PRINTING & SUPPLY OF WALL CALENDAR & DIARY …...Bank’s logo and materials is not misused. 33. The...

PRINTING & SUPPLY OF WALL CALENDAR & DIARY 2020

OPEN TENDER

PART – A

(Technical Bid)

This document consists of the following:

a. Notice Inviting Tender from Printers / Suppliers.

b. General Rules and Instructions to the Printers / Suppliers.

c. Scope, Eligibility Criteria, Evaluation Criteria and Specifications.

d. Application Format for Pre-Qualification

(including proforma 1a, 1b and 1c)

e. Integrity Pact (proforma-2)

Indian Overseas Bank Printing and Stationery Department

Central Office

5th Floor, Annex Building

763, Anna Salai, Chennai 600 002

Phone No.044- 2841 5701 / 2888 9312

E-mail : [email protected]

www.iob.in

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Signature of the bidder

INDIAN OVERSEAS BANK Printing & Stationery Department

Central Office --------------------------------------------------------------------------------------------------------------

Date : 17/09/2019 Enquiry No. : 02/2019-20 Due Date : 11/10/2019

Dear Sir / Madam

Sub: Printing & Supply of Calendar & Diary 2020 Notice Inviting Tender (NIT)

Indian Overseas Bank invites applications from well established, resourceful and experienced Printers / Suppliers, having their office in the geographical jurisdiction of Chennai, for printing and supply of Bank’s Calendar & Diary 2020 for Bank’s Central Office at Chennai and other centres of the Bank in India. The Printers / Suppliers, who meet the eligibility criteria and the Bank’s evaluation, will be considered. Sealed offers are invited in two parts (Part A & Part B) from Printers / Suppliers for supply of IOB wall calendar & Diary 2020.

The eligible and interested Printers / Suppliers may collect the tender document from our office. Alternatively, the document can also be downloaded from the website of Bank namely www.iob.in and a document fee of Rs.1000.00 (One Thousand Only) by way of Demand Draft favoring “Indian Overseas Bank, Central Office” payable at Chennai may be submitted along with the duly filled in document. The document submitted without the prescribed fee will be liable for rejection.

The duly completed tender document in the prescribed format with all supporting documents shall be sealed in a cover and super-scribed as “Tender for Printing & Supply of Wall Calendar & Diary 2020” shall be submitted to, The Chief Manager, INDIAN OVERSEAS BANK, Printing and Stationery Department, 5th Floor, Annexe Building, Central Office, 763, Anna Salai, Chennai 600 002, on or before 11.10.2019 up to 15:00 Hrs.

For any clarification, kindly contact:

The Senior Manager Indian Overseas Bank Printing and Stationery Dept. Central Office 5th Floor, Annexe Building, 763, Anna Salai, Chennai 600 002 Phone 044 – 2888 9312 / 2841 5701

The eligibility criteria of applications shall be evaluated as on cutoff date (i.e., 31.03.2019). The Bank reserves the right to accept or reject any or all the applications without assigning any reasons thereof and their decision of selection will be final. Date: GENERAL MANAGER

http://www.iob.in/

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Important Data

EMD Rs.60,000/-

Last Date of Submission 11/10/2019 before 15:00 Hrs

Venue for Submission The Chief Manager Indian Overseas Bank Printing and Stationery Department, 5 th Floor, Annexe Building, 763, Anna Salai, Chennai 600 002

Time of opening of PART A 15:10 Hrs on 11/10/2019

Time of opening of PART B Will be advised separately after evaluation of Part A (Technical Bid)

Supply Period (Contract Period) 60 Days

Defect Liability Period 90 Days

Validity of Tender 90 Days from date of opening of Part A

A pre-bid meeting has been arranged at the tender room, Indian Overseas Bank, General Administration Department, 5th Floor, Annexe Building, 763, Anna Salai, Chennai 600002 @ 15.00 Hrs on 25.09.2019 to enable all the vendors / suppliers to understand the Bank’s requirements / specifications and to clarify any doubt on the tender.

Yours Faithfully

Senior Manager

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GENERAL RULES AND INSTRUCTIONS TO THE EMPANELLED PRINTERS / SUPPLIERS

1. Indian Overseas Bank intends to print four lacs Bank Wall Calendars and forty thousand Diaries 2020 for its use and for distribution to its customers. Applications are invited from competent Printers / Suppliers, for the proposed Calendar printing and supply works.

2. The details of the applicants and their experience shall be submitted in the Bank’s prescribed “Application Format” only. Wherever required and if the space provided is not sufficient, particulars can be furnished as Annexures but such details shall be clearly mentioned in the respective columns of the Application Format. Applicant shall enclose latest copies of brochures and technical documentation giving additional information about the applicant. Each page of the document shall be duly signed by the Applicant or their authorized representative along with their company seal.

3. Documentary proof with respect to the prequalification criteria shall be furnished along with the completed application form. In this regard, copies of the work orders and completion certificates and or such other documents shall be submitted. Incomplete applications or applications without proper proofs for establishing their credentials will be liable for rejection and no correspondence will be entertained in this regard.

4. Decision of the Bank regarding selection / rejection will be final and binding and no further correspondence will be entertained.

5. The Applicants having their office in the geographical jurisdiction of Chennai only will be considered.

6. Sealed tender with Bills of quantities will be received by the Chief Manager, Printing and Stationery Department, Indian Overseas Bank, Central Office, Chennai – 600 002 at their office upto 15:00 Hrs on the mentioned date. Technical bid will be opened on the same day, @ 15:10 Hrs.

7. The Technical Bid, (General conditions of tender, tender specifications) and Price bid (Bill of Quantities) shall be duly signed by the authorized signatory at every page along with company seal.

8. Tender is to be submitted in two separate sealed covers, super-scribing the name of work and type of bid (Technical Bid / Price bid), as detailed below:

I. Cover -1 : Contents i. Part A-Technical Bid

ii. EMD iii. DD for Rs.1000/-, being document fee iv. Self-attested specimen of Paper (5 sheets in A4 size) which

will be used for printing (both Calendar & Diary) v. Integrity Pact to be executed on non-judicial stamp paper

of Rs.100/-.

II. Cover -2 : Contents Part B – Price Bid

9. There should be no overwriting/corrections/omissions in the tender documents.

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10. Earnest Money Deposit (EMD) of Rs.60,000/-, shall be paid by means of a DD drawn on any scheduled Bank in favour of Indian Overseas Bank, Central Office, Chennai -2. Suppliers producing valid certificate from the National Small Industries Corporation Ltd are exempt from payment of EMD and document fee.

11. SECURITY DEPOSIT: The successful tenderer has to furnish Security Deposit (non interest bearing), equal to the value of 2% of rate quoted. If EMD is submitted, the security deposit shall be “2% of rate quoted less EMD”. The Security Deposit with the bank shall be returned only after the successful completion of the period of contract & in case of any loss to the bank due to non compliance of the terms & condition as agreed between the parties, the Security Deposit shall be liable to be forfeited straight way and the bidder will be further liable for other loss as decided by the bank, with SLC and security covering letter.

12. The tenders must use only the form issued by the Bank to fill the rates. The Bill of Quantities are liable to change by addition/ deletion the quantity (15%) as per requirements, at the discretion of the Bank.

13. Before submitting the tender, tenderers are requested to see the specimen, examine carefully the conditions of contract, availability of materials / labour/ time factor etc.

14. The tenderer whose tender is accepted shall not be entitled to make any claim for increase in the rates quoted and accepted.

15. The supplier shall maintain proper account of quantity of materials such as paper which are used in the work.

16. The Bank is not bound to accept the lowest tender and reserves the rights to reject any or all the tenderers without assigning any reasons therefore.

17. The successful tenderer / supplier should enter in to an agreement with the Bank, on a Rs.20/= Stamp Paper, as per Bank’s format (Proforma-3).

