIEF:

**Clients interested in obtaining services from our office

regarding estate planning MUST attend a scheduled brief before receiving an attorney consultation.** Dates and times of briefs

provided on our website (link down below).

NEW CLIENT WALK-IN HOURS:

TUES AND THURS: 1100 – 1600

For those interested in being seen for separation/divorce or estate planning, it is mandatory to attend a scheduled brief

before seeking an attorney consultation.

You may seek assistance with any other issue that falls within our scope of services during our New Client Walk-In Hours. You

must be seen during our Walk-Ins first before receiving a scheduled appointment.

New clients are seen on a first come, first served basis.

PHONE NUMBER: DSN 645-1037 Website: http://www.mcbbutler.marines.mil/Base-Information/Legal-

Assistance/

Location: Building 5717 Camp Foster, down the hill from the Naval Hospital.

NOTARY & POWER OF ATTORNEY HOURS:

MON AND WED: 0800 – 1100 AND 1300 - 1600

**Notary and power of attorney services WILL NOT be provided outside of the hours listed above.**

ADDITIONAL NOTARY SERVICES:

If you require notary services outside of the hours posted herein, please be aware that under 10 U.S.C. 1044A a unit

Adjutant (S-1 OIC) is authorized to act as a federal notary. Officers in the grade of O-4 and above, any legal officer, and judge advocates for the Navy and Marine Corps are authorized to act as a notary per JAGMAN 0902D. No Seal is required pursuant

to Federal Law. KADENA LEGAL ASSISTANCE NOTARY HOURS:

Location: Bldg. 15 MON – FRI: 0900 – 1500

DSN: 634-3300 or cellphone 098-938-1111 (Kadena Operator) Fill out POA before coming in: https://aflegalassistance.law.af.mil

TORII STATION LEGAL OFFICE NOTARY HOURS:

Location: Bldg. 218 MON – FRI: 0800 – 1100 and 1300 – 1600

DSN: 644-4332 or cellphone 098-970-5555 (Torii Station Operator)

ADDITIONAL LEGAL RESOURCES KADENA LEGAL ASSISTANCE

Bldg. 15. Phone: DSN 634-3300. From cellphone 098-938-1111 (Kadena Operator) http://www.kadena.af.mil/Kadena-Legal-Services

Walk-in hours to speak with attorney:

Monday and Wednesday (0900-1000)

Thursday (1400-1500) Power of Attorney and notary services:

Monday – Friday (0900-1500)

Fill out POA online before coming in: https://aflegalassistance.law.af.mil

Will drafting and execution:

Tuesday – appointments only (1300-1400)

Fill out the will worksheet online: https://aflegalassistance.law.af.mil

Tax Center:

Phone: DSN 634-7418/7748 (during tax season)

Monday, Wednesday, Thursday (0900-1000) walk-in services for IRS letters, refund or payment issues, and general

questions.

Tax Prep Thursdays are by appointment only – Please email request to Leigh Dedrick (leigh.dedrick@us.af.mil) or

contact DSN 634-5651 for more information.

TORII STATION LEGAL OFFICE Bldg. 218. Phone: DSN 644-4332/ From cellphone 098-970-5555 (Torii Station Operator)

To talk to an attorney is by appointment only

Notary hours are Monday – Friday 0800-1100 and 1300-1600

U.S. CONSULATE GENERAL NAHA 2-1-1 Toyama, Urasoe City, Okinawa Phone: 098-876-4211 http://jp.usembassy.gov/embassy-consulates/naha/

Updated 13 Sep 2018

TRANSLATION SERVICES IN OKINAWA

Business Name Phone Number City Address

Arakaki 090-1941-4904 Nago City 559-6 Makiya, Nago-Shi

098-058-1215 (from a cell phone only)

Hori’s Translation Service 098-898-6169 Ginowan City 2-2-1 111 Isa, Ginowan-Shi

Okinawa Index 098-921-7593 Chatan 3-2-7 1F, Chatan-Cho

Okinawa Translator Office 050-5534-5965 Chatan www.okinawatranslator.com

Mine Translation Office 098-897-1925 Ginowan City 2F-D Maeda Shoji Bldg. Ginowan-Shi

S.T. Nakamoto Translation Services 098-937-1778 Okinawa City 1-10 Nakasone, Okinawa City

Executive Link 098-869-9525 Naha City 2-10-14 Tusji, Naha City

* Military OneSource will translate and certify documents for free. Please allow a week plus shipping time to receive the translated documents. For more information, please visit: www.militaryonesource.mil.