18. Uniform quality should be maintained for all copies in printing as per specifications.

19. Splitting of Quantity: Bank reserves the right to split the order between L1, L2 in the ratio of 60:40 if L2 is agreeable to execute at L1 rate.

20. Payment Terms: No advance will be provided. Part payment against bills supported by acknowledgement / delivery challans can be made at the discretion of the Bank subject to deduction of taxes etc.

21. The quoted rates shall be all inclusive, excluding GST, i.e. base rate only. Applicable GST will be paid over and above the base rate.

22. Statutory deductions / TDS will be levied as applicable. 23. The successful vendor shall submit a self-attested certificate received from the suppliers

of papers (or from an industry recognized certifying agency) that, the papers used for printing is as per tender conditions, for settlement of bills.

24. Bank has the right to reject the entire stock and no claim/ explanation to be entertained / accepted if paper used is less than the specified or if deviation is found.

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25. Self attested specimen of the paper that would be used for printing of the job, have to be enclosed along with Part – A (as applicable for Calendar and Diary).

26. Pre production samples to be provided and have to be approved.

27. The tender shall be valid for a period of 90 days from the date of opening of Part –A, Technical bid.

28. Tenderers shall quote their unconditional rate strictly as per the list of items specified. Cutting / overwriting, if any, shall be counter-signed. The rates quoted shall include the cost of packing and corrugated boxes.

29. The successful tenderer should ensure the delivery of the Calendars & Diaries within 60 days from the date of receipt of work order, to all destinations, failing which liquidated damages would be levied.

30. Liquidated Damages for Delay: 1% of total value of order per week delay, subject to a

maximum of 10 % of the total value of order.

31. The supplier shall state the schedule delivery of calendars / diaries within five days on receipt of final proof approval.

32. The successful tenderer has to shred all wastes before disposal and ensure that the Bank’s logo and materials is not misused.

33. The successful tenderer shall indemnify the Bank from misuse of Bank logo.

34. Defects Liability Period. The successful tenderer shall make good any defects observed and pointed out by Bank within the defect liability period of 3 months. For major defects that would affect the image of the Bank / that would defeat the purpose of the job, the product shall be replaced at suppliers cost and means.

35. The Courts in Chennai District, Tamil Nadu, India will have exclusive jurisdiction to entertain any litigation between the parties with regard to this tender.

Integrity Pact:

36. The Central Vigilance Commission (CVC) has advised Government Organizations including

Public Sector Banks to adopt Integrity Pact voluntarily in their major procurement activities. In line with these directives, Bank has decided to adopt Integrity Pact for Orders / Contracts of value of Rs.25 Lakhs and above.

The CVC guidelines further advises Banks to appoint Independent External Monitors, as approved by the CVC, to oversee the compliance of obligations under the Integrity Pact. The Bank has implemented Integrity Pact in compliance with CVC guidelines. Accordingly, Shri. Sadagopan, Director, IIIT Bangalore and Shri. Arun Chandra Verma, IPS (Retd.) have been appointed as Independent External Monitors, for the Bank. The Integrity Pact essentially envisages an agreement between the prospective vendors / bidders and the buyer, committing the persons / officials of both sides not to resort to any corrupt practices in any aspect / stage of the contract. Only those vendors/ bidders, who commit themselves to such a pact with the buyer, would be considered competent

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to participate in the bidding process. Copy of the Integrity Pact is enclosed with this Tender document (Proforma-2).

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SCOPE, ELIGIBILITY CRITERIA, EVALUATION AND SPECIFICATIONS

GENERAL

Indian Overseas Bank intends to print Four Lakhs Bank Calendars and Forty thousand Diaries 2020 for its use and for distribution to its customers. Applications are invited from competent Printers / Suppliers, having office in the geographical jurisdiction of Chennai, for the proposed Calendar and Diary printing and supply works.

Order Quantity is liable to change by addition/ deletion of the quantity (15%) as per requirements, at the discretion of the Bank, wherein the tenderer should be willing to supply the same as per the same terms and conditions.

SCOPE:

The successful tenderer should supply the Indian Overseas Bank Calendars and Diaries 2020, in required quantity, as per contract terms & conditions to all destinations of the Bank - throughout India, at their cost and means. i.e., the rate quoted should include;

1. Cost of Calendar & Diary 2020 (paper/printing etc) 2. Packing as per specification (boxes, straps, tapes, shrink wrapping etc.) 3. Freight (freight for delivering at the destination)

The successful tenderer / printer have to pack and dispatch calendars and Diaries to about 55 destinations on behalf of the Bank.

Every 20 (Twenty) Calendars are to be wrapped for the full width with 60 GSM Kraft paper. Every 300 calendars are to be covered with polythene sheet and packed in 7 ply corrugated box with shrink wrapping.

Diaries are to be packed in corrugated strong carton box (5 ply), covered with polythene sheet / gunny bag (200 numbers in each box) with straps (2+2).

The art work for Calendar and Diary will be provided by the bank.

To enable the tenderers to calculate final rate, as above, the details (address) of destinations, along with quantity of Calendar and Diary to destinations etc. are provided below;

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Dispatch Bank Calendar & Diary 2020 s

No Destinations Address Calendar Diary

1 AHMEDABAD

INDIAN OVERSEAS BANK REGIONAL OFFICE : AHMEDABAD 1 FLR, Sharad Shopping Centre, Chinubhai Tower ASHRAM ROAD, AHMEDABAD 380009 10000 800

2 BANGALORE

INDIAN OVERSEAS BANK REGIONAL OFFICE : BANGALORE 10/1, III LAXMINARAYAN COMPLEX, PALACE ROAD VASANT NAGAR, BANGALORE - 560 052 11000 900

3 BARODA

INDIAN OVERSEAS BANK REGIONAL OFFICE : BARODA ARIES COMPLEX, B P C ROAD, ALKAPURI BARODA - 390 005 5000 500

4 BERHAMPUR

INDIAN OVERSEAS BANK REGIONAL OFFICE : BERHAMPUR VOS Campus, II Floor, Vijay Bhawan Engg. School Road, BERHAMPUR - 760 010 5000 600

5 BHOPAL INDIAN OVERSEAS BANK REGIONAL OFFICE : BHOPAL 2, C P Square, Malviya Nagar, Bhopal - 462 003 5000 500

6 BHUBHANESWAR

INDIAN OVERSEAS BANK REGIONAL OFFICE : BHUBANESHWAR B/2, WEST SAHID NAGAR BHUBANESHWAR - 751 007 5000 500

7 CHANDIGARH

INDIAN OVERSEAS BANK REGIONAL OFFICE : CHANDIGARH SCO-11, MADHYA MARG, SECTOR 7 C CHANDIGARH - 160 019 6000 500

8 CHENNAI-I

INDIAN OVERSEAS BANK REGIONAL OFFICE : CHENNAI - I 763, NEW BUILDING ANNEX, III FLOOR ANNA SALAI, CHENNAI - 600 002 16000 1500

9 CHENNAI-II

INDIAN OVERSEAS BANK REGIONAL OFFICE : CHENNAI - II 763, NEW BUILDING ANNEX, III FLOOR ANNA SALAI, CHENNAI - 600 002 14000 1200

10 COIMBATORE

INDIAN OVERSEAS BANK REGIONAL OFFICE : COIMBATORE 11/952, CROSS CUT ROAD GANDHIPURAM, COIMBATORE - 641 012 12000 1000

11 DEHRADUN INDIAN OVERSEAS BANK REGIONAL OFFICE : DEHRADUN 595, Indira Nagar, Malik Chowk, Dehradun - 248 006 4000 400

12 DELHI

INDIAN OVERSEAS BANK REGIONAL OFFICE : DELHI 2,III FLR, RACHNA BLDG, RAJENDRA PLACE PUSA ROAD, PATELNAGAR POST, NEW DELHI - 110 008 18200 2500

13 ERNAKULAM

INDIAN OVERSEAS BANK REGIONAL OFFICE : ERNAKULAM VETTUKATTIL BUILDINGS, JOS JUNCTION MG ROAD, KOCHI - 682 016 9000 700

14 ERODE

INDIAN OVERSEAS BANK REGIONAL OFFICE : ERODE 12 / 1, IOB Towers, A.P.T Road, I Floor Park Road-Sathy Road Junction, Erode - 638 003 9000 600

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15 GOA

INDIAN OVERSEAS BANK REGIONAL OFFICE : GOA SALGAOCAR CENTRE, RUA-DE-OUREM PANAJI - 403 001 6000 700

16 GUWAHATI

INDIAN OVERSEAS BANK REGIONAL OFFICE : GUWAHATI Jupitara Palace, ABC Police Point, G.S Road, Guwahati - 781 005 (ASSAM) 4500 400

17 HYDERABAD

INDIAN OVERSEAS BANK REGIONAL OFFICE : HYDERABAD 5-1-664,665,679, Surabhi Arcade, G Flr Bank Street, Koti, Hyderabad - 500 001 6500 700

18 JAIPUR

INDIAN OVERSEAS BANK REGIONAL OFFICE : JAIPUR Ridhi Tower, Opposite SMS Stadium (East Gate) Tonk Road, Jaipur – 302015 5000 500

19 KANCHEEPURAM INDIAN OVERSEAS BANK REGIONAL OFFICE : KANCHEEPURAM Kamarajar street, KANCHEEPURAM 631501 7000 700

20 KARAIKUDI

INDIAN OVERSEAS BANK REGIONAL OFFICE : KARAIKUDI 661/1, 4 th Street South Extension SUBRAMANIAPURAM, KARAIKUDI - 630 002 6500 700

21 KOLKATTA INDIAN OVERSEAS BANK REGIONAL OFFICE : KOLKATTA METRO 119, 1ST FLOOR, PARK STREET, KOLKATA - 700 016 11000 1000

22 KOLKATTA-II INDIAN OVERSEAS BANK REGIONAL OFFICE : KOLKATTA-II 119, WHITE HOUSE, PARK STREET, KOLKATA - 700 016 9000 800

23 LUCKNOW

INDIAN OVERSEAS BANK REGIONAL OFFICE : LUCKNOW III FLR, NAV CHETNA KENDRA 10, ASHOK MARG, LUCKNOW - 226 001 9500 700

24 LUDHIANA

INDIAN OVERSEAS BANK REGIONAL OFFICE : LUDHIANA 550/1, FOUNTAIN CHOWK, COLLEGE ROAD CIVIL LINES, LUDHIANA - 141 001 8000 500

25 MADURAI

INDIAN OVERSEAS BANK REGIONAL OFFICE : MADURAI PLOT NO40, 80 FEET ROAD ARIGNAR ANNA NAGAR, MADURAI - 625 020 10000 800

26 MANGALORE

INDIAN OVERSEAS BANK REGIONAL OFFICE : MANGALORE Kayar Manj Building, M G Road, Ballal Bagh Mangalore - 575003 8000 700

27 MEERUT

INDIAN OVERSEAS BANK REGIONAL OFFICE : MEERUT LIC BLDG, Mangal Pandey Nagar Opp Chaudhary Charan Singh University MEERUT - 250 005 6000 500

28 MUMBAI

INDIAN OVERSEAS BANK REGIONAL OFFICE : MUMBAI - METRO MAKER TOWER 'E', V FLOOR CUFFE PARADE, MUMBAI - 400 005 22000 2200

29 NAGERCOIL

INDIAN OVERSEAS BANK REGIONAL OFFICE : NAGERCOIL 552 / 1, M S ROAD, VETTURANIMADAM NAGERCOIL - 629 003 6000 600

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30 NAGPUR

INDIAN OVERSEAS BANK REGIONAL OFFICE : NAGPUR 4 C, Nirmala Apartment, GF, Tilak Nagar Nawab Layout, Amravati Road, Nagpur - 440 033 4000 500

31 NCR-DELHI

INDIAN OVERSEAS BANK REGIONAL OFFICE : NCR-DELHI M-13, Middle Circle, Punj House Annexe Connaught Place, NEW DELHI - 110 001 15000 1600

32 PATNA

INDIAN OVERSEAS BANK REGIONAL OFFICE : PATNA NASIMA HOUSE, WEST OF GANDHI MAIDAN PATNA - 800 001 5000 600

33 PONDICHERRY

INDIAN OVERSEAS BANK REGIONAL OFFICE : PONDICHERRY 9 - 11, ECR 100 Feet Road Jansi Nagar Corner, Puducherry - 605 004 8000 800

34 PUNE

INDIAN OVERSEAS BANK REGIONAL OFFICE : PUNE 759/51, Decan Gymkhana Fergusson College Road, Pune - 411 004 6000 700

35 RAIPUR

INDIAN OVERSEAS BANK REGIONAL OFFICE : RAIPUR Phase 2, Investment Building Jeevan Bima Marg, Pandri, Raipur - 492 004 4000 400

36 RANCHI

INDIAN OVERSEAS BANK REGIONAL OFFICE : RANCHI Shantideep Tower, Radium Road Kutchery Chowk, Ranchi - 834001 4000 400

37 SALEM

INDIAN OVERSEAS BANK REGIONAL OFFICE : SALEM 7/54, II F, IDEAL GARDEN COMPLX, JUNCTION ROAD NEAR FIVE ROADS, SALEM - 636 004 10000 900

38 SILIGURI

INDIAN OVERSEAS BANK REGIONAL OFFICE : SILIGURI Ojas Mall, 1st and 2nd Floor Station Feeder Road, Siliguri - 734 005 4000 400

39 THANJAVUR

INDIAN OVERSEAS BANK REGIONAL OFFICE : THANJAVUR Karups Towers, Rajappa Nagar I St Medical College Road, THANJAVUR - 613 007 8500 600

40 TIRUCHIRAPALLI

INDIAN OVERSEAS BANK REGIONAL OFFICE : TIRUCHIRAPALLI 4, BHARATHIDASAN SALAI, CANTONMENT, TIRUCHIRAPALLI - 620 001 7500 600

41 TIRUNELVELI INDIAN OVERSEAS BANK REGIONAL OFFICE : TIRUNELVELI 131, EAST CAR STREET, TIRUNELVELI - 627 006 7500 600

42 TRIVANDRUM

INDIAN OVERSEAS BANK REGIONAL OFFICE : TRIVANDRUM IOB BUILDINGS, M G ROAD, THIRUVANANTHAPURAM - 695 001 10000 900

43 TUTICORIN

INDIAN OVERSEAS BANK REGIONAL OFFICE : TUTICORIN No.8/2&8/3, Chidambaranagar First Street TUTICORIN - 628 008 8000 700

44 VARANASI

INDIAN OVERSEAS BANK REGIONAL OFFICE : VARANASI C-33/2, II Floor, Sri Prem Complex, Kasi Vidya Peet Road Chandua Sigra, Varanasi - 221 002 4000 400

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45 VELLORE

INDIAN OVERSEAS BANK REGIONAL OFFICE : VELLORE 13 / 25, Registrar Periasamy St, Veerasamy Nagar Sankaranpalayam, VELLORE - 632 001 9000 700

46 VIJAYAWADA

INDIAN OVERSEAS BANK REGIONAL OFFICE : VIJAYAWADA 40-9-27, RING ROAD, I & II FLOORS ADJ TO TELCO YARD, VIJAYAWADA - 520 008 9000 700

47 VISAKAPATNAM

INDIAN OVERSEAS BANK REGIONAL OFFICE : VISAKAPATNAM 48-14-111/112, Ward No 14, Sri Nithya Complex, IV Flr Rama Talkies Road, VISAKHAPATNAM - 530 017 9000 600

48 WARANGAL

INDIAN OVERSEAS BANK REGIONAL OFFICE : WARANGAL No.2-4-641 to 646,ABK Mall, Ramnagar Hanamkonda, Warangal - 506 001 5000 400

391000 35900

49 TIRUMALA

INDIAN OVERSEAS BANK TIRUMALA BRANCH II Floor SHOPPING COMPLEX, TIRUMALA HILLS TIRUPATHI - 517501 1000 200

GRAMIN BANK

50 Odisha Gramya Bank

Odisha Gramya Bank AT - Gandamunda, PO - Khandagiri Bhubaneswra - 751 030 200

51 Central Office

INDIAN OVERSEAS BANK CENTRAL OFFICE General Administration Department, 5 th Floor, Annexe Building, 763, Anna Salai, Chennai 600 002 4000 2000

52 Printing & Stationery

Indian Overseas Bank Printing and Stationery Dept. No.314, T.T.K Road, Alwarpet Chennai 600 018 3100 1600

TOTAL 400000 40000

ELIGIBILITY CRITERIA

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1. The Applicants should have their office in the geographical jurisdiction of Chennai.