* For official documents being turned into IPAC, please note that IPAC can only accept documents from a certified translator. Current certified translators include:

Okinawa Translator Office Military OneSource Kadena USO Translation Office 050-5534-5965 010-800-3429-6477 050-5534-5965 www.okinawatranslator.com www.militaryonesource.mil http://www.okinawatranslator.com/tag/uso/

How to fill out Kon In Todoke (Marriage Registration)

Marriage registration form ( Kon In Todoke ) can obtain from city office where you reside for free of charge. You can fill out the form at city office and register your marriage at same day. This form has to be written in Japanese except a Signature of Applicant, Signature of Prospective Spouse, and Signature of two Witnesses. Once you register your marriage, city office will issue you a Marriage Certificate (Kon In Juri Show May Sho/ in Japanese). There’re two types of certificate that they can issue, ￥1400 for Certificate type letter, ￥350 for A4 size letter. You can choose which ever you like. Obtain English translation for this certificate and take them to your personnel office for update your military record.

Section (1): Name

Prospective Husband Prospective Wife

Name

Date of Birth

Last Name, First Name, Middle Name

Last Name, First Name, Middle Name

Year/Month/Day Year/Month/Day

Name has to be written in Katakana. (Ex, スミス マイケル/ ジョーンズ トラビス)

Section (2): Address

Address has to be a physical address, PO Box/Mailing address is not acceptable. Please write a same address as of Affidavit of Competency to Marry’s .

Section (3): Nationality/Name of Parents

Please write your nationality. If your nationality is United States of America, please write “アメリカ合衆国”.

India/インド Malaysia/マレーシア Taiwan/台湾 Canada/カナダ Colombia/コロンビア Mexico/メキシコ Austria/オーストリア Spain/スペイン Germany/ドイツ France/フランス Russia/ロシア Singapore/シンガポール Thai/タイ The Republic of Philippines/フィリピン

Name of Parents

Prospective Husband‘s Prospective Wife’s

Name of Parents

Father: 1st Son/ 2nd Son/ etc…

Father: 1st Daughter/ 2nd Daughter/ etc… Mother: Mother:

Name has to be written in Katakana. It should be a same name as one on Affidavit of Competency to Marry.

Section (4): Name Change

This only applies for a marriage for both Japanese national. Please leave this section a blank. If your prospective spouse is Japanese national, additional form need to be filled out in order to change their last name.

Section (5): Date of Marriage Ceremony, Date of the day you start living together. Please write the date if it’s applicable to you.

Section (6): Marriage History

Prospective Husband Prospective Wife

First Marriage/Remarriage

□First Marriage Remarriage □Decease

□ Divorce

□First Marriage Remarriage □Decease

□Divorce .

Section (7): Occupation

If you are active duty military personnel please check a box next to No.5, if you’re dependent and don’t work, please check a box next to No.6.

Section (8): Please leave this section blank.

On the bottom of this form, please write signature of applicant and prospective spouse. This section can be written in English. This has to be filled out by each individual. Translator CAN’T fill this section. Same signature that is written on your passport is preferred.

Prospective Husband Prospective Wife

届出人 署名押印

夫 印

妻 印

On the right side of this form is for two witnesses’ Signature, Address and their nationality.

証人( Witness )

Witness 1 Witness 2

署名(Signature) 押印

生年月日 (Date of Birth)

Katakana ____________________

Print Name ____________________

Signature ____________________

. 印

Katakana ______________________

Print Name ______________________

Signature ______________________

印

Year/Month/Day Year/Month/Day

住所(Address)

本籍(Nationality)

Name has to be written in 3 different types of letter as same as above. Please write physical address, not a PO Box/mailing address.