2. Financial: The applicant should have the following minimum eligibility criteria: Wall Calendar

The applicant should have executed printing and supply of calendars as below, preferably in Government Departments / Public Sector Undertakings / Central Autonomous Bodies / State Autonomous Bodies / Financial Institutions and other reputed Private Firms during the last 5 years prior to 31/03/2019:

Atleast three similar works

Each costing not less than Rs.18.4 Lakhs

Or

Atleast two similar works Each costing not less than Rs.23 Lakhs

Or

Atleast one similar work costing not less than Rs.36.8 Lakhs

a. Should have annual turnover of value not less than Rs.14 Lakhs

b. The applicant should have GSTIN, Income Tax registration number. The applicant should have registered with statutory authorities as applicable to them in terms of extant laws. Applicant should submit copy of the income tax PAN, VAT etc with valid registration numbers.

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Diary

The applicant should have executed printing and supply of diaries as below, preferably in Government Departments / Public Sector Undertakings / Central Autonomous Bodies / State Autonomous Bodies / Financial Institutions and other reputed Private Firms during the last 5 years prior to 31/03/2019:

At least three similar works

Each costing not less than Rs.4.8 Lakhs

Or

Atleast two similar works Each costing not less than Rs.6 Lakhs

Or

Atleast one similar work costing not less than Rs.9.6 Lakhs

c. Should have annual turnover of value not less than Rs.4 Lakhs

d. The applicant should have GSTIN, Income Tax registration number. The applicant should have registered with statutory authorities as applicable to them in terms of extant laws. Applicant should submit copy of the income tax PAN, VAT etc with valid registration numbers.

EVALUATION OF TENDER

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All interested and eligible bidders shall submit their duly filled documents, in two cover system, on or before the due date and time specified for submission of in the tenders, signed in all pages along with all relevant annexures as proof of experience, technical capabilities, financial capabilities etc.

Technical Bid Evaluation:

Part A tender (Technical Bid) would be opened first and the eligibility of all the applicants, responding to this NIT, would be evaluated based on the Evaluation Criteria detailed /eligibility criteria /Supporting documents/proof submitted.

Only those printers who satisfy the prequalification criteria alone would be shortlisted and only their Part B (Price Bid) would be opened, at the designated date and time. The date and time of opening of Part B would be intimated to the participating printers who are shortlisted.

Technical Bid Evaluation Criteria:

Stage 1: Preliminary Examination:

To ascertain the responsiveness of the bidders and reject those bids who have;

Not submitted the tender in time

Submitted tender without Application Fee

Not submitted the tender in Bank’s approved format

Not having statutory registrations, GSTIN, TAX etc.

Submitted unsigned / illegible tender

Not accepted the Bank’s techno-commercial conditions

Submitted the tender with counter conditions

Only those bids that are responsive shall be subject to further processing. Bids not complying with the above would be rejected and their unopened Price Bids will be returned.

Stage 2: Pre-Qualification

To determine the compliance of bidders with specified eligibility / Pre-Qualification criteria.

A bidder has to comply with each of the eligibility criteria / requirements in application format (mandatory requirement) to qualify for further evaluation and opening of Price Bid. If the bidder fails to satisfy any one of the criteria, then the bidder would be disqualified.

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Price Bid Evaluation:

The bidder quoting the lowest total of Calendar and Diary together, including the freight charges as per the delivery locations / information provided, will be successful bidder.

Printers are advised to quote for both the items, without which their bid will be rejected.

NOTE:

All Printers / Suppliers must be registered for GSTIN, Income Tax etc., detailed in this pre-qualification document. The printers, otherwise eligible but not registered for these statutory obligations will not be considered for shortlisting, for opening of Part B (Price Bid). Prospective printers to note that all payments will be made electronically as per Government guidelines.

TECHNICAL SPECIFICATIONS

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CALENDAR

Quantity 4,00,000 (Four Lakhs Calendars)

Finished Size

14”x 19” The grey Metal Rim and the twine (Silk Hanger) should be properly fixed in all the calendars. Single hole punching at the top for turning the sheets.

No. Of Sheets 6 (Six) From January 2020 to December 2020

Printing Both Sides in three colours (CMY) by offset process (English and Hindi)

Paper 80 GSM Maplitho – TNPL / ITC / JK Hibrite / West Coast / Ballarpur

Packing

Every 20 (Twenty) Calendars are to be wrapped for the full width with 60 GSM Kraft paper.

Every 300 (three Hundred) calendars are to be covered with polythene sheet and packed in 7 ply corrugated box with shrink wrapping.

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DIARY

Quantity 40,000 (forty thousand diaries)

Finished Size Pages

5”x 7 ½” 4 ¾ “ x 7 ¼ “

Format January 2020 to December 2020 4 days in a page (left) 3 days in a page (right) + space for advt.

Color Pages in Grey and blue, multicolor ads ( 3 or 4) Multicolour wrapper

Paper 70 GSM : JK FINESSE BRITE / ITC HI BRITE for inside pages/days 130GSM art paper for

1. front & back end paper, 2. Pages1 & 2 and corresponding last pages, 3. four full page ads at beginning – multi colour

Cover & Binding Full Bound using 1 lb. Arvind / Bhopal / Kapadia straw board pasted with 130 GSM HB Laminated Art Cover Printed in Multi Color

Other Details a) Total number of pages will be approximately 144.

b) Each 200 Diaries are to be packed in 5 ply corrugated strong carton box, covered with polythene sheet.

◘◘◘◘◘

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APPLICATION FORMAT

Bank reserves the right to change/modify the dates/terms & conditions mentioned in this tender document as per its requirement, which will be displayed on Bank’s Website. Please verify for modifications, if any, before submitting the tender.

Please fill in all particulars in the space provided for in the application form.

The Bids would be evaluated based on Evaluation Criteria by a Committee of Officials and on prescribed date and time, the Price Bid (Part B) of those shortlisted bidders alone would be opened.

It is the responsibility of the bidder to ensure that the bids are submitted at the said address well within the due date and time prescribed. Bank will not be responsible for any postal delay / courier delay, in the event of completed applications sent by post / courier not reaching the Office concerned in time.

Bank will scrutinize the offers based on information provided in Part – A tender. Any incomplete or ambiguous terms / conditions/ quotes will disqualify the bidder and Banks decision on selection of the prospective printer is final.

1 Name of the Applicant / Firm / Company

2

Registered Address: Address for Communication:

3 Contact Information Office Phone Number: Residence Phone Number: Mobile Number: Fax: E-Mail:

4 Status of the Firm: (Please tick appropriate box)

Company Partnership Proprietary Firm Individual

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5 Name of the Proprietor / Partners / Directors with professional qualifications (if any):

6

Please confirm that you have Registered / Corporate / Administrative / Printing Press in Chennai.