Name has to be written First Name, Last Name, Middle Name. It also needs to be filled out by each individual witness. Translator CAN’T fill this section for you unless they become a witness of your marriage.

Remarks:

• Please make sure your name and address matches that are on your Affidavit of Competency to Marry.

• Please take your ORIGINAL w/seal Affidavit of Competency to Marry to city office when you register your marriage.

• Address has to be a physical address. PO box/mailing address is not acceptable.

• ○印 mark means that this section need to be filled out by individual.

• All names of Affidavit, Birth Certificate, and Marriage Registration have to be matched.

Area AddressUrasoe City Office Camp Kinser Urasoe-shi Ahacha1-1-1

http://8761234.jp/

Okinawa City Office Camp Foster Okinawa-shi Nakasone-cho26-1Kadena AB

http://www.city.okinawa.okinawa.jp/

Ginowan City Office Camp Foster Ginowan-shi Nodake1-1-1Camp Butler

MCAS Futenmahttp://www.city.ginowan.okinawa.jp/

Uruma City Office Camp McTureous Uruma-shi Midori-cho1-1-1Camp Courtney

http://www.city.uruma.lg.jp/

Nago City Office Camp Schwab Nago-shi Minato1-1-1http://www.city.nago.okinawa.jp/

Kitanakagusuku Town Office Camp Foster Kitanakagusuku-son Kishaba426-2Camp Butler

http://www.vill.kitanakagusuku.lg.jp/

Chatan Town Office Camp Foster Chatan-cho Kuwae226Camp LesterKadena AB

http://www.chatan.jp/

Kadena Town Office Kadena AB Kadena-cho Kadena588http://www.town.kadena.okinawa.jp/

Yomitan Town Office Torii Station Yomitan-son Zakimi2901http://www.yomitan.jp

Kin Town Office Camp Hansen Kin-cho Kin1http://www.town.kin.okinawa.jp/

098-053-1212

098-974-3111

098-893-4411

098-939-1212

City Office LocationsPlease take a Marriage Registration Form(Kon In Todoke) where you reside in.

City Office Phone Number098-876-1234

098-968-2111

098-982-9200

098-956-1111

098-936-1234

098-935-2233

Version 1.

Procedural Guide for Marriage, Benefits and Entitlements

I. Marriage procedures for Your Command A. Navy Personnel need to comply with COMNAVFORJAPANINST 1752.1T B. Plans to marry in the area of the Pacific outside of Japan (such as Thailand, The Philippines,

Singapore, China, Australia, etc.), you will be required to complete a different packet in accordance with COMNAVMARIANAS INSTRUCTION 1752.1H

II. Marriage Paperwork for JapanA. Affidavit of Competency B. Registering Your Marriage

III. Marriage Outside of JapanIV. Benefit and Entitlement Adjustments

A. IPAC Audit B. Military ID Cards C. Name Changes D. DEERS/TRICARE E. Changes in Allowances

V. Living with Your New Spouse in Okinawa A. Tour Conversion B. Command Sponsorship C. Area Clearance D. Housing

VI. Marriage to Foreign Nationals

I. Instructions for Procedures to Marry

With the cancellation of MCBJ/III MEFO1752.1C, you are no longer required to submit a marriage packet (Authorization to Marry) too your command if:

1. You are a Marine assigned to MCBJ/III MEF and are planning to marry a Japanese foreign national (or otherforeign national) in Japan.

Until the new Premarital Order has been signed, you are required to adhere to the following:

1) Notify your respective command of your intent to marry; and2) Attend the monthly Premarital Seminar

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COMNAVFORJAPINST 1752.1T and COMNAVMARIANAS 1700.1 still apply for the following:

1. Navy Personnel (must review and comply with COMNAVFORJAPANINST 1752.1T); Or

2. Plans to marry in the area of the Pacific outside of Japan (such as Philippines, Hong Kong, Macau, China,Singapore, Vietnam, Thailand, Cambodia, Australia, New Zealand, and India), service members mustreview and comply with COMNAVMARIANAS 1700.1.