YES NO

Please enclose documentary proof

7 Registration Details Companies/ Firm Registration Number & Date: Sales Tax Registration No.: Income Tax PAN, TIN: GSTIN.: Others, if any:

8 Please confirm that you will supply the items as per Bank’s specifications, within the time period mentioned.

YES NO

9 Calendar Please mention the name (s) of the paper manufacturer, to be used for printing of the prescribed item, in this tender. (80 GSM Maplitho Paper Manufacturer: TNPL / ITC / J.K.Hibrite / West Coast / Ballarpur

10 Diary Please mention the name (s) of the paper manufacturer, to be used for printing of the prescribed item, in this tender. (70 GSM : JK FINESSE BRITE / ITC HI BRITE)

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11 Two Sample Diaries as per Bank’s specifications, shall be enclosed along with this Technical Bid. Please confirm.

YES NO

12 Supplier shall quote for any of the above specified papers only. Please Confirm.

YES NO

13 Self Attested specimen(s) of paper (as quoted in item 9 & 10 above) which will be used for printing, shall be enclosed along with the Technical Bid. Please confirm.

YES NO

14

Defect Liability Period:

Three months from the date of settlement of Final Bill.

Any minor defect observed and pointed out by Bank within three months, in printing / deviation from proof etc., shall be corrected by the printer, at his cost and means. For any major defect, that would affect the image of the Bank / that would defeat the purpose of the job, the product shall be replaced at suppliers cost and means. Please confirm your acceptance.

YES NO

15 The printed Calendars have to be dispatched to 55 destinations, throughout India, on behalf of Bank. Every 20 (Twenty) Calendars are to be wrapped for the full width with 60 GSM Kraft paper. Every 300 (three Hundred) calendars are to

YES NO

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be covered with polythene sheet and packed in 7 ply corrugated box with shrink wrapping while dispatching.

Please confirm your acceptance.

16

Diaries have to be dispatched to 55 destinations, throughout India, on behalf of Bank.

Diaries are to be packed in corrugated strong carton box (5 ply), covered with polythene sheet (200 numbers in each box)


YES NO

17 The successful tenderer has to furnish Security Deposit (non-interest bearing), equal to the value of 2% of rate quoted. If EMD is submitted, the security deposit shall be “2% of rate quoted – EMD”.

The Security Deposit with the bank shall be returned only after the successful completion of the period of contract & in case of any loss to the bank due to non-compliance of the terms & condition as agreed between the parties, the Security Deposit shall be liable to be forfeited straight way and the bidder will be further liable for other loss as decided by the bank.


YES NO

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18

The successful tenderer should supply Wall Calendar and Diaries, to all destinations as per details mentioned in this document at their cost and means. i.e., the rate quoted should include;

1. Cost of Calendar,Diary (paper/printing etc)

2. Packing charges as per specification (boxes, straps, tapes, shrink wrapping etc.)

3. Freight (freight for delivering at the destination)

Please confirm that you have understood this aspect and you are acceptable to this condition of tender.

YES NO

19

Order Quantity is liable to change by addition/ deletion of the quantity (15%) as per requirements, at the discretion of the Bank, wherein the tenderer should be willing to supply the same as per the same terms and conditions. Please confirm your acceptance.

YES NO

20

The rate shall be all inclusive, excluding GST. No separate delivery/freight/packing etc. will be provided. Please confirm your acceptance.

YES NO

21 The successful tenderer shall shred all wastes before disposal and ensure that the Bank’s logo and materials are not misused. Please confirm.

YES NO

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22

Details of works done in last 5 years. Please mention only those works which qualifies for the work, as per eligibility criteria.

(Enclose Proforma 1a, 1b & 1c). Enclose separately for Calendar & Diary.

1. 2. 3.

Proforma 1 Enclosed: YES

NO

23

Income Tax Turnover of the Company / firm (Please attach copy of audited balance sheet and profit & loss account / IT Returns for three years)

2016-17 :Rs. 2017-18 :Rs. 2018-19 :Rs.

24 Please confirm that you have understood terms/conditions and you are acceptable to all conditions of this tender.

YES NO

25 Please confirm that you have quoted your price only in Part B (Price Bid) and not anywhere in Part A (Technical Bid).

YES NO

26 Confirm that you have enclosed the integrity pact, duly signed in all pages (Enclose Proforma-2)

YES NO

27

Please confirm that you have enclosed EMD and Document fee along with Part A (Technical Bid). If exempt, valid certificate from National Small Industries Corporation Ltd should be enclosed.

EMD NSIC Certificate

28 If EMD is submitted, Details of EMD

DD No. : Date: Issuing Bank / Branch:

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D E C L A R A T I O N 1. All the information furnished by me / us here above is correct to the best of my

knowledge and belief. 2. I / we have no objection if enquiries are made about the work listed by me / us in the

accompanying sheets / Annexures. 3. I / We agree that the decision of Indian Overseas Bank in selection of contractors will

be final and binding to me / us. 4. I / We have read the instructions and I / we understand that if any false information is

detected at a later date the empanelment shall be cancelled at the discretion of the Bank.

Place : SIGNATURE OF THE APPLICANT Date : NAME & DESIGNATION SEAL OF ORGANISATION

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Proforma – 1a:

WORK EXPERIENCE- 1 (Qualifying forShortlisting)

Bank Reserves the right to verify the details furnished by the Applicant, with the Organisation which awarded the contract, if it desires. Each work experience should be accompanied by the copy of its award letter, work completion certificate and performance certificate.

1 Details of the Organisation Which Awarded the Contract Work.

a Name of the Organisation:

b Address of the Organisation:

c Name of Contact Person(s):

d Contact Number(s):

2 Name of Contract and location of Work:

3 Period of Contract:

4 Nature of Contract Work in Brief:

5 Actual Value of the Work:

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6 Stipulated Time for Completion:

7 Actual Time taken for Completion:

8 Whether Work Left Incomplete or Terminated ?

YES NO (If YES, please furnish details / reasons below)

9 Enclose copy of

a) Work Order

b) Completion Certificate

c) Performance Certificate

YES NO YES NO YES NO

SIGNATURE OF APPLICANT WITH SEAL

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Proforma – 1b:

WORK EXPERIENCE- 2 (Qualifying for Shortlisting)











6 Stipulated Time for

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Completion:




9 Enclose copy of

d) Work Order

e) Completion Certificate

f) Performance Certificate



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Proforma – 1c:

WORK EXPERIENCE- 3 (Qualifying for Shortlisting)











6 Stipulated Time for

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Completion:




9 Enclose copy of

a) Work Order

b) Completion Certificate

c) Performance Certificate



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Proforma-3

AGREEMENT This agreement made the _____________day of the month of ________in the year 2019 BETWEEN, Indian Overseas Bank a body Corporate constituted and functioning under the Banking Companies (Acquisition and Transfer of undertaking Act) 1970 with its Head Office at No. 763, Anna Salai, Chennai 600 002 Tamilnadu State represented by its duly constituted attorney, General Manager (GAD) hereinafter referred to as "BANK", which expression shall unless exclude by or repugnant to the context mean and include its successors in interest and assignees, on the one part and (Name of the printer), a company registered under Companies Act, 1956/Partnership Firm/Proprietorship Firm having its registered office at ………………. represented by its Director/Partner/Proprietor Sri ……………… hereinafter referred to as the' PRINTER/BIDDER or TENDERER' on the other part; WHEREAS the Bank having agreed to place order for printing and supply of Calendars & Diaries HO: at Chennai 600 002 and other Offices with the printers who agrees to print & supply the said Calendars & Diaries as per the specimen and the specifications and the terms and conditions finalized between the printer and the Bank, NOW THIS AGREEMENT WITNESSETH as follows: 1. In this agreement words and expression shall have the same meanings as are respectively assigned to them in the conditions of contract hereinafter referred to. 2. The following documents not inconsistent with these presents shall be deemed to form and be read and construed as part of this agreement viz; 2.1. Notice Inviting Tenders 2.2. General Information and Instructions for the Guidance of Tenderers. 2.3. The Tender, Letter of Acceptance, Letters from & to the tenderer, if any, leading to and prior to acceptance letter. 2.4. General Terms & Conditions of Tender/Contract and clauses of contract along with Annexure thereto. 2.5. Technical Specifications, Special Conditions, etc. 2.6. The details submitted in technical bid, design, and such other documents.