Once command signs off on marriage paperwork, the next step is to contract marriage.

II. Marriage Paperwork for Japan

If you plan to marry in Japan, you must register your marriage with a local city hall office. Even if you plan to have a religious ceremony on a military installation, the only way to legalize your marriage is to register it with the government of Japan.

A. Affidavit of Competency to Marry Japanese law requires all foreigners who marry in Japan to first prepare a sworn Affidavit of Competency to Marry, affirming they are legally free to marry from their own country’s embassy or consulate in Japan. If you are a U.S. Citizen Service Member, you may obtain your affidavit free of charge from the nearest legal office. Bring in your approved marriage packet and the legal assistance staff will help you prepare your document. If you are marrying a civilian U.S. citizen or other foreign national who does not have access to base legal facilities, they will need to get their affidavit from their consulate or embassy. Other countries, such as the Philippines, may require addition documentation before issuing the affidavit. Please contact the relevant embassy or consulate to learn more. If you are marrying a Japanese national, they will not need an Affidavit of Competency to marry since they already have a Koseki Tohon or family register on file at their city hall office.

B. Registering Your Marriage Since you are marrying in a Japanese-speaking country you will need to translate your English documents in Japanese. This includes your Affidavit of Competency to Marry and your birth certificates. If you are using a passport instead of a birth certificate, you do not need to translate it. A Notification of Marriage form (Konin Todoke) has to be completed prior to the marriage being registered. This form is in Japanese and must be completed in Japanese. A translation office or Japanese friend may be able to assist you in completing this form. Two witnesses, 20 years of age or older are required. If they are not Japanese citizen, they must provide proof of citizenship in the form of a birth certificate (with translation) or passport.

Take your translated Affidavits(s) of Competency to Marry to the city office closest to where you reside or work. If you are marrying a Japanese national, you must go to the city hall office where he or she is registered. The city hall officials will register the marriage and issue a Japanese marriage certification. The fee is approximately 350 yen for small marriage certificate and 1,400 yen for the large marriage certificate. This is your official marriage certificate. Have your marriage certificate translated into English and take it to your personnel office. The information will be entered into your service record.

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III. Marriage Paperwork Outside of Japan

If you plan to marry in the United States, you will need to abide by the laws governing the state in which you wish to register your marriage. Please conduct your own research online to determine what your state requires for marriage (this may vary depending on the State). If you plan to marry in a foreign country, you will also need to find out what documentation or forms you need. These requirements may vary greatly from country to country, so it is important for you to do thorough research prior to taking leave to get marriage. The U.S. Embassy and U. S. Consulate websites for the country in which you plan to marry are often your best resource. IV. Changes in Benefits Depending on where your spouse resides following your marriage, you may be eligible to receive a variety of benefits. These may include housing allowances, family separation pay, COLA, etc. Your new family members will also be entitled to military I.D. cards to provide them access to most military bases, TRICARE Insurance, and other entitlements. For information on changes in benefits following marriage, please contact IPAC at 645- 4038/5742.

A. IPAC Audit In order to be eligible for the benefits and entitlements related to marriage, your first step is to visit your IPAC and conduct an audit. During your audit, your new spouse and other dependants will be listed in your Record of Emergency Data (RED) and your benefits and entitlements will change accordingly. You can reach the IPAC Audit Section at 645-6008. Bring your marriage certificate and other relevant documents with you.

B. Military ID Cards

Your spouse and dependent children are entitled to military ID cards following your marriage. If your new spouse accompanies you to IPAC, following your audit, you may get his or her ID card from the ID Card Section. If your spouse remained behind in the states or their home country, after you finish your audit, your IPAC ID Section will issue you a DD Form 1172 for you to send to your spouse. Your new spouse can take this form to the closest base or detachment (of any branch of service) along with two forms of ID and get their military ID card. Please call the IPAC ID section at 645-4038/5742 for more information. If you DID NOT change your last name at the time of your marriage, you CAN NOT change your last name (use your spouse’s last name) at IPAC for military ID cards purpose.