Printing & Supply of Wall Calendar & Diary 2020

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In consideration of the payments to be made by the Bank to the tenderer, the tenderer hereby covenants and agrees with the Bank to complete the works in conformity with and subject to all terms and conditions/rules as mentioned in the General Conditions as also in the aforesaid documents which shall form part of this agreement. In witness where of the parties hereto have hereunto set their respective hands and seals the day and year first above written. Signed, sealed and delivered by the said tenderer,___________________________ to Indian Overseas Bank _____________________in the presence of: Signature of Tenderer (with seal) Signature of Authorized representative of the Bank / Accepting Authority. Witness (Signature, Name & Address): 1). 2).

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Proforma 2

(To be executed in non-judicial stamp paper of Rs.100/-)

PRE CONTRACT INTEGRITY PACT

Preamble

This pre-bid pre-contract Agreement (hereinafter called the Integrity Pact) is

made on this the day of (month) 2019, between, on one hand,

Indian Overseas Bank acting through Shri , Designation of

the 'officer of Indian Overseas Bank, a nationalized Bank and an undertaking of

the Government of India constituted under the Banking Companies (Acquisition

and Transfer of Undertakings) Act, -1970 hereinafter called the "BUYER", which

expression shall mean and include, unless the context otherwise requires, his

successors and permitted assigns) of the First Part and M/s

, a Company incorporated under the Companies Act, or a Partnership Firm

registered under the Indian Partnership Act, 1932 or the Limited Liability

Partnership Act, 2008 represented by

Shri......................................................................, Chief Executive Officer/ all the

Partners including the Managing Partner (hereinafter called the" BIDDER/Seller"

which expression shall mean and include, unless the context otherwise requires,

his successors and permitted assigns) of the Second Part.

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WHEREAS the BUYER proposes to procure....................................................(Name

of the Stores/Equipment / ltem / Services) and the BIDDER/Seller is desirous of

offering / has offered the stores/Equipment / ltem / Services and

WHEREAS the BIDDER is a private company/public company / Government

undertaking / partnership / LLP / registered export agency and is the original

manufacturer / lntegrator / authorized / Government sponsored export entity of

the stores / equipment / item or Service Provider in respect of services

constituted in accordance with the relevant law in the matter end the buyer is

a Nationalized Bank and a Government Undertaking as such.

WHEREAS the BUYER has floated a tender (Tender No.: ) hereinafter

referred to as “Tender / RFP" and intends to award, under laid down

organizational procedures, contract/s purchase order / work order

for.......................................................(name of contract/order) or items covered

under the tender hereinafter referred to as the "Contract".

AND WHEREAS the BUYER values full compliance with all relevant laws of the

land, rules, bye-laws, regulations, economic use of resources and of

fairness/transparency in its relation with its Bidder(s) and Contractor(s).

AND WHEREAS, in order to achieve these goals, the BUYER has appointed

Independent External Monitors (leM), to monitor the tender process and the -

execution of the Contract for compliance with the Principles as laid down in this

Agreement.

AND WHEREAS to meet the purpose aforesaid both the parties have agreed to

enter into this Integrity Pact or "Pact", the terms and conditions of which shall

also be read as Integral part and parcel of the Tender documents and

Contract between the parties.

NOW, THEREFORE in, consideration of mutual covenants contained in this Pact,

to avoid all forms of corruption by following a system that is fair, transparent and

free from any influence/prejudiced dealings, the parties hereby agree as

follows and this Pact witnesseth as under:

The contract is to be entered into with a view to:-

Enabling the BUYER to procure the desired said stores/equipment/item/Services

at a competitive price in conformity with the defined specifications by avoiding

the high cost and the distortionary impact of corruption on public procurement

and Enabling BIDDERs to abstain from bribing or indulging in any corrupt

practice in order to secure the contract by providing assurance to them that

their competitors will also abstain from bribing and other corrupt practices and

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the BUYER will commit to prevent corruption, in any and all forms, by its

officials by following transparent procedures.

The parties hereby agree hereto to enter into this Integrity Pact and agree as

follows:

Article 1: Commitments of the BUYER

1.1 The BUYER undertakes that no official / employee of the BUYER, connected

directly or indirectly with the contract, will demand, take a promise for or

accept, directly or through intermediaries, any bribe, consideration, gift,

reward, favour or any material or immaterial benefit or any other advantage

from the BIDDER, either for themselves or for any person, organization or third

party whether or not related to the contract in exchange for an advantage in

the bidding process, bid evaluation, contracting or implementation process

related to the contract.

1.2 The BUYER will, during the pre-contract stage, treat all BIDDERs alike, and will

provide to all BIDDERs the same- information and will not provide any such

information to any particular BIDDER which could afford an undue and unfair

advantage to that particular BIDDER in comparison to other BIDDERs. The BUYER

will ensure to provide level playing field to all BIDDERS alike.

1.3 All the officials of the BUYER will report to the appropriate Government office

any attempted breach(es) or breaches per se of the above commitments as

well as any substantial suspicion of such a breach.

1.4. In case any such preceding misconduct on the part of such official(s) is

reported by the BIDDER to the BUYER with full and verifiable facts and the same

is prima facie found to be correct by the BUYER, necessary disciplinary

proceedings, or any other action as deemed fit, including criminal proceedings

may be initiated by the BUYER and such a person shall be debarred from further

dealings related to the contract process. In such a case while an enquiry is

being conducted by the BUYER, the proceedings under the contract would not

be stalled.

Article 2: Commitments of BIDDERs

2. The BIDDER commits itself to take all measures necessary to prevent corrupt

practices, unfair means and illegal activities during any stage of its bid or during

any pre-contract or post-contract stage in order to secure the contract or in

furtherance to secure it and in particular commit itself to the following:-

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2.1 The BIDDER will not offer, directly or through intermediaries, any bribe, gift,

consideration, reward, favour, any material or immaterial benefit or other

advantage, commission, fees, brokerage or inducement of any kind to any

official(s)/employee/persons related to such Official(s) / employees of the

BUYER, connected directly or indirectly with the bidding process, or to any

person, organization or third party related to the contract in exchange for any

advantage in the bidding, evaluation, contracting and implementation of the

contract.

2.2 The BIDDER further undertakes that it has not given, offered or promised to

give, directly or indirectly any bribe, gift, consideration, reward, favour, any

material or immaterial benefit or other advantage, commission, fees, brokerage

or inducement of any kind to any official of the BUYER or otherwise in procuring

the Contract or forbearing 'to do or having done any act in relation to the

obtaining or execution of the contract or any other contract with the Bank for

showing or forbearing to show favour or disfavour to any person in relation to

the contract or any other contract with the Bank.

2.3 The BIDDER shall disclose the name and address of agents and

representatives and Indian BIDDERs shall disclose their foreign principals or

associates.

2.4 The BIDDER shall disclose the payments to be made by them- to

agents/brokers or any other intermediary, in connection with this bid/contract.

2.5 The BIDDER further confirms and declares to the BUYER that the BIDDER is the

original manufacturer / lntegrator / authorized / government sponsored export

entity of the stores/equipment/item/Services and has not engaged any

individual or firm or company whether Indian or foreign to intercede, facilitate

or in any way to recommend to the BUYER or any of its functionaries, whether

officially or unofficially to award the contract to the BIDDER, nor has any

amount been paid, promised or intended to be paid to any such individual,

firm or company in respect of any such intercession, facilitation or

recommendation.

2.6 The BIDDER, either while presenting the bid or during pre-contract

negotiations or before signing the contract, shall disclose any payments he has

made, is committed to or intends to make to officials of the BUYER or their family

members, agents, brokers, or any other intermediaries in connection with the

contract and the details of services agreed upon for such payments.

2.7 The BIDDER will not collude with other parties interested in the contract to

impair the transparency, fairness and progress of the bidding process, bid

evaluation, contracting and implementation of the contract.

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2.8 The BIDDER will not accept any advantage in exchange for any corrupt

practice, unfair means and illegal activities.

2.9 The BIDDER shall not use improperly, for purposes of competition or personal

gain, or pass on to others, any information provided by the BUYER as part of the

business relationship, regarding plans, technical proposals and business details,

including information contained in any electronic data carrier. The BIDDER also

undertakes to exercise due and adequate care to avoid unauthorized

disclosure of such information.

2.10 The BIDDER commits to refrain from giving any _complaint directly or

through any other manner without supporting it with full and verifiable facts.

2.11 The BIDDER undertakes not to instigate directly or indirectly any third person

to commit any of the actions mentioned above.

2.12 If the BIDDER or any employee of the BIDDER or any person acting on

behalf of the-BIDDER, either directly or indirectly, is a relative of any of the

officers of the BUYER, or alternatively, if any relative of an officer of the BUYER

has financial interest/stake in the BIDDER's firm, the same shall be disclosed by

the BIDDER at the time of filing of tender. The term 'relative 'for this purpose

would be as defined in Section 6 of the Companies Act 1956 and as may be

prescribed under the Companies Act 2013 and the relevant Rules

.

2.13 The BIDDER shall not lend to or borrow any money from or enter into any

monetary dealings or transactions, directly or indirectly, with any employee of

the BUYER.

Article 3 - Equal Treatment of all Bidders/Contractors/Subcontractors

3. Bidder(s) /Contractor(s) undertake(s) to demand from all subcontractors a

commitment in conformity with this Integrity Pact. The Bidder/Contractor shall

be responsible for any violation(s) of the Principles laid down in this

agreement/Pact by any of its Sub-contractors/sub-vendors.

3.1 The BUYER will enter into Pacts on identical terms as this one with all Bidders

and Contractors.

3.2 The BUYER will disqualify those Bidders from the Tender process, who do not

submit, the duly signed Pact, between the BUYER and the bidder, along with

the Tender or violate its provisions at any stage of the Tender process.

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Article 4: Previous Transgression

4.1 The BIDDER declares that no previous transgression occurred in the last three

years immediately before signing of this Integrity Pact, with any other

Company/ PSU/ Nationalized Bank in any country in respect of any corrupt

practices envisaged hereunder or with any Nationalized Bank/ Public Sector

Enterprise in India or any "Government Department in India that could justify

BIDDER's exclusion from the tender process.

4.2 The BIDDER agrees that if it makes incorrect statement on this subject,

BIDDER is liable to be disqualified from the tender process or the contract, if

already awarded, is liable to be terminated for such reason.

4.3 The imposition and duration of the exclusion of the BIDDER will be

determined by the BUYER based on the severity of transgression.

4.4 The Bidder/Contractor acknowledges and undertakes to respect and

uphold the BUYER’s absolute right to resort to and impose such exclusion.

4.5 Apart from the above, the BUYER may take action for banning of business

dealings/holiday listing of the Bidder/Contractor as deemed fit by the BUYER.

4.6 If the Bidder/Contractor can prove that he has resorted/recouped the

damage caused by him and has implemented a suitable corruption prevention

system, the BUYER may, at its own discretion, as per laid down organizational

procedures, revoke the exclusion prematurely.

Article 5: Criminal Liability

If the BUYER acquires knowledge of conduct of a Bidder/Contractor, or of an

employee or a representative or an associate of a Bidder/Contractor which

constitutes corruption within the meaning of Prevention of Corruption Act, or if

the BUYER has substantive suspicion in this regard, the BUYER will inform the

same to the Chief Vigilance Officer.

Article 6: Earnest Money (Security Deposit)

6.1 While submitting commercial bid, the BIDDER shall deposit an amount

.................. (to be specified in NIT / RFP) as Earnest Money/security deposit. with

the BUYER through any of the following instruments:

(i) Bank Draft or a Pay Order in favour of ………………………………..

(ii) A confirmed guarantee by an Indian Nationalized Bank, promising

payment of the guaranteed sum to the BUYER on demand within three

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working days without any demur whatsoever and without seeking any

reason whatsoever. The demand for payment by the BUYER shall be

treated as conclusive proof for payment.

(iii) Any other mode or through any other instrument [to be specified in

the NIT / RFP].

6.2 The Security Deposit shall be valid upto the complete conclusion of the

contractual obligations for the complete satisfaction of both the BIDDER and

the BUYER or upto the warranty period, whichever is later.

-

6.3 In case of the successful BIDDER, a clause would also be incorporated in the

Article pertaining to Performance Bond in the Purchase Contract that the

provisions of Sanctions for Violation shall be applicable for forfeiture of

Performance Bond in case of a decision by the BUYER to forfeit the same

without assigning any reason for imposing sanction for violation of this Pact.

- -

6.4 No interest shall be payable by the BUYER to the- BIDDER on Earnest

Money/Security Deposit for the period of its currency.

Article 7: Sanction for Violations

7.1 Any breach of the aforesaid provisions by the BIDDER or anyone employed

by it or acting on its behalf [whether with or without the knowledge of the

BIDDER] shall entitle the BUYER to take all or anyone of the following actions,

wherever required;-

i. To immediately call off the pre-contract negotiations/ proceedings with

such Bidder without assigning any reason or giving any compensation to

the BIDDER. However, the proceedings with the other BIDDER[s] would

continue.

ii. The Earnest Money Deposit [in pre-contract stage] and/or Security

Deposit/Performance Bond [after the contract is signed] shall stand

forfeited either fully or partially, as decided by the BUYER and the BUYER

shall not be required to assign any reason there for.

iii. To immediately cancel the contract, if already signed, without giving any

compensation to the BIDDER.

iv. To recover all sums already paid by the BUYER, and in case of an Indian

BIDDER with interest thereon at 2% higher than the prevailing Base Rate of

the Nationalized Banks, while in case of a BIDDER from a country other

than India with interest at 2% higher than LIBOR. If any outstanding

payment is due to the BIDDER from the BUYER in connection with any

other contract for any other stores, such outstanding payment could also

be utilized to recover the aforesaid sum and interest.

v. To encash the advance bank guarantee and performance guarantee/

bond/ warranty bond, if furnished by the BIDDER, in order to recover the

payments, already made by the BUYER along with interest.

vi. To cancel all or any other Contracts with the- BIDDER, the BIDDER shall be

liable to pay compensation for any loss or damage to the BUYER resulting

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from such cancellation/rescission and the BUYER shall be entitled to

deduct the amount so payable from the money[s] due to the BIDDER.

vii. To debar the- BIDDER from participating in future bidding processes of-

the Bank for a minimum period of five years, which may be further

extended at the discretion of the BUYER.

viii. To recover all sums paid in violation of this Pact by BIDDER[s] to any

middleman or agent or broker with a view to-securing the contract.

ix. In cases where irrevocable Letters of Credit have been received in

respect of any-contract signed by the BUYER with the BIDDER, the same

shall not be opened.

x. Forfeiture of Performance Bond in case of a decision by the BUYER to

forfeit the same without assigning any reason for imposing sanction for

violation of this Pact.

7.2 The BUYER will be entitled to take all or any of the actions mentioned at

paragraph 7.1[i] to [x] of this Pact also on the Commission by the BIDDER or any

one employed by it or acting on its behalf [whether with or without knowledge

of the BIDDER], of an offence as defined in Chapter IX of Indian Penal Code,

1860 or Prevention of Corruption Act, 1988 as amended from time to time or

any other statute enacted for prevention of corruption.