C. TRICARE/DEERS

Following your audit, your new spouse will automatically be enrolled in DEERS and be eligible for TRICARE Standard. Depending on where your spouse lives following your marriage, he or she may be eligible for the TRICARE Prime managed care option. For more information, please contact TRICARE at 643-7539.

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D. Changes in Allowances If you marry and you choose not to do a tour conversion, you may be eligible for Basic Allowance for housing (BAH) or Overseas Housing Allowance (OHA) for your spouse. If your spouse lives in the United States, they will automatically be eligible for BAH depending on their zip code. If your spouse lives overseas, they will need to have their house inspected and provide a copy of the lease or rental agreement in order to be eligible for OHA (See current regulations regarding OHA). If you choose to remain in Okinawa, separated from your spouse on an unaccompanied tour, you will also be eligible for the Family Separation Allowance.

V. Living With Your New Spouse in Okinawa

A. Tour Conversions If you want to live with your new spouse in Okinawa and receive housing entitlements at the dependant rate, you will need to modify your orders from “unaccompanied” to “accompanied.” Please contact your unit Career Retention Specialist for more details. Once you change your orders you will begin a three year accompanied tour on island, starting from the date your new orders are cut. These orders will list your spouse and any other dependants (like children) and give them Command Sponsorship.

B. Command Sponsorship

Your family members will be command sponsored once they are listed on you accompanied orders. This designation allows your dependants to stay in Japan longer than the 90 days tourist visa by permitting them to obtain a SOFA reentry permit in their passport. It also helps them to receive priority treatment in base hospitals and dental clinics, apply for on-base jobs, obtain a SOFA driver’s license and operate a “Y” plate car.

C. Area Clearance

In order to be eligible for Command Sponsorship, family members must pass a medical screening. This screening known as Area Clearance and is a medical questionnaire that must be completed by a military doctor. For information on Area Clearance, please contact IPAC Area Clearance Section at 645-8512. If you do not wish for your spouse to live here with you in Okinawa, they can visit up to 90 days on a tourist visa.

D. Housing

With an accompanied tour you will be eligible for on-base housing. Your spouse will have up to 60 days following a tour conversion to move to Okinawa. They can collect BAH or OHA (if approved) for no more than 60 days until they arrive on island. You will need to visit the DoD Family Housing Office on Kadena Air Base to apply for on-base housing. Their phone number is 634-0582.

E. Permanent Change of Station

Your Permanent Change o Station (PCS) travel compensation as well as compensation for your dependents(s) will depend on where your dependent(s) are located as well as your current type of tour. For more information you can refer to the Joint Federal Travel Regulations (JFTR) or call IPAC PCS Outbound Section at 645-5742.

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VI. Marriage to Foreign Nationals

If you are planning to marry a foreign national, it is very important that you understand how the immigration visa system works. Just because you marry a foreign national does not mean that he or she automatically has the ability to live in the United States. He or she must first obtain an immigration visa; otherwise, they will not be able to PCS with you back to the states. This visa will allow them to get a green card upon entry into the United States and in a few years they will be eligible for citizenship. You must be married before you can initiate the visa application process with your spouse. The immigration visa process has two main steps. You must first submit the I-130 Petition for an immigration visa. Once this petition is accepted, you then need to schedule an interview for your spouse, preferably between 6-8 months of your PCS back to the states. After this interview, your spouses will have up to a year to enter the United States. If you have further questions regarding immigration, you may look on the U.S. Citizenship and Immigration-USCIS website (http://www.uscis.gov/portal/site/uscis). USCIS has established a toll-free military help line, 1-877-CIS-4MIL (1-877-247-4645), exclusively for members of the military and their families. USCIS customer service specialists are available to answer calls Monday through Friday from 8 a.m. until 4:30 p.m. (CST), excluding federal holidays.