7.3 The decision of the BUYER to the effect that a breach of the Provisions of this

Pact has been committed by the BIDDER shall be final and conclusive on the

BIDDER. However, the BIDDER can approach the Independent Monitor[s]

appointed for the purposes of this Pact.

Article 8: Independent External Monitors

8.1 The BUYER has appointed Independent" External Monitors [hereinafter

referred to as Monitors] for this Pact in consultation with the Central Vigilance

Commission. They are,

1. Prof. S. Sadagopan,

Director, IIIT, Bangalore,

26/C, Electronics City,

Hosur Road,

Bangalore 560100

Email: [email protected]

2. Shri. Arun Chandra Verma,

IPS (Retd.),

Flat No. C-1204, C Tower,

Amrapali, Platinum Complex

Sector 119, Noida – 201 301

Email : [email protected]

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8.2 The task of the Monitors shall be to review independently and objectively,

whether and to what extent the parties comply with the obligation under this

Pact.

8.3 The Monitors shall not be subject to instructions by the representatives of the

parties and perform their functions neutrally and independently.

8.4 Both the parties accept that the Monitors have the right to access all the

document relating to the project/procurement, including minutes of meetings.

The same is applicable to Subcontractors of the Bidder. The Monitor is under

contractual obligation to treat the information and documents of the

Bidder(s)/Contractor(s) /Subcontractor(s) with confidentiality.

8.5 As soon as the Monitor notices, or has reason to believe, a violation of this

Pact, he will so inform the Authority designated by the BUYER and request the

Management to discontinue or take corrective action, or to take other relevant

action. The Monitor can in this regard submit non - binding recommendations.

8.6 The BIDDER accepts that the Monitor has the right to access without

restriction to all Project documentation of the BUYER including that provided by

the BIDDER. The BIDDER will also grant the Monitor, upon his request and

demonstration of a valid interest, unrestricted and unconditional access to his,

project documentation. The same is applicable to Subcontractors also which

the BIDDER shall note.

8.7 The BUYER will provide to the Monitor sufficient information about all

meetings among the parties related to the Project provided such meetings

could have an impact on the contractual relations between the parties. The

parties will offer to the Monitor the option to participate in such meetings.

8.8 The Monitor will submit a written report to the designated Authority of BUYER

within 8 to 10 weeks from the date of reference or intimation to him by the

BUYER/BIDDER and, should the occasion arise, submit proposals for correcting

problematic situations.

8.9 If the Monitor has reported to The designated Authority of BUYER, a

substantiated suspicion of an offence under Indian Penal Code/Prevention of

Corruption Act as the case may be, and the designated Authority of BUYER has

not, within the reasonable time taken visible action to proceed against such

offence or reported it to the Chief Vigilance Officer, the Monitor may also

transmit this information directly to the Central Vigilance Commissioner.

8.10 The word 'Monitor' would include both singular and plural.

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Article 9: Facilitation of Investigation

In case of any allegation of violation of any provisions of this Pact or payment of

commission, the BUYER or its agencies shall be entitled to examine all the

documents including the Books of Accounts of the BIDDER and the BIDDER shall

provide necessary information and documents in English and shall extend all

possible help for the purpose of such examination.

Article 10: Law and Place of Jurisdiction

This Pact is subject to Indian Laws. The place of performance and jurisdiction is

as notified by the BUYER.

Article 11: Other Legal Actions

The actions stipulated in this Integrity Pact are without prejudice to any other

legal action that may follow in accordance with the provisions of the extant

laws in force relating to any civil or criminal proceedings.

I

Article 12: Validity

12.1 The validity of this Integrity Pact shall be from date of its signing and extend

up to 5 years or the complete execution of the contract to the satisfaction of

both the BUYER and the BIDDER/Seller, including warranty period, whichever is

later. In case BIDDER is unsuccessful, this Integrity Pact shall expire after six

months from the date of the signing of the contract.

12.2 Should one or several provisions of this Pact turn out to be invalid, the

remainder of this Pact shall remain valid. In such case, the parties will strive to

come to an agreement to their original intentions.

"

Article 13: Code of Conduct

14. Bidders are also advised to- have a Code of Conduct clearly rejecting the

use of bribes and other unethical behavior and a compliance program for the

implementation of the code of conduct throughout the company.

Article 14: Examination of Books of Accounts

In case of any allegation of, violation of any provisions of this Integrity Pact or

Payment of commission, the Buyer or its agencies shall be entitled to examine

the Books of Accounts of the Bidder and the Bidder shall provide necessary

information of the relevant financial documents in English and shall extend all

possible help for the purpose of such examination.

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Article 15: Legal and Prior Rights

All rights and remedies of the parties hereto shall be in addition to all the other

legal rights and remedies belonging to such parties under the Contract and/or

law and the same shall be deemed to be cumulative and not alternative to

such legal rights and remedies aforesaid. For the sake of brevity, both the

Parties agree that this Pact will have precedence over the Tender/Contract

documents with regard to any of the provisions covered under this Pact.

Article 16: Other Provisions

16. This Pact is subject to Indian laws. The place of performance and jurisdiction

is the Head Office/Head Quarters of the Division of the BUYER or as otherwise

notified by the BUYER, who has floated the Tender.

16.1 Changes and supplements, if any, need to be necessarily made in writing

and signed by the duly authorized representatives of the Bidder and the Buyer.

It is clarified that there are no parallel/ Side agreements in this regard and that

the present Agreement forms the full and complete agreement as regards the

subject matter contained herein.

16.2 If the Contractor is a partnership or a consortium, this Pact must be signed

by all the partners and consortium members. In case of a Company, the Pact

must be signed by a representative duly authorized by Board resolution.

16.3 Any dispute or difference arising between the parties with regard to the

terms o-f this Agreement/Pact", any action taken by the BUYER in accordance

with this Agreement/Pact or interpretation thereof shall not be subject to

arbitration.

The parties hereby sign this Integrity pact at ………………………on ………………..

BUYER

Name of the Officer

Designation

Indian Overseas Bank

BIDDER

CHIEF EXECUTIVE OFFICER

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Witness

1. _

2. _

Witness

1. _

2.

Printing & Supply of Wall Calendar & Diary 2020

Page 1 of 2


PRINTING & SUPPLY OF IOB WALL CALENDAR & DIARY 2020

PART – B

(Price Bid)

Indian Overseas Bank Printing and Stationery Department

No.314, T.T.K Road, Alwarpet, Chennai 600 018

Phone No.044-24991219, 24991002

www.iob.in

Printing and Supply of Wall Calendar and Diary 2020

Page 2 of 2


Date : 17.09.2019 Enquiry No. : 02/2019-20 Due Date : 11/10/2019

PART B: PRICE BID

Sub: Inviting Tender for Printing & Supply of Wall Calendar & Diary 2020

Details Quantity Rate per unit in Rs. (in figures)

Total amount in Rs. (in figures)

Total amount (in words)

PRINTING & SUPPLY OF IOB WALL CALENDAR 2020 conforming to Bank’s specifications / terms and conditions of Part A

4,00,000 Copies

PRINTING & SUPPLY OF IOB DIARY 2020 conforming to Bank’s specifications / terms and conditions of Part A

40,000 Copies

TOTAL

TOTAL AMOUNT IN FIGURES

………………………………………………………………………………………………..

………………………………………………………………………………………….

1. The rate quoted above shall be all inclusive, excluding GST. GST will be paid over and above the rate, as applicable.

2. Before quoting the rate, ensure that the rate is calculated properly including

freight, as per details provided in Part A (Technical bid).

PRINTING & SUPPLY OF WALL CALENDAR & DIARY …...Bank’s logo and materials is not misused. 33. The...

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